Attachment 5 - AFRL RI Supplemental Requirements.docx

Additional AFRL/RI Supplemental Requirements

17 Oct 2024

Attachment No. 5

Solicitation No. FA875125R0001

1. INTRODUCTION.

The following paragraphs are also considered be a part of the technical requirements and the Contractor is responsible for compliance to the same extent as the rest of the requirements.

2. VISIT REQUESTS

The work to be done on this project is located in and around areas that are under the scrutiny of the Department of Defense Police assigned to the AFRL/RI Information Directorate (Information Directorate). To gain access to the area(s) to examine the work to be done for job estimation purposes, arrangements must be made through the Contracting Office. Contractor personnel will be escorted into the area(s) for the purpose of project estimation.

When it has been determined which Contractor will accomplish the project, the contractor must register at https://dbids-global-enroll.dmdc.mil. The Government sponsor will then send an email to the Visitor Control Center (VCC) at afrl.riofsp.vcc@us.af.mil indicating that they have visitors arriving. This must be accomplished prior to initial work commencement.

This information will be used to do a Local Files Check. This check will provide Driver License Info, Wants & Warrants and Protection Orders and will also provide information on Illegal Immigration and suspected terrorist affiliations. The Local Files Check will also be accomplished prior to work commencing. If the individual is not a U.S. Citizen, they will not be allowed within the complex or facilities. There will be no foreign national workers allowed on the Information Directorate site. For work at DFAS (adjacent to RI), an additional Form SF 85 must be submitted for each contractor working in the facility. Additional information regarding access to Air Force facilities and Government information technology networks:

(a) Contractor employees requiring access to U.S. Air Force bases, AFRL facilities, and/or access to U.S. Government Information Technology (IT) networks in connection with the work on this contract/order must be U.S. citizens. For the purpose of base and network access, possession of a permanent resident card (“Green Card”) does not equate to U.S. citizenship. This requirement does not apply to foreign nationals approved by the U.S. Department of Defense or U.S. State Department under international personnel exchange agreements with foreign governments. Any waivers to this requirement must be granted in writing by the Contracting Officer prior to providing access. The above requirements are in addition to any other contract requirements related to obtaining a Common Access Card (CAC).

(b) If an IT network/system does not require AFRL to endorse a Contractor’s application to said network/system in order to gain access, the organization operating the IT network/system is responsible for controlling access to its system. If an IT network/system requires a U.S. Government sponsor to endorse the application in order to gain access to the IT network/system, AFRL will only endorse the following types of applications, consistent with the requirements above:

(1) Contractor employees who are U.S. citizens performing work under this contract/order; or

(2) Contractor employees who are non-U.S. citizens and who have been granted a waiver. Any additional access restrictions established by the IT network Owner apply.

Provide the Company’s phone number and a Project Leader or Supervisor/Foremen cell-phone number is necessary for the Law Enforcement Desk Sergeant.

All buildings where performance will be conducted are entered using a magnetic media entry badge. Any personnel such as Supervisor/Foreman or Project Leader who may need building access for meetings etc. during the contract period of performance the Government sponsor can request a Defense Biometric Identification System (DBIDS) card that can be encoded for either the duration of the visit or the length of the contract. To obtain a DBIDS card the individual needs to visit the Visit Control Center (VCC), Building 3000. Upon completion of the DBIDS card creation, the individual will then be directed to Building 3 to have their card encoded. This badge will be worn at all times within the facility. These badges will be returned to the Contracting Officer’s Representative (COR) upon completion of the final inspection and Acceptance of Work. Any badges lost during the period of work will be reported to Security as soon as possible.

Access to the Information Directorate complex is controlled by a Main Gate at 304 Brooks Rd, located just west of the Otis & Brooks intersection. If the contractor doesn't possess a valid Government identification card (CAC/DBIDS) they will need to stop at the visitor control center prior to entry on the installation.

All commercial vehicles will be searched prior to entering the installation. They will be inspected at the vehicle inspection point, located prior to the gate.

All vehicles not needed for delivery of equipment or tools will be parked in the visitor parking area unless cleared through Security. If AFRL/RI is in security status FPCON BRAVO, there are no vehicles allowed within 25 meters (80 ft) of the Information Directorate facilities.

All personnel should be aware that the Information Directorate site is property of the United States Air Force. All personnel will follow all posted signage.

Contractor personnel will be notified by Information Directorate Police of any emergencies which would require an evacuation or work stoppage, such as an increase in the Force Protection Condition.

Building/Room Keys: If the Contractor needs access to area(s) that are locked (i.e. mechanical rooms, janitor’s closet, etc.), a request for entry of at least 2 working days prior to the need for access will be submitted to AFRL/RIOC construction representative. The area(s) will be provided on a daily basis. The area(s) will be locked down at the end of the day’s work.

Applicable if ARFL/RI is in security status FPCON BRAVO:

Dumpsters: Per UFC 04-010-02, all construction dumpsters shall be located no less than 25 meters (80 feet) from any facility, unless otherwise approved by Information Directorate Security. All dumpster locations will be reviewed and evaluated on a case-by-case basis.

The 24-hour Desk Sgt can be reached at 315-330-2961.

Photographs or slides of AFRL/RI facilities will not be taken without prior approval by AFRL/RI, base security and other approving officials. All photographic products will be the property of the government. The Contractor shall take photographs to document work and to be used by AFRL/RI.

3. COMSEC MONITORING.

All communications with DoD organizations are subject to Communications Security (COMSEC) review. Contractor personnel will be aware that telecommunications networks are continually subject to interception by unfriendly intelligence organizations. The DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from or terminating at DoD organizations. Therefore, civilian Contractor personnel are advised that any time they place a call to or receive a call from a USAF organization they are subject to COMSEC procedures. The Contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

4. IMPLEMENTATION OF DISCLOSURE OF INFORMATION.

RESERVED

5. BASE SUPPORT.

Base support will be provided by the Government to the Contractor in accordance with this requirement. Failure by the Contractor to comply with this requirement shall release the Government, without prejudice, from its obligation to provide base support by the date(s) required. If warranted, and if the Contractor has complied with the requirements of this requirement, an equitable adjustment shall be made if the Government fails to provide base support by the date(s) required.

(a) The Contractor will require use of base support on a rent-free, non-interference basis, to include Government-controlled working space, material, equipment, services (including automatic data processing), or other support (excluding use of the Defense Switched Network (DSN)) which the Government determines can be made available at, or through, any Air Force installation where this contract shall be performed.

(b) Unless otherwise stipulated in the contract schedule, the Contractor will use base support on a no-charge-for-use basis and the value shall be a part of the Government's contract consideration.

(c) The Contractor shall immediately report (with a copy to the cognizant CAO) inadequacies, defective base support, or nonavailability of support stipulated in this SOW requirement, together with a recommended plan for obtaining the required support. Facilities shall not be purchased under this contract by the Contractor. Additionally, the Contractor (or authorized representative) shall not purchase, or otherwise furnish any base support requirement provided by this SOW (or authorize others to do so), without prior written approval of the Contracting Officer regarding the price, terms, and conditions of the proposed purchase, or approval of other arrangements.

(d) Following are installations where base support will be provided:

Air Force Research Laboratory, Information Directorate, 525 Brooks Road, Rome, NY.

(e) The base support to be furnished under this contract is as follows:

1. On-site office space throughout the life of the contract for one (1) on-site superintendent (approximately 400 ft2). It is also anticipated that space for staging requirements will also be provided. Staging will be determined on an order by order basis.

2. One (1) computer system consisting of all hardware and Information Technology (IT) support necessary to perform job-related duties and run applicable software programs. The Government will not allow the use of non-Air Force approved software applications on the system provided to the Contractor.

3. All other equipment, such as communications, material handling, and administrative supplies necessary for Contractor operation will be furnished by the contractor at its own expense. The Contractor shall not incur any cost resulting from nonsupport prior to Contracting Officer concurrence in accordance with this contract requirement.

6. INSURANCE CLAUSE IMPLEMENTATION.

The Contractor shall obtain and maintain the minimum kinds and amounts of insurance during performance of this contract as specified by FAR 28.307-2, Liability, and contemplated by FAR 52.228-5, Insurance--Work on a Government Installation, and/or 52.228-7, Insurance--Liability to Third Persons.

7. INFORMATION REGARDING NON-US CITIZENS ASSIGNED TO THIS PROJECT

(a) Contractor employees requiring access to USAF bases, AFRL facilities, and/or access to U.S. Government Information Technology (IT) networks in connection with the work on this contract must be U.S. citizens. For the purpose of base and network access, possession of a permanent resident card (“Green Card”) does not equate to U.S. citizenship. This requirement does not apply to foreign nationals approved by the U.S. Department of Defense or U.S. State Department under international personnel exchange agreements with foreign governments. It also does not apply to dual citizens who possess US citizenship, to include Naturalized citizens. Any waivers to this requirement must be granted in writing by the Contracting Officer prior to providing access. Specific format for waiver request will be provided upon request to the Contracting Officer. The above requirements are in addition to any other contract requirements related to obtaining a Common Access Card (CAC).

(b) For purposes of paragraph (a) above, if an IT network/system does not require AFRL to endorse a contractor’s application to said network/system in order to gain access, the organization operating the IT network/system is responsible for controlling access to its system. If an IT network/system requires an U.S. Government sponsor to endorse the application in order for access to the IT network/system; AFRL will only endorse the following types of applications; consistent with the requirements above:

(1) Contractor employees who are U.S. citizens performing work under this contract.

(2) Contractor employees who are non-U.S. citizens and who have been granted a waiver.

Any additional access restrictions established by the IT network/system owner apply.

8. CONTRACTOR IDENTIFICATION.

(a) Contractor personnel and their subcontractors must identify themselves as Contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to this contract.

(b) Contractor-occupied facilities (on AFMC or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates, or other identification, showing that these are work areas for Contractor or subcontractor personnel.

9. PROJECT SUPERINTENDENT

The contractor shall maintain a superintendent meeting the qualifications listed in Section L of the solicitation. The superintendent must be able to be reached at any time during duty hours and be able to be on site within one (1) hour of being contacted. Superintendent must be able to pass any necessary background checks necessary to acquire site/building access, access to the Government network, and a DBIDS card as detailed in Attachment 1, Specifications.

10. CONTRACT HOLIDAYS

(a) The prices/costs in Section B of the contract include holiday observances; accordingly, the Government will not be billed for such holidays, except when services are required by the Government and are actually performed on a holiday.

(b) The following days are contract holidays:

New Year’s Day Jan 01 (except weekends, then it will be either Mon or Fri) Martin Luther King’s Birthday 3rd Monday in Jan President’s Day 3rd Monday in Feb Memorial Day Last Monday in May Juneteenth, June 19 (except weekends, then it will be either Mon or Fri) Independence Day Jul 4 (except weekends, then it will be either Mon or Fri) Labor Day 1st Monday in Sep Columbus Day 2nd Monday in Oct Veteran’s Day Nov 11 (except weekends, then it will be either Mon or Fri) Thanksgiving Day 4th Thursday in Nov Christmas Day Dec 25 (except weekends, then it will be either Mon or Fri)

(c) In addition to the federal holidays identified above, the AFRL Site Director may limit access due to other circumstances. These events may include such things as inclement weather conditions, power outages, unscheduled federal closures and/or other unexpected emergency situations.

(d) In the event of an emergency situation the Director will announce through public channels either delayed reporting or closure of AFRL/RI facilities due to emergency conditions. This announcement is made solely for safety and security purposes and to inform all personnel (Government and Contractor) of site closure/delayed reporting. The Director is not authorizing time off for contractor employees and is not authorizing payment for work not performed. Contractor's shall take all appropriate actions to notify their employees of closure/delayed reporting and make alternate work/schedule arrangements, if necessary.

(e) Facilities may remain open for contractor personnel during unscheduled federal closures (e.g., National Day of Mourning) or other instances where Government employees are granted administrative leave in non-emergency situations.

11. NOTICE OF COMPLETION OR TASK ORDER/PRE-FINAL AND FINAL INSPECTION

(a) The Contractor will conduct a pre-final inspection prior to requesting a final inspection. Any discrepancies noted will be corrected prior to any final inspection.

(b) When the Contractor is ready for final inspection, a request for final inspection shall be sent in writing to the Contracting Officer. The final inspection must be requested at least seven (7) days prior to the projected completion date, unless otherwise negotiated with the Contracting Officer.

(c) The final inspection will be performed with the Contractor by Civil Engineering personnel and the Contract Administrator. Any discrepancies noted will be corrected within the time specified by the Contracting Officer prior to final payment.

12. ORDERING PROCEDURES

In accordance with FAR 16.505(a), the following procedures shall be used for all task orders written under any subsequent contract as a result of this solicitation, unless otherwise noted by the Contracting Officer:

(a) The Government will submit a Request for Proposal with approximate 35% Statement of Work (SOW), Drawings, and List of Submittal Requirements to the Contractor.

(b) Within 5 business days of receipt, the Contractor shall schedule a pre-proposal site visit during which the Government shall review the requirement with the Contractor and provide any clarifications.

(c) The Contractor shall prepare and submit the proposal, to include pricing and schedule. The proposal shall include proposed quantities for all applicable items, a final SOW, final Drawings (if applicable), a proposed Period of Performance (PoP), and any other documentation that substantiates their proposed approach to completing the design to 100% and performing all work required to complete the construction. The proposal shall be prepared using the most current version of the R.S. Means and shall be in strict accordance with the requirements of the solicitation to include all specifications, local, and state requirements, laws, regulations, codes, etc.

(d) Any proposal greater than $150,000 which also includes a PoP greater than 60 days shall also include a detailed electronic copy of AF 3064 (progress schedule) at the time of submission. The Government also reserves the right to request a progress schedule on any project as needed.

(e) The Contractor shall provide a proposal in the timeframe requested in the RFP using a line item breakdown from the MOST APPLICABLE R.S. Means Cost Data volume in Microsoft Excel (.xlsx*) format.

(f) Pre-priced Items: R.S. Means Cost Works Books shall serve as basis for all applicable pre-priced items required to perform work on this contract.

(g) Non-Pre-Priced Items (NPIs) as defined in paragraph 1.5.3.2 of the General Requirements in the SABER Specifications (Attachment 1): if required, NPIs must be identified separately in the Contractor's proposal. When proposing NPIs, the Contractor must substantiate amounts with vendor quotes, worksheets, and other pertinent data as required by the CO. Possible NPI work items for this contract include but are not limited to one-time equipment rentals, specialty tools, subcontracts, and labor categories other than those pre-established in the basic contract.

(h) All asbestos abatement is mandated a Non-Pre-Priced Item (NPI) and must be supported with competitive subcontractor quotes.

(i) Coefficient: The Contractor's coefficient shall only be applied to the total of all pre-priced items for each task order. The final price for each order shall be the sum of the pre-priced items after application of the coefficient and any NPIs, if applicable.

(j) The Government will review the proposal for completeness and negotiate with the Contractor quantities for pre-priced labor and materials, any NPIs, and performance time. A resultant FFP task order will be issued if the Contractor's proposal represents the best value for the Government.