Attachment_A_Project_Specifications_-_Division_1.pdf

VOLUME 1 OF 2

JOHN DAY FOSSIL BEDS

NATIONAL MONUMENT, OREGON

JODA PMIS No. 213419

REHABILITATE CANT RANCH AND TELENET

BUILDING SEPTIC SYSTEM

PROJECT MANUAL

Division 1 – General Requirements

NATIONAL PARK SERVICE

INTERIOR REGIONS 8, 9, 10 & 12

NOVEMBER 2020

Revised June 2, 2021

JODA – 213419 TABLE OF CONTENTS - 1

VOLUME 1 OF 2

TABLE OF CONTENTS

DIVISION, SECTION & PARAGRAPH NUMBERING

Numbering and lettering of sections and paragraphs in this Project Manual are merely for identification.

Sections included are listed in this Table of Contents together with the number of pages in each section.

The Contractor shall check their copies of the Project Manual against this Table of Contents and confirm there are no missing pages or sections.

Number Title No. of Pages

00 00 20 Table of Contents

00 00 30 Index of Drawings

DIVISION 01 – GENERAL REQUIREMENTS

00 11 00 Summary of Work

01 26 01 Contract Modification Procedures

01 27 00 Definition of Contract Line Items

01 31 00 Project Management & Coordination

01 32 16 Construction Schedule

01 33 23 Submittal Procedures

01 35 13.22 Archeological Protection

01 35 23 Safety Requirements

01 40 00 Quality Requirements

01 42 00 References

01 50 00 Temporary Facilities & Controls

01 57 23 Storm Water Pollution Prevention

01 67 00 Product Requirements

01 73 40 Execution

01 74 19 Construction Waste Management & Disposal

01 77 00 Closeout Procedures

01 78 23 Operation & Maintenance Data

Appendix A – Submittal List

Appendix B – Closeout List

Appendix C – Inadvertent Discovery Plan for Cultural Resources

- See Volume 2 for required Division 2 through 49 Technical Specifications.

JODA – 213419 INDEX OF DRAWINGS - 1

INDEX OF DRAWINGS

GENERAL

2 OF 9 G1

COVER SHEET

LEGEND, IDENTIFICATION SYMBOLS AND ABBREVIATIONS

3 OF 9 G2 GENERAL NOTES

4 OF 9 G3 EXISTING SITE SURVEY

CIVIL

5 OF 9 C1 SEPTIC SYSTEM SITE PLAN

6 OF 9 C2 SEPTIC SYSTEM PROFILES

7 OF 9 C3 SEPTIC SYSTEM DRAIN FIELD PLAN

8 OF 9 C4 SEPTIC SYSTEM DETAILS

9 OF 9 C5 SEPTIC SYSTEM DETAILS

END OF SECTION

DIVISION 01

GENERAL REQUIREMENTS

JODA - 213419 01 11 00 - 1

SUMMARY OF WORK

SECTION 01 11 00

SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Work performed by Park on Project.

3. Contractor use of premises.

4. Public use of the site.

5. Work Restrictions.

6. Special Construction Requirements.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

Project Location: The project is located at the Cant Ranch House on Highway 19 in the Sheep Rock Unit of

John Day Fossil Beds National Monument northwest of Dayville, OR. The entire area of the proposed project falls within the Cant Ranch Historic District, established in the 1984 National

Registrar and includes historic orchard trees, historic fencing, historic buildings and cataloged museum objects (farm equipment).

A. The Work of this Contract consists of the following:

1. The Work of the Contract includes the abandonment and decommissioning of the existing septic systems and new septic tanks and drainfield sized to accommodate the flow from the existing Cant Ranch House and Telenet Building.

B. The project will be constructed under a single prime contract. The Park staff will not be providing any service as part of the contract, other than providing a Paleontological Monitor or museum curator, if required, depending on final area impacted. The Contractor will perform the improvements listed in Section 01 27 00 – Definition of Contract Line Items.

1.3 WORK PERFORMED BY PARK ON PROJECT

A. Park staff is not performing any work on the project, other than providing a Paleontological Monitor or museum curator, if required, depending on final area impacted. Contractor will be required to provide onsite Archaeologist during ground disturbing activities.

B. Cataloged museum objects (historic farm equipment) are in the area of the proposed project. If these objects are moved or handled, a museum curator will need to be present. The Park will provide the museum curator from park staff.

1.4 CONTRACTOR USE OF SITE

A. General: Contractor shall have limited use of the site for construction operations. Limit the use

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of premises to areas within the Contract limits indicated. Do not disturb portions of the Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to the area identified in the associated construction plans.

B. Preservation of Natural and Historic Features:

a. Area of project contains turf grasses and Historic Orchard Trees. The turf grasses will need repair and restoration. DO NOT DAMAGE ORCHARD TREES OR

ROOTS.

b. Prevent damage to natural and historic surroundings. Restore damaged areas by repairing or replacing, at no additional expense to the Government.

c. Provide temporary barriers to protect Historic Orchard Trees and root zones.

d. Existing trees in the construction zone are Historic Orchard Trees and REMOVAL

IS NOT ALLOWED.

e. Consult with the Contracting Officer and ONLY remove agreed-on roots and branches that interfere with construction.

f. Do not fasten ropes, cables, or guys to existing trees.

g. Carefully supervise excavating, grading, filling, and other construction operations near trees to prevent damage.

C. Storage of Materials: Confine storage of materials to areas identified in the associated construction plans or as approved by Contracting Officer.

D. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize the use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for the storage of materials and equipment on-site.

E. Construction Camp: Establishment of a camp within the park will not be permitted.

F. Hauling Restrictions: Comply with all legal load restrictions in the hauling of materials. Load restrictions on park roads are identical to the state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Office of the Park

Superintendent. A special permit will not relieve the Contractor of liability for damage which may result from moving of equipment.

1.5 PUBLIC USE OF SITE

A. The contractor shall at all times conduct his operations to ensure the least inconvenience to the public. Road closures will be permitted, when required, upon specific approval of Contracting

Officer for a maximum of seventy-two (72) hours.

1.6 WORK RESTRICTIONS

A. On-Site Work Hours: Work shall be generally performed during normal business working hours of seven (7) AM to four-thirty (4:30) PM, Monday through Friday, except for federal holidays or when otherwise indicated.

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B. Weekend Hours: No work is permitted on the weekend unless approved by the Contracting

Officer.

C. Work Restrictions: This work area is subject to extreme wildfire hazards. There shall be NO

SMOKING in the work area and NO PARKING of automobiles, trucks or other vehicles on grass-covered areas.

D. Existing Utilities

1. Existing Utilities: Notify Contracting Officer and utility companies of proposed locations and times for excavation.

2. The contractor shall be responsible for locating and preventing damage to known utilities.

If damage occurs, repair utility at no additional expense to the Government.

3. If damage occurs to an unknown utility, repair utility. An equitable adjustment will be made per the Changes clause of the contract.

D. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by

Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than three (3) days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Contracting Officer’s written permission.

3. Hours for Utility Shutdowns: Utility service(s) may be interrupted for a four (4) hour period while being installed.

E. Nonsmoking Building: Smoking is not permitted within the building or closer than twenty-five (25) feet of entrances, operable windows, or outdoor air intakes.

1.7 SPECIAL CONSTRUCTION REQUIREMENTS

A. No special construction requirements are anticipated.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

JODA - 213419 01 26 01 - 1

CONTRACT MODIFICATION PROCEDURES

SECTION 01 26 01

CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. The work of this section consists of administrative and procedural requirements for contract modifications.

1.2 DEFINITIONS AND ALLOWANCES

A. Home Office Overhead: Those costs incurred in support of all of a contractor’s projects and not attributable to a specific job. The cost for home office overhead is only allowed as a percentage of all direct work excluding profit. The following items represent allowable home office overhead costs identified in Part 31 of the Federal Acquisition Regulation (FAR):

1. Rent

2. Utilities

3. Furnishings

4. Office equipment

5. Executive and management staff not exclusively assigned to the project

6. Support, accounting, and administrative staff

7. Preparation of cost proposals, estimating, and schedule analyses connected with

Modifications

8. Estimating and preconstruction services

9. Mortgage costs

10. Real estate and corporate taxes

11. Automobile maintenance and travel costs for home office personnel

12. Home office insurances i.e. structure, automotive, umbrella, flood, etc.

13. Depreciation of equipment and other assets

14. Home office supplies (paper, staples, etc.)

15. Legal services

16. Accounting and data processing

17. Professional fees/registration

B. General Conditions (Field Office Overhead): Management and administrative costs incurred on-site for the designated project. Costs associated with the preparation of modifications will not be allowed. The costs for these items are to be included only in the general conditions of the modification estimate. Only in the case of a contract time extension are additional general conditions included in modifications. The following items, if applicable, are considered allowable costs for calculating General Conditions:

1. Contracting Officer, Contracting Officer Representative

2. Superintendent, Assistant Superintendent

3. Quality Control, Safety Officer, Environmental Manager, etc.

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5. Engineers

6. Travel, lodging, and per diem (as established by Federal Travel Regulations)

7. Scheduling

8. Field Office Trailers and associated temporary utilities

9. Field office supplies

a. Mailing and couriers

b. Reproduction costs

c. Storage

d. Phones

e. Computers

f. Copiers

10. Personal vehicles i.e. Superintendent Pickup trucks

C. General Requirements: These are costs directly associated with the project and are necessary to perform the actual work of the modification. These costs shall be shown as direct costs in the estimate. The following items, if applicable, are considered allowable costs:

1. Hoisting

2. Material handling

3. Temporary fencing

4. Port-a-lets

5. Trash removal, dumpsters

6. Barricades

7. Small tools

8. Safety supplies

9. Scaffolding

10. Daily cleaning

11. Traffic control

12. Temporary signage

13. Temporary heating and power

D. Personnel Costs: Costs included in the modification must only be for General Conditions, staff and workers present and working on the project site. Modification costs for salaried workers are only allowed within the structure of a forty (40) hour week and no overtime or holiday pay will be allowed.

1. Worker Hourly Rates are costs directly associated with the individual worker and consist of the following:

a. Base Rate: This is the hourly rate paid directly to the worker

b. Labor Burden: Employer payments of all applicable burdens, this includes insurance and taxes that the business must pay on behalf of the worker to government entities and educational forums, such as:

1) Social Security

2) Medicare

3) Workers Comp – Policy and company calculation to be made available.

4) FUTA – Cap Rate and percentage to be proportionally allocated over one year.

5) SUTA – Cap Rate and percentage to be proportionally allocated over one year.

6) Union agreement costs – Other costs required under an enforceable collective bargaining agreement.

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c. Fringe Benefits: Various non-wage compensations provided to employees such as:

1) Health Care Insurance Premiums

2) Cell Phone

3) Clothing

4) 401K and Pensions

5) Vehicle allowances

6) Gas allowance

7) Life insurance premiums

8) Disability insurance

9) Other Fringe Benefits required under an enforceable collective bargaining agreement

E. Bonuses or Deferred Compensation: No Bonus or Deferred Compensation will be allowed within any components of pricing including Home Office Overhead, General Conditions, General Requirements, Hourly Worker Rates, or the direct costs of work.

F. General Liability Insurance: An insurance policy that protects the contractor from claims resulting from bodily injury or property damage to a third party. Include this as a separate line item within all modification proposals and provide a current insurance quote upon request.

G. Performance and Payment Bonds: A performance bond is a surety bond issued by an insurance company or bank to guarantee the satisfactory completion of a project. The Payment Bond guarantees that the contractor will pay the labor and material costs they have incurred. Banks and Insurance companies charge a premium for each project based on a sliding scale which relates to the size of the project. Include this as a separate line item in modification proposals and provide current company bonding rates upon request.

H. Builder’s Risk Insurance: This covers the contractor’s loss due to fire, high winds, or other natural forces. This is not reimbursed by the National Park Service (NPS) and shall not be included in modification proposals.

1.3 MODIFICATION PROPOSAL PRICING REQUIREMENTS

A. General:

1. Your proposal must be received in the format and within the time frame specified in the

Request for Proposal letter. Costs or delays resulting from the failure of the contractor to submit within the time frame specified will not be compensable.

2. The proposal must be detailed with itemized lists of equipment, materials, labor, production rates, overhead, profit, and bond markup for each item. Labor costs must be itemized by craft and hourly rate, including Fringe Benefits and Labor Burden. If the costs of Fringe Benefits and Labor Burden are not itemized, it is assumed that they are included in the hourly rate shown, or the contractor is not requesting reimbursement.

The contractor may utilize the government provided Contractor Estimate Form or their form, provided that it contains the same information and level of detail as the

Government provided form.

http://en.wikipedia.org/wiki/Employee http://en.wikipedia.org/wiki/Surety_bond http://en.wikipedia.org/wiki/Insurance http://en.wikipedia.org/wiki/Bank http://www.nps.gov/dscw/publicforms.htm#ct

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Requests for extensions of contract time as a result of this change must be justified with a Time Impact

Analysis (TIA). Refer to Division 01 Specification, “Construction Schedule”, for time impact analysis requirements. TIA and associated costs must be received with the proposal by the date shown within the

Request for Proposal letter. The contractor’s failure to submit within the specified time frame will be construed as the Contractor waiving the right for additional time and no time extension will be allowed.

3. All supporting documentation used to justify the proposed modification will be made available to the Contracting Officer upon request.

4. The contractor must review and approve all subcontractor/supplier pricing in detail for proper format, scope, production rates, and pricing before submission to the NPS. All delay costs associated with not reviewing and approving subcontractor/supplier pricing will be borne by the Contractor.

5. All pricing and production rates within the estimate must be based on fair and reasonable pricing and cannot include a built-in contingency.

B. Labor:

1. The contractor shall estimate the cost of labor by itemizing each craft involved, indicating worker hourly rate (base rate + labor burden + fringe benefits) for each and itemizing the hours required for each craft that will be directly engaged in modification work. Any work proposed that will require overtime work or premium pay shall be itemized separately. All rates shall be per the Davis-Bacon Act as incorporated herein.

Labor Burden may include payroll taxes, Social Security, unemployment insurances, workers compensation insurance, FICA, FUTA, and other direct costs resulting from

Federal, State or local laws.

2. Itemize labor costs for equipment operators separate from equipment costs.

3. The labor cost for foremen shall only be costs for related work required for the modification.

C. Materials:

1. The estimated cost for materials shall include quotes from multiple sources. Material prices must include all applicable fees and credits, including but not limited to, sales tax, freight and delivery charges, and tax rebates.

2. No markup shall be applied to any material provided by the NPS.

D. Equipment:

1. Equipment used for the project must be appropriately sized for the work being performed.

2. Do not include costs for “miscellaneous tools and equipment”, in your proposal for a replacement value of five hundred dollars ($500) or less. Costs shown that are more than five hundred dollars ($500) must be broken out separately.

3. Regardless of ownership, the rates to be used in determining equipment rental costs shall be the lowest cost from one of the following sources:

a. U.S. Army Corps of Engineers, Ownership and Operating Expense Schedule (use the latest edition and applicable region)

b. Construction Blue Book

c. Local equipment rental rates, documented by actual invoice charges, or itemized vendor quotes.

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4. The estimated rental rates shall include the cost of all fuel, oil, lubrication, supplies, small tools, necessary attachments, ground engaging components, tires & tracks, routine repairs and maintenance (cost of a major overhaul is not included), depreciation, storage, insurance, and all incidentals. Mobilization, if applicable, may be included for equipment solely used on the modification work but must be listed separately.

5. Estimate the full rate for equipment only for the duration that the equipment will be utilized to accomplish the work of the modification.

6. Standby unit rates used are to be following paragraph 1.3, D, 2, above. If the US Army

Corp of Engineers is utilized then their standby rates prevail. If Bluebook or local equipment pricing is accepted, then one half (½) of the equipment costs minus any operating costs will be accepted.

7. If the equipment is in standby mode due solely to a documented NPS delay, the established standby rate shall apply from the first day of the delay.

8. Equipment that is not used and on the job site for up to five consecutive days may be classified at standby rates, provided that the equipment is or has been used solely to perform work on the modification and will be necessary to complete additional modification work.

Equipment that is still on the job site but not in use after five consecutive days will not be considered in the modification pricing.

9. Requests for compensation for equipment stand by time must be justified, documented and itemized separately.

10. The estimated timeframe (daily, weekly, monthly) for use of the equipment must reflect the lowest cost to the Government.

E. Establishment and Application of Overhead and Profit Percentages:

1. Home Office Overhead and Profit (OH&P) shall be applied to direct costs only. Profit shall not be applied to overhead amounts, and overhead shall not be applied to profit. Home office overhead shall contain only allowable, allocable, and reasonable costs per the contract documents and FAR Part 31. Profit percentages are based on risk factors found in

FAR Part 31which has been applied to the specific type of work included in this project.

The following percentages establish the maximum allowable markups (OH&P) for contractor self-performed work:

Overhead ....................... 10%

Profit ............................. 10%

2. The total aggregate limit of markup (OH&P) for contractors and subcontractors on modification work shall not exceed twenty percent (20%). The NPS will not be responsible for the allocation of percentages between contractors and subcontractors.

3. If contractors form a partnership, then the partnership may only receive home office overhead and profit in the same amount as an individual contractor (refer to par 1.3, E, 1 above). It is the responsibility of the partners to decide on the division of revenue.

4. Combined Increases and Decreases: On proposals involving both increases and decreases in the Contract Price, the overhead and profit mark-ups are required on the net increases and deducted on net decreases.

5. At no time can profit be calculated on Overhead or itself, it must be calculated on direct costs of work only.

PART 2 - PRODUCTS (not used)

PART 3 - EXECUTION (not used)

JODA – 213419 01 27 00 - 1

DEFINITION OF CONTRACT LINE ITEMS

SECTION 01 27 00

PART 1 - GENERAL

1.1 SUMMARY

A. This section intends to explain, in general, what is and what is not included in a contract line item, and the limits or cut-off points where one item ends and another begins.

1. If no contract line item exists for a portion of the work, include the costs in a related item.

1.2 QUALITY ASSURANCE

A. Contract line items for onsite septic piping, modification to existing sewage piping, and provision/installation of the new septic system components shall involve materials, equipment, and installation approved by the state for use in onsite septic systems.

PART 3 - EXECUTION

3.1 LIST OF CONTRACT LINE ITEMS

A. Contract Line Item No. 1 – Septic System for Telenet Building

1. This item consists of furnishing equipment and labor per the design documents.

Generally:

a. Decommission existing Telenet Building septic tank following Oregon DEQ requirements OAR 071-0185 which includes using a licensed sewage disposal service to pump any remaining sewage, removing upper portion of tank, filling the tank with approved material and coordinating any DEQ required inspections.

b. Locate and connect to the existing Telenet Building sewage effluent line.

c. Excavate and install new sewer lines connecting the Telenet Building to the new septic tanks, cleanouts, one new septic tank with appurtenances and piping, 150-feet of absorption trenches with pipe and aggregate.

d. Backfill over the newly installed system, compact all backfill except that placed over the absorption trenches pipes.

e. Repair / Replace existing Brick Walkway and Gravel Path to original conditions with stockpiled bricks and similar gravel surfacing material.

f. Finish grading to prevent standing water on or immediately adjacent to the new sewage disposal system and use turf/lawn seeding (match existing) for the surface restoration of disturbed areas.

2. No separate measurement will be made.

3. Payment will be made at the contract lump sum price.

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B. Contract Line Item No. 2 – Septic System for Cant Ranch House

1. This item consists of furnishing equipment and labor per the design documents.

Generally:

a. Decommission existing Cant Ranch House septic tank following Oregon DEQ requirements OAR 071-0185 which includes using a licensed sewage disposal service to pump any remaining sewage, removing upper portion of tank, filling the tank with approved material and coordinating any DEQ required inspections.

b. Locate and connect to the existing Cant Ranch House sewage effluent line.

c. Excavate and install new sewer lines connecting the Cant Ranch House to the new septic tanks, cleanouts, one new septic tank with appurtenances and piping, effluent line, drop boxes, header pipes, 190-feet of absorption trenches with pipe and aggregate.

d. Backfill over the newly installed system, compact all backfill except that placed over the absorption trenches pipes.

e. Repair / Replace existing Brick Walkway and Gravel Path to original conditions with stockpiled bricks and similar gravel surfacing material.

f. Finish grading to prevent standing water on or immediately adjacent to the new sewage disposal system and use turf/lawn seeding (match existing) for the surface restoration of disturbed areas.

2. No separate measurement will be made.

3. Payment will be made at the contract lump sum price.

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PROJECT MANAGEMENT & COORDINATION

SECTION 01 31 00

PROJECT MANAGEMENT & COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on

Project including, but not limited to, the following:

1. Construction Coordination.

2. Coordination Drawings.

3. Requests for Information (RFIs).

4. Project meetings.

5. Environmental Coordination.

B. Related Requirements:

1. Section 01 32 16 “Construction Schedule” for preparing and submitting the Contractor’s construction schedule.

2. Section 01 73 40 “Execution” for procedures for coordinating general installation and field-engineering services, including the establishment of benchmarks and control points.

3. Section 01 77 00 “Closeout Procedures” for coordinating closeout of the Contract.

1.2 CONSTRUCTION COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure the efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in the sequence required to obtain the best results where installation of one part of the Work depends on the installation of other components, before or after its installation.

2. Coordinate the installation of different components with other Contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate the installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

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B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and a list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

1.3 SUBMITTALS

A. Division 01 documents: The following items shall be submitted a minimum of one week before the Preconstruction Conference. Contracting Officer will notify the Contractor of a tentative date for the Pre-Construction Conference.

1. The letter designating Project Superintendent.

2. Payment Bond.

3. Performance Bond.

4. Construction Schedule.

5. A comprehensive breakdown of the Schedule of Values.

6. Accident Prevention Plan.

7. COVID-19 Safety Plan.

8. A list of Subcontractors for this project.

9. Written statements from subcontractors certifying compliance with applicable labor standard clauses.

10. Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors.

11. Waste Management Plan.

8. Quality Control Plan.

9. Under-an-acre Pollution Prevention Plan.

10. List all required construction permits required.

B. All items listed must be provided to the Contracting Officer before the Pre-Construction

Conference is held. If all of these documents have not been received one week before the scheduled Pre-Construction Conference date, the conference will be canceled, Notice to

Proceed will not be issued, and the Contracting Officer will consider other contractual remedies. Work shall not commence until written Notice to Proceed has been issued.

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1.4 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, the Contractor shall prepare and submit an RFI utilizing the form(s) provided by the by the Contracting Officer.

1. Contracting Officer will not respond to RFIs submitted by other entities controlled by the Contractor.

B. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

C. Content of the RFI: Include a detailed, legible description of the item needing information or interpretation and the following:

1. RFI number numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, as appropriate.

6. Field dimensions and conditions, as appropriate.

7. Contractor's suggested resolution. If the Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, the Contractor shall state impact in the RFI.

8. Contractor's signature.

9. Requested date for response.

10. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

D. RFI Form: Complete the RFI Form as provided by the Contracting Officer as follows:

1. Enter the general information at the top of the form.

2. Under the “Action” section at the bottom of the form, select “Question” then select

“CMR” in the drop-down of the “Send to” box.

3. Enter the details of the question and attach related documents.

4. Select “Submit Form” at the bottom of the page.

E. Contracting Officer’s Action: Contracting Officer will review each RFI, determine the action required, and respond. Contracting Officer will determine the critical nature of each RFI and issue a response accordingly.

1. The following are not considered to be RFIs and will receive no action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of the Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

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e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of the Engineer’s actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Contracting Officer's action may include a request for additional information, in which case time for response will date from the time of receipt of additional information.

3. Contracting Officer's action on RFIs may result in the need for a change to the Contract

Time or the Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

1.5 PROJECT MEETINGS

A. Preconstruction Conference: Before the start of construction, the Contracting Officer will arrange an on-site meeting with the Contractor. The meeting agenda will include the following as a minimum:

1. Roles & Responsibilities/ Lines of Authority.

2. Park rules and regulations.

3. Jobsite Safety.

4. Resolution of comments on required Division 01 documents.

5. Coordination of Subcontractors.

6. Labor law application.

7. Modifications.

8. Payments to Contractor.

9. Payroll reports.

10. Contract time.

11. Display of Hotline posters.

12. Notice to proceed.

13. Correspondence procedures.

14. Acceptance/rejection of work.

15. Progress meetings.

16. Submittal procedures.

17. Environmental requirements.

18. As-constructed drawings/operation and maintenance (O&M) manuals.

19. Saturday, Sunday, holiday and night work.

20. Reference materials.

B. Progress Meetings: The Contracting Officer will schedule weekly meetings with the

Contractor.

1. Attendees: In addition to Government Representatives, each Contractor, Subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings.

All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

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2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. The meeting agenda will include the following:

a. Approval of minutes of previous meetings.

b. Submittal status.

c. Review of off-site fabrication and delivery schedules.

d. Requests for information (RFI) and other issues.

e. Modifications.

f. Work in progress and projected.

1) Status of required inspections (Special Inspections, Accessibility, etc.)

g. Inspections of work in progress and projected (Special inspections)

h. Construction Schedule update (provide updated CPM).

i. Status of Project Record Drawings and O&M manuals.

j. Other business relating to work.

C. Pre-installation Conferences: Conduct a pre-installation conference at the Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise the

Contracting Officer of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Sustainable design requirements.

i. Review of mockups.

j. Possible conflicts.

k. Compatibility requirements.

l. Time schedules.

m. Weather limitations.

n. Manufacturer's written instructions.

o. Warranty requirements.

p. Compatibility of materials.

q. Acceptability of substrates.

r. Temporary facilities and controls.

s. Space and access limitations.

t. Regulations of authorities having jurisdiction.

u. Testing and inspecting requirements.

v. Installation procedures.

w. Coordination with other work.

x. Required performance results.

y. Protection of adjacent work.

z. Protection of construction and personnel.

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3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and other parties requiring information.

5. Do not proceed with the installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to the performance of the

Work and reconvene the conference at the earliest feasible date.

1.6 ENVIRONMENTAL COORDINATION

A. Contractor’s Environmental Manager: Designate an on-site party responsible for overseeing the Contractor’s conformance to environmental goals for the project and implementing procedures for environmental protection. Provide the contact information of the designated

Environmental Manager to Shelley Buranek, Integrated Resources Chief

(shelley_buranek@nps.gov) as soon as that name is available.

1. Qualifications: Minimum three (3) years Construction experience on projects of similar size and scope; with environmental procedures similar to those of this project; must be familiar with environmental regulations applicable to construction operations.

2. Responsibilities: Responsibilities shall include:

a. Compliance with applicable Federal, State, and local environmental regulations, including maintaining required documentation.

b. Implementation of the Waste Management Plan (WMP).

c. Implementation of the Under-an-Acre Pollution Prevention Plan (UPPP).

d. Present an overview of environmental issues and summarize site-specific procedures relating to management plans at the Preconstruction conference.

e. Training for Contractor personnel per their position requirements.

f. Monitoring and documentation of environmental procedures.

B. Perform project quality control following requirements specified in Related Sections, including:

1. Quality Requirements.

2. Regulatory Requirements.

3. Temporary Storm Water Pollution Prevention Environmental Management.

4. Construction Waste Management.

C. Contractor’s Environmental Training Program: The contractor shall provide environmental training for workers performing work on the project site. Training shall include the following:

1. Overview of environmental issues related to the building industry.

2. Overview of environmental issues related to the Project.

3. Review of site-specific procedures and management plans:

a. Construction Waste Management.

b. Temporary Storm Water Pollution Prevention.

mailto:shelley_buranek@nps.gov

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4. Pollution Prevention (P2) practices: Submit evidence of familiarity with P2 practices.

5. Compliance with environmental regulations: As specified in Regulatory Requirements.

Submit Contractor 40 CFR employee training records upon request of the Contracting

Officer.

6. Evaluate progress toward goals, including green building rating and other goals.

Coordinate work as necessary to meet the goals.

D. Provide documentation for environmental procedures as specified herein and following approved Waste Management Plan, IAQ Management Plan, and Under-an-acre Pollution Plan.

PART 3 - EXECUTION (Not Used)

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CONSTRUCTION SCHEDULE

SECTION 01 32 16

A. This Section consists of Construction Schedule requirements including but not limited to the following:

1. Schedule of Values

2. Construction Schedule Requirements.

3. Construction Schedule Updates.

4. Time Impact Analysis.

B. Purpose: The purpose of the Construction Schedule is to ensure adequate planning, coordination, scheduling, and reporting during the execution of the work by the Contractor.

The Construction Schedule will assist the Contractor and Contracting Officer in monitoring the progress of the work, evaluating proposed changes, and processing the Contractor's monthly progress payment.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the Schedule of Values for the completion of activity as scheduled. The sum of costs for all activities must equal the total Contract Sum unless otherwise approved by the Contracting Officer.

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of the Project.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall project duration and contains no float.

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E. Float: The measure of leeway in starting and completing an activity. Float is not for the exclusive use or benefit of either the Government or the Contractor but is jointly owned.

1. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

2. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

F. Resource Loading: The allocation of manpower and equipment necessary for the completion of activities as scheduled.

G. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

1.3 SUBMITTALS

A. Schedule of Values: After the contract award and before the Pre-Construction conference submit a schedule of dollar values based on the Contract Price Schedule.

B. Construction Baseline Schedule: After the contract award and before the Pre-Construction conference, submit two (2) paper copies of the baseline schedule, large enough to show the entire schedule for the entire construction period.

C. CPM Reports: Concurrent with CPM schedule, submit three (3) paper copies of each of the following computer-generated reports. Format for each activity in reports shall contain activity number, activity description, resource loading, original duration, remaining duration, early start date, early finish date, late start date, the finish date, and total float in calendar days.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of predecessor and successor tasks for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

D. Construction Schedule Updates: On or before the seventh (7th) day preceding the progress payment request date, submit estimates of the percent completion of each schedule activity and necessary supporting data. Provide two (2) paper copies.

E. Construction Schedule Revisions and Time Impact Analysis: For each Construction Schedule revision, submit two (2) paper copies of a Time Impact Analysis. Each Time Impact Analysis shall include a Fragmentary Network (Fragnet), incorporated into the currently accepted

Construction Schedule, demonstrating how the Contractor proposes to incorporate a modification, change, delay, or Contractor request.

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1.4 QUALITY ASSURANCE

A. The Contractor shall meet with the Contracting Officer on the day of the preconstruction conference to go over the following:

1. Review software limitations, content, and format for reports.

2. Verify the availability of qualified personnel needed to develop and update schedule.

3. Discuss constraints, including phasing, work stages, area separations, interim milestones, and partial Government occupancy.

4. Review delivery dates for Government-furnished products.

5. Review schedule for work of separate Government contracts.

6. Review the time required for review of submittals and re-submittals.

7. Review requirements for tests and inspections by independent testing and inspecting agencies.

8. Review the time required for completion and startup procedures.

9. Review and finalize the list of construction activities to be included in the schedule.

10. Review baseline schedule comments, resolve issues and progress on incorporating them

11. Review procedures for updating schedule.

12. Discuss reporting requirements and establish a protocol for naming and transmitting electronic schedules.

B. Contractor's Schedule Representative: Before or at the preconstruction conference, designate an authorized representative to be responsible for the preparation and maintenance of the

Construction Schedule. A resume outlining the qualifications of the Scheduler shall be submitted to the Contracting Officer for acceptance. The Scheduler shall have prepared and maintained at least five (5) previous schedules of similar size and complexity similar to this

Contract, demonstrating proficiency in the use of scheduling software. The authorized representative will be responsible for preparing the Baseline Schedule, all required updates, revisions, Time Impact Analyses, and preparation of reports.

1.5 COORDINATION

A. Coordinate the preparation and processing of schedules and reports with the performance of construction activities and with scheduling and reporting of separate Contractors.

B. Coordinate Construction Baseline Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. In developing the Construction Baseline Schedule, ensure that the Subcontractor’s work at all tiers, as well as the prime Contractor’s work, is included and coordinated.

2. Secure time commitments for performing critical elements of the Work from parties involved.

3. Coordinate each construction activity in the network with other activities and schedule them in the proper sequence.

JODA - 213419 01 32 16 - 4

PART 2 - PRODUCTS

2.1 SCHEDULE OF VALUES

A. Breakdown each lump-sum item into component work activities used in the schedule, for which progress payments may be requested. The work activities broken out within the schedule of values shall be integrated into and made a logical part of the construction baseline schedule submitted under this specification. The total costs for the component work activities shall equal the contract price for that lump-sum item. The Contracting Officer may request data to verify the accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and the component work activities for each lump-sum item. Do not include mobilization, general condition costs, overhead or profit as a separate item.

B. Do not break down unit price items. Use only the contract price for unit price items.

C. The total cost of all items shall equal the contract price. The Schedule of Values will form the basis for progress payments.

D. An acceptable Schedule of Values shall be agreed upon by the Contractor and Contracting

Officer before the first progress payment is processed.

2.2 CONSTRUCTION SCHEDULE REQUIREMENTS

A. Construction Baseline Schedule: Prepare Construction Baseline Schedule using a computerized, resource-loaded, time-scaled CPM network analysis diagram for the Work.

1. Develop and finalize Construction Baseline Schedule so it can be accepted for use no later than thirty (30) days after date established for the Notice of Award.

a. Failure to include any work item required for the performance of this Contract shall not excuse the Contractor from completing all work within applicable completion dates, regardless of the Government's acceptance of the schedule.

2. Establish procedures for monitoring and updating Construction Baseline Schedule and for reporting progress. Coordinate procedures with progress meetings and payment request dates.

B. Construction Baseline Schedule Preparation: Prepare a list of all activities required to complete the Work. Using the preliminary CPM network diagram, prepare a skeleton network to identify probable critical paths.

1. Activities: Indicate the estimated duration, sequence requirements, and relationship of each activity to other activities.

2. Critical Path Activities: Identify critical path activities, including those for interim completion dates. Scheduled start and completion dates shall be consistent with Contract milestone dates.

3. Processing: Process data to produce output data on a computer-drawn, time-scaled network. Revise data, reorganize activity sequences, and reproduce as often as necessary to produce the CPM schedule within the limitations of the Contract Time.

JODA - 213419 01 32 16 - 5

4. The Construction Baseline Schedule as developed shall show the sequence and interdependence of activities required for the complete performance of the work. Ensure all work sequences are logical and the Construction Baseline Schedule shows a coordinated plan of the work.

5. Consider seasonal weather conditions in planning and scheduling all work influenced by high and low ambient temperatures, wind, or precipitation to ensure completion of all work within the contract time.

6. Time Frame: The proposed duration assigned to each activity shall be the Contractor's best estimate of the time required to complete the activity considering the scope and resources planned for the activity.

a. An early finish date may be shown but the late finish date must be the same as the last day of the contract period. An early completion schedule must contain the following:

1) Insert an activity titled “Project Float” as a successor to the last activity in the early project completion schedule network.

2) Add a milestone titled “Contract End Date” as a successor to the activity

“Project Float.”

3) Add duration to the activity “Project Float” as required so the milestone

“Contract End Date” equals the last day of the Contract Period.

b. The contract completion date shall not be changed by submission of a schedule that shows an early completion date.

c. The Contractor shall limit the use of lead or lag duration’s between scheduled activities.

d. Activity Duration: Define activities so no activity is longer than fifteen (15) days, except for non-construction activities including mobilization, shop drawings, and submittals, fabrication, and delivery of materials and equipment.

e. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than sixty (60) calendar days, as separate activities in the schedule.