36C25723Q0223.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25723Q0223 01-09-2023

Maria Orosco-Hofmann 210-694-6375 01-23-2023

14:00 CST

36C257

Department Of Veterans Affairs

Network Contracting Office 17

5441 Babcock Road Ste. 302

San Antonio TX 78240

X 100

X

339113

750 Employees

N/A

X

36C257

Network Contracting Office 17

This is accomplished through the

Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

This requirement is being procured as a 100% set-aside for

SDVOSOB.

This requirement will be evaluated as Lowest Technically

Acceptable (LTPA)

Site Visit:

01/12/2023 @ 8:00 AM CST

Grand Prairie & Dallas VA Medical Center

01/13/2023 @ 10:00 AM CST Sam Rayburn Memorial

Veterans Center

Submit all questions to Maria Orosco-Hofmann no later than

2:00 PM CDT on 01/16/2023 to maria.hofmann@va.gov

Submit all quotes to Maria Orosco-Hofmann no later than

2:00 PM CDT on 01/23/2023 to maria.hofmann@va.gov

See CONTINUATION Page

X X

36C25723Q0223

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK

B.5 PRODUCT DESCRIPTION

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.3 VAAR 852.212-71 GRAY MARKET ITEMS (APR 2020)

C.4 VAAR 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS (MAR 2020)

C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.6 VAAR 852.219-78 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (SEP 2021)

(DEVIATION)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 28

C.8 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

SECTION D - ATTACHMENT

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 INSTRUCTIONS TO OFFERORS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Contracting Officer 36C257

Network Contracting Office 17

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon Completion

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1 EA __________________ __________________

“Brand Name Only” Guldmann - Guldmann GH3+ Overhead lift 880 pounds capacity wall mounted in procedure room to be swapped into Radiology and 550-pound lift from Radiology to be installed in this procedure room, continuous charge, on a room-covering traverse, built to avoid interference with curtain tracks or X-ray equipment, turnkey installation, including all hardware, and testing (advanced model with compact 4-point hanger bar, customizable rail design and faster speeds) EIL: Grand Prairie Primary

2 EA __________________ __________________

“Brand Name Only” Guldmann - Guldmann GH3+ Overhead lift in podiatry exam rooms, in Bonham Bldg. 1 rooms 145 and 146, 550 pounds capacity, continuous charge, on a room-covering traverse, built to avoid interference with curtain tracks, turnkey installation, including all hardware, and testing (advanced model with new-style 2-point hanger bar, customizable rail design and faster speeds) EIL:

Bonham Podiatry

4 EA __________________ __________________

“Brand Name Only” Guldmann - New Guldmann GH3+ Overhead lift

- Two (2) Podiatry exam rooms and four (4) Dental exam rooms, 550 pounds capacity, continuous charge, on a room-covering traverse, built to avoid interference with curtain tracks, turnkey installation, including all hardware, and testing (advanced model with new-style 2-point hanger bar, customizable rail design and faster speeds) EIL:

Grand Prairie Podiatry and Dental

6 EA __________________ __________________

“Brand Name Only” Guldmann - Reinstalled Guldmann GH3+

Overhead lift in ED Observation exam rooms, (existing lifts are 550 pounds capacity with integrated scale reading out in hand control recently removed from SCI Outpatient Clinic), continuous charge, on a room-covering traverse, built to avoid interference with curtain tracks, turnkey installation, including all hardware, and testing (advanced model with new-style 2-point hanger bar, customizable rail design and faster speeds) EIL: Emergency

8 EA __________________ __________________

in ED Observation exam rooms, 550 pounds capacity with integrated scale reading out in hand control, continuous charge, on a room-covering traverse, built to avoid interference with curtain tracks, turnkey installation, including all hardware, and testing (advanced model with new-style 2-point hanger bar, customizable rail design and faster speeds) EIL: Emergency

“Brand Name Only” Guldmann - Reinstalled Guldmann GH3+

Overhead lift in new ED Observation bathroom, (existing lift is 550 pounds capacity recently removed from SCI Transitional Living Apartment and needs new traverse rail system), continuous charge, on a room-covering traverse, adapted for humid areas, built to avoid interference with curtain tracks, turnkey installation, including all hardware, and testing (advanced model with new-style 2-point hanger bar, customizable rail design and faster speeds) EIL:

Emergency

“Brand Name Only” New Guldmann GH3+ Overhead lift in new ED

Observation bathroom, 550 pounds capacity, continuous charge, on a room-covering traverse, adapted for humid areas, built to avoid interference with curtain tracks, turnkey installation, including all hardware, and testing (advanced model with new-style 2-point hanger bar, customizable rail design and faster speeds) EIL:

Emergency in large Dallas X-ray room, 880 pounds capacity, continuous charge, on a room-covering traverse, built to avoid interference with curtain tracks or X-ray equipment, turnkey installation, including all hardware, and testing (advanced model with compact 4-point hanger bar, customizable rail design and faster speeds) EIL: Radiology

7 EA __________________ __________________

in standard Dallas X-ray room, 880 pounds capacity, continuous charge, on a room-covering traverse, built to avoid interference with curtain tracks or X-ray equipment, turnkey installation, including all hardware, and testing (advanced model with compact 4-point hanger bar, customizable rail design and faster speeds) EIL: Radiology

3 EA __________________ __________________

Double Positioning Locks added to existing Guldmann GH3+ Trainer overhead lift systems. EIL: Dallas PM&R

6 EA __________________ __________________

“Brand Name Only” Guldmann - Add New GH3+ 550 lift on a new room-covering traverse system, continuous charge, to an inpatient bathroom. Built to avoid interference with curtain tracks, turnkey installation, including all hardware, and testing (advanced model with new-style 2-point hanger bar, customizable rail design and faster speeds) EIL: Dallas Nursing 7C-400

“Brand Name Only” Guldmann - Adjust GH3+ 550 pound ceiling lift system in Dallas CLC B118 to extend fixed rails further into the room to allow better coverage toward the patients' feet. EXISTING - no

EIL (CLC Dallas Nursing)

“Brand Name Only” Guldmann - Adjust GH3+ 550 pound ceiling lift system in Dallas CLC B118A to replace the diagonal straight rail with a traverse system covering the toilet. EXISTING - no EIL (CLC Dallas Nursing)

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

SHIP TO: NTVHCS/Dallas VA Medical Center 4500 S. Lancaster Rd Attn: Logistics / Jillian Cooney Dallas, TX 75216 7167

USA

04/03/2023

04/03/2023

04/03/2023

04/03/2023

04/03/2023

04/03/2023

04/03/2023

04/03/2023

04/03/2023

04/03/2023

04/03/2023

04/03/2023

04/03/2023

MARK

FOR:

Jillian Cooney

(214) 857-3439 ext. 73439 Jillian.Cooney@va.gov

B.4 STATEMENT OF WORK

Statement of Work: Ceiling lift Reinstallation and Reconnection and New Ceiling Lifts in

Dallas VAMC, Sam Rayburn Memorial Veterans Center, and Grand Prairie VA Clinic

A. General Information

1. Title of Project: Ceiling Lift Reinstallation, and Reconnection and New Ceiling Lifts in Dallas VAMC, Sam Rayburn Memorial Veterans Center, and Grand Prairie VA Clinic

2. Scope of Work: The contractor shall provide all labor, supervision and all other resources required to deliver the requirements stated herein, except as may otherwise be specified in this statement of work. 550-pound and 880-pound advanced ceiling lifts as specified (with fast motion, continuous-charge room-covering rail systems, and tool-free emergency lowering, plus integrated scales or positioning locks where specified) are to be delivered, installed, and tested, in places listed in the location list. Seven (7) of these installations are of new GH3 systems recently removed and stored from Dallas VAMC. Six (6) of these installations are modifications of GH3 existing lift systems to connect into the bathroom. For one of the reinstallations, new continuous-charge traverse rail system will be required. All work must be coordinated with COR and Supply Chain Management Services in order to coordinate paperwork, and all new lifts must be taken to PPM in the Warehouse (Bldg. 44 in Dallas for all locations) before installation for inventory record/sticker purposes. Locations are in Dallas VAMC, Sam Rayburn Memorial Veterans Center, and Grand Prairie VA Clinic. Installation/replacement will need to be timed according to availability of rooms, and installation in ED Observation, X-ray areas and Grand Prairie will need to be timed with construction projects. Details are provided in sections C and D below, Specific Mandatory Tasks and Associated Deliverables. If proposed cost exceeds budget, VA will prioritize and specify final lift locations. The cost of the equipment is expected to significantly exceed the cost of installation.

3. Background: Ceiling lifts have been installed in many places throughout the VA North Texas Health Care System. These systems integrate into an existing system in which Guldmann ceiling lifts are used to lift, transfer, and reposition inpatients and outpatients.

Patients may arrive at any of these locations on a sling or be sent on to another location on a sling applied at these locations. The systems being installed here are being installed in areas that already contain similar equipment, and our goal is to match the lifts in the same section of the hospital to avoid misuse of unfamiliar equipment. Some of these are reinstallations of existing Guldmann GH3 lifts, and others are modifications of existing Guldmann GH3 lift systems. These units may also receive patients on assorted brands of slings from home or may need to use slings from Humancare, Guldmann, Handicare, EMR, and/or Alpha Modalities to lift patients and send them to other departments.

4. Performance Period/Schedule: The contractor shall start the work required under this SOW by about February 2023 and coordinate installation with room availability unless otherwise directed by the Contracting Officer (CO). Some lifts are noted as requiring coordination with construction projects and will rely on the timing of those projects. The schedule may need to be altered by emergencies including virus-related restrictions to access. It is anticipated that this quantity of lift installations and replacements may require up to 12 months to complete. If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. Installation dates and designs must be coordinated with Contracting Officer Representative (COR), and dates for installation in remodeling projects may be adjusted by the Government as required if engineering changes are required and delayed.

5. Type of Contract: Firm-Fixed-Price

B. Contract Award Meeting

1. The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kickoff meeting or has advised the contractor that a kickoff meeting is waived.

C. General Requirements

1. All installation must comply with requirements of Patient Safety Alert AL14-07, including the Checklist for Installation and Relocation. The installation checklist must be filled out for each installed lift, in addition to any checklist required by the manufacturer, and supplied to the COR.

2. Installers must have current certification to work on Guldmann overhead lift and rail systems.

3. Contractor will provide evaluation of existing structure where ceiling lifts are needed and submission of plans to VA North Texas Healthcare System Engineering service, to assure that workable systems are installed and comply with VA design requirements and relevant standards.

4. Contractor will coordinate with Engineering service to verify access to engineering mechanical, HVAC, and fire systems components within the mounting area of the lift units.

5. Contractor will coordinate with Contracting Officer Representative (COR) to schedule installations.

6. Contractor will provide information on minimum clearances for operation of each lift, to be presented with the bid.

7. Contractor will provide a list of all construction or modifications required to install these lifts, to be presented with the bid. The goal is to install around any obstructions without requiring VA to make construction modifications.

8. Contractor will provide all qualified personnel, materials, equipment and services necessary to install ceiling lifts for the rooms described below under Location, including lifts, tracks, spreader bars, attachment hardware, and all other equipment necessary for safe operation. Detailed requirements are described in the Standards and Special Requirements sections. Lift systems may be configured in any way that covers the rooms best and meets the requirements.

9. Contractor will provide installation and testing of all equipment for ceiling lifts, according to VA checklist requirements, resulting in a system that is fully functional and ready for clinical use when released to the Government.

10. Contractor will provide training on equipment use for all new types of equipment included in this contract, one session per shift for up to 2 shifts of personnel in each affected area and for onsite trainers (up to 10 sessions scheduled after installation and before use), in coordination with COR.

11. Contractor will provide evidence of testing of all lift systems provided and schedule testing when it can be overseen by COR.

12. Contractor will mitigate any new hazards created by installation, such as ramps over interstitial support beams that create trip hazards.

13. Contractor will meet construction safety requirements, including construction orientation, safety training requirements, dust control requirements from the Infection Control Risk Assessment, TB testing, electrical safety requirements, and Above Ceiling Permit requirements including re-sealing any penetrations of fire barriers.

D. NARA Records Management Language Clause:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Dallas VAMC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Dallas VAMC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Dallas VAMC. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Dallas VAMC control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Dallas VAMC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Dallas VAMC policy.

8. The Contractor shall not create or maintain any records containing any non-public Dallas VAMC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Dallas VAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Dallas VAMC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

E. Specific Mandatory Tasks and Associated Deliverables

1. Location of Ceiling Lift Installations: VA North Texas Healthcare System, Dallas VA

Medical Center (4500 S Lancaster Rd, Dallas, TX 75216), Grand Prairie VA Clinic (2737

Sherman Street, Grand Prairie, TX 75051-1027), and Sam Rayburn Memorial Veterans

Center (1201 East 9th Street, Bonham, TX 75418-4059). Rooms are listed below, along with the required capacity, whether scale is required, and details of design:

Item # Bldg. Area Room # Lbs. Scale Design

1 Grand Prairie Primary

GP Primary Procedure 880 No Wall mounted 550 system; the 880 lift here will be swapped into X- Ray

2 Bonham

Podiatry 145 550 No New system; concrete above

3 Bonham

Podiatry 146 550 No New system; concrete above

4 Grand Prairie Dental

GP Dental Exam 550 No New system; steel being installed for structure

Item # Bldg. Area Room # Lbs. Scale Design

5 Grand Prairie Dental

GP Dental Exam 550 No New system; steel being installed for structure

6 Grand Prairie Dental

GP Dental Exam 550 No New system; steel being installed for structure

7 Grand Prairie Dental

GP Dental Exam 550 No New system; steel being installed for structure

8 2J ED

Observation

1A-458 550 Yes Reinstallation: Exam room, With construction;

interstitial above

9 2J ED

Observation

1A-459 550 Yes Reinstallation: Exam room, With construction;

interstitial above

10 2J ED

Observation

1A-460 550 Yes Reinstallation: Exam room, With construction;

interstitial above

11 2J ED

Observation

1A-461 550 Yes Reinstallation: Exam room, With construction;

interstitial above

12 2J ED

Observation

1A-462 550 Yes Reinstallation: Exam room, With construction;

interstitial above

13 2J ED

Observation

1A-463 550 Yes Reinstallation: Exam room, With construction;

interstitial above

14 2J ED

Observation

1A-464 550 Yes New system: Exam room, With construction;

interstitial above

15 2J ED

Observation

1A-465 550 Yes New system: Exam room, With construction;

interstitial above

16 2J ED

Observation

1A-466 550 Yes New system: Exam room, With construction;

interstitial above

17 2J ED

Observation

1A-467 550 Yes New system: Exam room, With construction;

interstitial above

18 2J ED

Observation

1A-470 550 Yes New system: Exam room, With construction;

interstitial above

19 2J ED

Observation

1A-471 550 Yes New system: Exam room, With construction;

interstitial above

20 2J ED

Observation

1A-472 550 Yes New system: Exam room, With construction;

interstitial above

21 2J ED

Observation

1A-473 550 Yes New system: Exam room, With construction;

interstitial above

Item # Bldg. Area Room # Lbs. Scale Design

22 2J ED

Observation

1A-272 on drawings (mismatch es area)

550 No Reinstallation, new rail system: Bathroom, With construction; interstitial above

23 2J ED

Observation

1A-296 550 No New system: Bathroom, With construction;

interstitial above

24 2J 1st floor Radiology

1A-315 880 No Large New system, interstitial above:

Coordinated with new X-ray installation with est.

delivery 2/28/23

25 2J 1st floor Radiology

1A-318 880 No New system, interstitial above: Coordinated with new X-ray installation with est. delivery 2/8/23

26 2J 1st floor Radiology

1A-320 880 No New system, interstitial above: Coordinated with new X-ray installation with est. delivery 11/11/22

27 2J 3rd floor Radiology

3B-322 880 No New system, interstitial above: Coordinated with new X-ray installation with est. delivery 10/25/22

28 2J 3rd floor Radiology

3B-325 880 No New system, interstitial above: Coordinated with new X-ray installation with est. delivery 9/30/22

29 2J 3rd floor Radiology

3B-338 880 No New system, interstitial above: Coordinated with new X-ray installation with est. delivery 12/1/22

30 2J 3rd floor Radiology

3B-341 880 No New system, interstitial above: Coordinated with new X-ray installation with est. delivery 12/22/22

31 2J 3rd floor Radiology

3B-344 880 No New system, interstitial above: Coordinated with new X-ray installation with est. delivery 1/17/23

32 74 SCI PT 1B-208 N/A N/A Positioning lock installation above large room covering system

33 60 CLC PM&R 124 N/A N/A Positioning lock installation above large room covering system

34 60 CLC PM&R 124 N/A N/A Positioning lock installation above smaller room covering system

35 2 7C-400 7C-409 550 No, or expand

Add bathroom lift, hard ceiling

Item # Bldg. Area Room # Lbs. Scale Design

36 2 7C-400 7C-410 550 No, or expand

Add bathroom lift, hard ceiling

37 2 7C-400 7C-411 550 No, or expand

Add bathroom lift, hard ceiling

38 2 7C-400 7C-418 550 No, or expand

Add bathroom lift, hard ceiling

39 2 7C-400 7C-420 550 No, or expand

Add bathroom lift, hard ceiling

40 2 7C-400 7C-421 550 No, or expand

Add bathroom lift, hard ceiling

41 60 CLC-B B118 Existi ng

Existing Extend fixed rails further into the room to allow better coverage

42 60 CLC-B B118A existi ng

Existing Replace diagonal rail with traverse over toilet area

2. Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section

A.4 of this SOW.

3. Standards:

a. Ceiling Lift Performance Requirements:

i. Ceiling Lifts shall meet all Underwriters Laboratory requirements, life safety codes, national electric codes, fire safety codes, and all other applicable federal, state and local codes. Appropriate documentation should be provided.

ii. Ceiling Lifts shall comply with ISO 10535 (Hoists for the transfer of disabled persons – Requirements and test methods).

iii. Ceiling lifts must include a 2-point hanger bar, suitable and allowable for use with the full range of loop-based Guldmann slings, Humancare/Barton slings, EMR slings, Handicare slings, and Alpha Modalities repositioning slings, with 2 hooks facing different directions on each end of the bar and without easily breakable parts such as rubber flaps.

iv. Ceiling lift manufacturer must allow and warrant the use of their lifts with the full range of Guldmann, Alpha Modalities, EZ Way, Handicare, and

Barton/Humancare loop slings.

v. The lifts shall be mounted (using ceiling, wall, or floor support as determined by building structure and room covering layout needs) to provide lifting capability for the maximum area possible within each room which means wall to wall – not just over the bed.

vi. Lifts must be capable of picking patients up off the floor.

vii. Scales must have a readout in the hand control and must not decrease the lifting height of the system.

viii. The lift hand control must be attached to the lift in a way that allows it not to be lost.

ix. Lifts must not beep or flash during normal operation.

x. Lifts must be able to lift a full-capacity load at least 21 times on a full, new battery charge.

xi. Contractor must install lifts without relocating or interfering with operations of existing sprinkler heads, lights, HVAC grills, curtain tracks, IV tracks, televisions, permanent furniture, or other permanent structure. Contractor must describe any such fixtures that must be moved during contract bid and pre-construction meetings. Installation may be delayed, canceled, or moved to a mutually acceptable location if building changes cannot be made in ways that allow lift installation.

xii. Contractor shall not breach any firewalls during installation of these lifts. Any fire barrier that must be penetrated must be discussed with VA safety personnel and must immediately have fire barrier repaired. An Above Ceiling Permit must be completed before ceiling work, and the COR will check the ceiling after ceiling work, to make sure any fire barrier penetration was repaired.

xiii. Each room where lifts are installed shall be returned to original condition, excluding the newly installed ceiling lift. Debris must be removed, and holes in the wall or ceiling tile must be reported to COR so that they can be fixed.

xiv. Ceilings must not be slotted exposing space above ceiling to the room below.

xv. Ceiling lift motors shall be capable of lifting at least 550 and/or 880 pounds, as specified on the Location list.

xvi. A specific opportunity for Service Agreements, Preventive Maintenance

Agreements, and Extended Warranty Agreements should be presented.

xvii. Warranty of equipment, hardware, and installation shall be provided for three years from date of final acceptance.

xviii. Warranty shall include all travel or shipping associated with any warranty repair.

xix. New lifts shall accept generic type replacement batteries without voiding any warranties.

xx. Motors shall be GFCI protected.

xxi. Ceiling lifts’ vertical motion must be motorized.

xxii. Ceiling lifts that connect from one room to another must be designed so that they cannot come off the rail system while in use, and the connecting rail and the systems in both rooms must all hold at least as much weight as the lift motor.

xxiii. Ceiling lifts must recharge automatically, by recharging at any location on the rail without employee action.

xxiv. Ceiling lifts must include safeguards to prevent patients from being trapped or hurt, such as emergency stop buttons and emergency lowering devices in case of power failure. Use of emergency lowering devices must not require tools or ladders.

xxv. Ceiling lifts must not be combined with rails or hardware from different manufacturers.

4. Contractor shall provide the following with the bid:

a. Provide proof of multiple ceiling lift installations of the room covering style with continuous charge, direct connections between two traverse systems in different rooms, and minimum 20’x12’ coverage with wall mounts in this or other Veterans

Administration Hospitals.

b. Provide proof of ongoing service quality and consistent management, including failure reports and any other applicable documentation.

c. Provide proof of current certification to work on Guldmann overhead lift equipment.

5. Training:

a. Contractor shall provide certified in-service training for all shifts of direct patient care staff in units where lifts are installed at no additional cost to the Government, for any equipment new to this facility (up to 10 sessions in coordination with the COR). This training must include hands-on lift use and be extensive enough to prepare participants to train others.

b. Training must include each new type of equipment and sling used in an area.

c. Contractor shall provide certified in-service training on each site, multiple times in a day, for biomedical engineering staff in coordination with the COR.

6. Manuals: Contractor shall provide electronic copies of the user manuals and repair manuals for each different model of lift installed under this order or contract at no additional cost to the government.

7. Inspection:

a. Each room’s lift system shall be weight and function tested after installation in compliance with the VHA checklist required by Patient Safety Alert AL14-07. Each checklist shall be provided to Contracting Officer Technical Representative within 7 days of installation along with any checklist required by the manufacturer. Any changes in inspection requirements during the period of installation will be communicated to the Contractor immediately.

b. In accordance with Patient Safety Alert AL14-07, design and structural drawings must be provided, and VA Dallas stakeholders must have an opportunity to approve or ask for changes before installation.

8. Contractor conduct requirements:

a. Equipment and supplies must not be shipped before designs are approved and contractor has approval to install. VA North Texas Healthcare System cannot store uninstalled equipment for a significant length of time.

b. All employees and subcontractors must wear a visible name and company identification when onsite. When more than one person is onsite performing work under this contract, one must be designated as a supervisor and must be fully responsible for the work to be performed.

c. The Contractor shall provide all supplies, materials, equipment, qualified personnel, supervision, management, and transportation to perform all tasks as identified herein. All work is to be performed in accordance with the guidelines established by

Federal, State, and local ordinances and The Joint Commission. The Contractor’s procedures and quality control procedures shall conform to these guidelines.

d. Contractor personnel must conduct their work so as not to interfere with the normal functioning of the facility and will stop work if asked by VA North Texas Healthcare

System personnel. Hours of work will need to be limited to daytime on units where patients sleep or to nighttime or weekends in areas where patients would be exposed by daytime work.

e. The Contractor shall take all precautions necessary to protect the lives and health of occupants of the building.

f. The Contractor must follow procedures required by VA North Texas Healthcare

System Infection Control personnel and the construction safety committee, to include any required dust control specified in the Infection Control Risk Assessment.

g. The Contractor must state what efforts will be made to minimize noise during installation of equipment.

h. The Contractor shall immediately correct any fire and safety deficiencies caused by his personnel. If the contractor fails or refuses to correct deficiencies promptly, the

Contracting Officer may issue an order stopping all or any part of the work and may hold the contractor in default of the contract.

i. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract period. The contractor shall keep abreast of any changes in these regulations and codes applicable to the contract.

j. All material and equipment will be removed from the facility or stored properly at the end of each workday and secured during the workday in the areas specified by the

Contracting Officer’s Technical Representative.

k. The Contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances which pertain to any duties contained in the contract.

l. The Contractor will be required to furnish the VA North Texas Healthcare System with material safety data sheets for all chemicals used during installation. This information is required by the VA for emergency treatment in the event of ingestion of and/or contact with the material by humans and is required by OSHA regulations.

m. The Contractor’s onsite lead installer must attend a VANTHCS construction safety orientation and supply job hazard analyses as required by Construction Safety

Officer to show how hazards to Contractor and VANTHCS personnel are being minimized.

n. All Contractor personnel must have OSHA 10-hour construction safety training cards.

o. The Contractor’s personnel shall follow applicable policies of the VA North Texas

Healthcare System, to include policies concerning fire and disaster preparedness programs.

p. The contractor shall furnish at his own expense all labor, materials, machinery, and appliances which may be necessary or appropriate in the performance of this contract.

q. All accumulated rubbish is to be collected and placed in the dumpster provided by the Government. Large quantities need to be disposed of in ways that do not overload the dumpsters.

9. Special Requirements:

a. The contractor must have visited the sites and assessed the structure of each ceiling lift location to ensure safe installation of the equipment and shall supply the installation plans to the VA North Texas Healthcare System Engineering Service and

Construction Safety Group, who must accept them before installation.

b. Ceiling lift installations shall comply with NFPA 13 for fire sprinklers and with NFPA

99 and NFPA 70 for proper grounding and bonding and access to electrical and safety systems.

c. The contractor should not require movement of any lights, sprinklers, televisions, or other fixtures in order to install ceiling lifts. If movement of preexisting fixtures is unavoidable, the contractor must include such notice when the bid is submitted.

d. Wall mounted lifts are acceptable in the place of ceiling mounts where they are more effective or cause less risk to install.

e. Ceiling lifts must not add obstacles or impair any normal operations in patient care rooms.

f. It is permissible to raise the lifting height or extend the range of a lift system that is being replaced, so long as designs are approved by the facility in advance and all obstacles are avoided to avoid interference with the operation of curtains, ventilation, or other moving or ceiling mounted items.

g. All installation that affects existing areas and electrical work shall be coordinated with the VA North Texas Healthcare System Engineering service.

h. The contractor will install all necessary mounts, braces, and any other components needed for full lift function and safety.

10. Schedule for Deliverables: If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed.

This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations.

11. Changes to Statement of Work: Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

12. Reporting Requirements: The VHA checklist and any manufacturer’s checklist are the sole report and must be provided to the COR by 1 week after installation. Lift installation is not considered complete and cannot be paid for until the checklist is complete and provided to the COR.

13. Government Responsibilities: VA North Texas Healthcare System will provide:

a. Guidance for contractor site visits and information on which rooms need lifts. (Safety service/COR in association with affected services.)

b. Coordination to allow for lift installation as rooms are available. (Safety service/COR in association with affected services.)

c. Technical information on the building and requirements for construction.

(Engineering service.)

d. Coordination and scheduling for training efforts. (Safety service/COR in association with affected services.)

e. Oversight of installation testing. (Safety service.)

f. Coordination for electrical outlet installation where necessary. (COR in association with Engineering.)

g. Answers to Contractor questions during the purchasing and installation process. (CO and COR.)

h. Prioritization and final specification of lift locations in case proposed cost exceeds budget. (COR in association with affected services.)

B.5 PRODUCT DESCRIPTION

REQUIRED EQUIPMENT, INSTALLATION, SUPPLIES AND TRAINING:

(Lift systems to be installed in the Dallas VA Medical Center (4500 S Lancaster Rd, Dallas, TX

75216), Sam Rayburn Memorial Veterans Center, in rooms described in Location list.

* all quantities are approximate.

Item Description Qty Unit Unit

Cost

Total Timing

1 New Guldmann GH3+ Overhead lift in procedure room, wall mounted, in Grand

Prairie clinic, 880 pounds capacity lift to be swapped into Radiology room and 550 pound lift from Radiology to be installed in this procedure room, continuous charge, on a room-covering traverse, built to avoid interference with curtain tracks or X-ray equipment, turnkey installation, including all hardware, and testing (advanced model with compact 4 point hanger bar, customizable

1 EA Coordinated with COR and CLC managers rail design and faster speeds) EIL: Grand

Prairie Primary

2 New Guldmann GH3+ Overhead lift in podiatry exam rooms, in Bonham Bldg. 1 rooms 145 and 146, 550 pounds capacity, continuous charge, on a room-covering traverse, built to avoid interference with curtain tracks, turnkey installation, including all hardware, and testing (advanced model with new-style 2 point hanger bar, customizable rail design and faster speeds)

EIL: Bonham Podiatry

2 EA Coordinated with COR and CLC PT managers

3 New Guldmann GH3+ Overhead lift in podiatry exam rooms, in Grand Prairie

Dental exam rooms, 550 pounds capacity, continuous charge, on a room-covering traverse, built to avoid interference with curtain tracks, turnkey installation, including all hardware, and testing (advanced model with new-style 2 point hanger bar, customizable rail design and faster speeds)

EIL: Grand Prairie Dental

4 EA Coordinated with COR and local managers

4 Reinstalled Guldmann GH3+ Overhead lift in new ED Observation exam rooms, (existing lifts are 550 pounds capacity with integrated scale reading out in hand control recently removed from SCI Outpatient

Clinic), continuous charge, on a room-covering traverse, built to avoid interference with curtain tracks, turnkey installation, including all hardware, and testing

(advanced model with new-style 2 point hanger bar, customizable rail design and faster speeds) EIL: Emergency

6 EA Coordinated with COR and local managers

5 New Guldmann GH3+ Overhead lift in new

ED Observation exam rooms, 550 pounds capacity with integrated scale reading out in hand control, continuous charge, on a room-covering traverse, built to avoid interference with curtain tracks, turnkey installation, including all hardware, and testing

(advanced model with new-style 2 point hanger bar, customizable rail design and faster speeds) EIL: Emergency

8 EA Coordinated with COR and local managers

6 Reinstalled Guldmann GH3+ Overhead lift in new ED Observation bathroom, (existing lift is 550 pounds capacity recently removed

1 EA Coordinated with COR from SCI Transitional Living Apartment and needs new traverse rail system), continuous charge, on a room-covering traverse, adapted for humid areas, built to avoid interference with curtain tracks, turnkey installation, including all hardware, and testing (advanced model with new-style 2 point hanger bar, customizable rail design and faster speeds) EIL: Emergency and local managers

7 New Guldmann GH3+ Overhead lift in new

ED Observation bathroom, 550 pounds capacity, continuous charge, on a room-covering traverse, adapted for humid areas, built to avoid interference with curtain tracks, turnkey installation, including all hardware, and testing (advanced model with new-style 2 point hanger bar, customizable rail design and faster speeds) EIL:

Emergency

1 EA Coordinated with COR and construction project

8 New Guldmann GH3+ Overhead lift in large

Dallas X-ray room, 880 pounds capacity, continuous charge, on a room-covering traverse, built to avoid interference with curtain tracks or X-ray equipment, turnkey installation, including all hardware, and testing (advanced model with compact 4 point hanger bar, customizable rail design and faster speeds) EIL: Radiology

1 EA Coordinated with COR and construction project

9 New Guldmann GH3+ Overhead lift in standard Dallas X-ray room, 880 pounds capacity, continuous charge, on a room-covering traverse, built to avoid interference with curtain tracks or X-ray equipment, turnkey installation, including all hardware, and testing (advanced model with compact

4 point hanger bar, customizable rail design and faster speeds) EIL: Radiology

7 EA Coordinated with COR and construction project

10 Double Positioning Locks added to existing

Guldmann GH3+ Trainer overhead lift systems. EIL: Dallas PM&R

11 Add a new GH3+ 550 lift on a new room-covering traverse system, continuous charge, to an inpatient bathroom. Built to avoid interference with curtain tracks, turnkey installation, including all hardware, and testing (advanced model with new-style 2 point hanger bar, customizable rail design and faster speeds) EIL: Dallas Nursing 7C-

12 Adjust GH3+ 550 pound ceiling lift system in

Dallas CLC B118 to extend fixed rails further into the room to allow better coverage toward the patients' feet.

13 Adjust GH3+ 550 pound ceiling lift system in

Dallas CLC B118A to replace the diagonal straight rail with a traverse system covering the toilet.

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2021

C.2 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting

Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[X] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.]

[] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business

Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price

Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-

Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing…