Attachment 2 Statement of Work FY20Okuma Rebuild Specification (Project 320).pdf

SPECIFICATION for

CNC Re-Control On An Existing 3-Axis Okuma MVC-20A Bridge

Machining Center

Project # -320

03 Aug 20

1. SCOPE

This specification reflects those characteristics/requirements that are essential to the minimum needs of the government for a CNC Re-Control on an existing 3-Axis Okuma MVC-20A Bridge Machining Center. This includes equipment installation, testing and the training of operator and maintenance personnel as specified herein.

It is the government’s intent that a single (primary) contractor be awarded this contract and be responsible for the accomplishment of all work detailed by this specification.

2. APPLICABLE DOCUMENTS

The following documents form a part of this specification to the extent specified herein. Unless otherwise indicated, the issue in effect on the date of an invitation for bids or a request for proposals shall apply.

2.1 SAFETY REQUIREMENTS

Safety Requirements For The Puget Sound Naval Shipyard And Intermediate Maintenance Facility, Bangor Site

A copy of this document is attached to this specification (See Enclosure 1).

2.2 ADDITIONAL SAFETY REQUIREMENTS In addition to the safety requirements specified in Paragraph

2.1, the following is requisite:

2.2.1 The equipment and its component parts shall be in compliance with applicable Code of Electrical

Regulations (CFR) Title 29, Part 1910. By definition, any equipment will be deemed acceptable and approved by

TRF, Bangor Site if it meets specific Occupational Safety and Health Administration (OSHA) conditions outlined in

CFR Title 29, Part 1910; Subparts "O" and "S". Specifically, equipment will be "Accepted" by PSNS&IMF if it has been inspected and found by a Nationally Recognized Testing Laboratory (NRTL) to conform to specified plans or procedures of applicable codes. The equipment (as a whole system) shall be Nationally Recognized Testing

Laboratory (NRTL) inspected and certified (by an OSHA authorized third party). A NRTL certification report shall be provided. If the equipment type/model has already been NRTL inspected and certified, a certification report or documentation mounted on the equipment, (which acknowledges it is NRTL certified), shall be provided.

2.3 ENVIRONMENTAL COMPLIANCE REQUIREMENTS

• Environmental Compliance Requirements for PSNS & IMF, Bangor Site

2.4 GENERAL ENVIRONMENTAL REQUIREMENTS

2.4.1 Hazardous Material Control shall include the following:

2.4.1.1 Estimated Contractors Hazardous Material Inventory (CHMI) Table provides quantities of each hazardous material to be used on this project. Copies of all Safety Data Sheets (SDS), will be submitted to the Base

Environmental Office (BEO) and be kept on site where the work is being performed.

2.4.1.2 Contractor shall not use Hazardous Material (HM) composed of any of the following chemicals or substances: Leads, chromium, mercury, phenols, trichloroethylene, chlorofluorocarbons, halon, PCBs, asbestos, silica sand (for use as blasting agent), Class I Ozone Depleting Substances (ODS), radioactive materials or instruments capable of producing ionizing radiation, and chemicals listed in 40 CFR 355.50 Appendix B.

2.4.1.3 If additional Hazardous Materials (HM) is required for this project, an SDS shall be submitted to the BEO for approval before the HM is brought on board Naval Base Kitsap (NBK), Bangor. The contractor shall not bring on board NBK, Bangor any HM until approved by the BEO. All containers of hazardous material shall be resealed, placed in a secure area while on base, and transported off base for reuse of material at other contractor projects. The

Contractor shall not generate any contractor generated hazardous or dangerous waste on this project.

2.4.2 Hazardous Waste Control shall include the following:

Machining Center

2.4.2.1 A trained individual from the government shop with a current Waste Originator certification must be present for each shift that hazardous waste is produced.

2.4.2.2 Disposal Of Hazardous Waste – TRIDENT Refit Facility is the owner of all hazardous waste generated within its facilities. This includes hazardous waste generated by contractor personnel while working at TRIDENT

Refit Facility. All hazardous waste generated by this contract shall be turned over to the activity for disposal prior to the end of the work shift. The shop shall submit completed NBK Bangor Waste Information Specification (WIS) forms for all hazardous waste expected to be encountered during the course of this project. The BEO will provide final waste designation along with WIS instructions. If additional wastes are produced after this plan is approved, waste is encountered not identified, or changes occur to waste streams that have already been assigned a WIS number, a new or updated WIS for each waste stream must be submitted to the BEO for designation.

2.4.2.3 A hazardous waste label must be affixed to the appropriate container upon the first addition of waste. If more than 55 gallons of Dangerous Waste (DW) or 1 quart of Extremely Hazardous Waste (EHW) is produced, the date must be filled in on the label. All containers must be under the control of the shop and located in the same area the waste is generated.

3. REQUIREMENTS:

3.1. GENERAL DESCRIPTION OF SYSTEM - This specification covers the minimum government requirements for a “Turn-Key” CNC Re-Control on an existing 3-Axis Okuma MVC-20A Bridge Machining Center.

Navy/civilian personnel shall use this machine for the machining submarine parts and fixtures for submarine repair.

3.2. WORK INCLUDED - The Contractor shall be responsible for the following:

Design, manufacture, test and groom all CNC Re-Control equipment required to provide a complete system and in accordance with the requirements specified herein.

Complete documentation and organization of all technical data which applies to the operation, maintenance, repair and testing of the specific equipment.

Installation in our facility of the CNC Re-Control and all identified accessories/options identified in this specification.

Provide training to personnel on the proper operation and maintenance of the installed equipment and its component parts.

3.3. CONDITIONS OF SERVICE AND PERFORMANCE: - The following service and operational conditions shall apply to the equipment delivered under this specification.

3.3.1. Basic Operational Performance Requirements:

Perform operational test via “circle, diamond, square” protocol or any customer defined test criteria TBD.

The proposed test criteria must be accepted by all parties as being “within reason considering the OEM specifications and the collated results of the metrology data”

3.3.2. The proposed system will be operated in a heavy-duty industrial environment and shall be capable of continuous operation over an extended period of time with minimal maintenance and upkeep.

3.3.3. The proposed system shall be installed in an industrial manufacturing building having limited space. The proposed equipment shall fit within the following site dimensions:

* The re-controlled machine shall fit within the existing foot print.

3.3.4. Electrical - The proposed system shall operate on 460/480 VAC, 3 phase electrical power (and not require more than the existing Amps) in its fully configured and operational state.

Machining Center

3.3.5. Compressed Air - Compressed air available for air-actuated mechanisms is 90 pounds per square inch gage and 100 cubic feet per minute (nominal). If the proposed system requires more air than indicated above, the excess capacity shall be provided as part of the equipment. Any proposed compressed air system shall include a regulator(s) and a filter(s) with an automatic drain.

3.4. GENERAL EQUIPMENT REQUIREMENTS:

3.4.1. Standard, Off The Shelf Components - All materials and parts comprising the system shall be new, of current design and manufacture, and shall not have been in prior service except as required for factory testing.

Standard, off the shelf components with proven reliability shall be used wherever possible to increase performance reliability and reduce costs. The equipment shall be one of the manufacturer’s current production models which, on the day this solicitation is issued, has been designed, engineered and sold, or is being offered for sale through advertisements or manufacturer’s published catalogs or brochures. Products such as a prototype unit, pre-production model, or experimental unit DO NOT qualify as meeting this requirement. The equipment shall be complete, so that when connected to the utilities identified herein, it can be used for the function for which it is designed and constructed.

3.4.2. Painting - All surfaces shall be painted in conformance with the manufacturer’s standard practices and good workmanship. Painting shall result in a highly wear-resistant finish, which guarantees continued protection to the surfaces covered against the specified environment under all service conditions. The manufacturer’s standard color shall be provided. Lead base or chromium base paints are prohibited.

3.4.3. Caution - Warning Plates - Corrosion resistant “Caution” or “Warning” plates shall be securely attached to the equipment in visible locations, with any safety precautions to be observed by the operator or maintenance personnel permanently marked on the plates.

3.4.4. Identification Plate - An identification plate shall be furnished with the equipment. A nameplate shall be affixed to each major component of the system showing the manufacturer’s name, equipment model, year of manufacture, and any other pertinent information for identifying the part as a unique component of the system.

3.4.5. Emergency Stop Button - The equipment specified herein shall be provided with emergency stop button

(switch) at the operator stations. This stop button shall be the mushroom type, shall be colored red, and shall be labeled as such. When activated, the emergency stop button shall disconnect all electrical power to the equipment such that the all operations or functions will immediately stop or cease.

3.4.6. All Electrical Components including motors, starters, relays, switches, and wiring shall conform to and be located in accordance with the applicable NFPA, NEMA, and ANSI standards for the intended application.

3.4.6.1. Motors - Motors (if required) shall be rated for continuous duty. Motors shall be equipped with ball bearings of the sealed and permanently lubricated type. All electrical motors shall meet NEMA-MG1 requirements.

3.4.7 Asbestos – No asbestos products/materials shall be used in any components (i.e. gaskets, etc.) of the equipment. The equipment shall be asbestos free.

3.5 EQUIPMENT AND SERVICES TO BE PROVIDED: One (1) - CNC Re-Control on an existing Okuma MVC-20A Bridge Machining Center to include the following minimum/equal features

* There has been a report of the spindle starting unexpectedly *

1.0 Spindle assembly analysis.

1.1 Mechanical diagnostic in order to establish if the source of the unscheduled spindle activation was mechanical in nature or mechanically actuated.

Machining Center

1.2 Electronic diagnostic such as is required to confirm working order of the components not being retrofit. Further diagnostic will not be required as the retrofit will render the electronic control and operation obsolete.

2.0 Failure Analysis.

2.1 Consolidate results of mechanical diagnostic and disposition components being utilized.

2.1.1 PASS result of 1.0 spindle assembly analysis.

2.1.1.1 No further action required at the machine spindle assembly location.

2.1.2 FAIL result of 1.0 spindle assembly analysis.

2.1.2.1 Root cause analysis of mechanical deviation.

2.1.2.2 Engineer required components to repair mechanical deviation.

2.1.2.3 Fabricate and/or purchase required components to repair the mechanical deviation.

3.0 Tool changer assembly.

3.1 Mechanical diagnostic in order to establish proper working order of primary components.

3.2 Mechanical augmentation of tool changer assembly.

3.2.1 Engineer required components and systems as necessary to facilitate the axis component installation too.

3.2.2 Fabricate and/or purchase required components and systems as necessary to facilitate the axis component installation.

3.2.3 Install, test and calibrate tool changer system in preparation to receive the new control.

4.0 CNC control retrofit (new Okuma or Fanuc CNC Control).

4.1 Perform complete backup of the CNC control parameters.

4.2 Perform complete backup of the CNC - PLC software.

4.3 Perform complete backup of the CNC systems files.

4.4 Catalog all system documentation.

4.5 Remove existing CNC control and associated hardware as required to facilitate the installation of the new control.

4.5.1 Remove CNC control rack.

4.5.2 Remove SERVO amplifier rack and power supply.

4.5.3 Remove SPINDLE amplifier and power supply.

4.5.4 Remove I/O modules

4.6 Install new CNC control package.

4.6.1 Install the CNC controller in the existing control cabinet utilizing the existing mounting location.

4.6.2 Install the servo amplifier power supply and servo amplifier rack in the existing control cabinet utilizing the existing mounting location.

4.6.3 Install the spindle amplifier power supply and spindle amplifier in the existing control cabinet utilizing the existing mounting location.

4.6.4 Replace and repurpose existing interconnect cabling as required to facilitate the CNC control retrofit.

4.6.4.1 All existing cables and interconnect devices will be used in the as found condition based on operational disposition. Any degraded cables requiring replacement shall be replaced.

4.6.5 Replace existing fiber optic cables.

4.6.6 Install new fiber optic cables for remote I/O located at the tool changer control mechanism.

4.6.7 Install new operator station.

4.6.7.1 Any operationally pertinent user interface hardware will be used in the as found condition based on operational disposition. Any degraded user interface hardware requiring replacement shall be replaced.

4.6.7.2 Install new FANUC operator panels in the existing mounting location.

4.6.7.3 Install new FANUC operator display in the existing mounting location.

4.6.8 Perform preparation for power checks.

4.6.8.1 Perform ground fault test on all interconnecting devices.

4.6.8.2 Install all safety devices, protective covering, arc suppression and power safety management indicators.

Machining Center

4.6.9 Perform power on checks.

4.6.9.1 Check all system voltage levels.

4.6.9.2 Check all energized device temperature measurements.

4.6.9.3 Check all device status indicators and displays.

4.6.9.4 Check CNC control boot up status.

4.6.9.5 Generate power on status report.

4.6.10 Initialize the CNC controller and perform all commissioning routines.

4.6.11 Generate CNC control initialization and commissioning report.

4.7 Install system software.

4.7.1 Perform system software initialization diagnostics.

4.7.2 Perform machine specific software commissioning routines.

4.7.3 Generate system software initialization and commissioning report.

4.8 Install system safety software.

4.8.1 Initialize error trapping software routines.

4.8.2 Initialize error reporting software routines.

4.8.3 Initialize system safety redundancy routines.

4.8.4 Generate system safety software initialization and commissioning report.

4.9 Install machine specific PLC software.

4.9.1 Perform PLC specific system parametric initialization routines.

4.9.2 Perform PLC configuration routines.

4.9.3 Generate machine specific PLC software initialization and commissioning report.

5.0 Machine start up and commissioning.

5.1 Perform all site safety checks.

5.2 Generate site survey and site safety report with all mitigation activities relating to the machine tool start up operation.

5.3 Energize CNC control system.

5.3.1 Generate preliminary power on report.

5.4 Energize all systems.

5.5 Perform machine tool start up routines.

5.6 Generate machine start up report.

5.7 Perform machine tool commissioning routines.

5.7.1 Confirm operation of all monitoring systems.

5.7.2 Configure all machine specific parameters for the axes of motion.

5.7.3 Configure all machine specific parameters for the tool changer mechanism.

5.7.4 Configure all machine specific parameters for the lubrication systems.

5.7.5 Configure all machine specific parameters for the communications systems.

5.7.5.1 USB port program transfer configuration.

5.7.5.2 DNC port program transfer configuration.

5.7.5.3 ETHERNET port program transfer configuration.

5.8 Perform operational checks on all axes of motion.

5.9 Perform operational checks on tool changer mechanism.

5.10 Perform operational checks on lubrication system.

5.11 Perform operational checks on communication systems.

5.12 Generate machine start up and commissioning report.

6.0 Metrology.

6.1 Machine tool level and alignment.

6.1.1 Check machine level and alignment utilizing a Leica AT403 laser tracker.

6.1.1.1 Generate level and alignment report.

6.1.2 Perform mechanical adjustments to the machine tool as required to satisfy the OEM

Machining Center specifications for level and alignment.

6.1.3 Check machine level and alignment utilizing a Leica AT403 laser tracker.

6.1.3.1 Generate level and alignment report.

6.2 Machine tool calibration.

6.2.1 Check machine tool calibration utilizing a Renishaw XL80 calibration laser.

6.2.1.1 Generate "as found" machine tool calibration report.

6.2.1.2 Install parametric calibration data in CNC control.

6.2.2 Check machine tool calibration utilizing a Renishaw XL80 calibration laser.

6.2.2.1 Generate "as calibrated" machine tool calibration report.

6.2.3 Repeat 6.2 in order to satisfy 3 run repeatability criteria.

7.0 Machine tool retrofit job acceptance.

7.1 Conduct preliminary operator training on new CNC control retrofit.

7.2 Perform operational test via "circle, diamond, square" protocol or any customer defined test criteria TBD. The proposed test criteria must be accepted by all parties as being

"within reason considering the OEM specifications and the collated results of the metrology data".

7.3 Generate machine tool retrofit job acceptance report.

7.4 Conduct operator training.

7.5 Conduct maintenance training.

7.6 Provide all manuals, warranties, instructions, documents and certificates pertaining to the machine tool retrofit, including but not limited to.

* 2 copies of wiring diagrams

* 2 copies of spare parts list and service manuals for equipment

* 2 copies of PLC logic interface program and backup CDROM

* 2 copies of any mechanical prints for changes made during the re-control

* 2 copies of the CNC and drive manuals on CDROM

* 3 copies of CNC operator manuals

* 3 copies of CNC programmer manuals

7.6.1 All items pertaining to 7.6 will be provided in a format TBD and as specified by the job site data handling requirements.

7.6.2 Any and all modifications to any aspect of the machine will meet or exceed original specifications.

7.6.3 Design, manufacture and install all motor adaptation assemblies, plates, brackets etc.

7.6.4 Provide all wires, tags, conduit, flex and other miscellaneous equipment required to complete the installation per NFPA codes.

7.6.5 CNC control to have conversational programming capability with manuals.

7.6.6 All electrical, mechanical, hydraulic, pneumatic and safety systems will be installed in accordance with all applicable customer specifications, and ISO, IEEE, ANSI, DIN, NFPA and any other standards listed within this contract.

7.6.7 Any shipping costs that would be incurred during re-control to be included in price.

3.7 CONTRACTOR INSTALLATION AND SET-UP SERVICES TO BE PROVIDED - The CNC Re-control and all associated equipment shall be assembled, installed, set-up and tested by the contractor in the area(s) designated as its functional work area by the receiving activity . The contractor shall perform any utility connections, and install the CNC Re-Control equipment, prior to any operational testing and any training described herein.

Machining Center

3.7.4 Coordination - The Contractor shall contact the Receiving Activity Point of Contact with a proposed installation schedule (at least one week before the installation starts). The installation schedule shall be reviewed and approved of the Receiving Activity Point of Contact. The Contractor shall coordinate the site preparation and the delivery of the equipment/materials in a manner which causes minimum disruption/interference with the activity’s normal business routine.

3.7.6 Lifting And Rigger Services - The contractor shall provide all material handling equipment necessary to unload the specified equipment, transport it to the installation site and any other equipment (such as forklifts, man-lifts, etc.) necessary for continuous support of the removal of the old equipment, and transportation and installation of the specified equipment, and shall provide qualified personnel to operate it by the contractor. No cranes shall be used (or forklifts used as a crane).

3.7.7 Contractor Site Visit - The contractor may make a site visit to the facility prior to submitting a bid. This shall include viewing the existing facility, utilities, etc. The contractor shall have a complete understanding of the requirements for the re-control of the specified equipment (prior to bidding on this project).

3.7.8 Installation Hazardous Waste Disposal - See Section 2.4.2.

3.7.9 Installation Non-Hazardous Waste Disposal - The contractor shall properly be responsible for and dispose of all non-hazardous waste products produced during the removal/installation of contractor provided services for this project.

3.7.11 One Year Standard Warranty – Contractor provided supplies and services furnished shall be covered by warranty from defects in design, materials and workmanship. Acceptance of the manufacturer’s standard commercial warranty shall not minimize the rights of the Government under clauses in the contract, and in any conflict that arises between the terms and conditions of the contract and manufacturer’s warranty, the terms and conditions of the contract shall take precedence. The warranty period shall be the standard commercial one-year warranty period for this equipment. The warranty period shall commence from the date of acceptance.

3.8 INSTALLATION SUPPORT SERVICES PROVIDED BY THE GOVERNMENT - The activity will provide the following in support of the installation:

3.8.1 Receiving Activity Point of Contact - Upon contract award, the receiving activity (Puget Sound Naval

Shipyard and Intermediate Maintenance Facility (PSNS & IMF), Bangor Site) shall designate a Surveillance Officer who shall be responsible for appropriate surveillance and coordination of all services to be performed under this contract. The receiving activity Surveillance Officer shall serve as the contractor’s primary contact for all interaction with Government activities.

3.8.2 Utilities - Reasonable amounts of water, shop air (80-90 psi) and electricity shall be made available adjacent (within 20 feet) to the site at no cost to the contractor. These utilities shall be provided to support equipment used during the final leveling and training, as well as for the operation of the machine.

3.8.3 Storage - Lay down area will be provided within the vicinity of installation site for storage of contractor materials and tools. The Government does not accept responsibility for security of Contractor’s materials or tools.

The area must be kept clean and orderly, free of rags, paper and other debris. Failure to maintain area in a clean condition may result in the loss of the area. The Contractor shall be responsible to restore the storage area to original condition after use.

3.9 ON-SITE PERSONNEL TRAINING SERVICES TO BE PROVIDED - Within five (5) working days after satisfactory completion of acceptance testing of the system, the services of a qualified representative(s) shall be provided for specialized training to familiarize receiving activity personnel with the equipment and to help ensure reliable performance and maximum service life, during normal usage.

Machining Center

3.9.1 Training services shall be rendered at PSNS & IMF, Bangor site. Training shall be scheduled and tailored by mutual agreement between the Contractor and the receiving activity. Two (2) weeks prior to the start of any training, the contractor shall provide a course outline for government review and comment.

3.9.2 Training sessions shall be provided separately for each group/type of government personnel. The contractor shall provide all training manuals and guides. The government shall provide classroom space in close proximity to the equipment/shop. The entire contractor cost of providing the training (including travel, per diem, etc.) shall be covered by this contract. The training shall apply to personnel as follows:

3.9.2.1 Operator Personnel – Training shall be provided for personnel for a period of three (3) 8-hour day, minimum. This training shall include preparation of equipment for operation and actual, safe operation of the equipment.

3.9.2.2 Maintenance Personnel (Mechanical/Pneumatic) - Training shall be provided for personnel at a journeyman mechanic level for a period of one (1) 8-hour day minimum. This training shall include trouble-shooting and methods of correction if the equipment malfunctions, with particular emphasis on minimizing equipment down time.

3.9.2.3 Maintenance Personnel (Electrical/Electronic) - Training shall be provided for personnel at a journeyman mechanic level for a period of one (1) 8-hours day minimum. This training, with respect to equipment/controls/drives/interface units and related components, shall include trouble-shooting and methods of correction should equipment malfunction, with emphasis on minimizing equipment down time.

3.10 TECHNICAL DATA TO BE PROVIDED

3.10.1 Operator / Maintenance / Repair Manuals - The equipment shall be furnished with three (2) copies of the manufacturer’s standard Operation, Maintenance, and Repair Manual(s). The manuals shall include all mechanical and electrical schematics showing discrete components/block diagrams/wiring diagrams with inputs and outputs identified/system electrical interface documents and drawings for the specific model of all machine equipment/drives/controls supplied. The information contained in the manual(s) shall reflect the unit and its components in the “as built” configuration. The information contained in the manual(s) shall be adequate to permit trouble shooting and repair of the equipment by journeymen level personnel. The information contained in the manual(s) shall be in the English language. The information contained in the manual(s) shall be in imperial units of measure. The vendor shall provide a “no asbestos used” statement, certifying that all products/materials (i.e. gaskets, etc.) used in the components of the equipment does not contain asbestos, as outlined in paragraph 3.4.7. The contractor shall provide a list of recommended consumable spare parts and possible sources for procurement. The vender shall provide a list of recommended consumable spare parts and possible sources for procurement.

3.10.2 NRTL Certification Report - As outlined in paragraph 2.2.1

4. QUALITY ASSURANCE PROVISIONS

4.1. RESPONSIBILITY FOR INSPECTION

4.1.1. The Contractor shall be responsible for the performance of all inspection requirements (examinations and tests) as specified herein. The Government reserves the right to perform any of the inspections set forth in this specification, where such inspections are deemed necessary to assure supplies and services conform to the prescribed requirements.

4.2. RESPONSIBILITY FOR COMPLIANCE

4.2.1. All items shall meet all requirements of this specification. The inspection(s) set forth in this specification shall become part of the contractor’s overall inspection system or quality program. The absence of any inspection requirements in the specification shall not relieve the contractor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract. Sampling

Machining Center inspections, as part of manufacturing operations, is an acceptable practice to ascertain conformance to requirements;

however, this does not authorize submission of known defective material, either indicated or actual, nor does it commit the Government to accept defective material.

Basic Performance Tests - Perform operational test via "circle, diamond, square" protocol or any customer defined test criteria TBD. The proposed test criteria must be accepted by all parties as being

"within reason considering the OEM specifications and the collated results of the metrology data".

INSPECTION AT DESTINATION

4.2.2. Operational Tests - Upon satisfactory completion of the tests above, the equipment shall be set up for an operational test and evaluation. The contractor shall demonstrate the ability of the equipment to perform as required in this specification. All equipment functions shall be exercised to the extent necessary to prove proper operation in accordance with specification requirements. The system shall function, without failure, for the duration of this test period. If a failure occurs during the test period, repairs shall be immediately affected by the Contractor, and the tests shall be restarted from the first test. Three failures without completion of the test period shall be considered cause for rejection of the system. For the purpose of this test, a “failure” is defined as any equipment malfunction, which requires remedial action to restore the system to full operation in accordance with contract specifications.

4.3. PROVISIONS FOR REPAIR AND RETEST - In the event of a test failure, the contractor, at their discretion, may elect to correct the failed condition and request a retest of the system (vs. shipping the equipment back to the manufacturer for repairs).

4.4. FINAL ACCEPTANCE - Final acceptance shall be upon satisfactory completion of installation, inspection and testing of the system and on-site training (as outlined in this specification).

5. DELIVERY

5.1. The Surveillance Officer shall be notified no less then 48 hours prior to the arrival at the site of the contractor personnel.

5.2. Material transportation from the manufacturer’s facility to the work site shall be the responsibility of the contractor. Limited secured storage areas at the facility will not permit the Government to store material for extended periods of time. Early shipment of materials, without the permission of the receiving activity shall be refused.

5.2.1. Packing Material - The use of shredded paper, whether newspaper, office scrap, computer sheets, or wax paper, in packing material for shipment to Navy activities, is prohibited.

5.3. It is the Government’s intent that the Contractor delivers a fully operational and functional system meeting the requirements stated herein prior to acceptance by the receiving activity and final payment by the government.

Delivery of this system shall occur when all deliverable items of this contract have been received, installed and made operational and the contractor has demonstrated and the receiving activity has confirmed that the system meets or exceeds the requirements set forth in this specification and is ready for Government use.

6. GENERAL NOTES

6.1. RESPONSE TO REQUEST - As a part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling provided, statements of compliance with specification, and performance statements with special attention to the key performance criteria stated herein.

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6.2. ADMITTANCE TO THE WORK SITE:

6.2.1 Upon contract award, employees or representatives of the Contractor who require access to the Receiving

Activity's facility at Naval Base Kitsap, Bangor (NBK, Bangor) shall be admitted to the work site only after they have been issued an appropriate Naval Region NW visitor security badge which is obtained at NBK, Bangor Pass &

ID Office (located outside the NBK, Bangor Trident/ Main Gate).

6.2.2 Navy Region NW badge is required to gain access through the Operational Area Gate, or Waterfront

Restricted Area, and is obtained through the on-line Base Authorization and Visit Request (BAVR) computer system. To request a Navy Region NW badge, Go on line to "https://www.bavr.cnic.navy.mil/NewRequest.ASPX", and submit a request for a badge, a minimum of five business days prior to arrival. All requested information highlighted in red is mandatory. Type N/A for “Driver’s License Information”. The "Command you are visiting" is:

“TRF Bangor” (or "NBK Bangor"). The “Company Name or Command” and “Work Phone” is your company/command information. The “Originating Command Security Officer Information” is Bruce Girkin, bruce.girkin@navy.mil. The "Sponsor E-Mail" for an on-line badge should be: aaron.k.peal@navy.mil (Aaron Peal, 360-315-1047, 360-471-8624 (cell)). In the "Purpose of Visit" box, please explain in detail the purpose of your visit, and include the Contract Number, the Receiving Activity Point of Contact (name and telephone number) and

ALL the buildings/areas/piers you are visiting. The “Start Date” is the day you expect to pick up your badge. The

“End Date” is the last date of your visit. Also send a copy of the contract to Aaron Peal at the e-mail address listed above. You will be notified at the e-mail address you provided, when all approvals have been completed. If the

BAVR computer system doesn't work, try different search engines (“Firefox” search engine seems to work the best).

If BAVR still doesn’t work contact the Receiving Activity Point of Contact or our security manager, Aaron Peal, 360-315-1047, 360-471-8624 (cell) to schedule a visit(s), and shall provide the following information:

* Full Legal Name

* US Citizen Status

* All Company Contact Information

* Contract Number

6.2.3 Visitors must show proof of US Citizenship (at the NBK Bangor Pass & ID Office) by having an original active US Passport, an "Enhanced Driver's License", or an unlamented official birth certificate.

6.2.4 Truck delivery personnel only need to show their Bill of Lading and show proof of US Citizenship (at the

NBK Bangor Pass & ID Office) by having an original active US Passport, Enhanced Driver's License, or an unlamented official birth certificate. All deliveries must pass through the base Truck Inspection Station. All delivery vehicles are subject to inspection. Drivers should expect delays due to heightened security.

6.2.5 Contractor's vehicles requiring NBK Bangor Delta Pier/Waterfront Restricted Area access shall provide the following data to the Receiving Activity Point of Contact, who shall request a Strategic Weapons Facility, Pacific

(SWFPAC) Delta Pier vehicle permit. These permits are issued by SWFPAC and are picked up (by the contractor) at the SWFPAC building (Building 6401)

* Company Name (must match the vehicle's registration):

* Vehicle Make:

* Vehicle Model:

* Vehicle Year:

* License Plate #:

* License Plate Issue State:

* Access Start/End Dates:

6.2.6 Notice: Persons who are currently on probation or parole from a felony conviction cannot qualify for security clearances, and will be denied access to the activity.

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6.2.7 It shall be the Contractor's responsibility to collect, account for all identification passes issued to their personnel at the expiration of the contract or when access is no longer required. All NBK Bangor Pass & ID Office issued badges and identification passes must be returned back to the NBK Bangor Pass & ID Office no later than the expiration date.

6.2.8 Foreign Nationals or Affiliations - Foreign Nationals (non-U.S. Citizens) or persons affiliated with, or employed by, a foreign, or foreign owned company will not be granted access without proper NBK Bangor

Commanding Officer's written approval. Please note that All NBK Bangor Command Foreign Nationals or

Affiliations visit request must be submitted sixty (60) days prior to a requested visit date.

6.2.9 Identification. All Contractors shall clearly identify themselves as contactor personnel.

6.3. RESTRICTIONS:

6.3.1. Parking - Vehicles and equipment required by the Contractor to complete this contract must be registered with Security. Forms for obtaining vehicle passes and permits may be obtained from the Receiving Activity Point of

Contact. Parking is available at or near the work site or at other authorized areas on the station. Contractor vehicles must be marked on the outside with the company name or logo or both. Failure to comply will result in ticketing and/or loss of vehicle privileges.

6.3.2 Regular Working Hours - All work is to be performed during TRF, Bangor Site's regular work hours from

6:30 a.m. to 3:00 p.m., Monday through Friday except for Federal Holidays. If the Contractor desires to work on

Saturdays, Sundays, holidays, or outside the regular or specified hours/days, the Contractor shall submit a request to the Receiving Activity Point of Contact, for approval a minimum of two (2) working days prior to the anticipated work date. In no event shall a Contractor carry on work outside the hours and days specified in the contract without prior approval.

6.3.3 Restricted Colors - TRF, Bangor Site uses the colors magenta and yellow to identify specially controlled materials. The Contractor is specifically prohibited from using magenta and yellow colored plastic wrapping materials or bags, tape, or other covering materials.

6.3.4 Radio Restrictions - Operation of privately owned citizens band or amateur radio equipment (receive and transmit) within the geographic limits of the activity is prohibited. All radio equipment installed in privately owned motor vehicles must be turned off upon entering the premises.

6.3.5 Contractor Electronic Devices – Use of such devices, including cell phones, and computers shall not be capable of photography or digital recording by contractor personnel at TRF, Bangor Site is restricted. This includes personally owned Portable Electronic Devices (PEDs) that are used for storing data, including but not limited to removable storage devices (e.g. memory sticks rewriteable CDs and DVDs, Zip and floppy disks). Contractors requiring such devices in the performance of this contract shall have the equipment inspected and approved by the

PSNS & IMF Information Assurance office, located in Bremerton, WA. If this equipment is needed, it must comply with the photography regulations. Please contact Receiving Activity Point of Contact to make a request. Please allow at least 5 business days for required electronic devices to be approved.

6.3.6 Photography/Recording - Contractor personnel are prohibited from having personal reproduction equipment of any kind, including but not limited to photocopying, copying, and/or recording devices. This includes photographic equipment, tape recorders, or other recording devices in their possession while inside the Operations

Area (OA). Contractors requiring the use of photographic equipment in TRF, Bangor Site spaces must request authorization through the TRF security office. Please contact the Receiving Activity Point of Contact to make a request.

6.3.7 Prohibited Items - The items listed below are prohibited (and includes any other item, which the possession of is prohibited by Federal, State or municipal law, Department of Defense or Department of Navy instruction directive or policy).

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6.3.7.1 Weapons or other dangerous materials of any kind, including by not limited to firearms, ammunition, knives

(blades longer than 3-inches), explosives, incendiaries, personal defense aerosols/sprays.

6.3.7.2 Alcoholic Beverages of any kind and illegal to include marijuana.

6.4. PERSONAL HEALTH AND SAFETY

6.4.1. The Contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract, and ensure their employees follow safe work practices. All contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e. hard-hats, steel-toe safety shoes, safety glasses and hearing protection). The Contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work.

6.4.2. All Contractors shall clearly identify themselves as contactor personnel.

6.4.3. Medical Treatment. Government emergency vehicles and medical personnel shall only be used in emergency situations affecting contractor personnel whose life may be in danger or who are seriously injured.

Government facilities may be used in these instances as the first point of treatment. Transfer to a non-Government medical treatment facility shall be made as soon as possible and as determined by attending medical authorities.

6.5. WORK SITE INFORMATION

6.5.1. Regular Working Hours/Shifts. Regular working hours is normally 8 hours (i.e. 6:30 am – 3:00 pm), with a

30-minute lunch break, Monday through Friday. Working hour variations may be requested by contractor personnel, and approved by the Receiving Activity Point of Contact.

6.5.2. Holidays and Shutdown Periods. All shutdown periods, when directed by the Commanding Officer, are normally associated with holidays or inclement weather. Naval Base Kitsap policy is to continue operations during adverse weather. Severe weather may cause an electrical power outage, or snow, ice, or wind conditions may cause the base to remain closed. Other shutdown periods may be declared by Executive Order. Contact the Surveillance

Officer regarding severe weather or Executive Order shutdown information. The contractor shall not be required to work during designated shutdown periods. Holidays observed by the contractor shall include all legal holidays observed by the Government. These holidays are:

New Year's Day Labor Day

Martin Luther King Day Columbus Day

President's Day Veterans' Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

6.5.3. Overtime is not authorized. Overtime is defined as hours worked in excess of the employee's normal workweek. The normal workweek is defined as forty (40) hours.

6.5.4. Nothing contained in the specifications shall relieve the Contractor from complying with applicable Federal, state, and local laws, codes, ordinances, and regulations, including the obtaining of licenses and permits that may be required for the Contractor or Subcontractor(s) to perform a particular function, such as hazardous waste handling or disposal, for example.

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ENCLOSURE 1

SAFETY REQUIREMENTS FOR THE PUGET SOUND NAVAL SHIPYARD AND INTERMEDIATE

MAINTENANCE FACILITY, BANGOR SITE

SCOPE

These specifications provide safety information and procedures required for any work performed at Puget

Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF), Bangor Site. This does not include additional safety requirements from Naval Base Kitsap at Bangor which is the host activity at

Bangor.

APPLICABLE DOCUMENTS

The following documents form a part of this specification. Unless otherwise indicated, the issue in effect on the date of a request for proposals or request for quotes shall apply.

National Fire Protection Association (NFPA)

NFPA 54 National Fuel Gas Code

NFPA 70 National Electric Code

NFPA 79 Electrical Standards for Industrial Equipment

Code Of Federal Regulations

29 CFR 1910 Occupational Safety and Health Standards

29 CFR 1915 Occupational Safety and Health Standards for Shipyard Employment

29 CFR 1926 Safety and Health Regulations for Construction

(Application for copies should be addressed to Superintendent of Documents, Government Printing

Office, Washington, DC 20402)

Washington State Administration Code (WAC)

WAC 173-60 Maximum Environmental Noise Levels

I. GENERAL REQUIREMENTS

a. All documentation/correspondence and/or communication specified in these specifications shall be submitted to the Contracting Officer or their designated Government Representative.

b. Mutual Understanding Meeting. Prior to commencing work: The Contractor shall meet in conference with the Contracting Officer, and other necessary Government personnel to discuss and develop mutual understandings regarding administration of the Safety Program, methods and schedules, security, and any other subject necessary for a smooth and successful operation.

c. Environmental & Safety Compliance, General Awareness Training, and Regulatory Interface

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1. Contractors working at the PSNS & IMF are required to perform their work in compliance with all Federal, State, and local regulations pertaining to the environment at all times.

2. The contractor is responsible for complying with the safety regulatory notices or orders, including payment of any fines attributable to the contractor’s conduct, regardless of whether or not the contractor is the name recipient of the notice, order, or fine.

3. The contractor is responsible to perform all duties and responsibilities for environmental and safety compliance set forth in this contract. The Contracting Officer can use failure to comply with the responsibilities for environmental and safety requirements as a basis for termination for default.

4. Failure to comply with or repeated violations of local, state, or Federal regulations can result in the violator(s) losing their access to PSNS & IMF or the operation being suspended until the

Contractor can provide properly trained personnel. Certification of training shall be presented upon request by the Contracting Officer. The contractors (including its employees) loss of access to PSNS &

IMF will not be considered by the Contracting Officer as a basis for an adjustment to the contract for additional costs incurred by the contractor.

5. The contractor shall be responsible for conducting routine inspections of the work and storage areas to maintain compliance with the cleanliness and safety requirements associated with this contract.

d. Definitions – Technical:

1. Contractor. The term Contractor refers to both the prime Contractor and subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract

II. HEALTH AND SAFETY

a. Personal Health And Safety

Contractor work performed at PSNS & IMF is typically in an industrialized area and is subject to OSHA

Standards. The contractor shall conduct all work in a safe manner and shall provide all necessary safety equipment.

The contractor shall make the maximum use of low-noise emission equipment as certified by the

Environmental Protection Agency. Applicable regulatory requirements for maximum environmental noise levels are published in the Washington Administrative Code, WAC 173-60. The contractor shall provide hazardous noise signs and label equipment wherever work procedures and equipment produce sound-pressure levels greater than 84 dB(A) steady state and/or 140 dB peak sound pressure level for impact or impulse noise, regardless of the duration of the exposure.

b. Compliance With OSHA

Contractor’s personnel shall perform all work in accordance with the most current OSHA rules and regulations issued by the Department of Labor, 29 CFR Parts 1910, 1915, and 1926 as applicable.

The equipment specified herein shall be in compliance with the applicable OSHA regulations and be listed by one of the OSHA accredited laboratories or approved in accordance with CFR Title 29, Chapter

XVII, Part 1910 and installed in accordance with applicable NEC/NFPA requirements. Approval shall be as specified under the “Approval” and “Acceptance” criteria in the OSHA regulations Subpart “O”

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Machinery and Machine Guarding para 1910.212 and Subpart “S” Electrical, para 1910.303 and para

1910.399. The Contractor shall provide signed, written certification of compliance with all OSHA requirements to the Contracting Officer within 5 working days of completion of project. Failure to provide this certification will delay acceptance of the equipment, and could result in rejection of the equipment for failure to comply with the terms of the contract.

The contractor shall ensure all hazardous material (e.g. hydraulic oil, lubricants, grease, ink, paint, etc.)

that is delivered with the equipment, is properly labeled and a Material Safety Data Sheet (MSDS) for each hazardous material is provided, as outlined in OSHA paragraph 1910.1200. MSDS(s) shall be delivered to the Receiving Activity Point of Contract/Surveillance Officer (who will deliver the MSDS(s) to the appropriate Hazardous Material Coordinator for addition of the material to the shop Authorized

Use List, and possibly have the material labeled (by the government) with a Hazardous Material barcode).

c. PCB Certification

Provide written certification from the manufacturer that any new equipment provided by this contract contains no detectable PCBs (less than two (2) parts per million (ppm)). The certification shall be on the manufacturer’s letterhead and signed by a company official who is empowered to provide same. PCB

Label Plate – A label plate containing the PCB Certification information shall be permanently affixed to the equipment in the vicinity of the manufacturer’s identification plate. The certification label shall be engraved or etched on wear and corrosion resistant material.

d. Safety Equipment

During the performance of work under this contract, all contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e. hard-hats, steel-toe safety shoes, safety glasses and hearing protection).

The Contractor shall provide all appropriate safety barricades, signs, and signal lights.

e. Safety Inspections

The contractor’s workspace may be inspected periodically for compliance with OSHA Standards.

Abatement of violations will be the responsibility of the contractor and/or the Government as determined by the Contracting Officer.

The Contractor shall provide assistance to the Safety Office escort and the federal OSHA inspector if a complaint is filed.