Attachment 4 - Instructions to Offerors- Cooks and KP.docx

Cooks and Kitchen Personnel for Uniformed Training Assembly Weekends

INSTRUCTIONS TO OFFERORS

1. General Instructions:

1.1. Questions concerning this RFQ must be submitted via EMAIL to 177fw.contracting.org@us.af.mil with a subject line listed as “Questions – COOKS/KP” no later than 1:00PM Eastern Standard Time on Wednesday, 09 October 2024. Inquiries by phone will not be entertained. The Government is not obligated to provide responses to any questions submitted after the specified date and time.

1.2. All proposals must be submitted no later than 1:00PM Eastern Standard Time on Wednesday, 16 October 2024, via EMAIL to 177fw.contracting.org@us.af.mil. Submissions of offers after the closing date and time will be considered late.

1.3. Responses must include the company name, address, contact name and title, phone number, e-mail address, business size and classification/certification under the NAICS Code 722310-Food Service Contractors, Commercial and Government Entity (CAGE) Code, SAM.gov Unique Entity ID (UEI) and Federal Tax Identification.

1.4. If the Contractor objects to any of the terms and conditions contained in this solicitation, the Contractor shall state in its offer, "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the contractor to identify in their offer any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor's acceptance of the Government's terms and conditions.

1.5. Offers submitted must be valid for a period of at least sixty (60) calendar days.

1.6. All vendor’s shall be registered in the System for Award Management (SAM) profile on www.sam.gov and have completed online representations and certifications prior to submitting an offer. Complete the necessary fill-ins and certifications in provisions 52.204-24, 52.204-26, and 52.212-3 section (b) and return along with your offer.

1.7. Provisions and Clauses: It is the contractor’s responsibility to be familiar with the applicable clauses and provisions (see Attachment 3). The full text can be found at: https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars

2. Quotation Preparation Instructions:

2.1. Technical

2.1.1. To be considered technically acceptable, Offerors must provide a narrative describing the approach in meeting the requirements specified in Section 2 of the Performance Work Statement (PWS). Narrative shall not exceed 12 pages,12-point Times New Roman standard font with single spacing (not to exceed 46 lines per page).

2.2. Past Performance

2.2.1. Offerors shall submit past (or ongoing) contract reference information of work of similar scope, performed within the last five (5) years, in which the offeror performed as the prime or sub-contractor and is relevant to this requirement. These may include foreign, federal, state, local and private industry contracts. This section shall not exceed three (3) pages,12-point Times New Roman standard font with single spacing. The information must include contract number, dollar amount, and point of contact.

2.2.2. While the Government may elect to consider data obtained from internal and external sources, such as the Contractor Performance Assessment Reporting System (CPARS) or the Supplier Performance Risk System (SPRS) other than the offer, the burden of providing thorough and complete past performance information remains with the offeror. It is the offeror's responsibility to submit detailed and complete information so the Government may evaluate its Past Performance.

2.3. Price

2.3.1. The offeror must submit firm-fixed prices for every line item listed under each performance period. The offeror must also provide a Total Price for the overall performance period.

2.3.2. Price quote shall be provided on the Standard Form 1449 included in the solicitation. Insert proposed UNIT PRICE AND TOTAL PRICE on each line item on the form.

3. National Guard Protest Procedures (P):

3.1. NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

3.2. Contract award or performance is suspended during the protest to the same extent, and withinthe same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

3.3. To be timely, the protests must be filed with the periods specified in FAR 33.103.

3.4. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau Office of the Director of Acquisitions/ Head of Contracting Activity ATTN: NGB-AQ-O 111 S. George Mason Dr. Arlington, VA 22204 Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil