B08 Att 2 PWS with attachments.pdf

HSO & TSO CONE COLLECTION, COLTON & LORANE, OREGON SOLICITATION NO. 140L0621Q0057

BLM NORTHWEST OREGON DISTRICT, OREGON Page 1 of 28

SUPPLIES OR SERVICES AND PRICES/COSTS

This is a firm-fixed price commercial items services contract for cone collection and turning bagged cones at Walter Horning

Seed Orchard, near Colton, OR and at Travis Tyrrell Seed Orchard, near Lorane, OR. The Government intends to award two (2) contracts, one (1) contract for each seed orchard. A contractor may provide a bid for services at both orchards, but the

Government will only award work at one orchard per contractor (a single contractor would not be awarded work at both Horning and Tyrrell).

Horning Seed Orchard (HSO)

Item no. Item Description

Est.

Quantity

* Unit Unit Price Total

Douglas-Fir Cone Collection Clonal

First Generation Orchards at Horning

410* BU

Douglas-Fir Cone Collection Bulk

Consolidated Orchards at Horning

5* BU

Western Redcedar Cone Collection Clonal at Horning

9* BU

Western Redcedar Cone Collection Bulk at Horning

4* BU

Noble Fir Cone Collection Clonal at Horning

413* BU

Noble Fir Cone Collection Bulk at Horning

300* BU

Western Hemlock Cone Collection Clonal at Horning

12* BU

Western White Pine Cone Collection Bulk at Horning

200* BU

Sugar Pine Cone Collection Bulk at Horning

25* BU

Turning Bagged Cones at Horning

1,378* BU

ITEMS 0001-0010 ALL OR NONE - GRAND TOTAL

*Estimated Quantity; BU = Bushel

The delivered quantity for each line item shall not exceed 120% of the estimated quantity for each line item. Funding for quantities that exceed 120% of the estimated quantity for each line is not currently available.

ESTIMATED START WORK DATE: August 16, 2021

PERIOD OF PERFORMANCE: August 16, 2021 – October 31, 2021

OPERATIONAL PERFORMANCE TIMES:

Douglas-fir – First Gen

(August - September) One (1) calendar day per 100 Bushels

Douglas-fir – Consolidated

(August - September) One (1) calendar day per 100 Bushels

Western Redcedar (September - October) One (1) calendar day per 2 Bushels

Noble fir (August - October) One (1) calendar day per 100 Bushels

Western Hemlock (September - October) One (1) calendar day per 5 Bushels

Western White Pine (August - September) One (1) calendar day per 20 Bushels

Sugar Pine (August - September) One (1) calendar day per 10 Bushels

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Bag turning

Turn all processed bags once daily for seven (7) days following the day collected.

Tyrrell Seed Orchard (TSO)

Item

no. Item Description

Est.

Quantity*

Unit of

Measure Unit Price Total

Douglas-Fir Cone Collection Bulk

First Generation Orchards at Tyrrell

2,600* BU

Douglas-Fir Cone Collection Bulk

Consolidated Orchards at Tyrrell

60* BU

Sugar Pine Cone Collection Bulk

Consolidated Orchards at Tyrrell

3* BU

Turning Bagged Cones at Tyrrell

2,663* BU

ITEMS 0011-0014 ALL OR NONE - GRAND TOTAL

*Estimated Quantity

BU = Bushel

The delivered quantity for each line item shall not exceed 120% of the estimated quantity for each line item. Funding for quantities that exceed 120% of the estimated quantity for each line is not currently available.

ESTIMATED START WORK DATE: August 16, 2021

PERIOD OF PERFORMANCE: August 16, 2021 - September 15, 2021

OPERATIONAL PERFORMANCE TIMES:

Douglas-fir – First Gen

(August - September) One (1) calendar day per 225 Bushels

Douglas-fir – Consolidated

(August - September) One (1) calendar day per 100 Bushels

Sugar Pine (August - September) One (1) calendar day per 2 Bushels

Turn all processed bags once daily for seven (7) days following the day collected.

(End of Supplies/Services and Prices/Costs)

BLM NORTHWEST OREGON DISTRICT, OREGON Page 3 of 28

STATEMENT OF WORK

1.0 GENERAL – HORNING and TYRRELL

1.1 Description of Work

1.1.1 The Bureau of Land Management (BLM) is soliciting services for cone collection and turning of bagged cones at the Walter Horning Seed Orchard (HSO) or (Horning) and the Travis Tyrrell Seed Orchard

(TSO) or (Tyrrell) located in the BLM Northwest Oregon District. Contractors can bid on one or both

Orchards, though the Government will only award one Orchard per contractor. The purpose of this contract is to help meet the goal of seed needs used for reforestation purposes. Timeliness in meeting the requirements of this contract is vital due to potential loss of seed from over mature cones.

1.2 Locations of Work

Walter Horning Seed Orchard, 27004 S. Sheckly Rd., Colton, Oregon 97017

Travis Tyrrell Seed Orchard, 26411 Siuslaw River Rd., Lorane, Oregon 97451

1.3 Access

1.3.1 Access to all orchard units at the Seed Orchards is by gravel or chipseal surfaced roads using a two-wheel drive vehicle. A four-wheel drive vehicle may be necessary to access areas within the orchard blocks. Driving into the orchard units must be approved by the Contracting Officer’s Representative

(COR) and shall be limited to COR-approved utility or all-terrain vehicles (UTVs - ATVs), hydraulic platforms, and vehicles used for hauling ladders and for collection of properly measured and identified bags of cones. High-cut stumps hidden by grass may exist in orchard units that could pose a hazard to a vehicle.

1.3.2 All work at the orchards shall be performed Monday through Friday 7:00 a.m. to 5:00 p.m. unless otherwise approved by the COR. Work may be done on Saturday, Sunday, and Federal holidays if mutually agreed to by the COR and the Contractor.

1.4 Description of Seed Orchards:

1.4.1 Horning is a 609-acre facility that has approximately 169-acres devoted to conifer seed production. The orchard units are in two sections and are accessed through locked gates. Orchard aspect is varied but mostly level with gentle slopes less than 12%. The species include Douglas-fir, noble fir, western hemlock, western redcedar, sugar pine and western white pine. These seed production orchards may produce 1,600 to 4,000 bushels of cones annually depending on factors such as customer needs, crop stimulation and flowering success.

1.4.2 Tyrrell is a 780-acre facility with approximately 300-acres predominately of grafted Douglas-fir orchards. The orchard units are in two sections and are accessed through locked gates. Orchard aspects are varied, with mostly gentle slopes less than 12%; however, slopes up to 25% are present. Initial tree spacing at planting was approximately 20 feet x 20 feet. However, with roguing, thinning and normal death of trees over the years in the first-generation orchards, remaining trees can be some distance from each other. In the Consolidated Orchards (one-and-a-half and second-generation orchards), tree spacing is approximately 20 feet x 20 feet with a small percent planted approximately 20 feet x 10 feet. These seed production orchards may produce from 250 to 6,000 bushels of cones annually depending on factors such as customer needs, crop stimulation and flowering success.

1.5 Camping – Camping on BLM administered land at Horning will only be permitted in approved sites and with the prior authorization of the CO. Camping is not permitted at Tyrrell. Should such a work camp be authorized at Horning, the Contractor shall maintain the camp in an orderly and sanitary manner. This will require portable sanitation units at all sites. All fire regulations and permits shall be followed. Requests

BLM NORTHWEST OREGON DISTRICT, OREGON Page 4 of 28 for camping authorization shall be made in writing.

1.6 Smoking on Orchard Property – smoking is only allowed in Government designated areas to be identified at the prework conference.

2.0 DEFINITIONS

Aluminum Nail – A large aluminum nail placed on the north side of an orchard tree at height of approximately 4.5 ft. above ground level holding tags or labels on trees.

Bagger – Contractor’s employee specifically responsible for measuring cone quantity, bagging cones, and properly identifying bags with Government-furnished tags.

Barlock – Plastic fastener (that can only be tightened) for securing the cone bag opening; also called a zip tie, cable tie or ladder tie.

Breeding Unit (BU) – see orchard unit.

Bole – The stem or trunk of the tree.

Bulk Collection – A cone collection method where individual tree identification is not required.

Cones in a specific orchard unit/group are mixed with those of other trees in the same orchard unit/group. There may be different groups of bulk collections within that orchard unit and designated by the Government. Cone collection tags will be pre-printed showing the word BULK, the orchard name, and, in some cases, a group name.

Bushel – Eight U.S. dry gallons. The conversion is as follows: 1 U.S. bushel = 35.23907017 liters = 8 dry gallons = 9.309177489 liquid gallons. In the case of sugar pine, approximately seventeen (17) cones equal a bushel. Cones are measured prior to them flaring.

Cambium – The layer of growing tissue that lies beneath the bark.

Clean picked –

Sugar Pine – A tree with no more than 2 cones remaining following picking unless otherwise instructed by the COR.

Douglas-fir – A tree aged 15-years and greater leaving no more than 25 cones on the tree following picking of the cones; and, a tree aged less than 15-years with no more than 10 cones remaining on the tree following picking.

All other species – 98 percent of the cones on the tree must be picked, unless otherwise instructed by the COR.

Climber – Individual who has experience climbing trees for cultural purposes. Individual who climbs the tree and harvests mature cones.

Clonal Collection – A cone collection method where individual tree identification is required. Cones collected from each tree are identified with tags that specify its row, position, breeding unit, stand, and tree number. Cones from one tree are kept separate from cones from another tree.

Clone – An orchard tree that is genetically identical to the parent tree from which it was derived. A clone may be duplicated multiple times within an orchard unit.

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Closed Cone – The seed-bearing organ of a conifer in which cone scales have not opened to allow seed dispersal. Also referred to as a tight cone.

Cone – The seed-bearing organ of a conifer.

Cone Bag – A ½- to 1-bushel sized nylon, burlap or other open-weave material bag to hold cones.

Cone Collection Tags – (also called cone tags or cone identification tags) Identification tags supplied by the Government to be used by the Contractor to place on bags of harvested cones.

Cone Hook – A long pole with heavy gauge wire on the end used to pull branches towards the picker to aid in harvesting cones.

Conelets – Immature, one-year old pinecones, usually 3 to 4” long.

Consolidated Orchard – Also, referred to as one-and-a-half (1.5) generation (gen.) or second (2nd) generation orchards. The consolidated orchard units’ trees were planted in 2010-2021 and are up to twenty (20) feet in height.

Cooperator – An organization (i.e., a BLM District, a private forest management company, State

Department of Forestry, a tribal or a tree nursery) that has entered into a formal agreement with other cooperators to form a seed cooperative for the purpose of collecting improved seed for its own purposes.

Crew – A group of two or more workers capable of collecting cones in an orchard in a timely manner.

Each crew will have a supervisor or crew leader designated by the supervisor.

Damaged Orchard Tree – Severance of the main tree stem, or a major injury to cambium of one-half or more the circumference of the tree bole.

Drying Rack – A 6.5-foot x 3.5-foot stackable metal pallet which can hold up to eight one-half bushel cone bags (generally 3 or 4 pallets are stacked) or a metal rolling rack which can hold up to

18, one-half bushel cone bags.

Flared Cone – The seed-bearing organ of a conifer that has matured enough for the cone scales to open to allow seed dispersal.

First (1st) Generation Orchard – Older Orchard units planted 1988-2002, ranging in height between approximately thirty to one hundred (30-100) feet.

Healthy Cone – Cones which are fertile, mature, and healthy; capable of producing viable seed.

Hydraulic platform, Hydraulic lift, High-lift or Lift– A motorized lift capable of providing a mobile, elevated platform from which to collect cones. The lift shall be capable of accommodating two workers (including the operator). The platform shall extend a minimum of 60 feet in height.

Legible – plain, clear and readable writing.

Natural Cone Crop – An unplanned, pickable crop that develops without the use of operational stimulation techniques such as girdling, fertilization, or injection of hormones.

Orchard Ladder – A three-legged ladder ranging from 8 to 16 feet in height. The pivoting, tripod support leg, is used for support, eliminating the need to “rest” the ladder against the tree for stabilization.

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Orchard Trees – A group of genetically improved trees selected from a specific area used for producing seed for reforestation material and genetic testing.

Orchard Unit (OU) – Also known as orchard or orchard block. A group of genetically improved trees selected from a specific area used for producing seed for reforestation material that represents a specific elevation, breeding zone or forest.

Quality Control – Those actions taken by a Contractor to control the performance of services to ensure services meet the requirements of the Statement of Work (SOW).

Ramet – An individual replication of a clone.

Stimulated Orchard – An orchard where trees are encouraged to produce a cone crop through operational techniques such as girdling, fertilization, or injection of hormones.

Supervisor – In order to communicate with the COR and Contractor’s crew, an individual who is fluent and literate in English as well as in the language, if different, of the Contractor’s crew. This individual supervises one of the Contractor’s crews each workday, making periodic inspections and corrections, if necessary, to keep work compliant with contract specifications.

Tarp Collection – A type of cone collection where an individual places a tarpaulin, canvas, plastic or other material or fabric flat on the ground under a tree, drops cones from the tree onto the fabric and later collects the cones off the fabric into a container. In this contract, tarp collection is not allowed.

Tree – An individual member of a clone.

Tree ID Tag – An identification tag (also called a tree tag or tree number tag) attached to each orchard tree identifying its Row and Column or Position, and its Clone number. Tags are usually on the north side of a tree.

3.0 CONTRACTOR-FURNISHED PROPERTY AND SERVICES

3.1 General and Safety

3.1.1 The Contractor shall provide all necessary personnel physically capable of performing the work and meet performance times. The Contractor shall provide supervision, transportation, all materials for personal use, tools, and supplies necessary to accomplish the services, except for materials provided for in 4.0

Government-Furnished Items.

3.1.2 The Contractor’s supplies shall include orchard ladders up to a height of 16 feet. If employing climbing crews, the Contractor’s supplies shall include at least one hydraulic platform for each separate climbing crew to reach the cones in treetops and on long branches unreachable by climbers. If not employing climbing crews, the Contractor’s supplies shall include an adequate number of hydraulic platforms to accomplish the services and meet performance times.

3.1.3 When employing hydraulic platforms, the Contractor shall follow manufacturer’s and OSHA’s specifications for safe operation of these machines and for personnel safety. The Contractor shall operate hydraulic platforms in such a manner that damage to branches is minimized and tree boles are unharmed

(see bole in 2.0 Definitions).

3.1.4 The Contractor shall ensure all equipment is safe and adequate to do the work. The Contractor shall have spark arrestors on motorized equipment. The Contractor shall keep equipment well maintained.

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3.1.5 The Contractor is solely responsible for the security of his equipment and materials.

3.1.6 The Contractor shall be responsible to comply with all State Safety and Occupational Safety and Health

Administration (OSHA) regulations for all operations.

3.1.7 The Contractor shall not leave crew members alone (unsupervised) and shall always provide crew emergency transportation.

3.1.8 The Government reserves the right to require the Contractor to remove from the project any personnel who operate equipment in an unsafe manner.

3.2 Personnel Requirements

3.2.1 The Contractor shall always maintain an adequate work force to ensure completion of the work and to meet contract performance times.

3.2.2 The Contractor shall designate crew(s), bagger(s), and supervisor(s) (see Definitions 2.0) and shall be responsible for the supervisor(s), crew(s), and bagger(s) knowing and performing the requirements of the contract.

3.2.3 The Contractor shall assign a specific person(s) referred to as the bagger to be responsible for measuring cone quantity, properly identifying bags of cones with tags, and bagging the cones. The Contractor shall assign one bagger for each separate crew.

3.2.4 The Contractor shall designate one supervisor (fluent and literate in English as well as crew’s language) for each crew & bagger. The supervisor(s) shall be identified by the Contractor at the prework conference. The supervisor(s) shall be present at the work site each workday. If a supervisor is not present, the employees of the Contractor will not be permitted to work.

3.2.5 The Contractor’s designated supervisor(s) must perform in that capacity by:

a. Reading the contract and knowing the requirements and specified cone orders from prework conference.

b. Making periodic inspections of the work of crew and bagger.

c. Advising crew and bagger of any discrepancies found that deviate from the specifications and provide instruction to correct any improper work.

d. Performing solely as supervisor, i.e., no crew’s or bagger’s duties, if the Contractor’s work quality is found to be below acceptable quality standards.

3.2.6 The COR will not act as a supervisor to the crew(s) or bagger(s), however, will communicate to the supervisor(s) any work direction or correction needed. The COR will communicate daily the cumulative number of bushels per orchard unit/group collected by the Contractor up to the previous day’s collection.

3.2.7 The Contractor’s designated supervisor(s) shall keep the COR informed of crew location, when each orchard unit is completed, and when a new unit is started. (Unit picking order will be directed by the

COR.)

3.2.8 The Contractor shall give the COR written notice 24 hours prior to any significant change in crew and/or bagger personnel or to the work schedule. The Contractor shall give the COR written notice 24 hours prior to any change in supervisor designations.

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4.0 GOVERNMENT-FURNISHED ITEMS

a. Gate Key - BLM will issue a gate key(s) to the Contractor at the prework conference. The key(s) will be issued with form DI-105, Receipt for Property. The Contractor shall return the key(s) to the COR in a usable condition prior to final payment. The Contractor shall be charged

$100.00 for each key lost or returned in an unusable condition. Final payment will not be approved until the key(s) is returned to the appropriate issuing office.

b. Graduated measurement buckets - The COR shall issue graduated measurement buckets to the

Contractor at the prework conference. The bucket(s) will be issued with form DI-105, Receipt for

Property. The Contractor shall return these buckets to the COR in a usable condition prior to final payment. The Contractor shall be charged $100.00 for each measurement bucket lost or if returned in an unusable condition. Final payment will not be approved until the bucket(s) is returned to the appropriate issuing office.

c. Cone bags.

d. Permanent markers.

e. Pre-printed cone identification tags.

f. Extra blank cone identification tags.

g. Plastic barlocks.

4.1 The Contractor shall return all remaining Government-furnished items in good order upon completion of the contract. The Contractor assumes liability for damage or loss of Government-furnished items.

5.0 TIMING

5.1 The Government shall monitor seed maturity and cone ripeness and issue a start work order when both are acceptable. The Contractor will be directed to collect cones when seed is mature, but prior to the opening of cones and shedding of seed. To keep within these biological windows, there are times when a

Contractor is required to pick up to 225 bushels/day depending on the species and bushel orders. (See

Deliveries or Performance F.1.0 section)

5.0 CONE COLLECTION

5.1 Clonal and/or Bulk Collections – (see Definitions 2.0; also 6.1.1, 6.1.2, 7.1.1, 7.1.2, 7.4.1, & 7.4.2) The

Government shall determine if a clonal collection or bulk collection will be required, based upon site specific conditions such as environmental, insects, cooperators’ seed needs, etc.

5.1.1 Clonal Collection requirements: Individual tree identification is required on bags of cones. Cones collected are to be identified with tags that specify the orchard unit/group and the tree row, position, breeding unit, stand, tree number, and, for Horning, SOLID number. Cones from one tree are kept separate from cones from another tree.

5.1.2 Bulk Collection requirements: Individual tree identification is not required on bags of cones, only orchard unit/group. Cones in a specific orchard unit/group may be mixed with those of other trees in the same orchard unit/group. The Government may designate different groups of bulk collections within an orchard unit. If so, the cones of each group are to be kept separate from other groups. Cone collection tags will be pre-printed showing the word BULK, the orchard unit name, and, in some cases, a group name.

5.2 The COR shall determine collection order for each orchard unit and cone ripeness for each clone within an orchard. Cone collection within an orchard unit will not necessarily proceed in a row-by-row order since ripeness may vary by clone. The COR may require the Contractor to revisit individual trees scattered in orchard units already partially collected, to pick the slower ripening trees/clones. The Contractor may be required to suspend collections until additional trees ripen for collection.

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5.3 The COR may require the Contractor to only pick a certain number of bushels from a tree or from a clone, depending on cone orders from the cooperators. The Contractor shall collect cones in an orchard unit/group according to the bushel order given to the Contractor by the COR at the prework meeting, which may change during collection.

5.4 The Contractor shall hand-pick cones by climbing or by using orchard ladders or hydraulic platforms or by a combination of these collection techniques. The Contractor shall not cut, prune, or break tree branches unless directed by the COR.

5.5 The Contractor shall employ at least one hydraulic platform for each separate climbing crew, if employing climbing crews. For example, the Contractor shall use two hydraulic platforms if the contractor has two climbing crews, one in each of two different orchards units, to clean pick the larger trees that have branches too high to reach with a 16-foot ladder and branches too thick or brittle to bend back by a climber. Trees in the Consolidated orchards range from 2-20 feet in height, and trees in the First-generation orchards range

30–100 feet in height. (see Definitions 2.0).

5.6 The Contractor is permitted to climb orchard trees only to harvest cones that are beyond reach from a 16-foot orchard ladder. If climbing, the Contractor shall use a ladder to climb into orchard trees. The

Contractor shall not damage tree tag nails, tree identification tags and tree bark getting into orchard trees or during climbing to collect cones. The Contractor shall not use climbing spurs in orchard trees.

5.7 Unless otherwise instructed by the COR, the Contractor shall collect cones from trees the Government has designated with a hanging cone identification tag(s) on the bole of the tree.

5.8 The Contractor shall clean pick (See 2.0 Definitions) the Government designated orchard trees, unless otherwise instructed by the COR.

5.9 The Contractor shall collect mature cones from the current growing season that have no damage and deformities. The Contractor shall keep branches, excess needles, garbage, etc. out of the picked cones, or remove said items prior to measurement by the Contractor’s bagger (see 2.0 Definitions for Bagger).

5.10 The Contractor shall not drop individual cones onto the ground surface, nor collect any cones from the ground. The Contractor shall not perform tarp collection (see tarp collection definition in 2.0

Definitions). The Contractor shall not drop or throw bags or other approved collection containers from trees to the ground. The Contractor shall lower collection bags or other approved containers to the ground using ropes.

5.11 The Contractor shall place the picked cones in open cone bag(s) against the bole of the tree from which the cones were picked and under the tree identification tag. The Contractor shall not bunch tightly or pile on top of each other the bags of picked cones, to allow some air flow around the cones. The bags shall remain there until the Contractor’s bagger has measured, tagged, and secured each bag (see section 7.0

Cone Measurement and Bagging).

5.12 The Contractor may use cone hooks to assist in picking; however, no undue force shall be applied which results in branch breakage.

5.13 All cones picked by the Contractor shall remain the property of the Government.

7.0 CONE MEASUREMENT, TAGGING, AND BAGGING

7.1 Reminder of Important Distinctions Between Clonal &Bulk:

7.1.1 Clonal Collection – The Contractor shall not mix cones collected from one tree with cones collected from

BLM NORTHWEST OREGON DISTRICT, OREGON Page 10 of 28 another tree.

7.1.2 Bulk Collection – Within an orchard unit/group that is being collected as one bulk lot, if the last bag of one tree is less than 0.5 bushel, the Contractor’s bagger shall take it to another tree collected within the same orchard unit/group and add its cones to create 0.5 bushel. The exception to creating an 0.5-bushel bag, is if the Government requests a measurement of 1.0 bushel per bag.

7.2 Bagger:

7.2.1 The Contractor shall assign a specific person(s) (referred to as the bagger) to be responsible for measuring cone quantity, properly identifying bags of cones with tags, and bagging the cones. The Contractor shall assign one bagger for each separate crew in each orchard unit during collection activities and ensure that each bagger knows the cone measurement, tagging, and bagging requirements. The Contractor shall ensure that any crew member helping a bagger knows the cone measurement, tagging, and bagging requirements.

The Contractor shall not allow each crew member to measure, tag, and bag their own collections.

7.3 Measurement:

7.3.1 The bagger shall use the Government-furnished graduated measuring buckets, which are marked with lines at 0.1, 0.2, 0.3, 0.4, and 0.5 bushel on 0.5-bushel buckets, or lines up to 1.0 on full 1.0-bushel buckets, to measure the cones. At the direction of the Government, the bagger will measure either 0.5 bushel or 1.0 bushel of cones for each cone bag, with the following exceptions. If the last bag of a clonally collected tree or if the last bag of a bulk collection does not have a full 0.5 bushel or full 1.0 bushel (depending on the

Government requirement), the bagger shall with a permanent marker cross off the pre-printed “0.5” or

“1.0” on the cone tag and manually write what the final measurement is to the nearest tenth bushel

(example 0.2).

7.3.2 The Contractor’s bagger shall place into Government-furnished cone bags current year’s cones that are clean and free of debris and have no signs of deformity. The bagger shall not place previous-year cones in the cone bags. If the Douglas-fir cones are flared (i.e., the cone is opening) the bagger shall measure

0.6 bushels or 1.2 bushels per bag (depending on the Government requirement). The cone tag amount, however, shall not be modified but shall remain at “0.5” bushel or “1.0” bushel.

7.3.3 To ensure an accurate bushel measurement, the bagger shall settle the cones in the Government-furnished graduated buckets by raising the filled bucket about six inches and tapping it hard against the ground several times to minimize voids. The bagger shall add cones as necessary to reach the 0.5 line on the 0.5-bushel buckets or to the 1.0 line on the 1.0-bushel buckets. If the last bag, measurements will be made and documented to the nearest 0.1 bushel after tapping.

7.3.4 Note: for sugar pine, approximately 8-9 unflared cones equal 0.5 bushel.

7.4 Tagging – clonal and bulk:

7.4.1 Clonal collection tags: Pre-printed cone identification (ID) tags will be attached by the Government to each tree selected for clonal collection. The tags are pre-printed with tree identification information:

Orchard, Row, Column, Breeding Unit, Stand, Tree Number, and, at Horning, SOLID number. If sufficient pre-printed cone ID tags are not available for all the bags of a tree, the bagger shall manually and legibly write in the tree ID information from the tree’s tag (Row, Column, Breeding Unit, Stand, Tree

Number and, at Horning, SOLID number) on the fill-in-the-blank tags furnished by the Government. The

Contractor shall notify the COR if the supply of blank tags is getting low to allow the Government adequate time to print additional tags.

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7.4.2 Bulk collection tags: A pre-printed cone ID tag will be attached by the Government to each tree to mark its selection for bulk collection. The Government will furnish a stack of pre-printed cone ID tags with the orchard unit/group name and the word “BULK”. The Contractor shall notify the COR if the supply of bulk cone ID tags is getting low to allow the Government adequate time to print additional tags.

7.5 Bagging:

7.5.1 The Contractor’s bagger shall attach an ID tag to each bag of cones before moving cones from the base of the tree. The bagger shall remove the small portion of the cone ID tag at the perforation and place it inside the bag. The bagger shall insert a plastic barlock (see 2.0 Definitions) through the hole of the cone ID tag and then use the same barlock to close the bag-opening tight and secure within four to six inches of the top of the bag.

7.5.2 The Contractor’s bagger shall leave measured and tagged bags in the shade of trees, trying not to pile bags of cones on top of each other, until the Contractor transports them to the Government designated storage location.

8.0 TRANSPORT OF CONES

8.1 The Contractor shall transport bagged cones from the orchard units the same day they are harvested and place them on drying racks in the location designated by the COR. The Contractor shall place cones of an orchard unit or group on drying racks separate from cones from another orchard unit or group.

8.2 The Contractor shall place bagged cones in a manner that distributes the cones evenly throughout each bag to maximize drying. The Contractor shall arrange bags so that cone identification tags are on the outer edge of the drying rack.

8.3 At Horning, the Contractor shall place eight (8) 0.5-bushel bags on each shelf of the stationary racks (four bags per side of shelf) and three (3) bags per shelf on rolling racks. The COR will give more direction if

1.0-bushel per bag was required.

8.4 At Tyrrell, the Contractor shall place eight (8) 0.5-bushel bags on each shelf of the stationary racks (four bags per side of shelf). The Contractor shall place bags with 0.3 bushels or less in a predetermined location designated by the COR.

9.0 BAG TURNING

9.1 The Contractor shall once-daily turn racked cone bags for a period of seven (7) days following the date of collection. The Contractor is not required to turn cone bags which were just brought to storage that day.

To allow for release of moisture and provide adequate air circulation for correct drying, the Contractor shall turn bags over, in-place, 180° from their previous position, with cone identification tags facing to the outside edge of the drying rack.

9.2 The Government shall have cone racks grouped as much as possible by collection date, with a ‘date collected’ and ‘last date to turn’ on the upper left corner of each stack of racks. Each day, the Contractor shall notify a Government employee when the bags have been turned for the day.

(End of Statement of Work)

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INSPECTION AND ACCEPTANCE

1.0 SURVEILLANCE PLAN

1.1 All work specified in the contract statement of work shall be subject to inspections by the Government at periodic intervals during the performance of this contract. Inspections are for the sole benefit of the

Government and shall not release the Contractor of the responsibility of providing quality control measures to assure that the work strictly complies with the contract requirements.

1.2 To ensure compliance with contract specifications, the Government shall use graduated measurement buckets to test/sample five percent (5%) of the cone bags delivered by the Contractor to the office complex the previous day. If the Government’s re-measurement samples have a variance greater than five percent (5%) of the Contractor’s reported measurements, the Contractor shall re-measure one hundred percent (100%) of the cone bags from that previous day, and correct deficiencies.

1.3 Unsatisfactory Work Quality - Based on inspection results, if work quality is unacceptable, the

Contracting Officer (CO) shall immediately notify the Contractor in writing and shall instruct the

Contractor to improve the quality of the work. If the quality of the work is not raised to an acceptable level after written notification, the CO may issue a suspend work order.

2.0 ACCEPTANCE

2.1 Visual Inspections - Acceptance will be based on all work, as viewed by the COR, being completed in accordance with contract specifications. The Contractor shall inform the Government when an orchard unit is complete. The COR will inspect and accept the orchard unit prior to the contractor moving to the next unit.

3.0 PAYMENTS

3.1 Payment will be made at the contract unit price for each bushel of cones satisfactorily picked, paid to the nearest 0.1 bushel. When cones are flared (see Statement of Work 7.3.2), the Contractor will be paid for 0.5 bushels for each 0.6 bushels of flared cones, and paid for 1.0 bushel for each 1.2 bushel of flared cones. No additional payment will be made if rework is necessary. Payment will not be made for cones that are mislabeled, if identity is in question, or if cones are mistakenly collected from a non-designated orchard tree. Payment will be limited to a five percent (5%) overage on the bushel order amounts given at time of collection to the Contractor by the COR for each orchard unit.

Collected bushels over the five percent (5%) will not be paid.

3.2 A charge will be assessed for a Contractor damaged orchard tree that occurred due to negligence. The fee in the amount of $1,607.00 is assessed in accordance with FAR Clause 52.237-2. (See 2.0

Statement of Work for definition of a damaged orchard tree.)

(End of Inspection and Acceptance)

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DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE and PERFORMANCE TIMES

HORNING Period of Performance: From August 16, 2021 to October 31, 2021.

Performance Times:

Douglas-fir – First Gen

(August - September) One (1) calendar day per 100 Bushels

Douglas-fir – Consolidated

(August - September) One (1) calendar day per 100 Bushels

Western Redcedar (September - October) One (1) calendar day per 2 Bushels

Noble fir (August - October) One (1) calendar day per 100 Bushels

Western Hemlock (September - October) One (1) calendar day per 5 Bushels

Western White Pine (August - September) One (1) calendar day per 20 Bushels

Sugar Pine (August - September) One (1) calendar day per 10 Bushels

Turn all processed bags once daily for seven (7) days following the day collected.

TYRRELL: The contract shall commence from August 16, 2021 to September 15, 2021.

PERFORMANCE TIMES

Douglas-fir – First Gen

(August - September) One (1) calendar day per 225 Bushels

Douglas-fir – Consolidated

(August - September) One (1) calendar day per 100 Bushels

Sugar Pine (August - September) One (1) calendar day per 2 Bushels

Turn all processed bags once daily for seven (7) days following the day collected.

F.2.0 PROGRESS PLAN

Pre-Work Conference – For each Seed Orchard, a pre-work conference will be held after contract award with the Contractor prior to beginning work to ensure a clear understanding of the scope of the contract, inspection, and payment schedules. The Contractor will be notified in advance of the pre-work meeting time, date, and place.

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

Clause Title Date

52.242-15 STOP WORK ORDER AUG 1989

(End of Deliveries or Performance)

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CONTRACT DOCUMENTS, EXHIBITS OR ATTACHMENTS

Attachment No. Title Pages

1 Service Contract Act Wage Determination 11

2 Horning – Seed Orchard Location Map 2

3 Horning – project map(s) 1

4 Horning – bucket, racks, and tag 4

5 Tyrrell – Seed Orchard Vicinity Map 1

6 Tyrrell – project map(s) 2

7 Tyrrell – bucket, rack, and tags 3

8 Bag Turning 1

(End of Contract Documents, Exhibits or Attachments)

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Horning Seed Orchard Vicinity Maps – #1

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Horning Seed Orchard Vicinity Maps - #2

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Horning’s Orchard Units

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HORNING – GRADUATED MEASURING BUCKET

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HORNING – ROLLING RACK

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HORNING – STATIONARY RACK

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HORNING – CONE TAG

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Tyrrell Seed Orchard

Cone Collection 2021

Location: Section 9, T. 20 S., R. 5 W.

First Generation Orchards - collection boundary

Consolidated Orchards – collection boundary

N. Umpqua 1, 2

S. Umpqua 1

S. Umpqua 2

McKenzie Low

N

Siskiyou Low

DF

Medford Foothills

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Tyrrell Seed Orchard

Cone Collection 2021

Location: Section 15, T. 20 S., R. 5 W.

First Generation Orchards - collection boundary

Consolidated Orchards – collection boundary

Elk Creek

Riddle

1&2

This Orchard no longer exists.

N

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TYRRELL - GRADUATED MEASURING BUCKET (0.5 BUSHEL)

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TYRRELL – CONE DRYING RACK

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TYRRELL – CONE TAGS (Preprinted & Handwritten)

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BAG TURNING on STATIONARY RACKS