Attachment A.pdf

Part 806.3 Other Than Full and Open Competition (OFOC) Attachment 7: Request for Sole Source Justification Format >SAT

Rev: 13 Effective Date: 02/01/22 Page 1 of 4

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C257-23-AP-0084 JOFOC Log Number: 20212-21t09:56:38

1. Contracting Activity: Department of Veterans Affairs, VISN 17, North Texas Health Care System, Dallas Veterans Affairs Medical Center (VAMC), Sam Rayburn Memorial Veterans Center, and Grand Prairie VA Clinic. Purchase Request 549-23-1-205-0012

2. Nature and/or Description of the Action Being Processed: This procurement is for the acquisition of Brand Name Only ceiling lifts in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items. Guldmann ceiling lifts have been installed in many locations throughout the North Texas Health Care System. VHA Directive 1611 requires that staff use SPHM technology to keep from lifting over 35 pounds of patient weight, and in areas requiring frequent lifting and mobilization of patients, including CLC patient bedrooms, bathrooms, and dental clinic, ceiling lifts on room-covering traverses are preferred because they require less space and time than floor lifts, provide more opportunities for repositioning and mobilization than floor-based lifts or straight rail systems, and require less force to move around / cause fewer injuries than floor-based lift equipment.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Guldmann has features that include:

Allows use of loop-based slings made by other manufactors to include Humancare, EMR, Handicare, and Alpha Modalities.

Emergency stop/emergency down that required no additional tools.

The scale does not decrease lifting height, which is important in renovated floors with only 8-foot ceilings.

Curtain gaps in fixed rails can be added and connect to the bathroom overhead lift 825-pound capacity and spaces like Cardiac Catheterization labs that require precise height/location for the lift.

These systems integrate into an existing health care system in which Guldmann ceiling lifts are used to lift, transfer, and reposition inpatients and outpatients. Patients may arrive at any of these locations on a sling or be sent on to another location on a sling applied at these locations.

Trainer modules with offload variable weight allow therapy use for up to ½ hour at a time without requiring structure in the ceiling.

Positioning locks allow lift to be set to lock or unlock which allow a single point of support for balance activities and exercise which expands the range of therapy activities that can be done with fall protection.

The motor is inside the traveling rail for areas requiring extra lifting height, saving seven (7) inches of lifting height.

Rev: 13 Effective Date: 02/01/22 Page 2 of 4

Adjustable height free-standing systems in height a traverse (up to 4.4 meters square) or a straight rail (up to 4.4 meters long).

Wall rails allow a lift to be attached via only walls, with nno vertical pilaster supports required, as long as the wall is structural.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This is a Brand Name Only Requirement and market research conducted has not found any other capable businesses able to meet the needs of the requirement. An oral Sources Sought was emailed on 11/28/2022 asking if there were any vendor who could meet the requirements needed. Two SDVOSB responded that they could, with Guldmann as the brand as it will meet the requirement. Guldmann currently has three (3) SDVOSB who are authorized to sell and install there equipment.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A search was conducted using Searched VIP, FPDS, GSA, and Sources Sought.

Searched VIPVET.gov using NAICS 339113 and keyword Overhead Lifts produced 16 SDVOSB and 2

VOSB.

An FPDS search keywords Overhead Lifts produced 95 contracts for the Department of Veterans Affairs.

GSA eLibrary search keywords Overhead Lifts/Medical Equipment and Supplies produced 16 SDVOSB. There are 16 SDVOSB that hold FSS contracts but only one (1) SDVOSB that meets this requirement. There are three SDVOSB that can meet this requirement and to be competitive and fair this require will be posted in Contract Opportunities.

Source Sought results, 3 SDVOSB. SDVOSB Paula F Price and Interior Fusion are a certified representative of Guldmann products.

Guldmann Representative provided list of three (3) SDVOSB Authorized Reseller of Guldmann Products. SDVOSB Interior Infusion (FSS Contract 36F79720D0040); Paula F Price Enterprises, LLC; and Premier Medical Distributors.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Contracting Officer has determined that the anticipated cost will be fair and reasonable by comparing all quotes submited. Pricing will be verified using historical data of similar

Rev: 13 Effective Date: 02/01/22 Page 3 of 4 previous purchases (36C25721P1030 and 36C25719P1542) made by the VA and different government agencies from Guldmann.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: The Contract Specialist put out a Sources Sought on Contract Opportunities on 11/25/2022 – 12/09/2022 asking if there were any vendor that could meet the brand name requirements needed. GSA has twelve (12) SDVOSB who provide ceiling lifts but only one vendor who provides Guldmann equipment. Searched VIPVET.gov using NAICS “339113” and keyword “Ceiling Lifts” twenty (20) results were returned. The three (3) vendors that replied from the Sources Sought were not on the VIPVET list. Searched FPDS and produced 95 contracts 95 SDVOSB. Due to three (3) SDVOSB being interested the “Rule of Two” will be met.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Guldmann lifts are the only company that offers the positioning locks on an otherwise free-moving traverse and are already installed in the facility.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Interior Fusion LLC 7261 Bryan Dairy Rd Largo, FL 33773

Paula F Price 507 W Martintown Rd North Augusta, SC 29841

Premier Medical Distributors 141 Chapel Ridge Circle Myrtle Beach, SC 29588

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Currently there are at least three (3) third party resellers who are authorized to resell and install the Guldmann brand equipment. There have been no changes in the marketplace at this time. If another requirement is determined to be needed, market research will be conducted before hand.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Jillian Cooney

Date

Physical Therapist Facility - 549/NTX

JILLIAN COONEY Digitally signed by JILLIAN COONEY Date: 2022.12.29 09:00:41 -06'00'

Rev: 13 Effective Date: 02/01/22 Page 4 of 4

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

_____________________________ _____12/28/2022__________ Isela P. Loveless Date Contracting Officer NCO 17 – Regional Procurement Office West

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Jeff S. Morris Date Chief, Division I NCO 17 – Regional Procurement Office West

Isela P. Loveless 1565206

Digitally signed by Isela P. Loveless 1565206 Date: 2022.12.28 16:41:42 -06'00'

JEFFREY MORRIS Digitally signed by JEFFREY MORRIS Date: 2022.12.29 12:31:47 -06'00'