B08_Quotation_Technical_Instructions.docx

RFP 140L3924R0010

2024 Burning Man Event Microwave Wireless Internet and Network Services and Support

QUOTATION PREPARATION INSTRUCTIONS

In order to participate in this Request for Proposal (RFP), all interested parties must submit a Technical Quote that includes detailed information in the format. The Technical Proposal must be sent as electronic attachment along with the Price Proposal to TLJohnson@BLM.gov on or before the submission due date.

Your quote shall become the property of the Government and will not be returned. If your quote contains information that you do not wish disclosed to the public or used by the Government for any purpose other than evaluation of your quote, such restrictions shall be clearly indicated on each sheet containing such information.

Prior to submission of your quote, the Quoter is expected to reach an understanding of the requirements of this solicitation. If such a review establishes the need for correction or clarification, such information should immediately be brought to the attention of the Contracting Officer so that the matter can be resolved.

The Government reserves the right to request such additional information as may be necessary to determine the Quoter’s qualifications for award of an Order or to clarify any aspects of the technical and/or business quotes. Such information shall be furnished promptly upon the Government’s request. Copies of the successful quote will be retained only as needed for contract administration and monitoring.

It is the Quoters’ responsibility to read the RFP and all related documents carefully and completely and to monitor the solicitation for any updates to the RFP. Additionally, it is the Quoter’s responsibility to ensure/verify the Government receives their submission on or before the submission due date and time specified.

Technical Capabilities

Written Quotation

Technical Quote & Required Appendices While this purchase is primarily for hardware and software, there is a level of technical complexity for the installation and integration of the products that necessitates a thorough evaluation of the Quoter’s technical approach. The Quoter must submit a written technical quote which provides specific information on the following topics as the topics relate to the Government’s Statement of Work (SOW):

1. The Quoter shall demonstrate an understanding of the hardware, software, licenses, and installation/integration/training work required, including creativity and thoroughness shown in understanding the requirements described within the SOW and specific tasks.

Merely referencing the section of the SOW or cut-and-paste of language from the SOW is not considered an acceptable response and may not be considered for award.

2. The Quoter shall describe specific methods and techniques for completing the SOW tasks; identifying potential problem areas and providing such items as a complete description of quality assurance, a draft quality assurance surveillance plan, project management plan, and a staffing plan

3. The Quoter shall provide the appropriate personnel with the necessary experience, education, qualifications, and training in accordance with the SOW. Personnel must have current, valid credentials matching (at a minimum) those credentials specified within the SOW. If certifications are required, quotations containing “equivalent” substitutions may be deemed unacceptable and, as a result, may not be considered for award.

4. Quoter shall prepare the technical volume so that it addresses the SOW sequentially (each topic shall be addressed in the same order as it appears within the SOW). The section and/or page number(s) of the SOW being addressed by the quoter shall be clearly referenced within each section of the vendor’s quote.

Section 1 –Technical Quote The written technical quote should address the subjects identified above and shall not exceed ten (10) one-sided pages in length. Text font shall be no smaller than 11 point (font associated with imbedded pictures and/or diagrams may be smaller but must be legible). Double sided pages will count as two pages towards the page count. Use bullets to highlight key items and keep wording concise and to the point. The cover page, cover letter and index of the technical submission do not count against the page limit. Any documentation in excess of the page limit will not be evaluated.

At a minimum, the technical quote shall identify and thoroughly describe the quoter’s approach to the following (as applicable):

1. Ability to meet the technical requirements described in the SOW.

2. Ability to meet the System Standards Compliance described the SOW.

3. Ability to meet the Legal Authorities And Regulatory Requirements described in the SOW.

4. All required appendices.

Appendix 1: Technical Assumptions, Conditions, Or Exceptions:

In addition to the technical quote, a Technical Assumptions, Conditions or Exceptions section may be included by the Quoter and is not included in the page count limit. Quoters shall indicate, in this section only, if any technical assumptions have been made, conditions have been stipulated or exceptions have been taken with SOW as written. It is not the responsibility of the Government to seek out and identify assumptions, conditions, or exceptions buried within the quote. Accordingly, any technical related assumptions listed in any other volume or section will be null and void. The Government reserves the right to reject vendor assumptions.

Appendix 2: Staffing Plan A Staffing Plan is required from each Quoter and is not included in the page count limit. Provide a detailed description of staffing requirements for this project. The staffing plan must include, as a minimum:

In the Staffing Plan, all staff needed to conduct the work and produce all required products and deliverables must be identified.

Appendix 3: Personnel:

A Personnel section is required from each Quoter and is not included in the page count limit. Provide a description of the experience and capability for each of the key personnel on your proposed project team. Descriptions shall address such items as the individual's background, education, work experience, and accomplishments. Demonstrate the knowledge that personnel have gained through completed and ongoing efforts that are similar in nature to this effort. Resumes are limited to two (2) pages each.

Contractor’s quote shall demonstrate that both the organization and quoted key personnel can successfully complete this project on time, within budget and within scope. At time of quote submission, Contractor shall indicate the availability of the key personnel who will be assigned to this task. Key personnel are all individuals who will be supporting this task in a primary capacity, to include full and part-time personnel.

Appendix 4: Sub-Contractors:

A Sub-Contractors section may be included by the Quoter and is not included in the page count limit. Provide a description of any sub-contractors planned to be used for the solution. Descriptions shall include such items as the sub-contractor’s area of expertise, role in the project and whether the sub-contractors will be on-site support and/or remote support. Demonstrate the knowledge that personnel have gained through completed and ongoing efforts that are similar in nature to this effort. Resumes, if provided, are limited to two (2) pages each. The mere inclusion of sub-contractors in a response will not adversely affect the evaluation. The inclusion of sub-contractors, however, will be taken into account as part of the staffing plan.

Appendix 5: Hardware List A Hardware List section is required from each Quoter and is not included in the page count limit. Provide each vendor-provided hardware component, its part number, description and specifications. Do not include pricing information in this appendix.

Appendix 6: System Architecture Drawings System Architecture drawings are required from each Quoter and are not included in the page count limit. Quoters shall provide a Microsoft Visio diagram (or equivalent) showing high-level draft of network system architecture and shall provide a Microsoft Visio diagram (or equivalent, PDF, etc.) showing detail-level draft of network system architecture. Do not include pricing information in this appendix. Contractor must provide a technical drawing, which shows their network design concept for this project.

Drawing(s) shall address the following at minimum:

· Relationship of Internet Service Provider (ISP) connection to government network

· Relationship of (all) hardware components

· Presumed physical locations of all components

· Relationship of Primary System Environment to "Failover" environment.

· Assumed wired data line / network connections between components.

· Assumed wireless (microwave) / network connections between components.

Appendix 7: Network Monitoring Plan A Network Monitoring Plan is required from each Quoter and is not included in the page count limit. Provide a plan which details the hardware, software and engineering approach to network monitoring as outlined in the RFP. Do not include pricing information in this appendix.

Appendix 8: Past Performance (see solicitation provisions section 52.212-2 Evaluation – Commercial Items for grading criteria).

Past performance information is one indicator of an offeror’s ability to perform the contract successfully. Sufficient information must be presented to enable the Government to evaluate past performance and determine relevancy to this project. It is the offeror’s responsibility to ensure all references are provided with current and accurate contact information.

Provide a list of at least three projects similar in type and magnitude completed within the past two (5) years. Include a brief narrative of the projects to show relevancy to the work as described in the Performance Work Statement.

Provide past performance references including, at a minimum, the following information:

1. Name of Project

2. Location of Project

3. Order Reference Number

4. Total cost for Project

5. Name of Agency/Entity

6. Point of Contact (including Phone Numbers)

7. Description of services performed (to show relevancy to this project)

Sub-Contracting information Contractor must provide a list of any known sub-contractors who will be used to support their solution. This information should be one (1) page maximum.

PERIOD FOR ACCEPTANCE OF QUOTATIONS

The Quoter agrees to hold the pricing shown on its quotation firm for 45 calendar days from the date specified for receipt of quotations unless another time period is specified in an addendum to the solicitation. Your quote shall become the property of the Government and will not be returned. If your quote contains information that you do not wish disclosed to the public or used by the Government for any purpose other than evaluation of your quote, such restrictions shall be clearly indicated on each sheet containing such information.