ATTACHMENT 4 Instructions to Offerers.pdf

ATTACHMENT 4 - INSTRUCTIONS TO OFFERORS AND EVALUATION CRITERIA

The Contractor shall submit a written price and technical proposal for consideration before the due date and time (see above) for this RFP. Your proposal shall include the following:

A Cover Letter that provides the following information:

RFP number Small Business Status/Categories as appropriate Company contracting and technical point of contact along with email address, phone number, and title CAGE Code DUNS number A statement that your company understands the requirements specified in the Statement of Objectives (SOO) and will meet the performance standards and requirements therein.

A statement that your company does or does not take exception to any of the requirements of the Statement of Requirements or terms/conditions of this task order.

A spreadsheet to provide the effort (labor categories and hours) and pricing required for this task order.

Contractors are to propose to the following CLIN structure for this task order:

0010 Installation Labor (include labor categories with hours for each) 0040 Data (refer to Statement of Objectives, section 5.0 DELIVERABLES)

NOTE: Not Separately Priced. Price is included in CLIN 0010 NSP 0060 Installation Hardware (ODC/Rental Equipment) – Building 745 Prewiring refer to Statement of

Objectives (Include list of hardware, with part #’s, manufacturer, quantities, unit price, and total price)

0070 Travel

TOTAL COST

Include list of Installation Hardware as requested along with vendor quotes on all hardware/equipment.

Breakdown listing of CLIN’s required to ensure brand name is being acquired.

All responses must be written on 8-1/2” x 11” paper, using type 12-font, single spaced with a maximum of forty (40) pages. A page printed on both sides count as two pages. The proposal shall be clear, concise, and shall include detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase the Government’s requirements but rather provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror’s proposal. Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired. Each Offeror’s proposal shall contain the following as a minimum:

TECHNICAL PROPOSAL

INSTALLATION PLAN. The proposal shall provide an approach for satisfying the technical objectives as identified in the Statement of Objectives (SOO). The approach shall provide sufficient detail to clearly demonstrate the Offeror’s understanding and ability to accomplish the task. Specific detail shall be provided to demonstrate the following criteria is satisfied:

A design detailed sufficiently to demonstrate that the objectives of the Statement of Requirements are satisfied.

List of materials, including the material specifications.

The contractor shall provide a list of all codes, standards and specifications used to implement this project/task order.

Drawings in Visio and *.pdf format depicting the entire pathway and details of the installation, including but not limited to: labeling, cables, As-Built Rack Elevation, As-Built OSP System, Inside Cable Plant drawings, paging wiring routes and speaker locations, premise wiring routes, patch panel locations, labeling, and drop locations.

QUALITY CONTROL PLAN. The proposal shall provide a quality control plan clearly identifying the measures to be taken to ensure the quality of work including on-site and off-site technical and administrative support.

STAFFING PLAN. The proposal shall provide a staffing plan identifying the proposed staffing mix to assure coverage for the workload estimates provided to support the Communications relocation project.

The staffing plan will include proposed labor categories, experience, security clearances, and technical certifications of management and installation personnel for both on-site and off-site locations.

SCHEDULE. The proposal shall provide an installation schedule identifying the applicable milestones for the project through completion to include any required data submittals.

PRICE PROPOSAL. Offerors shall provide a price proposal in their own format with a breakout of individual elements identified as follows:

Material Price shall contain nomenclature, quantities, unit price, and extended price. All prices shall be limited to two decimal places.

Labor Price shall contain labor classifications, rates, and the number of hours per classification Data (Not Separately Priced).

Travel Price shall contain air fare, per diem, and auto rental.

ODC (i.e. equipment rental).

EVALUATION FACTORS/SUB FACTORS. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) procedures. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the technically acceptable Offeror with the lowest evaluated price, which is deemed responsible in accordance with the Federal Acquisition Regulation. IAW FAR 16.505(b) (1) (ii), the specific ordering procedures for this acquisition are as follows: All technical proposals will be evaluated. The technical evaluation provides an assessment of the Offeror’s demonstrated understanding and capability to meet the Government’s requirements and will be rated on an acceptable/unacceptable basis at the sub factor level IAW the criteria provided for each sub factor. A failure in one or more of the four Technical sub factors will result in an unacceptable rating for the Technical Factor. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the Offeror’s best terms from a price and technical standpoint. Discussions may be held with Offeror(s) receiving an unacceptable rating. Discussions will not be held with an Offeror whose proposal would require a complete revision. In the event that discussions with Offeror(s) are determined necessary, comments identifying deficiencies/clarifications in the technical and/or price proposal will be provided to said Offeror. The Offeror’s response shall include a narrative addressing all comments and a revised technical and/or price proposal if necessary to incorporate any and all changes.

The Government intends to select one contractor for award. The government will evaluate each proposal against the entire Statement of Requirements based on the following factors:

FACTOR 1 – TECHNICAL PROPOSAL

SUB FACTOR 1 – INSTALLATION PLAN. This sub factor is met when the Offeror provides a detailed installation plan that demonstrates a comprehensive and effective approach for accomplishing the objectives of the Statement of Objectives specifically as identified below:

A detailed design and installation plan that sufficiently demonstrates that all aspects and requirements of the Statement of Objectives are clearly understood and met IAW Section 3.2 with subparagraphs of the Statement of Objectives.

List of materials, including the material specifications and the lead times for the materials IAW Statement of Objectives Para 2.0.

Clearly shown drawings in Microsoft Visio *.vsd (with a courtesy copy in *.pdf format) depicting details of the installation, including but not limited to: labeling, cables, butterfly drawings, inner-duct, bores, conduits, distance, building entrances, terminations and splices; per As-Built drawings requirements IAW Statement of Objectives.

A list of the local, federal and state, etc codes/ standards/guidance and specifications used to implement this project/task order.

A sound methodology and time schedule for testing the CAT 6 Premise Wiring cables, proper resolutions of unsatisfactory test results and timeline for correcting any discrepancies IAW Statement of Objectives.

SUB FACTOR 2 - QUALITY CONTROL PLAN. This sub factor is met when the Offeror provides a quality control plan that includes quality control definition, approach for quality control and how it will be applied, and methods for handling deficiencies.

SUB FACTOR 3 - STAFFING PLAN. This sub factor is met when the Offeror provides a staffing plan that meets the following criteria:

A description of labor categories, number of personnel in each category, and short position title(s) indicating a sufficient number of on-site/off-site personnel in each category required to meet all contractual requirements.

Evidence of training, experience, qualifications, certifications, and security clearances of the proposed on-site/off-site personnel.

SUB FACTOR 4 - SCHEDULE. This sub factor is met when the Offeror provides a schedule identifying the applicable milestones of the project through completion to include any required data submittals.

Period of Performance not to exceed 60 days after receipt of award IAW Statement of Objectives.

FACTOR 2 – PRICE PROPOSAL. The Offeror’s price proposal will be evaluated based on the total price. Prices which are excessively low may be considered unrealistic and unreasonable and may receive no further consideration.