Attachment C - Financial Management Reporting Requirements.pdf
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- Attached to
- NRESS-II Final RFP Federal contract opportunity
- Solicitation number
- 80HQTR20R0001
About this file
This attachment provides financial management reporting requirements for the contract. The contractor must submit NASA Form 533 reports with detailed cost and labor data by task order and in total. Reporting is required monthly via Form 533M and quarterly via Form 533Q. The reports must include direct labor hours and costs by labor category and site for prime contractors and each subcontractor. Overhead, other direct costs by category, general and administrative expenses, fee amounts, and total costs are also required. Variances over 10% from estimates to actuals require a narrative explanation addressing reasons, impacts, and corrective actions. Reports are due to the contracting officer and addresses in the Financial Management Reporting contract clause by the 10th day of each month for Form 533M and 15 days before the start of the quarter for Form 533Q.
This federal contract opportunity is a solicitation from the National Aeronautics and Space Administration Headquarters for the NRESS-II program. Proposals are due by May 18, 2020 with questions accepted until April 24, 2020 via email only. No phone inquiries are permitted.
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Text version
ATTACHMENT C
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
RFP 80HQTR20R0001
CONTRACT TBD
Contract TBD
Attachment C
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA
Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial
Management Reporting,” dated May 27, 2011, and additional instructions issued by the
Contracting Officer.
a. Level of Detail
An individual 533 Report shall be provided for each Task Order in addition to a cumulative 533 Report summarizing all Task Orders issued. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/- 10%) between the
Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total
Cost amount shown in the current month for each individual task order. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth
(10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
(06/2014) 3
Prime Direct Labor Hours - Onsite
(List applicable labor categories)
Prime Direct Labor Hours – Offsite
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours – Onsite
Subcontractor A Direct Labor Hours – Offsite
Subcontractor B Direct Labor Hours – Onsite
Subcontractor B Direct Labor Hours – Offsite
Subcontractor C Direct Labor Hours – Onsite
Subcontractor C Direct Labor Hours – Offsite
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours:
Total Prime and Subcontractors Hours – Onsite
Total Prime and Subcontractors Hours – Offsite
Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Prime Direct Labor Costs - Onsite
Prime Direct Labor Costs – Offsite
Total Prime Direct Labor Costs
5. Prime Overhead Expenses:
(06/2014) 4
Onsite Overhead
Offsite Overhead
Total Prime Overhead
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
11. Total Cost-Plus-Fixed-Fee (CPFF)
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