Attch 6. Addendum to FAR 52.212-1 Instructions Conditions and Notices.docx

Addendum to FAR 52.212-1 Instructions, Conditions, and Notices to Offerors

1.0 Program Structure and Purpose

1.1 The purpose of this solicitation is to acquire Fire Emergency Services Personal Protective Equipment (F&ES PPE) Ensemble for the United States Air Force (USAF) installations within the Contiguous United States (CONUS) and Outside the Contiguous United States (OCONUS).

1.2 This acquisition is a 100% set aside for small businesses. The source selection will result in the Government awarding one (1) single award Indefinite Delivery Indefinite Quantity (IDIQ) contract. The resulting IDIQ will have a five (5) year ordering period and one (1) six-month extension option.

1.3 Offerors who propose on this requirement that is set aside for small business must comply with FAR 52.219-14 Deviation 2021-O0008 Limitations on Subcontracting (DEVIATION 2021-O0008) Sep 2021; 13 CFR 121.406, Non-manufacturing Rule; and FAR 52.219-6 Notice of Total Small Business Set-Aside regulations. If the Offeror is not a small business manufacturer (a nonmanufacturer) of the F&ES PPE Ensemble it is proposing on it must supply the item of another small business. The nonmanufacturer must name the manufacturer on the F&ES PPE Ensemble Proposal Cover Letter. There are no Nonmanufacturer Rule waivers for this acquisition.

1.4. This acquisition will utilize the Lowest Price Technically Acceptable (LPTA) source selection procedure in accordance with FAR 15.101-2 and 15.3 as supplemented by the DoD Source Selection Procedures referenced in DFARS 215.300 and the AFFARS Mandatory Procedures 5315.3.

2.0 Communications:

2.1. Exchanges of source selection information between the Government and offerors will be controlled by the Contracting Officer (CO). Exchanges with industry will be via email with proper markings and controls to preserve the integrity of the source selection process.

2.2. All questions regarding the solicitation must be received by bryant.soule@us.af.mil and myisher.perry@us.af.mil, no later than 5 July 2022 4:00 PM Central Standard Time (CST).

2.3. Proposals must be received by bryant.soule@us.af.mil and myisher.perry@us.af.mil, no later than 14 July 2022 4:00 PM CST. However, offerors are requested to submit Volume III, Past Performance Information, so that it is received seven (7) calendar days prior to the required due date for proposals. Failure to submit Volume III by the earlier date will not result in offeror disqualification.

2.4. Tyndall AFB email size limitations: Emails containing proposal submissions attachments shall not exceed five megabytes (5-MB) of data; recommend all offerors confirm the receipt of all emailed proposals via telephone call before the response time. Multiple email submissions are recommended if the anticipated file size exceeds 5MB.

3.0 Proposal Format & Organization

3.1 General: The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Offerors must follow the instructions contained herein. The RFP requirements include all stated terms, conditions, representations, certifications, and all other information required in FAR 52.212-1 and addendum of this RFP. Offerors are cautioned that any noncompliance with the terms and conditions of the Request for Proposal (RFP) may cause their proposal to be determined to be unacceptable and therefore not considered eligible for award. Offerors shall submit only one proposal for the F&ES PPE Ensemble. The Government will only review one proposal per offeror.

3.2. The CO will promptly notify Offerors of any decision to exclude them from the competition IAW FAR 15.503. Upon notification of exclusion, an Offeror may request and receive a debriefing. Offerors desiring a debriefing must make a request IAW FAR 15.503 or 15.506 as applicable. Debriefings will be conducted IAW FAR 15.505 or 15.506.

3.3. Proposal Volume Table

In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

3.4. All submitted pages shall be single sided, typed, standard 8.5” x 11” pages. Type shall be no smaller than size 12 font. If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

4.0 Volume Organization

4.1. General: The proposal shall be clear, concise, and include sufficient detail for effective evaluation and substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal.

4.2. Each volume within the proposal shall be separately identified. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings or color presentations are not desired or required.

Proposals shall be submitted to the Government in four separate volumes as set forth below:

5.0. Volume I - Contract Information

5.1. General: Volume I, Contract Information shall consist of the Master Table of Contents, completed and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and therefore not considered eligible for award. Offerors shall ensure that all clauses and provisions that require “fill in” information are appropriately completed. Offers must remain valid for 180 days from the closing date of the solicitation.

5.1.2. All offers must list the offeror’s UEI number, CAGE code, and Federal TIN with Company name, POC, and phone number. If an offeror needs to obtain or renew a CAGE code, or UEI number, please visit https://www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award

5.1.3. Offerors shall complete and provide a signature in the Offer Section of the Standard Form (SF) 1449, Solicitation/Offer/Award. By completing blocks 12, 17a, 30a, 30b, and 30c of the SF1449, the Offeror accedes to the contract terms and conditions as written in the RFP.

5.1.4. Offerors shall indicate whether they are proposing as a Distributor or Manufacturer.

5.1.5. Offerors shall not insert pricing on the SF 1449. All pricing information is to be submitted on the Attachment 5 - F&ES PPE Ensemble Price Sheet.

5.1.6. Offerors shall submit a completed SF 1449 in its entirety to include completed provisions/clauses for Offeror’s Representations and Certifications – Commercial Items (see FAR 52.212-3).

6.0. Volume II - Written Technical Proposal

6.1. General: The technical proposal, including its sub-factors, shall not make any reference to cost or pricing information. The following information will be evaluated to assess technical acceptability in accordance with FAR Provision 52.212-2 – Evaluation – Commercial Products and Commercial Services and Addendum to FAR Provision 52.212-2, EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES.

6.2.0. Technical Subfactor 1 – F&ES PPE Ensemble Specifications

6.2.1. The Offeror shall provide a completed F&ES PPE Ensemble Specifications sheet (See Attachment 2 – F&ES PPE Ensemble Specifications) for the proposed items. The Offeror shall fill-in all the yellow high-lighted cells. Failure to fill in one yellow high-lighted cell shall deem your proposal as ineligible for award. Ensure that the file is saved as an Excel (.xls or .xlsx) file.

6.2.2. The Offeror shall provide the required substantiating documentation listed in Attachment 2 – F&ES PPE Ensemble Specifications, Row 7 (i.e., samples, product literature, certifications, and test results) as specified in Attachment 1 - F&ES PPE Ensemble SOW. Product samples, including the men and women sizing kits video, shall be submitted at or prior to the time specified for receipt of offers. The submitted sizing kit video must be in Digital Video Disc (DVD) format and Microsoft Windows compatible. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

6.2.3. Address to send samples: Brian Bridgeford

Air Force Civil Engineer Center – Tyndall 139 Barnes Dr. Suite 1 Tyndall AFB, FL 32403

6.2.4. The Offeror must certify that they can deliver to all Continental United States (CONUS) and Outside the Continental United States (OCONUS) Air Force installations (Attachment 3– F&ES PPE List of USAF Fire Stations).

6.2.5. The Offeror must provide a statement that all their proposed F&ES PPE Ensemble samples are Berry Amendment compliant. In addition, the Offeror must provide a statement to ensure that all F&ES PPE Ensemble items delivered over the period of performance of the contract will be Berry Amendment Compliant in accordance with DFARS 252.225-7012.

6.3. Technical Subfactor 2 – F&ES PPE Ensemble Management Plan

6.3.0. The contractor shall provide Management Plan information to include the following information:

6.3.1. Delivery Timelines

6.3.2. The contractor shall provide information on how it will ensure timely delivery of products to CONUS and OCONUS installations within the required timelines.

6.3.3. Capacity Assurance

6.3.2.1. The contractor shall provide information on how it will ensure there is adequate capacity to provide the projected annual product quantities where 75% of orders are placed June through September each year.

7.0 Volume III - Past Performance

7.1. General: The Offeror shall submit Past Performance Information (PPI) for itself and any joint venture member. The offeror may submit past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Past performance will be evaluated IAW FAR 15.305(a)(2) and supplements as well as Addendum to FAR 52.212.-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES. Each Offeror shall provide recent and relevant past performance in regards to supplying the F&ES PPE Ensemble, as defined and according to the format identified in Paragraph 7.4.

7.2. The Government will assess the Offeror’s performance on no more than five (5) F&ES PPE PPI Ensemble Submission Form (Attachment 4) as nominated by the Offeror and submitted by the POC. Any submission in excess of the limit will not be considered and only the first five (5) customers listed in Volume III will be evaluated. The Government will evaluate each submitted effort for recency, relevancy, and quality.

7.3. Past performance for customers where the Offeror performed as the prime contractor and/or subcontractor will be considered. The Offeror’s performance as the prime contractor may be considered more relevant than performance as a subcontractor.

7.4. Recency and Relevancy

a. To be recent, the Offeror’s performance with the customer must have been performed within the past five (5) years from the date of issuance of this solicitation and at least 50% complete or completed. Past Performance given outside this given timeframe will not be evaluated.

b. To be relevant, the contract (or subcontract) must have provided an item similar in scope, magnitude, and complexities to the item(s) listed in the solicitation.

7.4.1. The Government will evaluate the Offeror’s past performance under recent and relevant contracts (or subcontracts) based on the F&ES PPE PPI Ensemble Submission Form (Attachment 4). The Offeror shall complete the F&ES PPE PPI Ensemble Submission Form attachment in its entirety.

7.4.2. The Government may also review the Past Performance Information Retrieval System (PPIPRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Government customer interviews, applicable commercial clients and any other source deemed necessary to obtain additional information that will be used in the evaluation of the Offeror’s past performance. The Government may contact references other than those identified by the Offeror and use information received to evaluate the Offeror’s past performance.

7.4.3. Follow-up Discussions: The Government will interview the POC’s identified in the offeror’s submitted PPI attachments. The interviews will be used to assess the quality of the offeror’s performance of the effort and to verify the recency and relevancy of the effort.

7.5. Small Business: Contracts submitted in Volume III, Past Performance, must include relevant information in the concerning the offeror’s/joint venture member’s and critical subcontractor’s compliance with FAR 52.219-8, Utilization of Small Business Concerns.

8.0 Volume IV – Price Proposal

8.1. Offerors shall complete the Attachment 5 - F&ES PPE Ensemble Price Sheet for the F&ES PPE Ensemble requirement and the CLINs shall be on a firm-fixed price basis. Pricing must be inclusive of FOB Destination shipping costs.

8.2. Attachment 5 is based on the estimated number of purchases over the contract ordering periods. Offerors are required to fill in the unit price and only the unit price for all items identified in Attachment 5. Failure to fill in all spaces for unit price in the Price Sheet will render the offer unacceptable and the Government will not consider the offer for award, in the absence of discussions. The Unit Price should be rounded to the penny to avoid rounding errors. Extended totals will be automatically calculated by the spreadsheet.

8.3. The Offeror shall not tamper with the provided Rows, Columns or Formulas or add any information other than what is requested in the instructions. Any tampering of the worksheet outside of what is instructed may result in the Offeror’s proposal being disqualified from further consideration