B08 RFQ WEST POINT IT Lifecycle Replacement Final.pdf

UNCLASSIFIED

REPLY TO

ATTENTION OF:

DEPARTMENT OF THE ARMY

ARMY CONTRACTING COMMAND – ROCK ISLAND

3055 Rodman Avenue

ROCK ISLAND, IL 61299-8000

CCRI-TGD May 11, 2022

Dear Small Business Vendors, A. Description W52P1J-22-R-COMP

The US Army Contracting Command – Rock Island (ACC-RI), is issuing this letter as a combined Solicitation/Synopsis Request for Quotation (RFQ) for the purchase of various brand name, commercial computing products and ancillary items in support of United States Military Academy at West Point and several other Educational Institutions.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This requirement is being procured utilizing FAR Subpart 13.5, Simplified Acquisition Procedures. For requirement details see the listed items in the enclosed PDF entitled “Lifecycle_Computer_Requirements_vFINAL.”

This requirement is a Small Business Set-Aside with NAICS 334111. This is a brand name requirement and only the required brand name items listed shall be considered.

Ancillary items are highlighted in green in the enclosed document and the brand name requirement does not apply to ancillary items.

This requirement shall be awarded to the responsive responsible lowest priced technically acceptable offeror that can supply all items required with an acceptable/expedited delivery. Enclosed as an attachement to this letter RFP is a price matrix. Contractors shall submit pricing with this price matrix.

This requirement contains an option to purchase more supplies in accordance with FAR Provision 52.217.5 “Evaluation of Options” and FAR Clause 52.217-7 Option for Increased Quantity-Separately Priced Line Item. Optional items are highlighted in yellow in the enclosed document.

B. Delivery Information

Schedule: The required delivery date is 1 July 2022 or sooner at no additional cost. While the Government shall award to the responsive responsible lowest priced technically acceptable offeror, the Government reserves the right to award to a higher priced offeror if the scheduled delivery is faster and more advantageous than the lowest priced offer. The Government will evaluate delivery schedule and requires all Quotors to provide a delivery schedule. All offerors shall provide a delivery schedule to be considered responsive.

United States Military Academy (USMA) at West Point and United States Army Garrison at West Point (USAGWP) Address:

https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6

ATTN: Gary Albaugh

USMA CIO/G6

913 Washington Rd.

West Point, New York 10996

United States Army War College (USAWC) Address:

US Army War College ATTN: CIO - Eddie Rogers 323 Engineer Avenue Carlisle, PA 17013

Defense Language Institute (DLI) Address:

DLIFLC

ATTN: DCSIT Supply 289 Ft Mervine Place

BLDG 235

Monterey, CA 93944 C/O POC: Alan Larpthaveesarp C/O POC: Rudy Gonzalez

C. Point of Contact (POC) Information

USMA at West Point of Contact (POC):

Mr. Gary Albaugh Deputy, Chief Information Officer Phone Number: (845)-768-3984 or (914)-755-5105 Email: gary.albaugh@westpoint.edu

USAWG WP POC:

Mr. Jaime (Jim) Davila Information Technology Specialist- USAG WP jaime.a.davila2.civ@army.mil 845.938.0131

USAWC POC:

Mr. Eddie Rogers Chief Information Officer - Acting eddie.l.rogers.mil@army.mil 717.245.3966

DLI POC:

Mr. Darnell Miles

Chief Information Officer darnell.miles@dliflc.edu 831.656.7201

D. Basis for Award

All items and information listed in the Request for Quote are part of the Request for Quote. Failure to provide for the required brand name and non-brand name anciliary items with the same or better specifications shall render the quote nonresponsive.

Award will be made based upon the responsive Lowest Price, technically acceptable quote. Contractors shall submit pricing with the enclosed pricing matrix in order to be considered responsive.

The Government requires these items in an expedited manner. In order to accommodate, the Government will evaluate schedule deliveries and will have discretion to award to a higher priced offerror that has a faster delivery schedule if it is deemed more advantageous. While the Government shall award to the responsive responsible lowest priced technically acceptable offeror, the Government reserves the right to award to a higher priced offeror if the scheduled delivery is more advantageous than the lowest priced offer. The Government will evaluate delivery schedule and requires all Quotors to provide a delivery schedule. All offerors shall provide a delivery schedule to be considered responsive.

This RFQ is not a firm commitment on the part of the Government and does not constitute an order.

E. Terms and Conditions

This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06. Any quote resulting in award will be required to comply with the below terms:

1) FAR 52.203-11, “Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions” (September 2007)

2) FAR 52.203-12, “Limitation on Payments to Influence Certain Federal Transactions” (June 2020)

3) FAR 52.204-7, “System for Award Management (SAM)” (October 2018).

4) FAR 52.204-13, “System for Award Management Maintenance” (October 2018)

5) FAR 52.204-19, “Incorporation by Reference of Representations and Certifications” (December 2014)

6) FAR 52.204-23, “Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities” (November 2021)

7) FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment” (November 2021)

8) FAR 52.204-25, “Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment” (November 2021)

9) FAR 52.204-26, “Covered Telecommunications Equipment or Services— Representation” (October 2020)

10) FAR 52.209-7, “Information Regarding Responsibility Matters” (October 2018)

11) FAR 52.209-9, “Updates of Publicly Available Information Regarding Responsibility Matters” (October 2018)s of Publicly Available Information Regarding Responsibility Matters

12) FAR 52.209-10, “Prohibition on Contracting with Inverted Domestic Corporations” (November 2015)

13) FAR 52.212-1, “Instructions to Offerors – Commercial Items” (October 2018)

14) FAR 52.212-3, “Offeror Representations and Certifications – Commercial Items” (October 2018)

15) FAR 52.212-4, “Contract Terms and Conditions – Commercial Items” (October 2018)

16) FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items.” (October 2019)

17) FAR 52.217.5 “Evaluation of Options”

18) FAR 52.217-7 “Option for Increased Quantity-Separately Priced Line Item”

19) FAR 52.219-6, “Notice of Total Small Business Set-Aside” (November 2020)

20) FAR 52.222-21, “Prohibition of Segregated Facilities” (April 2015)

21) FAR 52.222-22, “Previous Contracts and Compliance Reports” (February 1999)

22) FAR 52.222-25, “Affirmative Action Compliance” (April 1984)

23) FAR 52.222-26, “Equal Opportunity” (September 2016)

24) FAR 52.222-50, “Combating Trafficking in Persons” (November 2021)

25) FAR 52.223-18, “Encouraging Contractor Policies to Ban Text Messaging While Driving” (August 2011)

26) FAR 52.232-18, “Availability of Funds” (APR 1984)

27) FAR 52.232-33, “Payment by Electronic Funds Transfer – System for Award Management” (October 2018)

28) FAR 52.232-39, “Unenforceability of Unauthorized Obligations” (June 2013)

29) FAR 52.233-3, “Protest after Award” (August 1996)

30) FAR 52.233-4, “Applicable Law for Breach of Contract Claim” (October 2004)

31) DFARS 252.203-7000, “Requirements Relating to Compensation of Former DoD Officials” (September 2011)

32) DFARS 252.232-7003, “Electronic Submission of Payment Requests and Receiving Reports” (December 2018)

33) DFARS 252.232-7010, “Levies on Contract Payments” (December 2006)

34) DFAR 252.232-7006 “Wide Area Workflow (WAWF) Payment Instructions” (December2018)

Wide Area Workflow-Receipt Acceptance (WAWF):

(a) To comply with the clause at 252.232-7003, “Electronic Submission of Payment Requests”, the Army Contracting Command-Rock Island uses the WAWF-RA Program. Receipts on this order will be processed via WAWF.

(b) The contractor shall register to use WAWF-RA at https://wawf.eb.mil. There is no charge to use WAWF. All questions relating to system setup and vendor training can be directed to the help desk at Ogden, UT. Their number is 1-866- 618-5988.

(c) The contractor is required to use WAWF (https://wawf.eb.mil) using the DODAACs and information listed below.

Document Type: Invoice and Receiving Report (Combo) Issued By DODAAC: W52P1J Admin By DODAAC: W52P1J Inspect By DODAAC: W16XYA Ship To Code: W16XYA Pay DODAAC: HQ0490 Acceptor DODAAC W16XYA Acceptor Name: Gary Albaugh Send More Email Notifications: gary.albaugh@westpoint.edu

(d) Note: Some DODAACS will populate automatically in WAWF from your contract information stored in the Electronic Document Access (EDA) program.

However, if the DODAAC in the above table is different, overwrite the WAWF https://wawf.eb.mil/ https://wawf.eb.mil/ download with the information in the table for that field. Some DODAACS are not yet registered in WAWF.

(e) You can track your payment information by linking to the DFAS website from WAWF. The link is located at the bottom of the left side menu. Click on: Pay Status (my invoice-external link)

You may use this link for assistance in completing the WAWF documentation:

http://www.dfas.mil/contractorpay/electroniccommerce/ECToolBox/CreateCIRR.s wf Other WAWF training is available at https://wawf.eb.mil.

THE GOVERNMENT IS REQUESTING YOUR RESPONSE BY 1:00 P.M. EASTERN

TIME Thursday, February 19, 2022.

If you have any questions or concerns, please contact Michelle Breitbach at email address michelle.e.breitbach.civ@army.mil

Very Respectfully, Michelle E. Breitbach Contracting Officer

Enclosure:

1) Lifecycle_Computer_Requirements_vFINAL

2) Pricing Matrix http://www.dfas.mil/contractorpay/electroniccommerce/ECToolBox/CreateCIRR.swf http://www.dfas.mil/contractorpay/electroniccommerce/ECToolBox/CreateCIRR.swf https://wawf.eb.mil/