Attachment II - Statement of Work.pdf

Statement of Work (SOW) Industrial X-Ray Equipment (Computed Radiography System)

1.0 General

The United States Coast Guard (USCG), Aviation Logistics Center (ALC) has a requirement for an Industrial X-Ray Equipment (Computed Radiography System) to be delivered and installed at ALC along with subsequent training provided to ALC’s Non-Destructive Testing (NDT) personnel.

Equipment consists of one (1) DYNAMIX HR2-50MT Micron Computed Radiography System.

2.0 Requirements

The Contractor shall provide all necessary Equipment, Tooling, Labor, and Material to perform the delivery, installation and training for the Micron Computed Radiography System referenced above. The lead time for delivery and subsequent installation shall not exceed sixty (60) days after receipt of order (ARO). If any permits are required for installation, the Contractor shall obtain such permits prior to installation. The system and its components shall be delivered to the following address:

USCG Aviation Logistic Center (ALC) Receiving Section, Building 63 1664 Weeksville Road Elizabeth City, NC 27909

The installation of the system is to be to the following address:

USCG ALC

Industrial Operations Division (IOD), Building 97 1664 Weeksville Road Elizabeth City, North Carolina 27909

The firm-fixed-price listed in the schedule includes travel time, on-site hours, lodging, travel (air or local transportation), and any other travel costs. The technician(s) shall provide all tools and test equipment required to perform operational testing, functional testing of controls, and a final functional testing of the system, to include running it through an entire cycle after the initial startup. The Contractor shall provide any required materials and labor to correct any discrepancies found in the installed system.

Once the system is installed and found to be fully operational, the Contractor shall provide training on the operation, maintenance, and troubleshooting techniques of the system for up to eight (8) ALC personnel. At the USCG’s discretion, a reduction in the number of personnel may be made but will not change the mutually agreed upon price. The training shall be planned for two (2) eight (8) hour days and shall be given between the hours of 6:45 AM and 3:15 PM with a total of 1.5 hours for breaks. The hours of training may be reduced if mutually agreed upon by the USCG and the Contractor.

3.0 On-Site Visits

The Contractor is allowed one (1) site visit NOT to exceed eight (8) hours to allow for installation planning. The Contractor shall include this in their proposal in response to this solicitation. The location of this on-site visit is at the address listed above in section 2.0.

The Contractor’s representative(s) shall travel to ALC to perform services based on a mutually agreed schedule. The Contractor’s representative shall perform all work between the hours of 6:45 a.m. and

Attachment II

4:00 p.m. ET, Monday through Friday (excluding Federal holidays). The Contractor’s Technical Point of Contract (POC) for this effort is Mr. Jake Harshbarger. He can be reached by phone at (252) 334- 5139 or by email at Jake.G.Harshbarger@uscg.mil . The backup POC is CWO3 Hayward Workman. He can be reached by phone at (252) 334-6132 or by email at Hayward.D.Workman@uscg.mil.

For Contracting issues, the Contracting Officer’s POC is Stacey M. Riggs. She may be reached by phone at (571) 613-2965 or by email at Stacey.M.Riggs@uscg.mil.

3.0 Contractor Personnel

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all the labor, supervision, and operation of the equipment necessary for installation, testing, startup, and training requirements specified in this SOW. Qualified personnel shall have been trained and authorized by the OEM to perform these services.

3.2 Identification of Contractor Employees

The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris hazard and clearly identify the employee as a Contractor representative

4.0 Policies and Regulations

4.1 Access to USCG Base Elizabeth City

ALC is a tenant command of Base Elizabeth City. The Contractor shall be met at the gate by a Government representative and shall be continually escorted by the representative for the duration of the visit. Base access requires 100% hands on ID checks. Drivers of vehicles must show a state driver license, valid vehicle registration, and current proof of insurance. All vehicles are subject to random search under Title 18 U.S.C 1382.

4.2 Compliance with Local Regulations, Instructions, Directives Contractor personnel shall comply with all local base regulations, instructions, directives, orders, and special procedures as promulgated by the Commanding Officer, USCG Base Elizabeth City (and all tenant commands), Elizabeth City, NC. All visitors to ALC shall review the ALC Visitor/Contractor Safety & Environmental Health Brochure information which is included after page 3 of this SOW.

4.3 Removing Employees for Misconduct or Security Reasons

The Contracting Officer may direct the Contractor to remove any Contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the order. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.4 Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility under the custody and control of the USCG where work is performed by active duty personnel, civilian mailto:Jake.G.Harshbarger@uscg.mil mailto:Hayward.D.Workman@uscg.mil mailto:Stacey.M.Riggs@uscg.mil employees, or personnel under contract to the USCG. The use of tobacco is prohibited in all USCG Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in USCG ALC Instruction 6280.1 (series). Contractors may only use tobacco products in designated smoking areas and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills and disposed of in a sanitary manner that prevents public exposure. Employees caught violating the tobacco policy may be subject to immediate removal IAW section 5.2.

4.5 Environmental, Safety, And Occupational Health (ESOH)

The Contractor is solely responsible for compliance with all federal, state and local laws, including but not limited to the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910 and any ALC Instructions as applicable, and the protection of their employees. Note: ALC Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The USCG shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contracting Officer and the Contractor.

4.5.1 The Contractor shall be subject to safety inspections of its work sites by the USCG. Contractor safety records shall be available upon request by the Contracting Officer. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The Contractor shall provide all personal protective equipment (respiratory protection, hearing protection, gloves, steel-toed shoes, safety glasses, protective clothing, etc.). In addition, the USCG is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.

5.0 Purchase Order Information

5.1 F.O.B. Point

The F.O.B. point for this order is F.O.B. Destination. Prices in the schedule include all charges for travel time; airfare; lodging; local transportation; and any other travel costs as well as any applicable customs, duties, and taxes. No additional charges will be allowed unless indicated by a bilateral modification to the order.

5.2 Inspection and Acceptance Criteria

Inspection and acceptance of the services shall be performed at destination by the technical POC identified on this order. Performance under this order will not be accepted by the USCG until the technical POC considers all services, material, or training to be delivered in accordance with this SOW.