Attachment 7 - Provisions and Clauses Addendum Evaluation Factors.pdf

FA462524R0007 Packing and Crating Provisions and Clauses Addendum

2 July 2024

Addendum to FAR Provision 52.212-1, Instruction to Offerors--Commercial Items

1. FAR 52.212-1(b)(10), is changed to read:

(b)(10) Offerors must provide past performance information on completed or current contracts, a minimum two, but no more than five, via Past Performance Questionnaires (PPQs) as instructed in Attachment #3 PPQ. The projects shall be recent and relevant to this solicitation.

2. FAR 52.212-1(c), is changed to read:

(c) Period of Acceptance of Offerors. The offeror agrees to hold the prices firm for 120 days from the date specified for receipt of offers.

3. Specific Instructions:

(a) Contractors shall submit questions pertaining to this solicitation in writing no later than 18 JUL 24 11:00 AM CDT. In the event issues pertaining to this solicitation cannot be resolved to the satisfaction of the Contracting Officer (CO), the CO reserves the right to withdraw or cancel the proposed solicitation requirement at no additional cost to the Government.

(b) Technical information. The offeror shall provide their technical information addressing the following sub-factors:

1. Sub-Factor 1 – Logistics Plan. Limited to no more than 10 pages.

Criteria: Offeror shall prepare and submit a plan stating how the contractor intends on fulfilling the requirements of the PWS.

2. Sub-Factor 2 - Organizational Structure. Limited to no more than 2 pages.

Criteria: The minimum standard is met when the Offeror provides a block diagram identifying the individuals (management and supervisors) associated with this requirement.

3. Sub-Factor 3 – Warehouse Inspection Criteria: Offeror shall provide a current, within 1 year, DD Form 1812, Warehouse Inspection Report with a passing score, or submit to a Pre-Award Survey of the Contractors Facility and Equipment, using DD Form 1811, and receive a passing score.

4. Sub-Factor 4 – Insurance Criteria: Offeror shall provide current insurance coverage with an "A" rating for the warehouse, workmen compensation, liability and automobile.

5. Sub-Factor 5 - Small Business Plan (Required for Large Business firm proposals) **This sub-factor does not apply to Small Business firms.**

Criteria: Offeror shall provide planned Small Business goals in relation to FAR clause 52.219-9.

(c) Past Performance Questionnaire, Attachment 3. The offeror should send and request the reference to complete the questionnaire and request they email it to ryan.hopkin@us.af.mil, sonsere.christian@us.af.mil, and jessica.king.6@us.af.mil. Offerors are responsible for ensuring their reference sources receive the questionnaire in time to complete and return the questionnaire to the procuring office no later than the proposal due date of 5 August 2024 at 11:00 AM CDT.

(1) Recency is defined as contracts/task orders completed, or ongoing, since 15

July 2019 to present. Offerors past performance data that does not meet recency will not be evaluated further.

(2) Relevancy is based on the degree of similarity between the Offeror’s past performance and this requirement. Consideration will be given to the extent that the effort is the same/similar in scope to this requirement, complexity of the effort and dollar value (contracts over $100,000.00). Scope, complexity and dollar value will be assessed in aggregate.

(3) The Government will use your PPQs to determine a performance confidence assessment rating. Failure to provide past performance information may result in removal from competition. Past performance will be evaluated through an integrated analysis of recent and relevant performance. The Government may use information from various sources, including, but not limited to: Past performance information data submitted, CPARS, questionnaires, and interviews. All information must be for the same business entity proposing to perform the requirements.

(d) For the price section of your proposal, you are required to fill out the bid schedule (Attachment 2). The completed bid schedule must be submitted with your proposal.

(e) NOTE: Failure to include the required technical information or completed bid schedule, shall deem your proposal as non-conforming to the solicitation and the proposal will not be considered for award.

Addendum to FAR Provision 52.212-2, Evaluation – Commercial Items

1. The Government will award a firm fixed price contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government. This acquisition will utilize a trade-off process to make a best value award decision. The following factors shall be used to evaluate offers:

Part 1 - Technical Capability Part II - Past Performance Part III - Price

* Past Performance will be evaluated on a basis significantly more important than price and technical is more important than price.

2. Evaluation process:

A. Initially offers will be ranked according to Total Evaluated Price (TEP), including base year, option years and six-month extension of services. All offerors will be evaluated on technical capability. The three lowest TEP offerors who meet technical acceptability will then be evaluated for past performance.

(1) Technical Capability:

a. The evaluation team will evaluate technical factors and based on the minimum requirements stated for each sub-factor, assign the following rating:

ACCEPTABLE – Proposal clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE – Proposal does not clearly meet the minimum requirements of the solicitation.

1. Sub-Factor 1 – Logistics Plan. Limited to no more than 10 pages.

Criteria: Offeror shall prepare and submit a plan stating how the contractor intends on fulfilling the requirements of the PWS.

2. Sub-Factor 2 - Organizational Structure. Limited to no more than 2 pages.

Criteria: The minimum standard is met when the Offeror provides a block diagram identifying the individuals (management and supervisors) associated with this requirement.

3. Sub-Factor 3 – Warehouse Inspection

Criteria: Offeror shall provide a current, within 1 year, DD Form 1812, Warehouse Inspection Report with a passing score, or submit to a Pre-Award Survey of the Contractors Facility and Equipment, using DD Form 1811, and receive a passing score.

4. Sub-Factor 4 – Insurance Criteria: Offeror shall provide current insurance coverage with an "A" rating for the warehouse, workmen compensation, liability and automobile.

5. Sub-Factor 5 - Small Business Plan (Required for Large Business firm proposals) **This sub-factor does not apply to Small Business firms.**

Criteria: Offeror shall provide planned Small Business goals in relation to FAR clause 52.219-9.

(2) Past Performance:

a. The evaluation team will use the following criteria to evaluate your past performance as follows: recency, relevancy, and past performance data.

1. Recency is defined as contracts/task orders completed, or ongoing, since 15

July 2019 to present. Offerors past performance data that does not meet recency will not be evaluated further.

2. Relevancy is based on the degree of similarity between the Offeror’s past performance and this requirement. Consideration will be given to the extent that the effort is the same/similar in scope to this requirement, complexity of the effort and dollar value (contracts over $100,000.00). Scope, complexity and dollar value will be assessed in aggregate.

3. The Government will use your PPQs to determine a performance confidence assessment rating. A “Substantial Confidence” confidence rating is the minimum for best value consideration. Failure to provide past performance information may result in removal from competition. Past performance will be evaluated through an integrated analysis of recent and relevant and quality data. The Government may use information from various sources, including, but not limited to: Past performance information data submitted, CPARS, questionnaires, and interviews. Note: In the case of offerors for which there is no information on past contract performance or where past contract performance information is not provided, the offeror may not be evaluated favorably or unfavorably on the factor of past contract performance (see FAR 15.305(a)(2)(iv)). In this case, the offeror’s past performance is unknown and assigned a performance confidence rating of “neutral”.

(3) Price:

a. The evaluation team will evaluate offers by the “Total Evaluated Price (TEP)”.

TEP consists of the total base year, the total for all four option years, and six-month extension of services (FAR Clause 52.217-8). The six-month extension of services will be calculated by taking the Option Year 4 total price and dividing it by 2. Offerors shall insert proposed bid schedule prices for a base year, along with 4 option years. Unit prices shall prevail in the event the extended price is calculated incorrectly. Each Offeror’s price proposal will be evaluated for balanced and reasonableness.

b. The Offeror shall submit complete pricing data for all items listed in the Bid Schedule. The Government’s expectation is that these items will be per industry standard and priced accordingly. NOTE: Failure to include a bid schedule, or pricing for any item in the bid schedule, or simply carrying that years’ “total” price to the respective option year, shall deem the proposal non-conforming to the solicitation and the proposal will not be considered for award.

c. Proposed prices will become fixed prices on the contract. In the event the

Government extends services under the authority of FAR 52.217-8, “Option to Extend Services”, unit pricing for the last option period exercised preceding the extension shall remain in effect. These prices are already determined to have been evaluated at time of contract award. Evaluation of options shall not obligate the Government to exercise the option(s).

d. An Offeror’s proposal may be rejected if the Contracting Officer determines any portion of an Offerors price is unbalanced or unreasonable.