ATTACHMENT A_SOW_MTB.pdf

RFQ #140P8321Q0039 Scope of Work, Attachment A Replace Windows at Park Housing Big Hole National Battlefield

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Statement of Work - Attachment A

1) Project Location Big Hole National Battlefield 16425 Highway 43 W.

Wisdom, Montana 59761

2) Background

Forty-eight (48) windows are currently aluminum clad, double hung, two pane, wooden windows that were installed at the time the housing units were built in 1994. The seals between the panes of glass have deteriorated over time due to the harshness of the Big Hole climate and are now permanently fogged and stained. By replacing the windows with better quality, high energy efficient windows the park should significantly reduce the amount of electricity and propane used by employees living in the park to heat their homes.

3) Project Description

This project will remove and replace forty-eight inefficient outdated windows in four locations encompassing five park housing units. The contractor is expected to determine the exact size of each window after procurement phase of the project. The following window sizes and quantities are provided for each unit:

Window Sizes and Total Number by Building

3’9 3/8” X 5’8 3/8”

3’1 3/8” X 5’8 3/8”

3’9 3/8” X 3’8 3/8”

X 3’8 3/8”

X 3’ 3/8”

BIHO 301 1 7 1 2 1

BIHO 302 1 7 1 2 1

BIHO 201B 1 3 1 2 1

BIHO 202A 1 3 1 2 1

BIHO 202B 1 3 1 2 1

Total 5 23 5 10 5

4) Contractor Tasks:

The Contractor is to provide all labor, equipment and materials that results in the removal/replacement of the old windows with similar sized, high efficiency wood with aluminum-cladding exterior, double-hung, capillary tube windows, to include replacing ant damaged siding and all trim and paint.

Work shall include but is not limited to:

Contractor shall remove and replace 48 windows taking extreme care to avoid any potential structural damage.

Contractor shall be responsible to do all work in accordance with the manufacturer's recommendations, approved plans, specifications, and performance standards and in accordance with good building practice, following any/all municipal, state, federal and local laws and codes pertaining thereto and to the satisfaction of the owner.

Contractor shall isolate the work area during performance making effort to protect the living areas by covering the floor and furniture with plastic to prevent dust and debris from getting on furniture.

Contractor shall level and plumb the frame to avoid any deviation or misalignment of the windows.

Contractor shall verify the width and the height of windows once the contract has been awarded and have the completed windows on site prior to any removal of the existing windows.

Any gaps present in the wood frame need to be filled using acceptable methods. The finishing shall not have any gaps present around the frames and any part of the complete installation. The finished installation and the plastering and trim work ultimately will work as a single composite unit in the wall. No excessive gaps or opens

P a g e 2 of 7 around the wood frames are allowed under any circumstances. If the gaps are found later due to faulty construction, contractor shall fill all the gaps in a manner that the repair will last without reoccurring.

All the painting works, and any finishing works after the replacement shall be done appropriately in both interior and exterior walls using the appropriate weather shield for exterior and interior.

All new windows shall have a window screen.

Contractor shall supply all required windows complete with all required hardware including but not limited to locks, caulk, weather stripping, and etc.

All building materials shall be thoroughly checked for safety and security.

All work shall be inspected and tested for correct operation and then approved by the Contracting Officer

Representative (COR) and/or representative upon completion of work.

Contractor shall be responsible for site restoration and damages due to their work. Furnishings and equipment not removed during the performance shall be adequately protected during entire performance period.

5) Public/Staff use of Site

General: The project site will be open to the public and/or staff during this project. The Contractor shall at all times conduct his operations to ensure the least inconvenience to the public and staff. Temporary closures may be necessary and will permitted upon specific written approval of the Contracting Officer.

6) Contractor use of Site

A. General: Limit construction operations to the project area limits.

B. Park Regulations: Ensure all personnel (contractors, subcontractors, and vendors) entering or working in the park are familiar with and obey all park regulations.

C. Site Access: The contractor shall access the project site thru existing roadways. Do not drive vehicles off road or access non-project areas without permission from the Contracting Officer or their representative.

D. Working Hours: Regular work hours shall be limited to daylight hours from 6:00 a.m. until 3:30 p.m.

Monday through Friday, excluding government holidays. Work outside regular hours requires advance approval from the Contracting Officer.

E. Staging and Storage: Confine the staging and storage of equipment and materials to the areas established at the preconstruction meeting. The Contractor will be responsible for the security of all equipment and materials at the jobsite.

F. No Smoking Policy: Smoking is prohibited inside or outside within 25 feet of any buildings in the park. This applies to existing buildings and buildings under construction or renovation. Discarding of tobacco products or debris anywhere other than into designated tobacco receptacles is considered littering and subject to fines.

7) Project Management

SUBMITTALS

A. Submittal Documents: The following documents shall be submitted no later than 14 calendar days after contract award and a minimum of seven (7) calendar days prior to the Preconstruction Meeting.

If all of these documents have not been received prior to the scheduled Preconstruction Meeting date, the meeting will be cancelled and the Notice to Proceed (NTP) will not be issued. Work shall not commence until written Notice to Proceed (NTP) has been issued.

1. Letter designating the Project Superintendent.

2. Schedule - Submit a baseline schedule with start date, end date, major work activities and durations, estimated pre-final (substantially complete) and final (entirely complete) inspection dates, and other major milestones. Provide updates to baseline schedule as needed or as requested (when there is a change to the critical path).

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3. Accident Prevention Plan (APP) – Submit a “site specific” accident prevention plan with the following information (at a minimum). Refer also to PART 5 Safety Requirements.

a. Name of the supervisor responsible for executing the plan.

b. Emergency contact phone numbers.

c. Map of local area emergency medical facilities relative to the jobsite.

d. First aid and emergency medical procedures / forms.

e. Company safety plan / protocol.

f. Site specific COVID-19 safety plan.

g. Job hazard analysis (JHA) completed for each major work activity.

4. Quality Control Plan (QCP) – Submit a “site specific” quality control plan with the following information (at a minimum). Refer also to PART 6 Quality Requirements.

a. Name of the supervisor responsible for executing the plan.

b. Organizational flow chart showing key staff / subcontractors.

c. Qualifications of key staff and subcontractors with applicable licenses / certificates.

d. Communications and reporting plan / procedures / forms (include NPS daily report form, RFI form, and CM-16 form along with Contractor forms).

e. Testing and inspection procedures at all phases of the project (i.e. preparatory, initial, follow-

up) to ensure quality, with steps for correction of work / re-work.

5. Waste Management Plan, consisting of waste identification and waste reduction work plan.

Include separate sections in plan for demolition and construction waste.

6. A list of Subcontractors for this project.

7. Written statements from subcontractors certifying compliance with applicable labor standard clauses.

8. Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors.

B. Submittal Documents: The following documents shall be submitted to the Contracting Officer prior to construction mobilization. If these documents have not been received and approved by the NPS prior to construction start, the construction start date may be delayed.

1. Product Data – Submit product cut sheets / material data on all products to be used for approval.

Indicate the size, model, or type of each recommended product.

8) Preconstruction and Progress Meetings

A. Preconstruction Meeting: Before the start of construction, the Contracting Officer will arrange for a preconstruction meeting either on site or via teleconference. The meeting agenda will include the following topics:

1. NPS Roles & Responsibilities

2. Key Contractor Personnel

3. Coordination with Subcontractors

4. Correspondence & Submittal Procedures

5. Submittals

6. Park Rules & Regulations

7. Work Hours and Weekend, Holiday, and Night Work

8. Project Information

a. Park Access

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b. Jobsite Access & Parking

c. Staging, Storage, and Laydown Area(s)

d. Temporary Facilities & Controls

e. Jobsite Restrictions

f. Resource Protection

g. Weather, Climate, Environmental Conditions

h. Reference Documents

i. Other Contracts / Ongoing Work

9. Labor Standards Provisions

10. Labor Interviews

11. Payroll Reports

12. Payments to the Contractor

13. Change Orders / Modifications

14. Progress Meetings

15. QC Daily Reports

16. Inspections

17. Acceptance and Rejection of Work

18. Closeout Procedures & Submittals

19. Contract Period of Performance

20. Notice to Proceed

REQUESTS FOR INFORMATION (RFIs)

A. General: On discovery of the need for additional information or interpretation of the Contract Documents, the Contractor shall prepare and submit an RFI utilizing the NPS form.

1. Contracting Officer will only respond to RFIs submitted by the Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. RFI Form: Include a detailed, legible description of the subject or item needing information or interpretation on the RFI Form with:

1. RFI number, numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, if applicable.

5. Drawing number and detail references, if applicable.

6. Photographs or sketches, if applicable.

7. Contractor's suggested resolution. If the Contractor's suggested resolution impacts the contract time or the contract sum, Contractor shall state the impact in the RFI.

C. Response to the RFI: The Contracting Officer will review each RFI, determine the action required, and respond accordingly.

9) Submittal Procedures

A. CM-16 Transmittal Form: All submittals shall be transmitted using NPS CM-16 form sent via email or an approved File Transfer Protocol (FTP) site. No action will be taken on a submittal item unless accompanied by the CM-16 transmittal form. Complete all applicable fields, sign the form, and attach all supporting documentation.

B. General Submittal Procedures:

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1. Processing Time: Allow 7 days for NPS review of a submittal. When review is complete, an e-mail notification will be sent to the Contractor. No extension of contract time will be authorized because of failure to transmit submittals in a timely manner.

2. Electronic Submittals: Transmit all submittals except physical samples in PDF format.

3. Physical samples: Deliver physical samples to COR (or onsite POC).

10) Products

All new windows shall meet the most current energy efficiency ratings and National Fire Protection Association egress standards for windows in residential buildings (NFPA 101B Chapter 6 Means of Escape).

Contractor shall not use argon gas filled double pain windows.

Windows:

Anderson E-Series windows. https://www.andersenwindows.com/windows‐and‐doors/windows/single‐hung‐ and‐double‐hung‐windows/e‐series‐double‐hung‐window/

A. All Products are “Brand Name” and are subject to FAR 52.211-6 Brand Name or Equal. The following procedures will be followed for “or equal” products:

Approved Equals:

1. For each item proposed as an “approved equal,” submit supporting data, including:

a. Drawings and samples as appropriate.

b. Comparison of the characteristics of the proposed item with that specified.

c. Changes required in other elements of the work because of the substitution.

d. Name, address, and telephone number of the vendor.

e. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists.

Describe the availability of maintenance service and state sources of replacement materials.

2. A request for approval constitutes a representation that the Contractor:

a. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

b. Will provide the same warranties for the proposed item as for the item specified.

c. Has determined that the proposed item is compatible with interfacing items.

d. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

e. Waives all claims for additional expenses that may be incurred as a result of the substitution.

11) Safety Requirements

A. General: The Contractor must comply with the following safety requirements:

1. First Aid Equipment: Provide adequate first aid equipment for all contract employees for the hazards associated with the types of ongoing construction work at the site.

2. First Aid Training: Provide adequate training to all Contractor personnel to ensure prompt and efficient application of first aid.

3. Personal Protective Equipment (PPE): Provide personal protective equipment (PPE) that meets applicable OSHA and ANSI standards for all contract employees.

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4. Hazardous Materials: Hazardous materials are defined as explosive, flammable, poisonous, corrosive, oxidizing, irritating, or otherwise harmful substances that could cause death or injury.

Store hazardous materials in accordance with manufacturer’s and OSHA recommendations.

Maintain MSDS onsite for each chemical used on the jobsite. Immediately report all spills of hazardous materials to the contracting officer.

5. Safety Meetings: At a minimum, conduct weekly "toolbox" safety meetings. These meetings shall be conducted by a job superintendent or crew leader and attended by all construction personnel at the worksite. Topics need to coincide with work scheduled for the week.

6. Emergency Contacts: Post telephone numbers and reporting instructions for ambulance, hospital, fire department, police, and park dispatch in conspicuous locations at the site.

7. Emergency Medical & Accident Reporting: In the event of an emergency / medical incident, the Contractor shall Dial 911 as needed.

12) QUALITY REQUIREMENTS

A. General: The Contractor is responsible for all quality control to guard against defects and deficiencies in the work. Inspect and test work as needed to ensure that the quality of materials, workmanship, construction, finishes, and functional performance are in compliance with applicable specifications, drawings, codes and standards, and the QC Plan.

B. Quality Control (QC) Daily Reports: Submit quality control daily reports documenting the progress and quality of the work. The daily report shall be typed, legible, and complete and include representative photos. The daily report shall be submitted on a daily basis no later than the day after the work. The NPS prefers that the contractor use the NPS daily report form, but an alternate form will be allowed if it contains all major sections of the NPS form.

13) TEMPORARY FACILITIES & CONTROLS

7.1 TEMPORARY FACILITIES & CONTROLS

A. General: The contractor will be allowed to set up temporary facilities and controls as outlined. All temporary facilities and controls shall be removed from the site before final acceptance of the work.

B. Temporary Utilities: The following utilities / services are available for use at the project site:

1. Water Service: Non-potable water service is available from facilities at or near the project site for use on the contract without charge.

2. Sanitary Facilities: Restrooms are available in the maintenance office and housing unit 201B.

3. Electrical Service: The park will provide an electrical connection to the building’s interior power source.

14) EXECUTION

A. Examination: Examine the project area and site facilities and verify compatibility between existing conditions and the scope of work.

B. Preparation: Take field measurements or conduct surveys to verify quantities and dimensions before procurement and fabrication or installation.

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C. Installation: Install all systems or components according to the specifications, manufacturer’s recommendations, permit conditions (where applicable), and local, State, and Federal codes, standards, and regulations. All systems or components shall be complete and operable.

D. Correction of the Work: Upon discovery of defects or damage of new work or to existing facilities damaged by new work, repair or replace damaged systems or components and restore substrates and finishes.

E. Progress Cleaning: Clean the project site and work area on a daily basis. Keep site free of waste and debris in proper containment. Properly dispose of all waste and debris offsite.

F. Final Cleaning & Waste Disposal: At the completion of the work, clean all surfaces and remove all waste materials, trash, tools, equipment, machinery, and surplus items from the project site and legally dispose of all waste items.

15) CLOSEOUT PROCEDURES

SUBSTANTIAL COMPLETION AND FINAL INSPECTION

A. When the project, or a designated portion of the project, is substantially complete, the Contractor shall request a pre-final inspection in writing at least fourteen (14) calendar days in advance of the inspection date.

B. If the work is determined to be substantially complete at the pre-final inspection, the Contracting Officer will prepare a Letter of Substantial Completion with a Punch List of deficiencies to be corrected before final inspection / acceptance. The Contractor shall complete the work described in the Punch List within thirty (30) calendar days, as weather permits. Once all Punch List work is complete, the Contractor shall request a final inspection in writing to arrange for the confirmation of punch-list completion.

C. If the Contractor fails to complete the Punch List work within this timeframe, the Contracting Officer may either replace or correct the work with an appropriate reduction in the contract price or charge for re-inspection costs in accordance with the Inspection of Construction clause of the contract.

D. If the work is determined to be not substantially complete at the time of the pre-final inspection, the Contracting Officer will notify the Contractor in writing. The Contractor may request a new pre-final inspection; however, all re-inspection costs may be charged against the Contractor in accordance with the Inspection of Construction clause of the contract.

E. After all deficiencies have been corrected and the project is complete, a Letter of Final Acceptance will be issued by the Contracting Officer.

9.2 CLOSEOUT SUBMITTALS

A. Operation & Maintenance (O&M) Manual: Submit two (2) hard copies (in D-ring binders) to the onsite Point of Contact (POC) and one (1) electronic copy (PDF) to the Contracting Officer with all applicable operation and maintenance information including but not limited:

1. Product / material cut sheets (all approved products used on the project).

2. Product warranties for individual products and systems.

3. A one (1) year Contractor-issued warranty on all workmanship starting from the date of final acceptance.