Attachment_5-_Site_Visit_Agenda.pdf

United States Department of the Interior

NATIONAL PARK SERVICE

NATIONAL CAPITAL REGION

1100 Ohio Drive S.W.

Washington, D.C. 20024-2001

PREPROPOSAL MEETING & SITE VISIT REPORT

FY 21 Hazard Tree Work

Prince William Forest Park Solicitation #140P3021Q0044

07/22/2021 09:00 AM EDT

** All attendees of the site visit shall wear facial coverings (masks) at all times during the meeting.

Additionally, all attendee shall maintain a 6 foot distance from one another in order to practice safe social distancing procedures. **

The purpose of the pre-proposal conference and site visit is to survey the site and clarify any concerns bidders have with the solicitation documents, scope of work and other detailed requirements.

Attendees: Refer to attached sign-in sheet

A. Introductions

COR: Paul Owens CS: Andrew Griffith CO: Brian McCabe

B. Solicitation changes and oral comments Any oral remarks given by government personnel will not change the terms of the solicitation.

Requirements of the solicitation remain unchanged unless a formal Solicitation Amendment is issued. There will be no direct oral questions. All questions and concerns must be put in writing and formally sent to the CS. There will be no discussion among offerors.

C. Offeror’s Questions

All RFI questions shall be addressed in writing to the Contract Specialist. RFI Cutoff Date/Time is July 29, 2021 at 12:00 PM EDT. All questions received by the due date will be answered and posted as an amendment to the solicitation as soon as possible.

D. Solicitation and Amendments

The Request for Quote (RFQ) and future amendments shall be available through the GPE at www.beta.sam.gov. Enter the solicitation number 140P3021Q0044 under “Search Keywords”.

E. Set-asides:

This acquisition is a 100% small business set-aside.

F. % of Work by the Prime Contractor:

The prime contractor must perform at least 50% of the work on site with his/her own organization.

G. Service Contract Wage Determination (SCA):

The solicitation specifies the minimum hourly rates and fringe benefits to be paid laborers and mechanics that perform on-site work. DOL WD VA 2015-4281 04/07/2021 applies.

H. Site investigations and Differing Site Conditions:

Contractors are strongly urged to visit and review the project site to determine existing conditions that will affect the work. Contract modifications and price adjustments will not be granted based on conditions that could be determined prior to award.

http://www.beta.sam.gov/

I. Proposal:

1. Submission:

Proposals are currently due August 05, 2021 at 12:00 pm EDT. Offerors shall e-mail their proposal to andrew_griffith@nps.gov.

2. Contents:

Refer to the solicitation.

3. Pricing & Options:

Offerors shall submit a price for the total lump sum and a breakdown cost for direct costs associated with labor, equipment, and indirect costs. Use the Schedule of Items provided on the SF 1449

J. Proposal Evaluations:

The Government will use a Lowest Price (inclusive of options) approach for evaluation of proposals (refer to Section E of the solicitation). FAR 13.106-2 (b)

K. Subcontracting Plan:

Not applicable.

L. Project Description and Site Visit:

The NPS Park Project Manager/POC will give a brief overview of the project and park rules/restrictions and conduct a visit of the project site.

Sign-in Sheet

Date / Time: 07/22/2021 09:00 am Project: FY 21 Cyclic Tree Meeting: Site Visit

Name Company Phone E-mail

Andrew Griffith NPS 202-280-9486 Andrew_griffith@nps.gov

Paul Owens NPS 504- 903-8413 Paul_h_owens@nps.gov