Attachment_3_Performance_Requirement_Summary_1.pdf

ELA/Math Assessments

PERFORMANCE REQUIREMENT SUMMARY (PRS)

Page start

TYPE PERFORMANCE STANDARD ACCEPTABLE

QUALITY

LEVEL (AQL)1

METHOD OF

INSPECTION

1. GENERAL REQUIREMENTS

1 Kickoff Kickoff Meeting - Within 10 business days after award

1 Clear Communication of Assessment Results

The Contractor will provide reports in a manner that is easily understood by parents, guardians, and educators, with clear indications of each student’s performance in all assessed academic areas.

No less than 100%

Weekly

1 Data Quality The Contractor and the BIE will collaborate to ensure the quality of data exchanged between the parties. Contractor must comply with all Attachments to this contract.

Weekly and as needed

2 Reconciliation of Data

The BIE, with the assistance of the Contractor, will reconcile student listings to confirm the number of students who have taken the assessment. Contractor shall comply with all Attachments to this contract.

Annually

2 Statistical Analysis The Contractor will perform statistical analyses on the assessment results and will notify the BIE of any issues that may impact the interpretation of the results. This includes identifying patterns such as many students missing a particular test item, unscored items, or instances of invalid results.

No less than 100%

At the request of the BIE-Chief Academic Office/Government

1 AQL – Contractor shall meet or exceed the identified % of the action to be considered satisfactory.

2 Accountability and Federal Reporting

For assessments used for accountability and federal reporting purposes (according to EdFacts file specifications), the Contractor will report the student’s performance level, academic growth, and any other indicators specified by the BIE. Contractor shall comply with all Attachments to this contract.

Annually

2 Section 508 Compliance

Contractor shall ensure that all electronic and information technology delivered in compliance with this PWS meets the accessibility standards of 365 Code of Federal Regulations (CFR)

1194.36. CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended March 23, 2018.

No later than 3wks after award.

Annually

2 Compliance with Privacy Guidelines

All reports for public distribution will adhere to guidelines concerning Personally Identifiable Information (PII) and the Family Educational Rights and Privacy Act (FERPA). These reports will also be subject to approval by the BIE prior to publication.

Contractor shall comply with all Attachments to this contract.

No less than 100%

Within 2 months of award

2 Non-disclosure Agreements

(NDA)

Contractor employees who will have access to DOI or Service information or will develop custom applications must sign a non-disclosure agreement prior to gaining access.

3wks after award

3 Security Awareness Training (SAT)

Contractor employees must take DOI’s end-user computer security awareness training prior to being granted access to DOI data or being issued a user account.

Annually

3 Personnel Changes The contractor must notify the COR immediately when an employee working on the assessment system has been reassigned or leaves the contractor’s employment or a new employee has been added to replace a missing employee.

As needed

2 Contractor Location

Work is to be completed at BIA/BIE authorized facilities and/or tribal facilities and/or virtually and/or contractor facilities. Work is to be completed at BIA/BIE authorized facilities and/or tribal

No less than

Daily facilities and/or virtually and/or contractor facilities. The contractor will do all work in the continental United States (CONUS), the lower forty-eight states. The data will not be stored outside of

CONUS.

16 Intellectual Property Rights

DOI will own the intellectual property rights to any software developed on its behalf to the maximum extent practical.

Annually

1 Report Formats Reporting of assessment results to the BIE will be provided in electronic formats such as Microsoft Excel (.xls or .xlsx), comma-separated values (.csv), tab-delimited (.txt), or SPSS data files.

Contractor shall comply with all Attachments to this contract.

No less than 100%

At the request of the BIE-Chief Academic Office/Government

2 System Logon Banner

Applications developed or maintained under this contract must contain a BIE approved log-on warning advising users of rules, restrictions, and privacy expectations for that application.

Daily

2 System Logon Banner Acknowledgement

All access DOI data must acknowledge a Government-approved log-on warning prior to each new log-on to the system.

No less than 100%

At the request of the Government

3 Incident Reporting The contractor must report computer security incidents affecting DOI/BIE data or systems in accordance with the DOI Computer Incident Response Guide ASAP, daily during the investigation of said incident and finally weekly during the resolve of said incident.

• ASAP

• Daily

• Weekly

3 Quality Control Malware Code

All software and hardware must be free of malicious code. No less than 100%

At the request of the Government

3 Annual Self- Assessment

The contractor must conduct an annual self-assessment in accordance with NIST SP 800-53 Rev. 5 and NIST SP 800- 53A Rev. 5 on all MAs, GSSs, and outsourced applications in production or a reference to public facilities, such as a website or office, where it may be accessed. Contractor will engage a 3rd party assessor, also known as 3PAO. (See also Attachments)

Annually, and as requested

3 Security Controls Contractors will be required to ensure compliance with the security control requirements of NIST SP 800-53 Rev. 5, or current version, and Federal Information Processing Standard (FIPS) 200, which are appropriate to the sensitivity and criticality of the data or system.

(See also Attachments).

At the request of the Government

3 Contingency Plan Test

The contractor will submit a contingency plan in accordance with NIST SP 800-34 Rev. 1 (as amended) or current version and the DOI Contingency Plan Guide.

3 Vulnerability Analysis

All systems operated and managed by the incumbent contractor shall be scanned at a minimum monthly with a vulnerability analysis tool to be consistent with Government requirements.

Monthly 15days for patch – C 30days for patch – H

3 Privacy Impact Assessment (PIA)

The contractor shall create a PIA within 2wks of award No less than 100%

As requested, Annually

3 System Of Records Notice

The assessment system must have the current SORN updated to the new requirements in the RDD.

3 IT Security See PWS and Attachments to this contract.

See PWS

2 Program Technical Support

The Contractor provides program technical support as requested by the BIE team.

Daily, and as requested

3 Compatibility with BIE Systems

Assessment result files will be formatted to align with the BIE's Student Information System (SIS). The Contractor will coordinate with the BIE and the BIE's SIS vendor to import results after each test administration. Contractor shall comply with all Attachments to this contract.

180 days after Contract Award

3 Public Consumption Formats

Reports intended for educators, parents, or the public will be provided in formats such as Adobe Acrobat (.pdf), Microsoft Word (.docx), or other user-friendly formats. Contractor shall

No less than 100%

Daily, and as comply with all Attachments to this contract.

4 Secure Data Transmission

Transmission of student-level data between the BIE and the Contractor will occur using secure transmission protocols such as File Transmission Protocol (FTP), Secure Socket Shell (SSH), or other secure methods authorized by the BIE (e.g., BIE Box folders mutually agreed upon by the Contractor and the BIE). Contractor shall comply with all Attachments to this contract.

No less than 100%

Daily, and as

3. SPECIFIC TASKS

ACCEPTABLE

QUALITY

LEVEL (AQL)2

METHOD OF

INSPECTION

Contract Attachments

Contractor shall comply with all Attachments to this contract. No less than 100%

10 calendar days after Contract Award, Monthly

1 Meeting Kickoff Meeting - Within 10 business days after award

Within 10 business days after award

3 Registration Portal Student Registration Portal - Within 60 days after award System Logon Banner Acknowledgement: Applications developed or maintained under this contract must contain a BIE approved log-on warning advising users of rules, restrictions, and privacy expectations for that application.

Within 60 days

6 Schedule Schedule to Administer Assessments to all BIE Schools - Within 60 days after award

2 AQL – Contractor shall meet or exceed the identified % of the action to be considered satisfactory.

7 Manual Test Administration Manual - Within 90 days after award

Within 90 days

7 Coordination Coordination of Training for Teachers on Administration of the Assessments (formative, interim, summative assessments) Within 90 days after award

Within 90 days

7 Reports/Training Summative Assessment Reports and Training - Within 60 days after the test administration window

7 Training/Webinars On-site/Virtual Trainings & Webinars for Teachers and Administrators – (i.e. formative, interim, summative assessments-test reports training) Within 60 days after award

7 Meetings Project Management Services-Weekly Meetings with contractor developed agenda.

No less than 100%

Weekly

4 Help Desk Help Desk Support - All help desk calls are tracked and reported weekly to BIE in a format that categorizes the problems, issues, and concerns and subsequent resolutions. The report shall be utilized to determine training needs.

No less than 100%

Daily

7 Technical Support Technical Support for all Assessments (API, assessment setup, office hours) - Daily

Daily

7 Development Test Item Development (i.e. culturally relevant test items-future option years)

No less than 100%

Annually, scheduled with BIE

7 Dashboard Dashboard (Option) No less than

7 Monthly Status Report

Due by the 10th of each month for the preceding month, shall describe accomplishments for the reporting period, issues, current and cumulative financial status, in-process action items, and projected activities for the next reporting period.

As requested, Monthly

7 Quarterly Progress Reporting (QPR)

To provide a comprehensive review of the status of the contract to include execution against the schedule and expenditures plan, progress toward addressing action items, potential issues, recommendations for project enhancements, and plans for the next quarter.

As requested, Quarterly

8 Web-based Project Information Exchange

Contractor recommendation shall be delivered to the Government within three (3) weeks after execution of this contract and have an operational BIE support website not later than three (3) weeks from the Governments approval to proceed.

3-wks after Contract Award, Ongoing

8 Virtual User Training

Contractor shall provide virtual user training that will encompass test security agreement and depict training participant's proficiency and generate a certificate of completion. 80% shall be considered passing for participants.

Data Validation Prioritizing the correction of errors in the consistency of data from all schools, it will be necessary for the incumbent contractor to monitor the state database and compare all school’s databases. The synchronization between schools and assessment portal must occur in real time (i.e., API).

Ongoing