B08_40562120_RFQ_Att1_Statement_of_Need_BPA_Terms.docx

Guadalupe Mountains National Park Statement of Need for Fuel Blanket Purchase Agreement (BPA) January 2022 – January 2024

I. Description of Agreement:

a. A blanket purchase agreement (BPA) is a simplified method of filling anticipated repetitive needs for supplies by establishing "charge accounts" with qualified sources. A BPA allows for a call or order be made as supplies are required.

b. Unleaded gasoline, clear diesel, and propane is required for a two-year BPA supporting locations at Guadalupe Mountains National Park (GUMO).

c. When requested by the Contracting Officer Representative and/or the Contracting Officer, the contractor shall provide the requested fuel within 10 business days. Locations may be remote, and include:

i. Regular Unleaded Gasoline, roughly estimated at 500 gallons per month. Delivery is required within 10 business days of request for delivery to the following locations:

1. 400 Pine Canyon Salt Flat, TX 79847 Pine Springs Maintenance Area

2. 5503 Queens Hwy Carlsbad, NM 88220 Dog Canyon

ii. Clear Diesel, roughly estimated at 500 gallons per month. Delivery is required within 10 business days of request for delivery to the following locations:

1. 400 Pine Canyon Salt Flat, TX 79847 Pine Springs Maintenance Area

2. 5503 Queens Hwy Carlsbad, NM 88220 Dog Canyon

iii. Park Propane, roughly estimated at 500 gallons per month. Delivery is required within 10 business days of request for delivery to the following locations:

1. 400 Pine Canyon Salt Flat, TX 79847 Pine Springs Maintenance Area Visitor Center Fire Cache McKittrick Canyon Area

2. 5503 Queens Hwy Carlsbad, NM 88220 Dog Canyon

iv. Housing Propane, roughly estimated at 500 gallons per month. Delivery is required within 10 business days of request for delivery to the following locations:

1. 400 Pine Canyon Salt Flat, TX 79847 Pine Springs Housing Area

2. 5503 Queens Hwy Carlsbad, NM 88220 Dog Canyon

d. The contractor shall provide firm-fixed pricing based on the current posted price on the effective date (date of delivery) plus the Contractor’s add-on (markup), rounded to the nearest cent. The Price List for the BPA shall be updating at least annually, and at the request of either the Contracting Officer and/or Contractor. The Price List shall not be updated more than monthly.

II. Extent of Obligation:

a. The Government is obligated only to the extent of authorized deliveries actually made under the BPA.

b. The Contracting Officer Representative (COR) and/or Contracting Officer (CO) must confirm there is funding available on a BPA Call prior to delivery.

c. All deliveries shall be coordinated directly with GUMO NPS representative, Kendra Mayes.

III. Purchase Limitations:

a. There is no purchase limitation other than the funding provided by the BPA.

b. It is anticipated the maximum per year will not exceed $100,000.00 for all fuels.

IV. Delivery Tickets/Service Receipts:

a. The contractor shall provide a detailed receipt for all deliveries under the agreement upon completion of the service. The following minimum information must be provided:

i. Name of supplier

ii. BPA number

iii. Date(s) of purchase/delivery

iv. Call number

v. Itemized list of fuel(s) furnished

vi. Quantity, unit price, and extension of each item, less applicable discounts, to detail total cost

V. Invoicing/Payment:

a. A summary invoice shall be submitted at least quarterly, but no more than monthly, for all deliveries made during the period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

b. Upon receipt and acceptance of each call, completed invoices will be reviewed and processed by the GUMO NPS representative. Upon verification, an invoice must be submitted in IPP for approval.

c. Contractor shall invoice per the payment clause of the contract after coordination with the Contracting Officer.

11 January 2022