B08 ATTACHMENT 1 SPECIFICATIONS.pdf

SPECIFICATIONS/DESCRIPTIONS – ELM CREEK NE HAY ACQUISITION

1. BACKGROUND

This acquisition is intended to procure quality hay products for the feeding of wild horses and burros (WH&B) at the National WH&B Facility in Elm Creek (EC), NE. The National Wild

Horse and Burro Program (WH&BP) is an integral part of the management of Federal lands in the western United States. Every year WH&Bs that are determined to be excess on the public lands are removed and placed in the Adopt-A-Horse program. This program places WH&Bs into private homes around the country. The WH&B at EC is charged with caring for these animals on their journey to private adopted homes. A good feeding program is an integral part to the care the animals receive while on the facility.

2. GENERAL REQUIREMENTS

Good quality alfalfa hay helps ensure the good care of WH&Bs at the facility. The contract will ensure the procurement of high quality hay for the feeding of 300-500 WH&Bs per day throughout the year. This will require the delivery of alfalfa hay to feed up to 6.7 tons of hay per day or approximately up to 200 tons per month (which includes an estimated 300 small square bales, per month) throughout the year. All deliveries shall be coordinated with the Bureau of

Land Management (BLM) Contracting Officer Representative (COR), and the EC Feeding contractor. The hay Contractor will unload all the small square bales into the BLM’s hay shed and the EC feeding Contractor will unload the round bales with the feeding contractor’s provided on-site tractor. This is why the hay contractor must coordinate round bale load deliveries with the

COR and EC Feeding Contractor.

3.SPECIFIC REQUIREMENTS

The primary, large volume feeding of alfalfa hay is through the use of large round bales. This will be the largest amount of hay needed to be supplied by the hay contractor. EC also feeds animals in the smaller load pens and sick pens using small square bales. It is estimated that BLM will need approximately 300 small square bales on a monthly basis. However, this quantity may vary from month to month depending on the number of animals being maintained in sick pens and the number of animals being unloaded at the facility. The facility also feeds a small quantity of large round grass hay bales on the facility for animals with special dietary needs.

Approximately, one ton per month of large round bale grass hay will need to be provided.

a. Large Alfalfa Round-Bale Requirements

-Protein level 16% or higher

-Relative Feed Value 125 or higher

-Weed level less than 5%

-Grass level less than 5%

-Moisture content of less than 18%

-Hay test available upon request within 10 days of delivery

-Weigh ticket for each load to verify weight delivered

b. Small Alfalfa Square Bale Requirements

-Protein level 16% or higher

-Relative Feed Value 125 or higher

-Weed level less than 5%

-Grass level less than 5%

-Moisture content of less than 18%

-A bale should weigh between 65 pounds and 85 pounds

-Hay test available upon request within 10 days of delivery

-Weigh ticket for each load to verify weight delivered

-Delivered/unloaded as directed by the COR

All hay delivered will be free of dust, mold and heating. All deliveries will be inspected by the on-site COR/PI, and will be subject to their approval and acceptance or rejection (in the event of non-compliant hay). Inspection shall be completed prior to the unloading of product unless otherwise approved by the COR/PI. Deliveries will be during normal business hours, Monday-

Friday 8 a.m-4 p.m., and coordinated with the COR and EC Feeding contractor. Weekend deliveries will only be allowed after approval by the COR and coordinated with the EC Feeding

Contractor. Weigh tickets will be provided to the COR when the loads are delivered to the EC facility.

The estimated yearly amount of hay to be delivered to the facility will be approximately 1,620-

2,400 tons. Monthly delivery quantities will be approximately; 200 tons of large round alfalfa hay bales, 1 ton of large grass hay bales, and 300 small bales (9.75 tons) of alfalfa hay. All deliveries shall be scheduled through the COR. Approximate delivery schedule for the hay could be once a month or more frequent (i.e. deliver approximately 30 tons of hay every 5-7 working days) as determined necessary by the COR (i.e. the quantity of hay being consumed is greater, the number of animals being housed increases, or necessary for hay contractor operations). Hay deliveries will be required in a timely manner and not drawn out except for extenuating circumstances which will require the prior approval by the on-site COR.

(1)Approximately 300 small square bales will be required per month and can bestored in the shed provided by the BLM on-site.

(2)The remainder of the hay to be shipped and unloaded shall be the large roundbales, as described above.

c. Special circumstances

There may be periods that the contractor will be unable to gain access to the EC facility due to inclement weather. It is the goal of the EC facility to maintain from month to month a backup supply of large round bales of hay to allow for periods of weather in the form of snow or muddy conditions which may conflict with a Hay Contractors ability to get hay out of a field for delivery to the EC facility. It is the goal of the EC facility to have 30-50 large round bales on-site at all times to maintain a 3-5 day feeding supply on-hand in cases of severe snow or mud conditions which would impact a contractors ability to retrieve hay from a field to deliver to the

EC facility. Thus, it is anticipated that deliveries should begin as the supply of hay on the EC facility is at or about 30-50 large round bales. This will insure the facility has a backup supply of hay at all times in the case of delivery problems such as snow and mud conditions or any other unforeseen conflicts occur.