Attachment_A_Performance_Work_Statement_(PWS)_-_Pilot_Butte_Janitorial_Services.pdf

Solicitation#: 140R6023Q0073 Attachment A

PERFORMANCE WORK STATEMENT

Project Title: Janitorial and Campground Services, Anchor Recreation Area and Pilot Butte Recreation Area, Owl Creek Unit and Riverton Unit, respectively, Pick-Sloan Missouri Basin Program, Wyoming

SECTION 1 - GENERAL

1.1. BACKGROUND

The Bureau of Reclamation anticipates award of a purchase order for janitorial and campground maintenance services at both the Anchor and Pilot Butte Recreation Areas.

The Pilot Butte Recreation Area, in Fremont County, is approximately 25 miles northwest of Riverton, Wyoming.

The Anchor Recreation Area, in Hot Springs County, is approximately 38 miles west northwest of Thermopolis, Wyoming.

The work required under the purchase order is to clean and maintain four (4) vault toilet buildings and provide public campground maintenance. The contractor must recognize that the timely and accurate performance of these services is a requirement of the purchase order.

1.2. SITE MAP

In the event there are minor differences as determined by the Contracting Officer (CO) between details and dimensions as shown on the map in Section 7 and those of existing features at the site, the details of the existing site shall govern. Section 7 has the following maps.

1. Pilot Butte Recreation Area

2. Sunrise Campground

3. Windy Cove Campground

4. Spillway Campground

5. Road to Anchor Recreation Area

6. Anchor Recreation Area

1.3. SCOPE

The contractor shall furnish all labor, materials, transportation, cleaning supplies, equipment, and supervision to satisfactorily perform janitorial and campground services as specified. The contractor shall perform in accordance with the standards as defined in Section 5 of this Performance Work Statement (PWS).

CONTRACTOR PERSONNEL

1.3.1. CONTRACTOR'S ADMINSTRATION PERSONNEL. The contractor shall designate a representative in accordance with the clause at GP-3. The contractor's administration personnel shall have the authority to act for the contractor on all matters relating to daily operation of the resultant purchase order. The contractor's representative shall be able to read, write, speak, and understand the English language

1.3.2. EMPLOYEES. The contractor shall furnish qualified, experienced, drug-free, and safety-oriented personnel to perform the services under this purchase order. Employees shall promptly correct unsafe working conditions or report them to Reclamation’s Contracting Officers Representative (COR). Employees shall report all accidents or injuries, no matter how minor they may seem to the contractor.

Additionally, this requirement is subject to the applicable Department of Labor Wage Rates under the Service Contract Act of 1965. If Reclamation exercises any option periods, the CO will furnish updated wage determinations issued by the Wage and Hour Division at the beginning of each renewal option period. The contractor shall be responsible for paying employees under this purchase order at least the required minimum monetary wages and fringe benefits.

1.4. SAFETY AND HEALTH REQUIREMENT

The contractor shall keep the premises free from debris and accumulated waste. Any waste, rubbish, unused materials, temporary facilities, or other similar materials which are not part of permanent work generated by the Contractor shall be properly disposed of, at the Contractor’s expense, by the conclusion of all work activities.

1.5. CONTRACTOR QUALITY CONTROL

Reclamation will provide a checklist

1.5.1. QUALITY CONTROL PLAN. The Contractor, not Reclamation, is responsible for the management and quality control actions necessary to meet the quality standards set forth by the purchase order. As such, the contractor shall establish and maintain a Quality Control Plan (QCP) to ensure they achieve the requirements of the purchase order.

The contractor shall furnish one copy of their QCP to the CO within 10 days after award of the purchase order. The QCP shall be a specific plan for the services required under the purchase order. At a minimum, the contractor’s QCP shall address the following items:

Methods - The methods for identifying and preventing deficiencies in the quality and timeliness of services performed before the level of performance becomes unacceptable.

Performance Inspections - An inspection system to cover all the services listed in the Performance Requirements Summary Table (PRST) on page 17. The inspection system must specify that the contractor will inspect the task activities on a scheduled or unscheduled basis, or how frequently the contractor will accomplish the inspections, and the title(s) of the individual(s) who will perform the inspections.

Records - Written or electronic records of all inspections conducted by the contractor and any necessary corrective actions taken. The records shall be made available to the CO, within 10 days of request, during the term of the purchase order.

1.5.2. GOVERNMENT REVIEW OF QCP. The contractor shall develop and submit the

QCP for Reclamation review and acceptance. Reclamation’s acceptance of the QCP does not relieve the contractor of their responsibility to perform services that conform to the purchase order requirements.

If Reclamation finds the contractor's plan to be adequate, Reclamation will accept the plan.

The contractor then uses their QCP to guide and document the implementation of the required management and quality control actions to achieve the specified results.

If Reclamation finds the contractor's plan to be inadequate as submitted, Reclamation will identify the deficiencies to the contractor in writing. The contractor shall correct all identified deficiencies and submit a revised contractor QCP to the CO within 10 days.

1.6. RECLAMATION’S QUALITY ASSURANCE

Reclamation has developed a Quality Assurance Surveillance Plan (QASP) for the services required under this PWS, as required by Federal Acquisition Regulations (FAR) Subpart 37.6 Performance- Based Acquisition. The primary intent of this plan is to provide Reclamation’s COR a basis for evaluating the quality of performance the contractor provides during the life of the purchase order.

The QASP is not a part of the purchase order nor is it intended to duplicate the contractor’s QCP.

Reclamation has provided an informational copy of the QASP under Appendix A of this PWS.

Reclamation is providing this copy to support the contractor’s efforts in developing a QCP and is providing the contractor an opportunity to comment and propose innovative solutions for Reclamation’s QASP. The QASP can be revised or modified as circumstances warrant.

1.6.1. CONTRACTOR OFFICER’S REPRESENTATIVE (COR) Prior to the commencement of onsite work, the CO will designate the COR, in writing, to act as Reclamation’s authorized representative who assists in the technical administration of the purchase order. The CO will not authorize the COR to make any contractual commitments, or to authorize any contractual changes on Reclamation’s behalf. If any doubt exists as to the extent of the authority of the COR, the contractor shall contact the CO before taking action on the matter.

1.6.2. Reclamation’s COR shall conduct unscheduled inspections of the work performed as part of this purchase order. Deficiencies with janitorial and campground maintenance shall be documented by Reclamation’s COR and a written report shall be submitted to the CO within 10 days. The CO will provide the contractor with a copy of this report.

1.7. PERIOD OF PERFORMANCE

Reclamation anticipates that the term of the purchase order shall take place from October 1, 2023, through September 30, 2024, plus four (4) 1- year optional periods. Each option period will have the term of October 1 through September 30. Reclamation will exercise such option periods at Reclamation’s discretion in accordance with FAR 17.207.

1.7.1. NORMAL HOURS. Janitorial services shall be performed on a weekly schedule between the hours of 7:00 a.m. and 4:00 p.m., Mountain Standard Time, scheduled service trips are as specified in Section 5.2. If severe weather prevents service on a scheduled date, cleaning and maintenance shall be performed either on the day before, day after, or as soon as the weather permits safe travel to the area.

1.7.2. SPECIAL EVENT(S)/EMERGENCIES. On occasion, the contractor may be required to provide additional or limited services as a result of an unforeseen circumstance or combination of circumstances. Section 5.7 describes the contractor’s responsibilities for such services.

1.7.3. LONG TERM INACCESIBILITY. In cases where the recreation area is inaccessible for more than a week, due to weather or fire or other acts of nature, the contractor should notify the CO or COR that work performance cannot be accomplished. The contractor and the CO will develop a plan to adjust invoices and work schedule and potential adjustments to payment.

1.8. DOCUMENTATION AND RECORDS

All documentation, records, and schedules as described in this PWS that are the responsibility of the contractor are the property of Reclamation. The contractor shall turn over such documentation to Reclamation upon completion or termination of the purchase order. All records are subject to the Freedom of Information and Privacy Acts. As such, Reclamation will handle any requests for release of any records, accordingly.

SECTION 2 - DEFINITIONS

2.1 AS DIRECTED, AS REQUIRED, AS PERMITTED, APPROVAL, ACCEPTANCE. Terms that indicate that direction, requirement, permission, approval, or acceptance by the CO are intended unless stated otherwise.

2.2 CLEAN. The absence of bottles, cloudy film, cobwebs, coffee grounds, debris, dirt, dust, discarded materials, encrustation, grease, grime, gum, ink, litter, mold, odors, oil, pieces of paper, rust, scale, scum, smudges, spillage, spots, stains, watermarks, tape, tar, trash, residue, or any other extraneous matter on all surfaces or objects, as applicable, in order to present an overall appearance of cleanliness. Graffiti, damaged signs, and other damage beyond the scope of contractor’s services shall be included in a monthly report to the CO within 10 days from the end of the month.

2.3 CONTRACTING OFFICER (CO). A duly appointed person with the authority to enter into, administer, or terminate contracts, and to make findings and determinations on behalf of Reclamation.

This is the only individual authorized to change the purchase order or any of the requirements stated herein.

2.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR). A Government person designated by the CO, with authority to act within the scope of the delegated authority including but not limited to, the surveillance and inspection of the contractor’s performance.

2.5 CONTRACTOR. The individual, partnership, company, or corporation responsible for the duties and responsibilities under the purchase order. The term also covers requirements for any subcontractor. The contractor is ultimately responsible for ensuring that all subcontractors comply with the terms and conditions of the purchase order.

2.6 CONTRACT DISCREPANCY REPORT (CDR). A report initiated by Reclamation, which the Contractor is required to complete, whenever performance is unsatisfactory. The CDR requires the Contractor to explain in writing the reasons why performance was unsatisfactory, how performance will be returned to satisfactory levels, and the corrective action that will be taken to prevent recurrence.

2.8 DEFICIENCY. A shortcoming in the quality or state of services performed.

2.9 DEFECTIVE SERVICE. A unit of service which contains one or more defects, or non-conformance with specified requirements.

2.10 FREQUENCY OF SERVICE. Intervals for each of the described tasks are stated in Section C-

5. The contractor shall inspect and clean areas on each service trip to the area to maintain a clean and neat appearance of campgrounds and toilet facilities.

Weekly – Services performed at least one time during each week of the purchase order.

Monthly – Services performed at least one time during a calendar month as needed per the purchase order.

2.11 INSPECTION. The critical examination of a facility, system, or procedure to discover and remedy discrepancies and inefficiencies.

2.12 MAJOR DEFICIENCY. Any service feature which would cause the contractor to be determined unacceptable.

2.13 PERFORMANCE REQUIREMENTS. Tasks to be performed by the contractor.

2.14 PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST). An outline of the purchase order requirements that identifies the key service outputs that will be inspected or surveyed by Reclamation, related performance standards and method(s) of performance assessment and surveillance.

2.15 PERFORMANCE STANDARD. The desired results, expressed by Reclamation, expected from performance of the purchase order services to satisfy the requirements.

2.16 QUALITY ASSURANCE. Those actions taken by Reclamation to assure services meet the requirements established in the PWS.

2.17 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized, written, living document outlining Reclamation’s methodology for monitoring contractor performance.

2.18 QUALITY CONTROL. Those actions taken by a contractor to ensure that contractor performance meets the requirements of the purchase order.

2.19 QUALITY CONTROL PLAN (QCP). An organized, written document developed by the Contractor which outlines the methods and standards to be carried out that will ensure quality performance.

SECTION 3 - GOVERNMENT-FURNISHED REQUIREMENTS

3.1 GENERAL

a. There are no Reclamation-furnished lights, power, or water at any of the campgrounds or vault toilet facilities.

b. The contractor shall understand that in the performance of the purchase order, the contractor is an independent contractor, and not an agent or employee of the United States.

3.2 SITE VISIT

The subject areas are publicly accessible, and no pre-bid meeting is scheduled. Bidders are highly encouraged to visit site areas prior to bid submission.

3.3 RECLAMATION-FURNISHED PROPERTY AND MATERIALS

No property, materials or equipment shall be furnished by Reclamation. The contractor will furnish, store, and be responsible for the proper care of necessary mowing equipment, cleaning supplies, trash bags for removal of litter/debris, toilet paper, and fly strips. Reclamation will not be responsible for the loss of or damage to the contractor's property.

3.4 PERFORMANCE EVALUATION MEETINGS

The contractor’s administration personnel may be required to meet with the COR, as determined necessary, to discuss the contractor’s performance, to include actual or potential problems. All parties shall make a mutual good faith effort to resolve any issues. All parties to the discussion shall review and sign written minutes of the meeting. Should the contractor not concur with the minutes, the contractor shall state any areas of non-concurrence in writing to the CO within seven (7) business days of receipt of the minutes. Whenever the CO issues a Contract Discrepancy Report, the COR will hold a meeting if the contractor requests such a meeting.

SECTION 4 – CONTRACTOR-FURNISHED REQUIREMENTS

4.1 GENERAL

The contractor shall furnish all items including, but not limited to: equipment, materials, cleaning supplies, re-stocking supplies, and incidentals required to perform the tasks identified in this purchase order. All equipment used in the performance of the purchase order shall be of the type and durability used by professional janitorial firms and in good working condition. All equipment shall have adequate bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces.

All electrical equipment used by the contractor, or his/her employees, shall be supplied by the contractor and shall meet all applicable Federal and State safety regulations. As previously stated, there are no Reclamation furnished lights, power, or water at any of the campgrounds or vault toilet facilities.

a. Property: The contractor shall be required to furnish all equipment necessary to load, contain and transport large amounts of water to areas where water is not available, and shall provide a sufficient amount of water to clean the vault restroom facilities in accordance with this PWS and as inspected by the COR.

b. Supplies: The contractor shall provide all necessary supplies and equipment to service, clean and sanitize the restroom facilities. This shall include, but is not limited to, such things as; providing trash bags to attach to the safety grab bar within each toilet, toilet paper, mops, brooms, ladders or dusting devices.

c. 1) Cleaning Agents: The following are definitions and specifications for the major types of cleaning agents and supplies which shall include, but is not limited to, the materials necessary to comply with this contract. The contractor shall submit to the CO, a list of all materials, and the corresponding Safety Data Sheets (SDS), for approval before use. Soap, soap compounds and biodegradable detergents shall be used. If the contractor uses a cleaning compound containing disinfectants or deodorant in lieu of applying these materials separately, the label shall state that the compound is biodegradable and contains disinfectants and/or deodorants. The manufacturer’s instructions shall be followed in mixing the proper strength solution of application.

Different cleaning agents or compounds shall not be mixed together unless permitted by the manufacturer’s instruction and approved by the COR.

2) Germicidal disinfectants: Only standard commercial germicidal disinfectants shall be used. The manufacturer’s instructions shall be followed in mixing the proper strength solution for application. The disinfectants may be mixed with the cleaning solution if the manufacturer’s instructions on the disinfectant’s label do not prohibit it.

3) Deodorizer: Deodorizer shall be a material packaged and marketed for use. The manufacturer’s instructions shall be followed in mixing the proper strength solution for application. The deodorizer may be mixed with the cleaning solution if the manufacturer’s instructions on the label do not prohibit it.

4) Toilet tissue: Toilet paper shall meet or exceed Federal Specification UU-P-556 for paper, toilet tissue. This is a white, single-ply, unglazed, soft, clean, roll paper of the quality normally used at the federal office buildings and military installations.

5) Quality: Any and all equipment not covered in other sections of this contract shall be of commercial quality, unless otherwise stated and in a condition to adequately and safely perform services for which intended.

4.2 GENERAL WORK PLAN

The contractor shall provide a written work plan along with their initial quote. At a minimum, the written work plan shall address the following:

The contractor shall comply with the schedule as outlined in Section 5.2 for the scheduled cleaning dates.

A description of methods and procedures the contractor will use to perform the tasks identified in this PWS.

A description of the equipment the contractor will use to perform the tasks identified in this

PWS.

The contractor’s commitment to use and list of bio-based products when possible.

Contractor’s contact person, phone number, or other means of contact and ability to respond to the CO in a timely manner.

Where trash will be hauled and disposed.

The contractor’s procedures to meet employee health, safety, and environmental management practices.

Examples of checklists and forms to document when the contractor has completed the required work.

4.3 BIO-BASED CLEANING SUPPLIES

The contractor shall comply with Section 9002 of the Farm Security and Rural Investment Act of 2002, Executive Order 13423, and FAR Subpart 23.4 Use of Recovered Materials and Biobased Products. Therefore, the contractor shall utilize products and material made from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. The COR must approve all supplies and material used in the performance of the purchase order.

The contractor shall submit a complete list of bio-based products that the contractor will use in carrying out the requirements of the PWS. This list shall include the name of the manufacturer, cost of each material, and the intended use of each of the materials. It is desirable that the contractor supply the greatest number of bio-based products listed that meet the health and environmental specifications.

The following is an example list of products that the contractor may use in this purchase order for which bio-based products are available. The list is not all-inclusive:

Bathroom and Spa Cleaners

General Purpose Cleaners

Glass Cleaners

Graffiti and Grease Removers

Multi-Purpose Cleaners

At the end of each period of performance, the contractor shall be required to submit, within 10 days, a complete list of bio-based products purchased to carry out the purchase order requirements. The contractor shall list the volume used and the total cost for each individual product. Reclamation will use this information for reporting purposes only.

Contractors can find more information about the BioPreferred Program by visiting www.biopreferred.gov.

4.4 PRICING INFORMATION

The contractor shall not include any allowance for contingencies that cover increased costs for adjustments contained in FAR Clause 52.222-41, Service Contract Labor Standards.

The contractor shall price the four (4) option-year periods by assuming the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor, for the base period of performance would equally apply to the four (4) option-year periods.

Reclamation has incorporated the base period minimum wage rates and fringe benefits.

If Reclamation exercises any option periods, the CO will furnish updated wage determinations at the beginning of each renewal option period to the contractor. The contractor shall be responsible for paying employees under this purchase order at least the required minimum monetary wages and fringe benefits. Additionally, the contractor shall notify the CO of any claimed increase in the contract price, contract unit price, or fixed hourly labor rates within 30 days after receiving the new wage rate determination. Such notice shall contain a statement of the amount claimed and any relevant supporting data that reflects the contractor's actual increase or decrease in applicable wages and fringe benefits, including payroll records. Any adjustment will be limited to increases or decreases in wages and fringe benefits and the accompanying increases or decreases in social security and unemployment taxes and workers’ compensation insurance but shall not include any amount for general and administrative costs, overhead, or profit.

SECTION 5 - SPECIFIC TASKS / SERVICES REQUIRED

5.1 GENERAL

The specified frequency requirements are the minimum contracted intervals for each of the described tasks. The contractor shall inspect and clean areas as specified to maintain a clean and neat appearance of campgrounds and toilet facilities. Service trips to campgrounds and all toilet buildings shall occur on the preferred dates as specified in 5.2.

The contractor shall provide trained and qualified professional personnel to provide the services to include, but not limited to, the tasks identified herein. The contractor must recognize that timely and thorough performance of these services is a requirement of the purchase order. On-time performance of this work is required. If any deviations are necessary the contractor must contact the CO or COR as soon as possible, but no later than the day of the scheduled service trip. Failure to notify Reclamation may result in payment deductions or a determination of deficiency.

5.2 SCHEDULED CLEANING DATES: SERVICE TRIPS.

1) Peak Season. The preferred service schedule for Pilot Butte will be Tuesdays of each week during the peak recreation season of May, June, July, August, September, and October. The preferred service schedule for Anchor will be every other Tuesday during the peak recreation season of May, June, July, August, September, and October, for a maximum of two trips per month.

2) Winter Season. The service schedule for Pilot Butte will be 1 trip per month for the months of November, December, January, February, March, and April.

There will be no services needed at Anchor during the months of November, December, January, February, March and April. Submittal of exact dates for the Winter cleaning schedule can vary but must be approved by the CO at least one month prior to the start of the season.

3) Variations to this schedule must be approved in advance by the CO. Any unforeseen changes or variations from the approved schedule shall be reported to the COR or CO immediately by contacting the office Monday– Friday 8:00 to 4:30 at (307) 261-5634. Any proposed deviation shall be submitted in writing and approved by the CO in advance of actual schedule changes.

5.2.1 October 1, 2023 to Sept. 30, 2024 Contract Period: 44 service trips (BASE YEAR) Cleaning Schedule by Season - Base Year

Location Season Period Frequency Total trips

Pilot Butte

Peak (Oct. 1 - Oct. 31, '23, May 1 - Sep. 30, '24)

Weekly 26

Winter

(Nov 1, '23 - Apr 30, '24)

Monthly 6

Anchor Peak

(Oct 1- Oct. 31, '23, May 1-Sep 30, '24)

Alternate weeks

Winter No service Required 0

Total 44

5.2.2 October 1, 2024 to September 30, 2025 Contract Period: 44 service trips (OPTION

YEAR 1)

Cleaning Schedule by Season Option Year 1

Location Season Period Frequency Total trips

Pilot Butte

Peak (Oct. 1 - Oct. 31, '24, May 1 - Sep. 30, '25)

Weekly 27

(Nov 1, '24 - Apr 30, '25)

Monthly 6

Anchor Peak

(Oct 1- Oct. 31, '24, May 1-Sep 30, '25)

Alternate weeks

Total 45

5.2.3 October 1, 2025 to September 30, 2026 Contract Period: 44 service trips (OPTION

YEAR 2)

Cleaning Schedule by Season Option Year 2

Total trips

Pilot Butte

Peak (Oct. 1 - Oct. 31, '25, May 1 - Sep. 30, '26)

(Nov 1, '25 - Apr 30, '26)

Monthly 6

Anchor Peak

(Oct 1- Oct. 31, '25, May 1-Sep 30, '26)

Alternate weeks

5.2.4 October 1, 2026 to September 30, 2027 Contract Period: 44 service trips

(OPTION YEAR 3)

Cleaning Schedule by Season Option Year 3 trips

Pilot Butte

Peak (Oct. 1 - Oct. 31, '26, May 1 - Sep. 30, '27)

(Nov 1, '26 - Apr 30, '27)

Monthly 6

Anchor Peak

(Oct 1- Oct. 31, '26, May 1-Sep 30, '27)

Alternate weeks

5.2.5 October 1, 2027 to September 30, 2028 Contract Period: 44 service trips

(OPTION YEAR 4)

Cleaning Schedule by Season Option Year 4 trips

Pilot Butte

Peak (Oct. 1 - Oct. 31, '27, May 1 - Sep. 30, '28)

(Nov 1, '27 - Apr 30, '28)

Monthly 6

Anchor Peak

(Oct 1- Oct. 31, '27, May 1-Sep 30, '28)

Alternate weeks

5.2.6 October 1, 2028 to March 31, 2029 Contract Period: 12 service trips

(OPTIONAL 6-MONTH EXTENSION)

Cleaning Schedule by Season 6-month extension trips

Pilot Butte

Peak (Oct. 1 - Oct. 31, '28) Weekly 5

(Nov 1, '28 – Mar 31, '29)

Monthly 5

Anchor Peak (Oct 1- Oct. 31, '28)

Alternate weeks

Total 12

5.3 PERFORMANCE CRITERIA

The COR will conduct periodic unannounced inspections of the contractor’s work, and document acceptable and unacceptable purchase order performance. When the COR considers the contractor's performance to be unsatisfactory, the COR will report the information to the CO along with the recommendation of any applicable payment deductions.

The CO requires the contractor to explain in writing the cause of the poor performance, any corrective actions the contractor has already taken to obtain an acceptable level, and any future corrective actions the contractor will utilize to prevent unacceptable performance. Unacceptable performance may result in payment deductions.

5.4 VAULT RESTROOM SERVICES

5.4.1 TOILET LOCATIONS

There are 4 concrete vault toilet buildings, three (3) located at Pilot Butte and one (1) located at Anchor, that are part of this purchase order and are located as shown on the maps in Section 7.

All four (4) toilet buildings are double vault toilets having a men’s and a women’s side with concrete floors. Each campground has one (1) toilet building.

5.4.2 VAULT RESTROOM SERVICES FOR EACH SERVICE TRIP. The contractor shall perform the following tasks on each service trip to Anchor and Pilot Butte Recreation Area:

Use litter collection bags to remove garbage, discarded camping materials, pieces of paper, empty toilet paper rolls, discarded fly strips, and other similar items from inside and adjacent to vault toilet buildings. All refuse is to be removed from each restroom at the end of each cleaning. Replace plastic bags that are torn or have an odor.

Dry sweep toilet floors while wearing a R95 dust mask, or equivalent, and sweep accumulated dust, dirt, and debris from inside vault toilet buildings. Leave floors free of all debris and foreign matter.

Clean air vents of dirt, dust and webs.

Clean and disinfect toilet bowl seats on both sides, using an evaporative cleanser or similar.

Clean and refill all toilet paper holders/dispensers in restrooms with contractor furnished toilet paper.

Disinfect all grab bars, toilet paper dispensers, door handles, and partitions.

Clean toilet walls, floors, and partitions with disinfectant wipes, disinfectant water and rags, disinfectant mop water, or a power washer to remove any cobwebs, dirt, or other undesirable substances. Remove any debris from floor drains.

Clean and scrub the inside of all toilet risers with a toilet brush and/or a power washer to remove waste and stains stuck to the insides and outsides of the toilet riser.

Haul and dispose of trash at an approved waste collection site.

If snow is present at toilet entrances, clear snow from the doorway entrances to allow access to the toilet.

STANDARD. The contractor uses the appropriate equipment, tools, and chemical disinfectants that are in good operational condition for completing the required services in a satisfactory manner.

5.4.3 VAULT RESTROOM MONTHLY SERVICES. The contractor shall perform the following tasks on a monthly basis:

Cut weeds, grass, and shrubs within 36” of the toilet buildings anytime growth exceeds six (6) inches in height. Mow or string trim vegetation immediately adjacent to all sidewalks and concrete pads.

During the service trips of June, July, and August, the contractor will install/hang new fly catcher strips in each toilet and remove and properly dispose of old fly catcher strips.

STANDARD. The contractor uses the appropriate equipment to cut weeds/grass to less than six (6) inches in height and an appropriate fly catcher strip is installed in each toilet in a satisfactory manner.

The contractor shall perform the required services with no deviation in timeliness or quality.

5.4.4 SPECIAL REQUIREMENTS. All services not specifically covered above but normally performed by an outdoor janitorial service shall be a requirement of the purchase order.

5.5 CAMPGROUND SERVICES

5.5.1 CAMPGROUND LOCATIONS.

Campgrounds are adjacent to the toilet buildings along the shore of Pilot Butte Reservoir and along Owl Creek at Anchor Recreation area. See section 7 for maps of locations.

5.5.2 CAMPGROUND SERVICES FOR EACH SERVICE TRIP. The contractor shall perform the following campground services:

Pickup observed litter within 10’ radius of the restrooms throughout Anchor and Pilot

Butte Recreation Areas.

Mow or weed/eat vegetation immediately adjacent to all sidewalks and concrete pads.

Inspect campground fire rings/pits. Remove excess ash and all non-burnable trash (including but not limited to: aluminum cans, bottles, etc.).

Haul and dispose of litter, ash, and trash to an approved waste collection site.

Disperse makeshift rock fire rings from non-established campsites.

Document deficiencies/damage of restroom facilities with digital photographs submitted via e-mail.

Contractor shall submit a monthly written or e-mail report to the COR of the dates service trips were made

STANDARD. The contractor shall complete the required services in a satisfactory manner.

5.7 SPECIAL EVENT(S)/EMERGENCIES

Reclamation may undertake or award other purchase orders within Anchor and Pilot Butte Recreation Areas. The contractor shall fully cooperate with the other contractors and with Reclamation employees to adopt scheduling and performing the work under this purchase order. Such coordination may require limited services or additional work. The contractor shall not commit or permit any activities that will interfere with the performance of work by any other contractors or Reclamation employees.

5.7.1 CONTRACTOR’S RESPONSIBILITIES. On occasion, the contractor may be required to provide additional or limited services as a result of an unforeseen circumstance or combination of circumstances. The CO will direct the contractor’s responsibilities for such services. In accordance with FAR Clause 52.212-4, any resultant changes in the terms and conditions of this purchase order, including equitable adjustments, will be made by written agreement of both parties.

5.7.2 COMMECNEMENT OF WORK. To ensure continuity of essential services, the contractor shall be prepared to fully commence work on the start date of this contract and should not assume that government employees will be available to guide, direct, or specifically orientate the contractor.

5.7.3 CONTRACTOR TRANSPORTATION. It is essential the contractor possess a 4-wheel drive vehicle in good condition to make trips to the work sites and between work locations. It is approximately 25 miles from Riverton, WY to the Pilot Butte Recreation area on US Highway

26. It is approximately 38 miles west northwest from Thermopolis, WY to the Anchor Recreation area.

5.8 RECLAMATION REMEDIES

All work shall be subject to inspection, approval, and acceptance by Reclamation. Reclamation will compare the contractor's performance to purchase order specifications and will not exclude common sense considerations as applied by Reclamation’s COR. If the performance of any required service is unsatisfactory, the CO will notify the contractor of appropriate steps to rectify deficiencies and identify corrective actions.

SECTION 6 - SUBMITTALS

6.1 REQUIRED SUBMITTALS

Submittals from the contractor are required during the term of the contract to ensure quality and safe work under the purchase order. Required submittals are as follows:

RSN

Clause Or Section Title

Submittals Required Due date or delivery time

No. of sets to be sent to:

CO COR

Liability Insurance 1452.228-70

Acceptable certificate of liability insurance

Within 10 calendar days after award

1 0

Safety Data Sheets

List of chemicals to be used for this contract and their associated SDS

Within 10 calendar days after award

1 0

3 Section 1.5 Contractor’s safety plan Within 10 calendar days after award

1 0

4 Section 1.7 Contractor’s quality control plan

Within 10 calendar days after award

1 0

5 Section 4.4

List of bio-based products purchased to carry out the contract requirements

Annually on the anniversary date of the purchase order

1 0

6.2 SUBMITTAL REVIEW

6.2.1 TIME REQUIRED FOR SUBMITTAL REVIEW. Submittal review will require 10 days for review of each submittal or re-submittal, unless otherwise specified. Time required for review of each submittal or re-submittal begins when Reclamation receives the complete sets of materials required for a particular Required Submittal Number (RSN) and extends through the return mailing postmark date.

6.2.2 REVIEWER ADDRESS. Submittals shall be provided to the CO:

Bureau of Reclamation Attn:

P.O.

City, State, zip code

SECTION 7 - SITE MAPS

7.1 PILOT BUTTE RECREATION AREA

7.2 ANCHOR RECREATION AREA