Attachment 3__Instr_to_Offeror_.pdf

FOR OFFICIAL USE ONLY

RFP No. 15F06720R0000051 Long Range Aircraft Lease

Attachment 3 – Instructions to Offerors and Basis for Award

1.0 Proposal Instructions:

The following instructions establish the acceptable minimum requirements for the format and content of proposals. Special attention is directed to the requirement for technical and price volumes to be submitted in accordance with the following instructions.

Submission of Proposal: The proposal shall be signed by an official authorized to bind the organization and should stipulate that it is predicated upon all of the terms and conditions of this RFP. The Offeror’s proposal shall be valid for a minimum of 90 calendar days from the date of proposal submission.

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two (2) pages. The text size shall be Times New Roman with no less than 10 point font. The table of contents, cover sheets, and cover letters do not count against the page limits. To expedite the proposal evaluation, all documents required for responding to the RFP shall be placed in the following order and shall consist of a cover page and two volumes as indicated below:

Cover Page/Executive Summary: Include RFP number and title, Offeror’s name, address, POC, telephone number, facsimile number, and email address, Tax ID, DUNS, Cage Codes, subcontracting plans, and any additional representations and certifications, not included in the System Acquisition Management (SAM) data for the prime and any proposed subcontractors.

The Cover Page/Executive Summary shall be no more than three (3) pages.

(1) Corporate Experience; Aircraft Configuration & Specification; and Past Performance Volume I: The Offeror’s Corporate Experience; Aircraft Configuration & Specification and Past Performance shall consist of a table of contents and supporting information demonstrating:

(a) Factor 1: Corporate Experience: The Offeror shall submit a summary outlining their corporate/commercial experience regarding capabilities, experience and expertise with leasing executive transportation aircraft (dry lease). The volume shall discuss the Offeror's clear understanding of the requirements throughout the statement of work (SOW) and other areas of the solicitation and the methods to meet or exceed the requirements. Include a brief summary of leases or substantially completed, within the past 5 years that were as similar as possible to this RFP's scope. Each example should indicate the type of aircraft and its use, and approximate dollar value of the lease.

(b) Factor 2: Aircraft Configuration and Specification: The Offeror shall submit serial number, maintenance records and safety records for the primary aircraft and any identified back-up aircraft. Provide performance characteristics, cabin configuration, installed avionics and any installed optional equipment currently aboard the proposed primary aircraft.

(c) Factor 3: Past Performance: Offerors shall provide information on three (3) contracts performed by their organization over the past three years that are relevant to this requirement type of work, size, and complexity.

1. Attachment 2 Performance Questionnaire (PQ): The Contractor shall submit the attached Past Performance Questionnaire (PQ) from three (3) reference for completion and have the references return their completed forms to the address shown on the questionnaire no later than the closing date of this solicitation. Completed PQs submitted directly from the Offeror will not be considered for evaluation purposes. The Government intends to confirm receipt of a completed PQ via email within five (5) business days to the Offeror’s POC that submitted the PQ. The Government will not communicate directly with Offerors regarding the status of PQs being submitted on their behalf.

2. Notice: The Offeror shall instruct its POC to submit the completed questionnaire directly to the Government contact via e-mail at clinnen@fbi.gov or scbonds@fbi.gov no later than 1:00 PM EST on Friday, May 29, 2020. All completed PQs received by the Government are considered sensitive and will not be released to the Offeror. The Government may consider questionnaires received after the due date of the solicitation but is not obligated to do so. The Corporate Experience; Aircraft Configuration & Specification and Past Performance Volume I shall be no more than fifty (50) pages.

(2) Volume II/ Factor 4: Price: The Offeror shall complete unit and extended prices for the base and option schedule. The Government will evaluate proposal for award purposes by adding the total price for all options to the total price for the base requirement. Evaluation of options shall not obligate the Government to exercise the option(s). There is no page limit for the pricing volume. However, all pages shall contain relevant pricing data only.

Note: failure to follow the format/page limits/conditions below could result in your proposal being determined nonresponsive.

2.0 Basis for Award:

The Government contemplates award of firm-fixed price definite quantity type contract with a five-year period of performance; one-year base period and four one-year option periods. The Offeror’s proposal will be evaluated based on Best value trade-off source selection procedures will be utilized in the award decision IAW Federal Acquisition Regulation (FAR Part 15). The evaluation factors are as followed (in order of importance): Corporate Experience; Aircraft Configurations and Specifications; Past Performance; Price. Non price factors when combined are significantly more important than price. The Government will award a contract resulting from this solicitation to responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

mailto:clinnen@fbi.gov mailto:scbonds@fbi.gov

Scoring Methodology

The Government will evaluate all non-cost factors based on a color coded and narrative rating system. The rating system will allow the evaluation board to identify strengths, weaknesses, and risks associated with each proposal. The following color scheme will be used and illustrates to what degree the offeror’s proposal meets the evaluation standards.

There will be five rating levels used by members of the Evaluation Team in evaluating the factors in each proposal. Blue indicates the highest positive rating in which the proposal exceeds the requirements contained in the solicitation with no ambiguities/uncertainties in the proposal or other concerns; Green indicates the proposal meets the requirements contained in the solicitation, the approach exceeds expected standards, and there are minor ambiguities/uncertainties in the proposal or other concerns; Yellow indicates the proposal meets the requirements and performance and capability standards; Amber indicates a poor understanding of the requirements, and the approach only marginally meets the performance and capability standards; Red fails to meet performance or capability standards. The requirement can only be met by major changes to the proposal.

Rating levels

Listed below are the evaluation factors and standard narrative adjectival rating that will be used and illustrates to what degree the offeror’s proposal meets the evaluation standards.

Blue Proposal demonstrates excellent understanding of requirements and approach the significantly exceeds performance or capability standards. The proposal has exceptional strengths that will significantly benefit the Government.

Green Proposal demonstrates a good understanding of the requirements and approach that exceeds performance or capability standards, and has one or more strengths that will benefit the Government.

Yellow Proposal demonstrates an acceptable understanding of the requirements and the approach meets the performance or capability standards.

Amber Amber demonstrates a shallow understanding of the requirements and an approach that only marginally meets the performance or capability standards necessary for minimal acceptable performance.

Red Red fails to meet performance or capability standards. The requirements can only be met by major changes to the proposal.

Factor 1: Corporate Experience: The Offeror shall submit a summary outlining their corporate/commercial experience regarding capabilities, experience and expertise with leasing executive transportation aircraft (dry lease). The volume shall discuss the Offeror's clear understanding of the requirements throughout the statement of work (SOW) and other areas of the solicitation and the methods to meet or exceed the requirements. Include a brief summary of leases or substantially completed, within the past 5 years that were as similar as possible to this RFP's scope. Each example should indicate the type of aircraft and its use, and approximate dollar value of the lease.

Factor 2: Aircraft Configuration and Specification: The Offeror shall submit serial number, maintenance records and safety records for the primary aircraft and any identified back-up aircraft. Provide performance characteristics, cabin configuration, installed avionics and any installed optional equipment currently aboard the proposed primary aircraft.

Factor 3: Past Performance: Offerors shall provide information on three (3) contracts performed by their organization over the past three years that are relevant to this requirement type of work, size, and complexity.

Factor 4: Price: The Offeror shall complete unit and extended prices for the base and option schedule. The Government will evaluate proposal for award purposes by adding the total price for all options to the total price for the base requirement. Evaluation of options shall not obligate the Government to exercise the option(s). Management/technical capability and past performance, when combined, are significantly higher than price.

Cover Page/Executive Summary: Include RFP number and title, Offeror’s name, address, POC, telephone number, facsimile number, and email address, Tax ID, DUNS, Cage Codes, subcontracting plans, and any additional representations and certifications, not...