Attachment 3 - Brand Name Justification (redacted).pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

CONTROLLED UNCLASSIFIED INFORMATION

March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 2 of 3

I. Contracting Activity.

36 Contracting Squadron Unit 14040, Bldg 22026

APO AP 96543-4040

II. Nature and/or description of the action being processed.

36 CES Command Vehicles Motorola Radio Install (Brand Name) anticipated as a Firm Fixed Price, 100% SB set-aside purchase order.

III. Description of supplies/services required to meet agency needs.

Comprehensive installation services to install government provided Motorola APX 8500 radios into government vehicles, inclusive of all mounts, adapters, assemblies, parts, and programming necessary IOT outfit the new command vehicles with integrated communications capability.

IV. Statutory authority permitting other than full and open competition.

In order promote the highest levels of mission readiness, a FFP, 100% SB set-aside, in conjunction with the authority at FAR 13.106-1(b)(1), 13.501, and prepared IAW the format at 6.303.2, to permit other than full and open competition as a result of only one responsible source would be the most efficient method to fulfill this requirement.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

All of Andersen Fire Departments apparatus's radios, to include command vehicle radios, utilize existing Motorola infrastructure, which is standardized across all US Air Force Installations for first responder communications. In addition, using Motorola radios and its specific configurations will ensure compatibility with JRM customers and Government of Guam agencies. The government currently owns the Motorola APX 8500 radios that are to be installed into their new command vehicles. However, they are not programmed, and therefore require services from an authorized Motorola certified tech to ensure the proprietary nature of the hardware is configured properly. Utilizing such services is in line with standard commercial proprietary and licensing procedures.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

A sources sought notice was posted on SAM.GOV on 15 NOVEMBER 23 and closed on 22 NOVEMBER 23. A total of three small businesses responded to the sources sought notice, each expressing interest in the upcoming solicitation. All three are certified Motorola resellers/distributors and assert their capability in meeting the government's requirements.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The products and services to be acquired have been determined to be commercial-off-the-shelf (COTS) items. The government has adequately based its anticipated cost estimates utilizing prevailing current market rates and comparison to historical pricing for similar purchases.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Market research was performed using findings from previous Motorola mobile radio purchases, seeking the expertise of the program office's SMEs, and posting a sources sought notice on SAM.GOV. There is a Motorola branch office on Guam but is not listed under the small business program. However, results from the sources sought notice

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

CONTROLLED UNCLASSIFIED INFORMATION

March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 3 of 3

FA524024S3000 indicate that there are several small businesses that are authorized Motorola distributors and resellers that are positioned to provide the parts and services requested by the mission partner. The local Motorola branch has also supported past acquisitions as either a subcontractor to small business firms or as a sole-source awardee, thereby establishing its presence on Guam to support local Motorola acquisitions. This action will be formally solicited as a brand-name purchase, total small business set aside NAICS 334220 with a size standard of 1,250 employees.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

Current infrastructure for first responder communications is configured island-wide under Motorola radios. The current government-owned radios from 36 CES/CEF are Motorola APX 8500s, which require expert installation into the AAFB FD's new command vehicles. The radios need Motorola-specific programming that will ensure its proper working function and compatibility within the first responder network.

X. List of any sources that expressed, in writing, an interest in the acquisition.

Based on Sources Sought Notice FA524024S3000, three vendors have expressed preliminary interest in the acquisition:

1. AEG Group Inc. - CAGE 50G19

2. Ferbak, Inc - CAGE 0XAK6

3. New Tech Solutions, Inc. - CAGE 1QN24

Additionally, Motorola Solutions, Inc., (CAGE 7H229) (Guam Office) have provided market research and recommendations for outfitting the command vehicles and radio install.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

Adequate competition after exclusion of sources for a total small business set-aside will be sought for award IAW FAR 19.502-2. Market research suggests there are more than two small business firms that are certified Motorola distributors/resellers willing to meet the mission partner's requirements.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.