Award Extension.docx

This document is an Award Extension for the South Carolina Department of Juvenile Justice (SCDJJ) related to an HVAC Replacement Units procurement. The solicitation involves purchasing twenty-four (24) Trane HVAC units, specifically sixteen (16) Trane Precedent Model YSK090A3S0L and eight (8) Trane Precedent Model YHK060A3S0M units. The original bid was issued on 04/08/2025, with offers due by 05/01/2025 at 15:00:00, and vendor questions required by 04/15/2025. The contract period is estimated from 04/30/2025 to 07/31/2025, with units to be delivered to 1745 Shivers Road in Columbia, SC within 60 days of purchase order receipt.

The procurement will be evaluated based on the lowest responsible and responsive bidder, with unit prices governing extended prices. Contractors must provide comprehensive warranties, including one year labor, three years parts, five years compressor, and ten years heat exchanger. The solicitation includes options for South Carolina Resident Vendor Preference and US End-Product Preference. Contractors must undergo background investigations under the Prison Rape Elimination Act (PREA) and comply with SCDJJ security practices. The extension posting, issued on 5/06/2025 by Procurement Officer Sandra K. Brown, indicates that the solicitation's posting date is extended until further notice, with final details to be communicated one business day in advance of the Notice of Award.