Attachment A Statement of Work Police Range .docx

Statement of Work Shooting Range – Police Service

1. PURPOSE:

The Department of Veterans Affairs Medical Center Wilkes-Barre, located at 1111 East End Blvd., Wilkes-Barre, PA 18711, has a new requirement for a shooting range to ensure VA Police Officers have the required training to perform police duties.

2. BACKGROUND:

The VA Police is the armed, uniformed federal law enforcement and protective service entity of the U.S. Department of Veterans Affairs that operates in and around various VA Medical Centers, National Cemeteries, and other facilities such as Outpatient Clinics (OPC) and Community Based Outpatient Clinics (CBOC) that is operated by the VA throughout the whole of the United States to include Puerto Rico and the US Virgin Islands. The VA Police have several divisions and operate separately but alongside the VA Law Enforcement Training Center (VA LETC) under the umbrella of the Office of Security and Law Enforcement. The primary role of VA Police is to serve as a protective uniformed police force to deter and prevent crime, maintain order, and investigate crimes (ranging from summonses to felony offenses) which may have occurred within the jurisdiction of the Department or its federal assets. Some cases are investigated in conjunction with agents from the Office of the Inspector General (VA OIG). The VA Police are a specialized federal law enforcement agency, whose officers have full police powers derived from statutory authority to enforce all federal and state laws, VA rules and regulations, and to make arrests on VA controlled property whether owned or leased. In the event of an active shooter the U.S. Department of Veterans Affairs Police need to be properly equipped to safeguard Veteran patients, employees and visitors.

Per VA Directive 0720, Veterans Affairs Police Officers must qualify with the department firearm four times per year for regular qualification and low light qualification. Because of this required firearm training, range time is needed on a yearly schedule. The Wilkes Barre VAMC has no shooting ranges on property.

3. SCOPE OF WORK:

The Contractor shall provide:

3.1 Indoor Firearm Shooting Range Usage

3.2 100 Hours annually to maintain proper training and firearm qualification requirements.

3.3 Firearm Range must be an approved course and sanctioned by the Office of Security and Law Enforcement (OS&LE).

3.4 Range must have the capability to accommodate up to 10 shooting lanes within the same timeframe.

3.5 Range must have a minimum distance of 25 yards to accommodate long gun (rifle) shooting.

3.6 Range must be able to provide low light shooting for up to 10 shooting lanes. Range area/firing lanes must have the ability to turn off lights and create darkness at any time of the day to accommodate a mandatory requirement of “low light” shooting as required by VA Police training and qualification requirements. Outdoor range will not meet these criteria.

3.7 Range facility must meet OSHA standards for indoor Air Quality (IAQ) to include management of lead and other hazardous airborne particles.

3.8 Specific dates and times will be scheduled two weeks in advance by VA Police.

3.9 Range must comply with all federal, state, and local statutes, ordinances, regulations, rules and requirements relating to firearm usage and safety.

3.10 Range must be within a one (1) hour drive to Wilkes-Barre VA Medical center in order to accommodate training and qualification of Police Officers between duty shifts, while providing rest cycles for armed officers between duty shifts.

3.11 Range space must not be shared by non-VA Police shooters during usage.

4. PLACE OF PERFORMANCE

Contractor’s place of business

5. PERIOD OF PERFORMANCE

Contract will be a 5-year Blank Purchase Agreement (BPA)

6. GOVERNMENT ROLES AND RESPONSIBILITIES

6.1 The following personnel shall oversee and coordinate surveillance activities:

6.1.1 The Contracting Officer (CO) shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interest of the United States in the contractual relationship. The CO shall also assure that the Contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

6.1.2 The VA representative is responsible for technical administration of the contract and shall assure proper Government surveillance of the Contractor’s performance. The VA representative shall keep a quality assurance file. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.

6.1.3 A VA representative will be designated to serve as a direct liaison between the VA Medical Center and the Contractor.

6.1.4 The VA designee will meet with the Contractor on an as needed basis to discuss any issues or concerns, within 7 days of the arising issues or concerns.

7. PAYMENTS AND INVOICING

7.1 The Contractor shall provide the VA representative a monthly report for invoicing by the fifth business day after the end of the previous month. This report shall be sent to the VA representative via email using a secure spreadsheet. The invoice amount shall match the charges provided in the detailed monthly report. Once approved by the VA representative, the Contractor shall submit the invoice in accordance with the instructions below and shall include the BPA number, current Task Order number, and IFCAP Purchase Order Number. Payment to the Contractor shall be made monthly, in arrears, upon receipt of a properly prepared invoice. Payment for services will be at the rate specified in the Price/Cost Schedule. All monthly invoices from the Contractor will be electronically submitted through the Tungsten Network within 15 days following the end of the month of services rendered.

7.2 Vendor Electronic Invoice Submission Methods: Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment request. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below.

7.2.1 The information page for Financial Service Center (FSC) of the Department of Veterans Affairs that includes information regarding electronic invoice submission can be referenced at http://www.fsc.va.gov/einvoice/asp

7.2.2 Department of Veterans Affairs

Financial Service Center PO Box 149971 Austin, TX 78714-8971 Customer Support Help Desk (877-353-9791)

7.3 Invoices must be approved by the point of contact prior to the payment release. Invoices without the required information will be rejected.

7.4 If the VA representative refuses an invoice due to incorrect billing subsequent changes or corrections to the monthly invoice shall be resubmitted by the vendor with a correct invoice. In addition to information required for submission of a “proper” invoice in accordance with FAR 52.212-4(g), all invoices must include:

Name and Address of Contractor Invoice Date and Invoice Number Contract/BPA Number Obligation Number Name, title, and phone number of person to notify in event of a defective invoice CLIN to include Total Price, Description, Quantity of Services delivered or executed

7.5 Failure to comply with all the Terms and Conditions shall result in invoice/claims submitted for reimbursement during that period to be considered incomplete. Interest penalties imposed under the Prompt Payment Act shall not apply to incomplete invoices or invoices received after the established invoice due date.

7.6 Contractor Remittance Address: All payments by the Government to the Contractor will be made by Electron Funds Transfer (ET).

8. RULES FOR GENERATED RECORDS BY CONTRACTOR:

8.1 Citations to pertinent laws, codes, and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; - Freedom of Information Act (5 U.S.C. 522); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

8.2 Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in public interest.

8.3 Contractor shall not retain, use, sell, or disseminate copies of any deliverables that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

8.4 Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

8.5 The Government Agency owns the rights to all data/records produced as part of the contract.

8.6 The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc) and all supporting documentation created as part of this contract. Contractor must deliver enough technical documentation with all data deliverables to permit the agency to use the data.

8.7 No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction or records, including all forms of mutilation. Willful and unlawful destruction, damage of records or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

8.8 The Certification and Accreditation (authorization (C&A) requirements do not apply. A Security Accreditation Package is not required.

Table 9.4.1