B.08.02 W9123721Q0079.pdf

SEE ADDENDUM

(No Collect Calls)

W9123721Q0079 30-Aug-2021

b. TELEPHONE NUMBER

304.399.5183

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 20 Sep 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DANIELLE L MULLINS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING DIVISION

DANIELLE MULLINS, 502 8TH STREET

HUNTINGTON WV 25701

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

304-399-5281FAX:

TEL: 304-399-5348 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

This Request for Quote (RFQ) is for an Indefinite Delivery, Indefinite Quantity (IDIQ) Contract to provide all management, labor, supplies, materials and equipment necessary to perform Mowing and Maintenance Services for Walholding area projects (Charles Mill Lake, Mohawk Dam, Mohicanville Dam, North Branch of Kokosing, and Pleasant Hill Lake), OH, US Army Corps Of Engineers, Huntington, District. All work shall be performed in strict compliance with the attached Performance Work Statement (PWS) and all other terms, clauses and conditions incorporated herein. The base period for this contract will be from the Date of Award through 31 December 2022. Note: This solicitation contains an option clause to extend the awarded contract for up to four (4) additional one-year option periods. The one-year option periods are as follows:

-Option Period 1: 1 January 2023 through 31 December 2023;

-Option Period 2: 1 January 2024 through 31 December 2024;

-Option Period 3: 1 January 2025 through 31 December 2025; and -Option Period 4: 1 January 2026 through 31 December 2026.

Simplified acquisition procedures for commercial services are being used in this procurement in accordance with FAR 13.500(c)(2).

One award will be made from this RFQ. The Government intends to evaluate quotes and award a contract without discussions with offerors Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint (See 52.212-1(g)). It will be awarded according to a best value tradeoff process.

Basis of Award The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The award will be based from the evalauation of factors found with 52.212-2 EVALUATION--COMMERCIAL ITEMS. Please see provision for evaluation factors.

This procurement is 100 percent small business set aside, under NAICS code 561730 ($19.5 million average annual receipts for the previous three years).

The Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule.

Failure to submit a unit price for all items listed (base period and option periods) will be considered as a material deviation from the requirements of the Request for Quote (RFQ) and the quote will be rejected.

IMPORTANT NOTICE: Effective September 26, 2018 and in accordance with FAR Clause 52.204-7, “an Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.” Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting an offer. Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS). Vendors are highly encouraged to begin registering as soon as possible in order to be considered for contract awards. Remember, there is no cost to use SAM. To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (https://sam.gov).

Quotes are due on the date and time identified on page 1 (box 8) of this solicitation. Fax submittals will not be accepted. QUOTES CAN BE EMAILED TO: Danielle.L.Mullins@usace.army.mil https://sam.gov/ mailto:Danielle.L.Mullins@usace.army.mil

For contractual/technical questions, please contract Danielle Mullins at 304-399-5348 or by email at Danielle.L.Mullins@usace.army.mil. THE SOLICITATION AND RESULTING CONTRACT SHALL BE

THE GOVERNING DOCUMENT IN ALL CASES.

A Site Visit is recommended but not mandatory. Please contact the Park Manager at 740-824-4343, if you are interested in visiting the project site.

CONTRACTOR FEEDBACK. Help us in BUILDING STRONG. Please provide us with your feedback, comments and recommendations for improvement by visiting our Interactive Customer Evaluation (ICE) Website at:

https://ice.disa.mil/index.cfm?fa=SiteSuggestions&site_id=856&dep=*DoD&suggestion_type=1

NOTE: This solicitation includes the following provisions and clauses; 252.204-7008, 252.204-7012, 252.204- 7019, and 252.204-7020. In order to comply with these provisions and clauses and be eligible for award, the offeror must represent that they will implement the security requirements in NIST SP 800-171 in effect at the time this solicitation is issued AND verify that summary level scores of a current NIST SP 800-171 DoD Assessment are posted in the Supplier Performance Risk System, which is a module of the Procurement Integrated Enterprise Environment (PIEE) . Assessments are the Basic or Contractor Self-Assessment and are good for a period of three

(3) years. The NIST SP 800-171 DoD Assessment Methodology, which includes the self-assessment and results format can be found here https://www.acq.osd.mil/dpap/pdi/cyber/docs/NIST%20SP%20800- 171%20Assessment%20Methodology%20Version%201.2.1%20%206.24.2020.pdf. Information regarding the SPRS system can be found here https://www.sprs.csd.disa.mil/. The PIEE Help Desk can be reached at 866-618-5988.

Offerors are encouraged to contact the Help Desk immediately to ensure that their CAGE code is registered in PIEE.

Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

- U.S. Department of Labor Veterans’ Employment and Training Service (VETS):

https://www.dol.gov/vets/

- Federal Veteran Employment Information: https://www.fedshirevets.gov/

- Veterans Opportunity to Work (VOW) Program: https://www.benefits.va.gov/vow/

- U.S. Army Warrior Transition Command Employment Index:

https://wct.army.mil/modules/employers/index.html

- Hiring Our Heroes: https://www.uschamberfoundation.org/hiring-our-heroes

PWS

WALHONDING

MAINTENANCE SERVICES CONTRACT

TABLE OF CONTENTS

SECTION C-1

GENERAL

mailto:Danielle.L.Mullins@usace.army.mil https://ice.disa.mil/index.cfm?fa=SiteSuggestions&site_id=856&dep=*DoD&suggestion_type=1 https://www.acq.osd.mil/dpap/pdi/cyber/docs/NIST%20SP%20800-171%20Assessment%20Methodology%20Version%201.2.1%20%206.24.2020.pdf https://www.acq.osd.mil/dpap/pdi/cyber/docs/NIST%20SP%20800-171%20Assessment%20Methodology%20Version%201.2.1%20%206.24.2020.pdf https://www.sprs.csd.disa.mil/ http://www.dol.gov/vets/ http://www.fedshirevets.gov/ http://www.benefits.va.gov/vow/ http://www.uschamberfoundation.org/hiring-our-heroes

C-1.1 PROJECT INFORMATION

C-1.2 PERFORMANCE WORK STATEMENT

C-1.3 TASK ORDERS

C-1.4 NEGOTIATION

C-1.5 BUSINESS HOURS

C-1.6 CONTRACTOR SUBMITTALS

C-1.7 PERMITS AND LICENSES

C-1.8 IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES

C-1.9 SAFETY REQUIREMENTS

C-1.10 SECURITY REQUIREMENTS

C-1.11 DAMAGE REPORTS

C-1.12 CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENCY

C-1.13 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY

C-1.14 SUPERVISION

C-1.15 ENVIRONMENTAL PROGRAM

C-1.16 CONTRACTOR DISCREPANCY REPORT (CDR)

C-1.17 MORNING MEETINGS

C-1.18 QUALITY CONTROL

C-1.19 QUALITY ASSURANCE

C-1.20 DEFICIENCIES

C-1.21 CONTRACTOR WORK SCHEDULE

C-1.22 EMERGENCY WORK

C-1.23 INTERRUPTIONS TO SYSTEMS

C-1.24 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

C-1.25 CONTRACTOR FURNISHED ITEMS

C-1.26 SAFEGUARDING GOVERNMENT PROPERTY

C-1.27 NOTIFICATION OF WORK TO BE DONE

C-1.28 MINIMUM MANPOWER REQUIREMENTS

C-1.29 MINIMUM PERSONNEL QUALIFICATIONS

C-1.30 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND VOLUNTEERS

C-1.31 INCLEMENT WEATHER AND HOLIDAY WORK

C-1.32 PREWORK CONFERENCE

C-1.33 REPORTS

C-1.34 APPLICABLE PUBLICATIONS

C-1.35 HOURLY RATES – PRICE PROPOSAL

C-1.36 DEFINITIONS

SECTION C-2

MOWING SERVICES

C-2.1 PERFORMANCE WORK STATEMENT

C-2.2 GENERAL

C-2.3 WORK TO BE PERFORMED

C-2.4 MOWING CYCLE

C-2.5 PRUNING

C-2.6 VEGETATION ENHANCEMENT

C-2.7 TREE AND BRUSH CUTTING

C-2.8 PLANTING OR REPLACING PLANTS

C-2.9 PREVENTION OF LANDSCAPE DEFACEMENT

C-2.10 RESTORATION OF LANDSCAPE DAMAGE

C-2.11 PESTICIDE APPLICATION

C-2.12 SHREDDING/BLOWING LEAVES

C-2.13 CHIPPING

C-2.14 ITEMS TO BE FURNISHED BY THE GOVERNMENT

C-2.15 ITEMS TO BE FURNISHED BY THE CONTRACTOR

C-2.16 SERVICE EQUIPMENT

C-2.17 SERVICE AREAS

C-2.18 SPECIAL PROVISIONS

SECTION C-3

CLEANING SERVICES – PUBLIC USE AREAS

C-3.1 PERFORMANCE WORK STATEMENT

C-3.2 WORK TO BE PERFORMED

C-3.3 SCHEDULE OF WORK

C-3.4 LOCATION OF WORK

C-3.5 C-3.6

SERVICE MATERIALS AND EQUIPMENT

ITEMS/ FACILITES TO BE FURNISHED BY THE GOVERNMENT

C-3.7 SPECIAL PROVISIONS

SECTION C-4

JANITORIAL AND POLICING SERVICES

C-4.1 PERFORMANCE WORK STATEMENT

C-4.2

WORK TO BE PERFORMED, LOCATION & SCHEDULE OF SERVICES –

OFFICE/VISITOR CENTER, MAINTENANCE OFFICE AND BREAKROOM

C-4.3 WORK TO BE PERFORMED, LOCATIONS & SCHEDULE OF SERVICES – CARPET

CLEANING

C-4.4 SERVICE MATERIALS AND EQUIPMENT

C-4.5 C-4.6

ITEMS/ FACILITES TO BE FURNISHED BY THE GOVERNMENT

SPECIAL PROVISIONS

SECTION C-5

FACILITY REPAIR, MAINTENANCE, AND OTHER NON-ROUTINE WORK

C-5.1 GENERAL

C-5.2 NON-ROUTINE WORK

C-5.3 WORK TO BE PERFORMED

C-5.4 SCHEDULE OF WORK

C-5.5 C-5.6 C-5.7

LOCATION OF WORK

EQUIPMENT LIST

SPECIAL PROVISIONS

SECTION C-6

DRIFT, DEBRIS AND TRASH REMOVAL

C-6.1 GENERAL

C-6.2 WORK TO BE PERFORMED

C-6.3 SCHEDULE OF WORK

C-6.4 SPECIAL REQUIREMENTS

C-6.5 DRIFT AND DEBRIS REMOVAL REQUIREMENTS

C-6.6 MEASUREMENT METHODS FOR PAYMENT

C-6.7 EQUIPMENT LIST

SECTION C-7

CHANGES IN SPECIFICATIONS

C-7.1 CHANGES IN SPECIFICATIONS AND DRAWINGS

DESCRIPTION/SPECIFICATIONS

SECTION C-1

GENERAL

C‐1.1 PROJECT INFORMATION. Walhonding Area Projects. This contract is designed to provide for selected operational and maintenance services at certain Corps of Engineer projects. Work under this particular contract may be ordered for the following projects:

a) Mohawk Dam. 36007 State Route 715, Warsaw Ohio. This dam is on the Walhonding River, a tributary of the Muskingum River, in Coshocton County near Warsaw, Ohio. The project purposes served are flood reduction and recreation.

b) North Branch of Kokosing Lake. 18350 Waterford Road, Fredericktown, Ohio. This dam is in Knox County on the North Branch of Kokosing River, 2.2 miles northwest of Fredericktown, Ohio. The project purposes served are flood reduction, recreation and fish and wildlife enhancement.

c) Charles Mill Lake. 2203 State Route 603, Lucas Ohio. The dam is on the Black Fork of the Mohican River, near Mifflin, Ohio in Ashland County. The contract includes two dikes located on Mifflin TWP Road 1265 northwest of the dam in Ashland County. Also included in the contract is Pavonia Levee located on Cotter Road in Richland County, Ohio. Project purposes served are flood reduction, recreation, and fish and wildlife enhancement.

d) Mohicanville Dam. 2297 County Road 175, Lakeville, Ohio. The dam is on the Lake Fork of the Mohican River, near Mohicanville, Ohio in Ashland County. Also included in the contract are two dikes located on Funk Road and Aylsworth road in Wayne County, Ohio. The project provides flood reduction.

e) Pleasant Hill Lake. 1041 County Road 3006, Perrysville, Ohio. The dam is located on Clear Fork of the Mohican River Perrysville, Ohio in Ashland County. Project purposes served are flood reduction, recreation, and fish and wildlife enhancement.

C-1.2 PERFORMANCE WORK STATEMENT. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles; except as otherwise provided herein; required to perform the operation and maintenance service for the Walhonding Area projects, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. Award of a contract does not guarantee that the Government will order all the types of services listed under the contract from the Contractor. The Government reserves the right to perform any portion of the services listed.

The quantities listed in the bid schedule are approximate and are provided as information only to assist in preparation of bids. They are not guaranteed, and the actual quantities may be more or less than shown. Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment.

Contractor’s work and responsibility shall include, but not be limited to, all planning, programming, administration, and management necessary to assure that all services provided are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. Contractor shall perform all related Contractor administrative services necessary to perform the work such as supply, procurement, quality control, Contractor financial control, and maintenance of accurate and complete records and files.

It is emphasized that the work described in this contract is an important part of the Corps mission. Much of the work described will be performed in public recreation areas. The Corps is committed to "Customer Care" and providing quality professional service. Failure of a Contractor to perform required work, to perform in a timely manner, or to perform quality work could risk public health and safety and result in the following problems:

a. Falls, snakebites, and reduced use and enjoyment of recreation facilities from lack of mowing.

b. Falls, cuts, infections, and accumulated animal feces from areas not being cleaned and inspected.

c. Unsafe boating and limiting of lake surface recreation from a lack of drift removal.

d. Closed recreation areas from inoperable water, sewage and electrical systems.

e. Closed parking areas and road closures from lack of maintenance and repair.

f. Destroyed forests and natural areas from lack of emergency response capability.

g. Closed campgrounds, beaches and parks from lack of operators.

h. Significant dollar losses of recreational benefits.

i. Increased administrative and labor costs required for government performance of contracted work.

Work included in this contract generally involves work associated with operation and maintenance of areas at the specified Government projects. However, in special instances the contractor may be issued a task order under this contract for other Huntington District projects within the State of Ohio and within 50 linear miles. Examples of these special instances may include but are not limited to damaging storms, wildfires, floods, sanitation cleanings, or other time-sensitive maintenance needs. Task orders issued in these circumstances will be negotiated on an individual basis using contract line items from the price breakout schedule. Work which does not fall under the Performance Work Statement of this contract includes:

a. Repairs to major components of heating or air conditioning systems.

b. Major maintenance or repair to sewage and water treatment systems.

c. Repair to major or critical electrical components.

d. Maintenance or repair to special architectural features.

e. Work involving Government functions pertaining to flow regulation, dam safety, maintenance of permanent operating equipment, and maintenance and repair work (except for vegetative control and cleaning) at dams, intake structures, spillways, embankments, outlet works, levees, pump stations, and other similar structures.

f. Work which requires formal preparation of Government plans and specifications.

g. Work determined by the Government to be more efficiently handled by a specialty contractor such as fencing, carpet shampooing, etc.

h. Work on articles covered by separate warranty.

i. Service and repairs to vehicles and equipment.

C-1.3 TASK ORDERS. All work under this contract will be ordered by issuance of individual Task Orders (DD Form 1449, see Exhibit L). No work will be performed under this contract before an individual task order is issued by the Contracting Officer (KO). The KO has three basic ways to issue work using this contract: Negotiated Task Orders, Estimated Task Orders and Emergency Task Orders. Only the KO, by issuance of a modification, may make any change to a Task Order. The type of Task Order used will be at the discretion of the KO. The Task Order will list those items from the price breakout schedule that are to be performed or used to perform the work, except for Negotiated Task Orders.

C-1.4 NEGOTIATION. Task Orders that are to be performed on an hourly basis (e.g., using items from C-5 of the Bid Schedule) will be agreed upon by negotiation between the Contractor and the KO. This procedure is typically initiated by the Government, unless otherwise specified in the Request for Proposal Letter, the Contractor shall return the completed proposal within 48 hours of receipt of the request. If the Contractor’s proposal is reasonable, the KO will issue a Task Order. If the Contractor’s proposal is considered unreasonable, the Contractor and KO will attempt to reach a fair and reasonable price through negotiation. If an agreement cannot be reached, the KO may elect to not issue a task order for the work. The Government reserves the right to obtain the services in question by whatever means deemed to be in the best interest of the Government, including use of its own work force.

The purpose of negotiation is to establish a fair and reasonable price for the job under consideration. The Government and Contractor will negotiate toward the most efficient method of work and the number of hours required. For negotiations, the Walhonding Project Office is the starting and stopping point for work crews. The most efficient method is that method of work which accomplishes the job safely and at the lowest price. Once negotiated the Contractor must perform the job using the agreed method of work and line items agreed upon during negotiations.

C-1.5 BUSINESS HOURS.

a. Normal Business Hours. Normal working hours, except as otherwise specified herein, shall be Monday through Friday, 7:30 a.m. to 4:00 p.m. or as specified on the Task Order. Work inside government buildings or other secured areas shall be performed during the above referenced work hours or as specified on the Task Order. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the Contracting Officer’s Representative (COR). Refer to individual sections of this specification for specific schedules of work.

b. The eleven Federal holidays observed are:

o New Year’s Day (January 1st) o Martin Luther King Day (3rd Monday in January) o President’s Day (3rd Monday in February) o Memorial Day (Last Monday in May) o Juneteenth (June 19th) o Independence Day (July 4th) o Labor Day (1st Monday in September) o Columbus Day (2nd Monday in October) o Veterans Day (November 11th) o Thanksgiving Day (4th Thursday in November) o Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work shall be scheduled around the above listed Federal holidays, except as specified herein or as approved by the COR.

Work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the COR. Additional personnel may be required to handle the additional workload during holiday periods because of heavy visitation. The COR will notify the Contractor of actual work requirements.

c. Emergency Working Hours. Emergency working hours shall be 24 hours per day, 7 days per week.

d. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the COR when severe conditions make it impractical or dangerous to perform the work. The KO will notify the Contractor, by modification to the Task Order, of any change that extends the performance period due to inclement weather.

C-1.6. CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit documents as outlined in Exhibit A at least one (1) week prior to the pre-work conference, including but not limited to the following:

a. Quality Control Plan. A suggested outline for the Contractor’s Quality Control Plan is in Exhibit G.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives.

d. Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan is in

Exhibit D. See Section C-1.9 for APP requirements.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

f. Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

g. Certificate of Insurance.

h. Security Requirements.

C-1.7 PERMITS AND LICENSES. The Contractor shall, at the Contractor’s own expense, obtain any licenses or permits required to perform all aspects, requirements and work of this contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C-1.8 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. The Contractor shall furnish Contractor employees, other than office and clerical personnel, standardized uniforms (overall or shirt-pants/shirt-skirt) with a company patch or embroidered identification on the breast pocket or on the sleeve at the top of the arm, within 30 days after notice of award of the contract. Any employee hired 30 days after award of the contract shall be in the required uniform within 14 days of the effective date of hire. These uniforms shall not resemble U.S.

Army Corps of Engineers uniforms. Contractor employees and subcontractors shall wear these uniforms at all times they are performing work under this contract. Exceptions may be granted by the COR for short term workers.

Stained or faded uniforms shall not be worn. Uniform shirts shall be buttoned and neatly tucked into pants at all times employees are on duty.

All vehicles used by the Contractor to perform work under this contract shall be identified with the company name prominently displayed on the outside of both front doors of each vehicle in a professional manner to provide an attractive and readily visible means of identification.

The Contractor may require his employees to report in their own vehicles to the project, but these personal vehicles must be parked at a site designated by the COR. All vehicles used in performance of work must be marked including those to perform administrative functions such as morning meetings or crew supervision.

C-1.9 SAFETY REQUIREMENTS.

A. General. Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CRF 1910 General Industry Standard, 1926 Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised. Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

B. Contractor Accident Prevention Plan (APP). The Contractor shall prepare a site-specific Accident Prevention Plan following the outline provided in EM 385-1-1, Appendix A as a minimum. The contractor shall address each element and sub-element in the outline in the order they appear in Appendix A. Any item from the outline that does not apply must be listed, in its assigned place and a brief explanation of the reason it is not required/provided. The APP shall address any unusual or unique aspects of the project or activity. This plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday-Friday 8:30 a.m. - 4 p.m. at (304)399- 5039/5032/5326. The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM _385-1-1.pdf

Note: The contractor shall employ a Site Safety and Health Officer (SSHO) who has completed OSHA 30 hour Construction or General Industry Safety training or its equivalent (only authorized online outreach training providers qualify – https://www.osha.gov/dte/edcenters/map.html) and has five (5) years experience relative to the work to be performed. SSHO credentials shall be submitted for review and acceptance with the APP. SSHO shall complete a minimum of eight (8) hours of safety training annually.

(1) For Negotiated task orders where the Risk Assessment Code (RAC) of the AHA is high or extremely high risk, the SSHO shall be on-site and have no other duties. Following is a list of jobs normally considered high or extremely high risk (This list is not necessarily all inclusive, each task must be evaluated to determine risk):

• Repair buoys

• Attach anchors & cables

• Drift/Debris cleanup

• Work with exposure to hazardous, toxic or radiological waste

• Topping trees

• Removing/anchoring fallen trees

• Remove beaver dams

• Bridge decking

• Fire Fighting

(2) For limited service contracts, such as cleaning, janitorial, routine mowing, general grounds-keeping and low risk negotiated task orders, SSHO responsibilities may be a collateral duty. The Collateral duty SSHO shall have an OSHA approved 30-hour safety course. Following is a list of jobs normally considered low to moderate risk:

• Removing or replacing bulletin boards, signs, barricades, gates, bumpers, curbs, fences & posts

• Planting seeds, installing grills, lantern posts, fire rings, & other campground equipment

• Repairs to fences, play equipment, game courts, picnic units & shelters.

• Boundary marking

• Cleaning culverts

• Spreading gravel or anchoring picnic tables

• Minor landscaping

• Routine building maintenance (painting, plumbing, caulking, patching, finishing, sheet rock, floor tile, carpet, etc.

(3) For very low risk jobs and jobs requiring only one person, such as, field walk-over, surface soil sampling or long-term water sampling, the SSHO may be collateral duty.

(4) Work crews of two or more must have two people holding current certification in First Aid and CPR from the American Red Cross, American Heart Association, or a licensed physician. Training must include a hands-on component that cannot be taken online, and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

(5) All work that potentially exposes the worker to falls of six feet or more will require the contractor to submit a Site Specific Fall Protection & Prevention Plan in accordance with EM 385-1-1, Section 21.D.

(6) Cranes and hoisting equipment shall be operated only by qualified personnel (operators licensing, physical and drug testing in accordance with EM 385-1-1 Section 16.B). Note: CDL Medical Clearance is not acceptable. Please see attached medical clearance requirements.

(7) Effective November 8, 2010 all “Signalpersons” and “Riggers” shall be qualified. This is a mandatory requirement in accordance with 29 CFR 1926.1400 Regulations. Riggers must be a qualified person for the performance of specified hoisting activities such as during assembly/disassembly, in accordance with OSHA 1926.1404(r)(1) and 1926.1425(c)(3).

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf https://www.osha.gov/dte/edcenters/map.html

(8) Work orders involving potential exposure to Hazardous, Toxic or Radiological Waste shall require development of Site-Specific Safety and Health Plan (SSHP) by qualified personnel as specified in EM 385-1-1 Sections 6 and 33.

C. Risk Management Process. The Contractor shall utilize risk management tools such as Activity Hazard Analysis (AHA), Job Hazard Analyses (JHAs), Job Safety Analyses (JSAs) or similar tools to identify, assess, prioritize risks and develop controls to minimize, monitor and control the probability and/or impact of unfortunate events to an acceptable level. Within each major phase, all activities, tasks or Definable Features of Work (DFOWs) shall be identified that will require an AHA/JSA/JHA. For each work activity, task or DFOW contractor shall prepare the initial AHA/JSA. A Risk Assessment Code (RAC) is assigned to each step, to the risk that remains after controls have been applied (residual risk) a final RAC (cannot be lower than the highest step RAC) shall be assigned. See EM 385-1-1 Section 01.A.14.b. for further guidance or contact the SOHO for assistance. The AHA/JSA/JHA shall be reviewed and accepted by the proper authority in order to proceed with the activity. All on-site employees shall review the accepted AHA/JSA/JHA prior to performing work and during weekly and “Toolbox” safety meetings as appropriate.

1. AHA/JSA/JHA shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. AHA/JSA should indicate compliance with EM 385-1-1 personal protective equipment requirements (safety-toed work boots, safety glasses, gloves, hard hats, etc.), work crews of two or more must have two people currently qualified in first aid and CPR and the appropriate first aid kit on site. Single individuals working alone must have current certification in First Aid only.

2. The names of the Competent Person(s) and Qualified Person(s) required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities as specified by OSHA and this manual) shall be identified and included in the AHA/JSA/JHA, as well as proof of their competency/qualification.

D. Accident/Mishap Reporting: The Contractor shall report all recordable mishaps to the Government Designated Authority (GDA) within 24-hours in accordance with EM 385-1-1 Section 01.D. Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in: days away injuries, days away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 (Exhibit F) within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

g. USACE aircraft destroyed or missing;

The Contractor shall maintain an OSHA Log of Work-Related Injuries and Illnesses, OSHA Form 300 (Exhibit F) and comply with all accident reporting and recordkeeping requirements specified in 29

CFR 1904.39.

(2) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Load Handling Equipment (LHE) or Rigging;

d. Fall-from-Height (any level or other than same surface);

e. Underwater Diving

C- 1.10. SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on any contract who require access in and/or around any Huntington District facilities, projects, owned or leased facility/space shall receive authorization to be on site at these areas based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12).

The Huntington District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on any contract based upon the results of the background investigation provided by the Huntington District Security Management Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL CONTRACTS 1-YEAR AND SUBSEQUENT OPTION YEARS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 business days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) Security Information Sheet on each employee working on site must be submitted directly to the Huntington District Security Management Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with option periods. For instance, if the employee was cleared in May of 2018, they shall be cleared again in May of 2019. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Huntington District USACE Security Management Office for background purposes.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must be cleared 30 to 45 calendar days in advance of any site visit, tour or work on USACE owned/leased property. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Huntington District Security Management Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work. A scanned copy of a valid passport must be sent to the Security Management Office in order to formally request a visit to any Huntington District facilities, projects, owned or leased facility/spaces.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, Engineering or Army regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Huntington District Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Scott E. Grandon, phone (304) 399-5661; email scott.e.grandon@usace.army.mil Stephen R. Curry, phone (304) 399-5695; email stephen.r.curry@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil

AT/OPSEC Requirements. The following shall be accomplished by the contractor before any work will be ordered:

1. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at/; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

2. Access and General Protection/Security Policy and Procedures. All Contractor and all associated sub‐ contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3. For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say

Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the mailto:scott.e.grandon@usace.army.mil mailto:stephen.r.curry@usace.army.mil mailto:matthew.d.green@usace.army.mil mailto:Sandra.L.Hardwick@usace.army.mil https://atlevel1.dtic.mil/at/ project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

5. For Contracts that Require OPSEC Training. All new contractor employees will complete Level I OPSEC

Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

6. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

7. FAR 52.222-50 Combating Trafficking in Persons:

The COR shall read and understand FAR 52.222-50 Combating Trafficking in Persons. The COR shall ensure that the contractor has read and understood FAR 52.222-50 by ensuring the completion of the following actions.

1. The Contractor will provide written verification in an email or will document in their PMP/QC plan that they have read/reviewed and will comply with FAR 52.222-50. Included in this written verification will be the actions the Contractor will take against employees or agents for violations of the policy at 52.222-50 (b). Such actions for employees may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment.

Additionally, the written verification will include a statement that the Contractor has notified its employees and their agents of the policy prohibiting trafficking in persons and of the actions that will be taken by the Contractor for violations.

2. At least quarterly, the COR will confirm with the contractor that all employees on the project have been notified regarding the policy at 52.222-50 (b), including any actions the Contractor will take against employees or agents for violations. The COR will document this confirmation in the next monthly COR report.

3. The COR will document any observed non-compliance via the COR monthly reports and additional email communication to the KO.

4. The COR will further bring any potential issue in this area to the immediate attention of the Contracting Officer before engaging the contractor in reference to these activities.

C-1.11 DAMAGE REPORTS. All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the COR. When the damage was caused by contract employees, a written report of the incident and extent of such damage shall be submitted to the COR, within 2 business days (less weekends and holidays) of occurrence. For property damage accidents of $5,000.00 or more the Contractor will complete and submit to the COR a copy of ENG 3394.

C-1.12 CONTRACT EMPLOYEES’ CONDUCT AND COMPETENCY. All contract employees shall conduct themselves in a proper manner at all times.