B08_Combined_synopsis_solicitation_Rev.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and the solicitation is attached.

The solicitation number for this procurement is 140A0622Q0007 and is issued as a Request for Quote (RFQ). The Bureau of Indian Affairs (BIA), Midwest Regional Office intends to award a firm-fixed price contract in response to this Request for Quote (RFQ).

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2022-04 dated January 30, 2022.

This solicitation is a Small Business set-aside. The associated North American Industry Classification System code (NAICS) is 333244, printing machinery and equipment manufacturing, and the size standard is 750 employees.

The Bureau of Indian Affairs (BIA), Midwest Regional Office, is soliciting offers for Multifunctional Printers and Full Service Maintenance Agreements.

Price Schedule

CLIN 00001:

Xerox AltaLink C8145HG (Copy, Print, Scan) Multifunctional Printer or comparable. Must be TAA Compliant.

Print speed: Color - up to 45 ppm, Black - up to 45 ppm.

Duty cycle: Up to 200,000 images/month.

COPY ~

Maximum copy resolution: 600 x 600 dpi.

Copy features: Auto Paper Select, Auto reduction/enlargement, Auto tray switching, Automatic 2-sided / Duplex Booklet Creation, Build Job, Collation, Covers, Dividers, Edge erase, Features Help, ID Card Copy, Image Quality Adjustments, Image shift, Imaging Security, Invert image, Large Job Interrupt, Multi-Up, Sample set, Save Job Settings, Single Color, Stapling, and Touchless Workflow Accelerators.

Print ~ Connectivity: Ethernet 10/100/1000 Base-T and High-speed USB 2.0 direct print Hard drive: 128 Processor: Dual-core 1.91 GHz Device memory: 8 GB max Maximum print resolution: 1200 x 2400 dpi

SCAN ~

Scan features: Mixed Size Originals Scan Build Job, Original Type (Photo and Text, Photo, Text, Map, Newspaper/Magazine), Scan Preview and Single Touch Scan buttons.

Scan destination: (FTP/SMB), HTTP, HTTPS, SFTP destinations, Scan to Email, Scan to Network, Scan to USB.

Scan file formats: JPEG, PDF, PDF/A, TIFF

Security features: 802.1x, Access Controls, Audit Log, Automated threat response through McAfee® DXL/Cisco® pxGrid integration, Automatic Self-signed Certificate, Cisco® Identity Services Engine (ISE) integration, Configuration Watchdog, Encrypted Storage Drive (AES 256-bit, FIPS 140-2), Encrypted and Signed Email, FIPS 140-2, Firmware Verification, HTTPS, IPsec, Imaging Security, Job Level Encryption via HTTPS and Drivers, Local Authentication (Internal Database), LogRhythm SIEM8, McAfee Enterprise Security Manager8, McAfee® Embedded Control Whitelisting, McAfee® ePolicy Orchestrator®, Network Authentication, Port/IP/Domain Filtering, SFTP and Encrypted Email, SHA-256 Hash Message Authentication, SNMPv3, Security Certificates utilizing ECDSA, Splunk SIEM, TLS 1.1/1.2/1.3, TPM, Trusted Boot, User Access and Internal Firewall and User Permissions.

Document handler: Single-pass Duplex Automatic Document Feeder Paper capacity: Tray (Bypass tray): 100 sheets, Tray 1: 520 sheets, Tray 2: 520 sheets and Tray (High-capacity tandem tray): 3,140 sheets Paper size: Tray (Bypass tray): Sizes: #10 Commercial, A6, C5 Envelope, DL Envelope, Large US Postcard, Monarch; Custom sizes: 3.5 x 3.9 in. to 12.6 x 52 in. (89 x 98 mm to 320 x 1320 mm); Tray 1: Custom sizes: 5.5 x 7.2 in. to 11.7 x 17 in. (140 x 182 mm to 297 x 432 mm); Tray 2: Custom sizes: 5.5 x 7.2 in. to 12 x 18 in. (140 x 182 mm to 320 x 450 mm) and Tray (High-capacity tandem tray): Sizes: A/letter, A4.

Options:

1. 500 GB HDD Hard Drive/Processor/Memory

2. BR Booklet Maker Finisher: 2-hole punch, 3-hole punch, Booklet maker, Multi-position stapling, V-folding, 500+1500-sheet tray

3. C Fold / Z Fold Unit: adds Z-folding, Letter Z-folding, Letter C-folding to the BR Finisher and BR Booklet Maker Finisher

4. Horizontal Transport Kit

5. Convenience Stapler

6. Integrated Office Finisher

7. High Capacity Feeder

8. Long Sheet Feed Kit

9. Envelope Kit 10.

Sustainability: EPEAT AND ENERGY STAR

Price: 1 @ $_________________ each = $__________________

CLIN 00002: Xerox AltaLink C8145HG Multifunctional Printer (Copy, Email, Print, Scan) or comparable. Must be TAA Compliant.

The specifications are the same as CLIN 00001.

Price: 1 @ $_________________ each = $__________________

CLIN 00003: Xerox AltaLink C8145HG Multifunctional Printer (Copy, Email, Print, Scan) or comparable. Must be TAA Compliant.

The specifications are the same as CLIN 00001.

Price: 1 @ $_________________ each = $__________________

CLIN 00004:

Full Service Maintenance Agreement for the following:

* Three (3) new Xerox AltaLink C8145HG or comparable multifunctional printers (Estimated volume 10,000 - 15,000 per month for each machine).

* Two (2) existing Xerox ColorQube 9302 color multifunction printers located in BIA, Great Lakes Agency, Land Titles and Records Office and Roads, 916 West Lakeshore Drive, Ashland, WI 54806-1357 (Provide quote for price per page and volume less than 10,000 pages per month).

The agreement must cover all parts, labor, software, diagnostic licenses and telephone support. The response time must be less than 12 hours.

Period of Performance and Location: See SF-1449.

FOB: Destination.

PROVISION FAR 52.212-1 -- INSTRUCTIONS TO OFFERORS -- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021), applies to this acquisition.

FAR 52.212-2 - EVALUATION - COMMERCIAL PROCUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used in the Lowest Price Technically Acceptable (LPTA) Source Selection Process to evaluate offers:

(i) Factor 1: Technical Capability

(1.) The offeror shall submit their technical capability to provide multifunctional printers and full maintenance agreement service. The offeror shall submit an authorized partner certification with the offer and be able to respond within 12 hours from the time called. This information shall be submitted with the offer before the solicitation’s closing date and time. Under no circumstances, will it be accepted after the solicitation has closed.

(ii) Factor 2: Past Performance

(1.) The offeror shall provide references of a minimum of three contracts within the past five (5) years involving selling multifunctional printers and service agreements with a contact’s name, telephone number, email address, contract amount and period of performance. The offeror's quote will be evaluated to determine the extent to which its past performance demonstrates the likelihood of successful performance. The evaluation will consider both the relevance and quality of past awards. The Government may choose to evaluate publicly available reports. An offeror without relevant past performance will receive a neutral rating.

(iii) Factor 3: Price/Cost

Technical capability and past performance, when combined, are equal to cost or price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.212-3 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

FAR 52.212-4 - CONTRACT TERMS AND CONDITIONS - COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

All terms and conditions identified under this FAR Clause are applicable to this Request for Quotation.

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2022), applies to this acquisition.

The clauses cited within this clause as indicated below are applicable: 52.203-6, 52.203-19, 52.204-10, 52.204-23, 52.204-25, 52.209-6, 52.209-10, 52.219-6, 52.219-8, 52.219-14, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-41, 52.222-42, 52.222-55, 52.222-50, 52.222-54, 52.222-62, 52.223-13, 52.223-15, 52.223-18, 52.225-5, 52.225-13, 52.232-33, 52.233-3, 52.233-4 and 52.242-5.

FAR Clauses incorporated by reference: 52.204-7, 52.204-13, 52.204-16, 52.204-17, 52.204-18, 52.204-20, 52.217-8, 52.223-6, 52.225-25, 52.226-1, 52.228-5, 52.229-3, 52.232-1, 52.232-17, 52.232-18, 52.232-19, 52.232-23, 52.232-25, 52.232-39, 52.232-40, 52.233-2, 52.237-2, 52.242-17, 52.243-1, 52.243-1 Alt. II, 52.244-6, 52.246-2, 52.246-4, 52.249-4, 52.249-8, 52.252-2 and 52.252-5.

52.211-6 Brand Name or Equal (AUG 1999)

(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.acquisition.gov

DIAR 1452.201-70 Authorities and delegations.

As prescribed in section 1401.670-1, insert the following clause:

Authorities and Delegations (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

The Contracting Officer responsible for this contract will be:

Margie M. Tahdooahnippah, Contracting Officer Bureau of Indian Affairs Southern Plains Regional Office P.O. Box 368 Anadarko, OK 73005 Telephone Number: 580.695.8367 Email Address: Margie.tahdooahnippah@bia.gov

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause).

1452.228-70 Liability Insurance

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause

52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted to the COR for review and approval prior to submitting an IPP invoice:

* A copy of the contractor's official company invoice signed by the COR.

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

OMB MEMORANDUM M-11-32 Accelerating Payments to Small Businesses for Goods and Services This policy requires agencies to accelerate payment to small business prime contractors to the full extent permitted by law with the goal of making payment within 15 days of receipt of a proper invoice. In return, prime contractors are expected to accelerate payment to small business subcontractors when they receive accelerated payments from the Government.

All questions shall be submitted via email to Margie M. Tahdooahnippah at margie.tahdooahnippah@bia.gov. Please reference solicitation number 140A0622Q0007 in the subject line of the email. All questions shall be submitted by Tuesday, May 10, 2022, by 12:00 pm (CT). Offers are due on Friday, May 20, 2022, at 12:00 pm (CDT). Quotes may be sent via email to Margie.tahdooahnippah@bia.gov. Quotes shall be good for 60 calendar days after close of RFQ.

QUOTE SUBMISSION INFORMATION: Quote must be submitted in accordance with the RFQ. Failure to submit the information below will make the offer non-responsive, and will not receive consideration for award:

1. SF-1449, Sections 17a, 23, 24, 30a, 30b, and 30c shall be completed with price stated on page 2 (include Unique Entity ID number).

2. Summary of technical capability in accordance with 52.212-2(a)(i)(1). See page 4.

3. Cost Proposal

4. Past performance contact information for minimum of three references for which work was conducted which was similar in scope, magnitude and complexity to the requirements described in this solicitation:

i. Company Name

ii. Company Address

iii. Company Point of Contact Name

iv. Contact Phone Number and E-mail Address

v. Description of Services/Price

vi. Period of Performance

vii. If applicable, explanation of any problems or delays encountered.

5. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment Provisions shall be completed (attached)

Offerors should check www.sam.gov often for any solicitation amendments.

This solicitation requires registration with the System for Award Management (SAM) to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award.