B08_Attachment_1_Specifications.pdf

ACADIA NATIONAL PARK

Hancock County, Maine

INSTALL NEW FIRE SUPPRESSION SYSTEM FOR

CURATORIAL AND ARCHIVES WING IN ADMINISTRATION

PROJECT SPECIFICATIONS

NATIONAL PARK SERVICE

ACADIA NATIONAL PARK

100% CONSTRUCTION

DOCUMENTS

JANUARY 27, 2023

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INSTALL NEW FIRE SUPPRESSION SYSTEM FOR

CURATORIAL AND ARCHIVES WING IN ADMINISTRATION

100% CD REVIEW - SPECIFICATIONS

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS GROUP

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

INTRODUCTORY INFORMATION

PER GOVERNMENT

DIVISION 01 – GENERAL REQUIREMENTS

011100 SUMMARY OF WORK

012601 CONTRACT MODIFICATION PROCEDURES

012700 DEFINITION OF CONTRACT LINE ITEMS

013100 PROJECT MANAGEMENT & COORDINATION

013216 CONSTRUCTION SCHEDULE

013323 SUBMITTAL PROCEDURES

013523 SAFETY REQUIREMENTS

014000 QUALITY REQUIREMENTS

014200 REFERENCE STANDARDS

015000 TEMPORARY FACILITIES AND CONTROLS

015719.11 INDOOR AIR QUALITY MANAGEMENT

015719.12 NOISE & ACOUSTICS MANAGEMENT

015723 TEMPORARY STORM WATER POLLUTION PREVENTION (UNDER-AN-ACRE)

016700 PRODUCT REQUIREMENTS

017329 CUTTING AND PATCHING

017340 EXECUTION

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017900 DEMONSTRATION AND TRAINING

DIVISION 02 – EXISTING CONDITIONS – NOT USED

DIVISION 03 – CONCRETE

033000 CAST-IN-PLACE CONCRETE

DIVISION 04 – MASONRY – NOT USED

DIVISION 05 – METALS

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055000 METAL FABRICATIONS

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

061000 ROUGH CARPENTRY

062013 EXTERIOR FINISH CARPENTRY

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

072100 THERMAL INSULATION

073113 ASPHALT SHINGLES

073129 WOOD SHINGLES AND SHAKES

078400 FIRESTOPPING

079200 JOINT SEALANTS

DIVISION 08 – OPENINGS

081113 HOLLOW METAL DOORS AND FRAMES

DIVISION 09 – FINISHES

092900 GYPSUM WALLBOARD

099123 PAINTING

DIVISION 10 – 20 – NOT USED

DIVISION 21 – FIRE SUPPRESSION

211313 WET-PIPE FIRE SUPPRESSION SPRINKLER SYSTEM

DIVISION 22 – PLUMBING

220000 PLUMBING GENERAL PROVISIONS

220700 PLUMBING INSULATION

221100 WATER SYSTEM

DIVISION 23 – HEATING, VENTILATION, AND AIR CONDITIONING

231124 L.P. GAS SYSTEM

DIVISION 24 – 25 – NOT USED

DIVISION 26 – ELECTRICAL

260500 ELECTRICAL GENERAL PROVISIONS

260519 POWER CONDUCTORS AND CABLES

260526 GROUNDING AND BONDING

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

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260533.13 RACEWAYS AND FITTINGS

260541 UNDERGROUND ELECTRICAL CONSTRUCTION

260544 SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND CABLING

260583 WIRING CONNECTIONS

260620 ELECTRICAL DISTRIBUTION

262726 WIRING DEVICES

262728 DISCONNECT SWITCHES

263213.19 ENGINE GENERATOR – LP GAS

DIVISION 27-30 – NOT USED

DIVISION 31 – EARTHWORK

312000 EARTH MOVING

312500 TEMPORARY EROSION AND POLLUTION CONTROL

DIVISION 32 – NOT USED

DIVISION 33 – WATER

331000 WATER DISTRIBUTION

DIVISION 34 – 48 – NOT USED

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091015 SUMMARY OF WORK

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Work phases.

3. Work under other contracts.

4. Government Furnished Materials.

5. Contractor use of premises.

6. Public use of site.

7. Occupancy requirements for buildings.

8. Work Restrictions.

9. Special Construction Requirements.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Location: Acadia National Park, Curatorial and Archives Wing 567 Eagle Lake Rd, Bar Harbor, ME

B. The Work consists of the following:

1. The Work includes removal of an inefficient and antiquated high-pressure mist fire suppression system and all components. Replace with a new conventional wet pipe sprinkler system to protect approximately 2,080 square feet of curatorial workspace, collections, and archival storage at the Park’s administrative wing. This will include installation of an aboveground storage tank, fire pump and emergency generator. This project requires the relocation of artifacts to temporary temperature-controlled storage for protection.

C. Project will be constructed under a single prime contract.

1.3 GOVERNMENT-FURNISHED MATERIALS

A. Government will furnish products indicated.

1. Government will arrange and pay for delivery of Government-furnished items according to Contractor's Construction Schedule.

2. After delivery, Government will inspect delivered items for damage. Contractor shall be present for and assist in Government's inspection.

3. If Government-furnished items are damaged, defective, or missing, Government will arrange for replacement.

4. Contractor is responsible for receiving, unloading, and handling Government-furnished items at Project site.

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5. Contractor is responsible for protecting Government-furnished items from damage during storage and handling, including damage from exposure to the elements.

6. If Government-furnished items are damaged as a result of Contractor's operations, Contractor shall repair or replace them.

7. Contractor shall install and otherwise incorporate Government-furnished items into the Work.

B. Government-Furnished Products:

1. Seed and loam.

2. Some limited supplies for protection and wrapping of artifacts during construction.

1.4 CONTRACTOR USE OF SITE

A. General: Contractor shall have limited use of the site for construction operations. Access to the rest of the building shall be restricted except for work-related activities. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine constructions operations to area of work indicate on the drawings.

B. Storage of Materials: Confine storage of materials to area indicated on Site Plan or by Contracting Officer.

C. Preservation of Natural Features:

1. Prevent damage to natural surroundings. Restore damaged areas, repairing or replacing damaged trees and plants, at no additional expense to the Government.

2. Provide temporary barriers to protect existing trees and plants and root zones.

3. Do not remove, injure, or destroy trees or other plants without prior approval. Consult with

Contracting Officer and remove agreed-on roots and branches that interfere with construction.

4. Do not fasten ropes, cables, or guys to existing trees.

5. Carefully supervise excavating, grading, filling, and other construction operations near trees to prevent damage.

D. Driveways and Entrances: Keep driveways, delivery access and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

E. Construction Camp: Establishment of a camp within the park will not be permitted.

F. Hauling Restrictions: Comply with all legal load restrictions in the hauling of materials. Load restrictions on park roads are identical to the state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Office of the Park Superintendent. A special

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permit will not relieve Contractor of liability for damage which may result from moving of equipment.

1.5 PUBLIC USE OF SITE

A. The portion of the building affected will be closed to the public during construction.

1.6 OCCUPANCY REQUIRMENTS FOR BUILIDINGS

A. Existing Buildings

1. Full Government Occupancy: Government will occupy portions of buildings that will be under construction during the entire contract period. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Perform the Work so as not to interfere with Government's day-to-day operations. Maintain existing exits, unless otherwise indicated.

a. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from the CO.

b. Maintain existing building in a weather tight condition throughout construction period. Repair damage caused by construction operations. Protect building and its occupants during construction period.

2. Government Occupancy of Completed Areas of Construction: Government reserves the right to occupy and to place and install equipment in completed areas of building, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and partial occupancy shall not constitute acceptance of the entire project.

a. Before partial Government occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed.

On occupancy, Government will operate and maintain mechanical and electrical systems serving occupied portions of building.

b. On occupancy, Government will assume responsibility for maintenance and custodial service for occupied portions of building.

1.7 CONDUCT OF OPERATIONS

A. At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent.

B. Work on Saturdays, Sundays, Federal holidays or at night may not be performed without prior consent from the Contracting Officer. Submit requests 48 hours in advance of the work to the Contracting Officer for approval.

C. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless approved by the Contracting Officer.

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1.8 WORK RESTRICTIONS

A. On-Site Work Hours: Work shall be generally performed during normal business working hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, except when otherwise indicated.

1. Weekend Hours: Weekend work will not be permitted without written approval from the Contracting Officer.

2. Early Morning Hours: Early morning hours will not be permitted without written approval from the Contracting Officer.

3. Hours for noisy activity: 7:00 a.m. to 5:00 p.m., Monday through Friday.

4. Work inside Curatorial Storage Area must be escorted at all times. Hours escort is available: 8:30 a.m. to 4:00 p.m., Monday through Thursday.

B. Existing Utilities

1. Existing Utilities: Notify Contracting Officer and utility companies of proposed locations and times for excavation.

2. Contractor shall be responsible for locating and preventing damage to known utilities. If damage occurs, repair utility at no additional expense to the Government.

3. If damage occurs to an unknown utility, repair utility. An equitable adjustment will be made in accordance with the Changes clause of the contract.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than two days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Contracting Officer’s written permission.

3. Hours for Utility Shutdowns: Coordinate with Governments for timing and duration of any utility shutdown.

D. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor air intakes.

1.9 SPECIAL CONSTRUCTION REQUIREMENTS

A. Project Management Software: Project management software provided by the Contractor and administered by the NPS will be used for purposes of managing communication and documents during the construction stage.

1. See Section 01 31 00 “Project Management and Coordination” for requirements on Project Management Software.

B. Temporary storage of artifacts will be required. Details are outlined in 01 50 00 Temporary Facilities and Controls.

C. Shelves storing remaining artifacts will need to be wrapped and adequately protected during the duration of the project. Details are outlined in 01 50 00 Temporary Facilities and Controls. Artifacts shall be stored and protected in a manner that meets the satisfaction of the Government throughout the duration of the project.

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PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 11 00

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031414 CONTRACT MODIFICATION PROCEDURES

SECTION 01 26 01 – CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. The work of this section consists of administrative and procedural requirements for contract modifications.

1.2 DEFINITIONS AND ALLOWANCES

A. Home Office Overhead: Those costs incurred in support of all of a contractor’s projects and not attributable to a specific job. The cost for home office overhead is only allowed as a percentage of all direct work excluding profit. The following items represent allowable home office overhead costs identified in Part 31 of the Federal Acquisition Regulation (FAR):

1. Rent

2. Utilities

3. Furnishings

4. Office equipment

5. Executive and management staff not exclusively assigned to the project

6. Support, accounting, and administrative staff

7. Preparation of cost proposals, estimating, and schedule analyses connected with

Modifications

8. Estimating and preconstruction services

9. Mortgage costs

10. Real estate and corporate taxes

11. Automobile maintenance and travel costs for home office personnel

12. Home office insurances i.e. structure, automotive, umbrella, flood, etc.

13. Depreciation of equipment and other assets

14. Home office supplies (paper, staples, etc.)

15. Legal services

16. Accounting and data processing

17. Professional fees/registration

B. General Conditions (Field Office Overhead): Management and administrative costs incurred on site for the designated project. Costs associated with the preparation of modifications will not be allowed. The costs for these items are to be included only in the general conditions of the modification estimate. Only in the case of a contract time extension are additional general conditions included in modifications. The following items, if applicable, are considered allowable costs for calculating General Conditions:

1. Project Manager, Assistant Project Manager

2. Superintendent, Assistant Superintendent

3. Quality Control, Safety Officer, Environmental Manager, etc.

4. Engineers

5. Travel, lodging, and per diem (as established by Federal Travel Regulations)

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6. Scheduling

7. Field Office Trailers and associated temporary utilities

8. Field office supplies

a. Mailing and couriers

b. Reproduction costs

c. Storage

d. Phones

e. Computers

f. Copiers

9. Personal vehicles i.e. Superintendent Pickup trucks

C. General Requirements: These are costs directly associated with the project and are necessary to perform the actual work of the modification. These costs shall be shown as direct costs in the estimate. The following items, if applicable, are considered allowable costs for calculating General Requirements:

1. Hoisting

2. Material handling

3. Temporary fencing

4. Port-a-lets

5. Trash removal, dumpsters

6. Barricades

7. Small tools

8. Safety supplies

9. Scaffolding

10. Daily cleaning

11. Traffic control

12. Temporary signage

13. Temporary heating and power

D. Personnel Costs: Costs included in the modification must only be for General Conditions staff and workers actually present and working on the project site. Modification costs for salaried workers are only allowed within the structure of a 40 hour week and no overtime or holiday pay will be allowed.

1. Worker Hourly Rates are costs directly associated with the individual worker and consist of the following:

a. Base Rate: This is the hourly rate paid directly to the worker

b. Labor Burden: Employer payments of all applicable burdens, this includes insurance and taxes that the business must pay on behalf of the worker to government entities and educational forums , such as:

1) Social Security

2) Medicare

3) Workers Compensation– Policy and company calculation to be made available.

4) FUTA– Cap Rate and percentage to be proportionally allocated over one year.

5) SUTA– Cap Rate and percentage to be proportionally allocated over one year.

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6) Union agreement costs – Other costs required under an enforceable collective bargaining agreement.

c. Fringe Benefits: Various non-wage compensations provided to employees such as:

1) Health Care Insurance Premiums

2) Cell Phone

3) Clothing

4) 401K and Pensions

5) Vehicle allowances

6) Gas allowance

7) Life insurance premiums

8) Disability insurance

9) Other Fringe Benefits required under an enforceable collective bargaining agreement

E. Bonuses or Deferred Compensation: No Bonus or Deferred Compensation will be allowed within any components of pricing including Home Office Overhead, General Conditions, General Requirements, Hourly Worker Rates, or the direct costs of work.

F. General Liability Insurance: An insurance policy that protects the contractor from claims resulting from bodily injury or property damage to a third party. Include this as a separate line item within all modification proposals and provide a current insurance quote upon request.

G. Performance and Payment Bonds: A performance bond is a surety bond issued by an insurance company or bank to guarantee satisfactory completion of a project. The Payment Bond guarantees that the contractor will pay the labor and material costs they have incurred. Banks and Insurance companies charge a premium for each individual project based on a sliding scale which relates to the size of the project. Include this as a separate line item in modification proposals and provide current company bonding rates upon request.

H. Builder’s Risk Insurance: This covers the contractor’s loss due to fire, high winds, or other natural forces. This is not reimbursed by the National Park Service (NPS) and shall not be included in modification proposals.

1.3 MODIFICATION PROPOSAL PRICING REQUIREMENTS

A. General:

1. Your proposal must be received in the format and within the time frame specified in the Request for Proposal letter. Costs or delays resulting from failure of contractor to submit within the time frame specified will not be compensable.

2. The proposal must be detailed with itemized lists of equipment, materials, labor, production rates, overhead, profit, and bond markup for each item. Labor costs must be itemized by craft and hourly rate, including Fringe Benefits and Labor Burden. If the costs of Fringe Benefits and Labor Burden are not itemized, it is assumed that that they are included in the hourly rate shown, or contractor is not requesting reimbursement. Contractor may utilize the government provided Contractor Estimate

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Form, or their own form, provided that it contains the same information and level of detail as the Gov’t provided form.

3. Requests for extensions of contract time as a result of this change must be justified with a Time Impact Analysis (TIA). Refer to Division 01 Specification, “Construction Schedule”, for time impact analysis requirements. TIA and associated costs must be received with the proposal by the date shown within the Request for Proposal letter.

Contractor’s failure to submit within the specified time frame will be construed as the Contractor waiving the right for additional time and no time extension will be allowed.

4. All supporting documentation used to justify the proposed modification will be made available to the Contracting Officer upon request.

5. Contractor must review and approve all subcontractor/supplier pricing in detail for proper format, scope, production rates, and pricing prior to submission to the NPS.

All delay costs associated with not reviewing and approving subcontractor/supplier pricing will be borne by the Contractor.

6. All pricing and production rates within the estimate must be based on fair and reasonable pricing and cannot include built-in contingency.

B. Labor:

1. Contractor shall estimate the cost of labor by itemizing each craft involved, indicating worker hourly rate (base rate + labor burden + fringe benefits) for each and itemizing the hours required for each craft that will be directly engaged in modification work.

Any work proposed that will require overtime work or premium pay shall be itemized separately. All rates shall be in accordance with the Davis-Bacon Act as incorporated herein. Labor Burden may include payroll taxes, Social Security, unemployment insurances, workers compensation insurance, FICA, FUTA, and other direct costs resulting from Federal, State or local laws.

2. Itemize labor costs for equipment operators separate from equipment costs.

3. The labor cost for foremen shall only be costs for related work required for the modification.

C. Materials:

1. The estimated cost for materials shall include quotes from multiple sources. Material prices must include all applicable fees and credits, including but not limited to, sales tax, freight and delivery charges, and tax rebates.

2. No markup shall be applied to any material provided by the NPS.

D. Equipment:

1. Equipment used for the project must be appropriately sized for the work being performed.

2. Do not include costs for “miscellaneous tools and equipment”, in your proposal for a replacement value of $500 or less. Costs shown in excess of $500 must be broken out separately.

3. Regardless of ownership, the rates to be used in determining equipment rental costs shall be the lowest cost from one of the following sources:

a. U.S. Army Corps of Engineers , Ownership and Operating Expense Schedule (use latest edition and applicable region)

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b. Construction Blue Book

c. Local equipment rental rates, documented by actual invoice charges, or itemized vendor quotes.

4. The estimated equipment rates shall include the operating costs of all fuel, oil, lubrication, supplies, small tools, necessary attachments, ground engaging components, tires & tracks, routine repairs and maintenance (cost of major repair and overhaul is not allowed per FAR 31.105(d)(2)), depreciation, storage, insurance, and all incidentals. Mobilization, if applicable, may be included for equipment solely used on the modification work but must be listed separately.

5. Estimate the full rate for equipment only for the duration that the equipment will be utilized to accomplish the work of the modification.

6. Standby unit rates used are to be in accordance with paragraph 1.3, D, 2, above. If the US Army Corp of Engineers is utilized then their standby rates prevail. If Bluebook or local equipment pricing is accepted, then ½ of the equipment costs minus any operating costs, major repair and overhaul will be accepted.

7. If equipment is in standby mode due solely to a documented NPS delay, the established standby rate shall apply from the first day of the delay.

8. Equipment that is not used and on the jobsite for up to five consecutive days may be classified at standby rates, provided that the equipment is or has been used solely to perform work on the modification and will be necessary to complete additional modification work. Equipment that is still on the jobsite but not in use after five consecutive days will not be considered in the modification pricing.

9. Requests for compensation for equipment stand by time must be justified, documented and itemized separately.

10. The estimated timeframe (daily, weekly, monthly) for use of the equipment must reflect the lowest cost to the Government.

E. Establishment and Application of Overhead and Profit Percentages:

1. Home Office Overhead and Profit (OH&P) shall be applied to direct costs only. Profit shall not be applied to overhead amounts; and overhead shall not be applied to profit.

Home office overhead shall contain only allowable, allocable, and reasonable costs per the contract documents and FAR Part 31. Profit percentages are based on risk factors found in FAR Part 31which have been applied to the specific type of work included in this project. Negotiated rates shall not exceed the following percentages for OH&P for contractor self-performed work:

Overhead………………10% Profit………………4.90%

2. Total aggregate limit of markup (OH&P) for contractor and subcontractors on modification work shall not exceed 25%. The NPS will not be responsible for allocation of percentages between contractor and subcontractors at any tier.

3. If contractors form a partnership, than the partnership may only receive home office overhead and profit in the same amount as an individual contractor (refer to par 1.3,E,1 above). It is the responsibility of the partners to decide on the division of revenue.

4. Combined Increases and Decreases: On proposals involving both increases and decreases in the Contract Price, the overhead and profit mark-ups are required on the net increases and deducted on net decreases.

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5. At no time can profit be calculated on Overhead or itself, it must be calculated on direct costs of work only.

PART 2 - PRODUCTS

PART 3 - EXECUTION

END OF SECTION 012601

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082714 DEFINITION OF CONTRACT LINE ITEMS

SECTION 01 27 00 – DEFINITION OF CONTRACT LINE ITEMS

PART 1 - GENERAL

1.1 SUMMARY

A. The intent of this section is to explain, in general, what is and what is not included in a contract line item, and the limits or cut-off points where one item ends and another begins.

B. If no contract line item exists for a portion of the work, include the costs in a related item.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 LIST OF CONTRACT LINE ITEMS

A. Contract Line Item No. 0001: Replace Fire Suppression for Curatorial and Archives Wing in Administration Building

1. This item consists of demolition of obsolete fire suppression system and the installation of new wet sprinkler system and all components for the Curatorial Storage Room. As described in the drawings and these documents, this work also includes, but is not limited to, installation of an aboveground water storage tank, fire pump and emergency generator, associated sprinkler room renovations/modifications, replacement of two double-fire doors, and temporary climate-controlled artifact storage.

2. Measurement for payment shall be the percentage of the work complete including equipment, materials and labor.

3. Payment will be made at the contract lump sum price.

END OF SECTION 01 27 00

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082714 DEFINITION OF CONTRACT LINE ITEMS

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091015 PROJECT MANAGEMENT AND COORDINATION

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Definitions

2. Construction Coordination.

3. Submittals

4. Coordination Drawings.

5. Requests for Information (RFIs).

6. Project Management Software

7. Project meetings.

8. Environmental Coordination.

9. Permits

B. Related Requirements:

1. Section 01 32 16 “Construction Schedule” for preparing and submitting Contractor’s construction schedule.

2. Section 01 73 40 “Execution” for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 01 77 00 “Closeout Procedures” for coordinating closeout of the Contract.

4. Section 01 91 14 “Total Building Commissioning” for coordinating the work with

Owner’s Commissioning Authority.

1.2 DEFINITIONS

A. Agency with Jurisdiction B. Construction Permits – Contractor Provided C. Government Furnished Permits

1.3 CONSTRUCTION COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other Contractors to ensure maximum accessibility for required maintenance, service, and repair.

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3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

5. Properly plan construction operations to include permit requirements. Allow enough time to execute permit provisions to maintain work schedule, site visits, inspections, and reporting deadlines.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Permit requirements.

7. Pre-installation conferences.

8. Project closeout activities.

9. Commissioning activities.

1.4 SUBMITTALS

A. Division 01 documents: The following items shall be submitted a minimum of one week prior to the Preconstruction Conference. Contracting Officer will notify Contractor of tentative date for the Pre-Construction Conference.

1. Letter designating Project Superintendent.

2. Construction Schedule.

3. A comprehensive breakdown of the Schedule of Values.

4. Accident Prevention Plan.

5. A list of Subcontractors for this project.

6. Written statements from subcontractors certifying compliance with applicable labor standard clauses.

7. Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors.

8. Waste Management Plan.

9. Quality Control Plan.

10. Temporary Storm Water Pollution Prevention Plan (SWPP or UPPP).

11. Indoor Air Quality (IAQ) Management Plan.

12. Contractors Commissioning Plan.

B. All items listed must be provided to the Contracting Officer before the Pre-Construction Conference is held. If all of these documents have not been received one week prior to the

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scheduled Pre-Construction Conference date, the conference will be cancelled, Notice to Proceed will not be issued, and the Contracting Officer will consider other contractual remedies.

Work shall not commence until written Notice to Proceed has been issued.

1.5 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI utilizing the form created on the Project Software Software.

1. CO will not respond to RFIs submitted by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, as appropriate.

6. Field dimensions and conditions, as appropriate.

7. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

8. Contractor's signature.

9. Requested date for response.

10. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Form: Complete the RFI Form on the Project Management Software and submit in a manner consistent with the software that appropriately alerts the Government and/or CO of the RFI for timely processing.

D. Contracting Officer’s Action: CO will review each RFI, determine action required, and respond. CO will determine the critical nature of each RFI and issue a response accordingly.

1. The following are not considered to be RFIs and will receive no action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

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2. CO's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

3. CO's action on RFIs may result in the need for a change to the Contract Time or the Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

1.6 PROJECT MANAGEMENT SOFTWARE PROGRAM

A. The Contractor shall provide a project management program that has real-time work management features that support Task Management, Team Collaboration and Document Management. The project management program shall be software stored, managed, and processed on a network of remote servers hosted on the Internet in which software is accessed online via subscription. Example programs include but are not limited to: Procore®, Project Team, Wrike®, etc.

B. At a minimum, program features shall include:

1. Project Document Management:

a. Unlimited Storage;

b. Unlimited Users;

c. Document Tracking – disposition of documents in review, pending actions from users per workflow, revisions, etc.;

d. Document and Folder Permissions granted to administrators who can choose the level of access and permissions for users per each project;

1) Administrators will be Owner/National Park Service (NPS) personnel;

2) Users will include NPS personnel and external NPS personnel;

3) External NPS entities include the Construction Contractor (Contractor), Revegetation Contractor, Contracting Officer Representative (COR), and Architect-Engineer (AE);

e. Provide access to the program 24 hours per day, 7 days a week, except for maintenance activities. Maintenance activities shall be coordinated to occur outside of normal working hours, with email notification to users at least 48 hours prior to any activities that limit user document access;

f. Ability to reference/link/tag project documents to other project documents to establish a record link; and

g. Allow for the search of names, description, document type, document disposition, and contents of documents within the documents tool.

h. Provide ability for administrators and permissible users to cancel a workflow and/or identify documents as obsolete.

i. Promotes ability to manage documents remotely using mobile devices.

j. Promotes ability to manage documents using email only, without logging into/accessing the system

2. Project Directory/Post-Log-In View/Dashboard:

a. Provide access to multiple projects per each user as defined by administrators;

b. Provide user directory with emails and ability to assign to an organization (i.e.

NPS, Contractor, Revegetation Contractor, COR, or AE);

c. Provide access to Submittals, Requests for Information (RFIs), Schedule, Drawings, Specifications, Meeting Minutes, Daily Reports/Logs, and Photographs;

and

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d. Provide a listing or access to a listing or report of and with linkages to submittals, RFIs, tasks, etc. that are pending user action/input including the date the task is due per Submittal or RFI workflows.

3. Submittals:

a. General:

1) Provide ability to upload, download, view, and automatically route Informational and Action Submittal documents per each workflow;

2) Provide user ability to select submittal disposition type when routing;

3) Provide administrators ability to manage use permissions to modify workflow duration dates and default review periods per each project;

4) Provide administrators ability to manage user permissions to modify email notification settings to include other users per each project;

5) Provide notifications when an item becomes a user’s responsibility including the due date of the item and ability to provide more frequent notifications as selected by administrators;

6) Provide ability to sort submittals by specification section, information or action submittal, date, or submittal disposition; and

7) Provide ability to track and document workflow processes, user action(s), document sent/received times/dates, document disposition etc.

b. Informational Submittals:

1) The Default Informational Submittal Workflow is as follows:

a) Start workflow – Contractor can create/start, then route to NPS and

COR

b) Option for NPS or COR to assign/route to Contractor, COR, or AE;

c) If routed to Contractor, COR, or AE, they route back to NPS and

COR; and

d) From NPS to Contractor – end workflow.

2) Default Informational Submittal review duration:

a) NPS Information Submittal workflow of ten (10) days.

3) The NPS selects the disposition type during their transmittal to the contractor in the workflow, with disposition types as follow:

a) Accept; or

b) Reject

c. Action Submittals

1) The Default Action Submittal sequential workflow is as follows:

a) Start workflow – Contractor can create/start, then route to NPS and

COR;

b) Option for NPS or COR to assign/route to AE or Disapprove and route to Contractor for their re-submittal;

c) If routed to the AE, the AE routes back to NPS and COR; and

d) NPS selects deposition and routes to Contractor – end workflow.

2) Default Action Submittal review durations:

a) NPS Action Submittal workflow of thirty (30) days;

b) NPS Action Re-Submittal workflow of thirty (30) days; and

c) AE review time for Action Submittal workflow of twelve (12) days.

3) The AE selects disposition types during their transmittal in the workflow and the NPS concurs with the transmittal to the contractor in the workflow, with disposition types as follow:

a) Approved;

b) Approved with Notations;

c) Disapproved – Resubmit;

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4. Requests For Information (RFIs)

a. Provide ability to upload, download, view, and automatically route RFI documents per the following default sequential workflow;

1) Start workflow – Contractor, NPS, or COR can create/start, then route to

NPS and COR;

2) Option for NPS or COR to route back to Contractor or AE;

3) If routed to the AE, the AE routes back to NPS and COR; and;

4) From NPS to Contractor – end workflow;

b. Provide administrators ability to modify workflow duration dates per each project;

1) Default NPS review time for RFI workflow is fourteen (14) days;

2) Default AE review time for RFIs is seven (7) days;

c. Provide administrators ability to modify email notification settings to include other users per each project;

d. Provide notifications when an item becomes a user’s responsibility including the due date of the item and ability to provide more frequent notifications as selected by administrators;

e. Provide ability to track and document workflow processes, user action(s), document sent/received times/dates, etc.; and

f. Provide ability to track and document review comments and responses.

5. Project Schedule:

a. Provide ability to upload baseline schedule and schedule updates from, but not limited to, Primavera P6 and Microsoft Project file formats;

b. Provide ability to view uploaded schedules in Gant or calendar (i.e. user-selectable by year, month, week, and day) formats, including activity starts/ends and milestone dates; and

c. Provide ability for users to view multiple project schedules that they have permissions/access to within a view or report.

6. Drawings:

a. Provide ability to upload, download, and view drawings.

7. Specifications:

a. Provide ability to upload, download, and view specifications.

8. Meeting Minutes:

a. Provide ability to upload, download, and view meeting agendas and minutes.

9. Daily Reports/Logs:

a. Provide ability to upload, download, and view daily logs, site visit memos, inspection reports, testing documents, etc.

10. Punch-List Items:

a. Provide ability to upload, download, and view Punch-List items.

11. Photographs:

a. Provide ability to upload, download, and view photographs;

b. Allow attachment/linking of photos to drawings, punch list items, and other records;

c. Support the capture and upload of photos from mobile devices; and

d. Automatically aggregate project photos captured in other documents, such as daily logs, into the photo album.

C. Access to the website, from any internet-connected device, 24 hours a day, 7 days a week, is required for all project participants and collaborators at no additional costs.

D. The COR shall determine permission and access for each party.

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E. The CM Firm shall establish and submit personnel security requirements for Project Management Program staff to the Government for review and approval.

F. Data Ownership: The Government shall retain ownership of all data. The system shall permit stakeholders the ability to download a copy of the data at any time. Within 14 days of Substantial Completion the Contractor shall download all stored data to a Flash Drive, or other approved digital storage, and provide that to the COR. In addition, the Government shall be able to access the site up to 3 months after issuance of Substantial Completion.

1.7 PROJECT MEETINGS

A. Preconstruction Conference: Before start of construction, Contracting Officer will arrange an on-site meeting with Contractor. The meeting agenda will include the following as a minimum:

1. Roles & Responsibilities/ Lines of Authority.

2. Park rules and regulations.

3. Jobsite Safety.

4. Resolution of comments on required Division 01 documents.

5. Coordination of Subcontractors.

6. Labor law application.

7. Modifications.

8. Payments to Contractor.

9. Payroll reports.

10. Contract time.

11. Liquidated damages.

12. Contractor Performance Evaluation.

13. Display of Hotline posters.

14. Notice to proceed.

15. Correspondence procedures.

16. NPS/DSC SharePoint Project website.

17. Acceptance/rejection of work.

18. Progress meetings.

19. Submittal procedures.

20. NPS Final Accessibility Inspection.

21. Environmental requirements.

22. Permit requirements.

23. As-constructed drawings/operation and maintenance (O&M) manuals.

24. Saturday, Sunday, holiday and night work.

25. Reference materials.

26. Value engineering.

B. Progress Meetings: The Contracting Officer will schedule weekly meetings with the Contractor.

1. Attendees: In addition to Government Representatives, each Contractor, Subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings.

All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

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2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. The meeting agenda will include the following:

a. Approval of minutes of previous meetings.

b. Submittal status.

c. Review of off-site fabrication and delivery schedules.

d. Requests for information (RFI) and other issues.

e. Modifications.

f. Work in progress and projected.

1) Status of required inspections (Special Inspections, Accessibility, etc.)

g. Inspections of work in progress and projected (Special inspections,

h. Construction Schedule update (provide updated CPM).

i. Status of Project Record Drawings and O&M manuals.

j. Other business relating to work.

k. Permit requirements.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise CO of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Possible conflicts.

i. Compatibility requirements.

j. Time schedules.

k. Weather limitations.

l. Manufacturer's written instructions.

m. Warranty requirements.

n. Compatibility of materials.

o. Acceptability of substrates.

p. Temporary facilities and controls.

q. Space and access limitations.

r. Regulations of agency(ies) with jurisdiction.

s. Testing and inspecting requirements.

t. Installation procedures.

u. Coordination with other work.

v. Required performance results.

w. Protection of adjacent work.

x. Protection of construction and personnel.

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3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

1.8 ENVIRONMENTAL COORDINATION

A. Contractor’s Environmental Manager: Designate an on-site party responsible for overseeing the Contractor’s conformance to environmental goals for the project and implementing procedures for environmental protection.

1. Qualifications: Minimum 3 years Construction experience on projects of similar size and scope; with environmental procedures similar to those of this project; familiarity with Environmental Management Systems (EMSs) such as ISO 14001; must be familiar with environmental regulations applicable to construction operations.

2. Responsibilities: Responsibilities shall include:

a. Compliance with applicable Federal, State, and local environmental regulations, including maintaining required documentation.

b. Implementation of the Waste Management Plan(WMP).

c. Implementation of the Indoor Air Quality (IAQ) Management Plan.

d. Implementation of the Storm Water Pollution Prevention Plan(SWPPP).

e. Present an overview of environmental issues and summarize site specific procedures relating to management plans at the Preconstruction conference.

f. Training for Contractor personnel in accordance with their position requirements.

g. Monitoring and documentation of environmental procedures.

B. Perform project quality control in accordance with requirements specified in Related Sections, including:

1. Quality Requirements.

2. Regulatory Requirements.

3. Indoor Air Quality (IAQ) Management.

4. Noise & Acoustics Management.

5. Temporary Storm Water Pollution Prevention Environmental Management.

6. Construction Waste Management.

C. Contractor’s Environmental Training Program: Contractor shall provide environmental training for workers performing work on the project site. Training shall include the following:

1. Overview of environmental issues related to the building industry.

2. Overview of environmental issues related to the Project.

3. Review of site specific procedures and management plans:

a. Construction Waste Management.

b. Indoor Air Quality (IAQ) Management.

c. Noise & Acoustics Management.

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d. Temporary Storm Water Pollution Prevention.

4. Pollution Prevention (P2) practices: Submit evidence of familiarity with P2 practices.

5. Compliance with environmental regulations: As specified in Regulatory Requirements.

Submit Contractor 40 CFR employee training records upon request of Contracting Officer.

D. Provide documentation for environmental procedures as specified herein and in accordance with approved Waste Management Plan, IAQ Management Plan, and Storm Water Pollution Prevention Plan.

1.9 PERMITS

A. General:

1. Permits and Responsibilities: The Contractor shall, without additional expense to the

Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the work.

2. For the purpose of this contract the Contractor will not be considered an agent of the Government. Therefore the Contractor will comply with the appropriate Federal, State and local laws.

B. Coordination with Agency(ies) with Jurisdiction Issuing Permits

1. Coordination: Contact the Agency(ies) with Jurisdiction as needed and sufficiently in advance to avoid delaying the work: Coordinate meetings, reporting requirements, inspections, or any other requirements.

C. Administrative Procedures:

1. Coordinate scheduling and timing of…