Attachment 2 - Statement of Work.pdf

DEPARTMENT OF HOMELAND SECURITY (DHS)

Statement of Work (SOW) For

Consumable Medical Supplies (CMS) (Replenishment/Emergency Declaration)

7/30/2021

1.0 BACKGROUND:

Historically, there has been an absence of adequate and appropriate shelter support and care for sheltered disaster survivors who require Consumable Medical Supplies (CMS) resources. The provision of Consumable Medical Supplies (e.g., medications, diapers, and bandages) are medical supplies which may be ingested, injected, or applied and/or are one-time usage. The CMS list herein has been developed by the Federal Emergency Management Agency (FEMA) Mass Care Functional Needs Support Services (FNSS) review group.

This document identifies the basic consumable medical supplies necessary to sustain and support a 100-200 person shelter for a 72 hour period, which FEMA may provide as supplemental assistance to shelter providers when requested by a State; pursuant to Section 403 (b) of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288) as amended.

2.0 OBJECTIVE:

FEMA desires to establish an Indefinite Delivery Indefinite Quantity (IDIQ) contracting vehicle to procure a completely kitted and packaged CMS Kits and ala carte items, as identified in Attachment 1. Complete kit consists of line items 0002 through 0108.

DEFINITIONS:

• Steady State: Commodities required for stock replenishment during normal operations in preparation for emergency response operations requiring a response time of thirty (30) days.

• Emergency Response/Surge Operations: Commodities required for immediate need in support of national emergencies such as man-made or natural disaster and National Special Security Events requiring a response time of forty-eight (48) hours.

• Federal Holidays: The following are federally observed holidays.

o New Year's Day - 1 January o Luther King's Birthday - Third Monday in January o Washington’s Birthday - Third Monday in February o Memorial Day - Last Monday in May o Juneteenth – 19 June o Independence Day - 4 July o Labor Day -First Monday in September o Columbus Day - Second Monday in October o Veterans Day - 11 November (or as observed) o Thanksgiving Day - Fourth Thursday in November o Christmas Day - 25 December

3.0 SCOPE:

The Contractor shall assemble and deliver CMS complete kits (0001), and/or individual CMS listed on an ala carte basis, as requested by FEMA in both steady-state to maintain stock levels, and for Emergency Response/Surge operations to Distribution Centers, Incident Support Bases, Federal Staging Areas, Point of Distribution and shelters within the Continental United States (CONUS) and Outside the Continental United States (OCONUS). FEMA Distribution Centers are listed in Attachment 2. Incident Support Bases, Federal Staging Areas, Points of Distribution, and shelters will be determined at the time of an emergency declaration.

Specifically, the Contractor shall:

• Deliver complete Consumable Medical Supply kits (0001) to Distribution Centers

(CONUS & OCONUS).

• Replenish the perishable/ non-perishable items within the Consumable Medical Supply Kits, stored at FEMA Distribution Centers during steady state

• Deliver complete kits (0001) or ala carte orders during Emergency Response/Surge Operations to Incident Support Bases, Federal Staging Areas, Point of Distribution and shelters within the Continental United States (CONUS) and Outside the Continental United States (OCONUS).

4.0 Steady State - Requirements, Deliverables, and Delivery Schedule:

The Contractor shall assemble and deliver complete CMS kits (0001) as described in Attachment 1, to each FEMA Distribution Center located in the Continental US (CONUS) and outside the Continental US (OCONUS), within 30 days of task order award.

Perishable commodities (highlighted on Attachment 1) shall be separated in kits and identified properly with packing slip and shelf life information which includes the manufacturer, lot number & expiration/use by date. No substitutions or partial deliveries will be permitted without the prior approval by the FEMA Contracting Officer (CO).

The Contractor shall deliver replenishment components of the CMS kit in the quantities requested by FEMA, to the respective FEMA Distribution Center/s located in the Continental US (CONUS) and/or outside the Continental US (OCONUS) for delivery within 30 days of the request.

The Contractor shall provide a minimum shelf life of 15 months from date of delivery to all applicable items. All items shall be brand name or equivalent with minimum 15 months shelf life. Any item not in compliance with the shelf life terms shall be replaced at the contractor’s expense with a new product which meets the minimum shelf life requirement of 15 months.

The Contractor shall ship the replacement items and advise FEMA whether to return the expiring material (with the contractor’s prepaid return postage) or to donation to a non-profit organization on the contractor’s behalf.

**Note: Brand Name products are just examples and do not constitute a brand name requirement or endorsement. Products may be brand name or equal as long as they comply with USDA/CPSC and FDA requirements for product safety.

5.0 Emergency Response/Surge Operations - Requirements, Deliverables, and Delivery Schedule:

The Contractor shall deliver CMS kits and/or individual ala carte CMS items as described in Attachment 1 for delivery within 48 hours of task order, to any location within the CONUS or OCONUS (U.S. territories) specified by FEMA. The Contractor shall have a tracking system to provide real time tracking of commodities during a disaster response.

The Contractor shall assemble and deliver complete CMS kits (0001), as described in Attachment 1, to FEMA Distribution Centers, Emergency Response/Surge Operations to Incident Support Bases, Federal Staging Areas, Point of Distribution and shelters within the Continental United States (CONUS) and Outside the Continental United States (OCONUS) within 48 hours of request. Perishable commodities as bolded on Attachment 1 shall be separated in kits and identified properly with packing slip and shelf life information which includes the manufacturer, lot number & expiration/use by date. No substitutions or partial deliveries will be permitted without the prior approval by the FEMA Contracting Officer (CO).

The Contractor shall deliver replenishment components of the CMS kit in the quantities requested by FEMA, to the respective FEMA Distribution Centers, Incident Support Bases, Federal Staging Areas, Point of Distribution and shelters within the Continental United States (CONUS) and Outside the Continental United States (OCONUS) within 48 hours of request.

FEMA requires a minimum shelf life of 15 months from date of delivery. All items should be brand name or equivalent with minimum 15 months shelf life. Any item not in compliance with the shelf life terms shall be replaced at the contractor’s expense with a new product which meets the minimum shelf life requirement of 15 months. The contractor shall ship the replacement items and advise FEMA whether to return the expiring material (with the contractor’s prepaid return postage) or to donation to a non-profit organization on the contractor’s behalf.

6.0 PACKAGING AND LABELING:

Steady State and Emergency Response operations, commodities often experience multiple movements, CMS Kits shall be delivered as complete packaged kit. Each kit shall contain a packing slip that details the components Item number (example 0001), quantity and shelf life information for perishable components as bolded on Attachment 1 (Shelf life information includes the manufacturer, lot number & expiration/use by date).

The CMS kits shall be packaged in tri-wall containers. The tri-walls shall be labeled to identify the kit number, contents, quantity of each item and shelf life information for perishable components. Components requiring shelf life information (highlighted on Attachment 1) shall be packaged together. The tri-walls shall be on a 48LX40W four-way pallet and have a height no higher than 30”. Each tri-wall shall be secured to the pallet.

7.0 RECORD KEEPING AND ACCEPTANCE:

The Contractor shall ensure a FEMA representative signs for receipt of items at each location at the time of delivery. This signature(s) does not imply inspection & acceptance. The signature only acknowledges the delivery was made. Inspection will be made at the final destination; any defects or hidden or latent discrepancies/deficiencies will be reported to the CO or COR.

The Contractor shall maintain accurate records of all shipments and deliveries and ensure that proper signatures by FEMA representatives are obtained for tracking and accountability purposes, in accordance with government regulations. This signature shall be a legal, legible name; not “FEMA Received.”

8.0 QUALITY CONTROL:

Upon notification from FEMA or other authoritative sources (i.e. Food and Drug Administration, Food and Safety Investigative Service, Consumer Product Safety Commission, etc.) of a mandatory or voluntary Contractor/manufacturer initiated recalls of any kit components; the Contractor(s) shall be responsible to perform the replenishment of the affected products at the designated locations of the kits and will be responsible for the disposal of the affected products. During emergency response operations, the replenishment timeframe of the affected items shall not be later than 48 hours from notification.

9.0 TRACKING:

In-Transit Visibility (ITV) and Tracking:

The Contractor shall use Electronic Data Interchange (EDI) when conducting business with the FEMA. If EDI is unavailable during emergency situations, the Contractor shall log into LSCMS (e.g., Vendor Portal/Partner Gateway) directly and enter the ASN information. Contractor must receive consent from the COR to temporarily use the alternative to EDI. The Contractor shall provide the below-listed mandatory data to be transmitted immediately upon dispatching a vehicle to a designated FEMA location. The tracking information shall be submitted to FEMA upon commodity departure from contractor origin and prior to arrival at FEMA destination.

• FEMA LSCMS Distribution Order (DO)

• Partner Reference Number

• Trailer Number or Container Number

• Trailer License Plate State

• Trailer License Plate Number

• Carrier Standard Carrier Alpha Code (SCAC)

• Origin Facility Identification sent on DO

• Destination Facility Identification sent on DO

• Estimated Delivery Date Time

• LSCMS Item Name (sent on DO)

• Shipped Quantity (Units)

• For items that contain a lot the Lot Number is required

• For items that contain an expiration date the Expiration Date is required

• For items that contain a manufacturer, the manufacturer is required

10.0 LOGISTICS SUPPLY CHAIN MANAGEMENT (LSCMS) TRAINING:

During the base year of the contract period of performance, and once again in future years if FEMA transitions to a new system, FEMA will require at least two (2) individuals from the Contractor’s staff to be trained in the agency’s inventory system of record: Logistics Supply Chain Management System (LSCMS). This training will allow Contractor to enter individual shipments for FEMA’s visibility. The training may take place in person at FEMA HQ, Washington, DC or virtually online.

The training will last one business day.

11.0 ADDITIONAL REQUIREMENTS:

Partial Termination and Restocking Fee:

The pre-negotiated termination and restocking fee may apply if the ordered quantity is either reduced or the order is cancelled before receipt by the Government via termination. The fee covers the costs of restocking the decreased or canceled order to the Contractor.

Proof of possession/proof of cost incurred must be provided in order to be eligible for the restocking fee.

12.0 PERIOD OF PERFORMANCE:

The IDIQ period of performance shall be one Base Period (9) months) and four (4) Option Years (12 months each). The period of performance for each Delivery Order shall be established at the Delivery Order level.

13.0 PLACE OF PERFORMANCE:

SEE ATTACHMENT 2, PAGE 12 FOR DELIVERY ADDRESSES

1. Contractor shall be able to support the following geographical areas:

FEMA

Regions States and Territories 1 Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island and Vermont 2 New Jersey, New York, the Commonwealth of Puerto Rico, the U.S. Virgin Islands 3 District of Columbia, Delaware, Maryland, Pennsylvania, Virginia, West Virginia

4 Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina and Tennessee

5 Illinois, Indiana, Michigan, Minnesota, Ohio and Wisconsin 6 Arkansas, Louisiana, New Mexico, Oklahoma and Texas 7 Iowa, Kansas, Missouri and Nebraska 8 Colorado, Montana, North Dakota, South Dakota, Utah and Wyoming

9 Arizona, California, Hawaii, Nevada, the territories of Guam, the Commonwealth of the Northern Mariana Islands, and American Samoa

10 Alaska, Idaho, Oregon, Washington

14.0 TRANSPORTATION REQUIREMENTS:

1. Deliveries made by Transportation Service Providers (TSP) and Trailer

Detention:

See “Attachment 3 – Transportation Requirements” below for Emergency Response delivery requirements.

Attachment 1

CMS KIT

1.1– COMPLETE 106 line item CMS kit (0001) consists of line items 0002 through 0108. To order complete kit use 0001. The complete CMS kit contains 32 perishable line items identified in bold “Perishable” below. All applicable items shall require minimum 15 months shelf life.

0002 through 0108 = Complete Kit (0001) 0109 contains all the Perishable items marked as perishable (in bold) in the description/these items will be replaced annually as they near expiration/best use by dates due to the short shelf life 0110- LSCMS Training - Training for vendor on the LSCMS Vendor Portal 0111- Transportation for vendor shipping a Truckload of CMS complete kits/replenishment items/a la carte items to required destination. Estimated at a rate per truckload as required for 28 trailers.

0112-Drop Trailer/Detention is estimated for 30 days @ a daily rate for 28 trailers 0113-Trailer Diversion is estimated at per mile for 100 miles for 28 trailers 0114-Driver Hour is estimated at an hourly rate for 8 hours for 28 drivers

All item numbers with exception to the LSCMS Training (0110) will continue through the base and four option years.

Item Number

Description Unit of Issue Quantity

0001 Complete Kit EA 58 0002 Antibacterial Cleansing Wipes/Travel Pack of 15/100 of the Travel packs PKG 100 0003 Tall Kitchen Bags, Plastic/13-Gallon/ 100 each per case CS 1 0004 Nutritional Supplemental Drinks for children (over 12 months of age), ready to drink (e.g., Pediasure, Boost Kids Essentials) 8oz. Perishable EA 56 0005 Magnifying Glass Classic/ 3" with 5X Magnification EA 2 0006 Lids with Holes for Straws/Plastic for 12 oz.

Paper Cups/ 2,500 each= 1 case CS 1 0007 Flexible drinking straws/ 100 per pack PKG 25 0008 Duct tape/ 2"x 60 yards per roll RL 12 0009 CHUX pads/ Standard Size, 17"x 24"/1 box of 25 each BX 1 0010 Non-latex Gloves/Non-powder, Disposable, Large/1 box of 100 each BX 1 0011 Bio-Hazard Waste Bags/10 Gallon Regulated Medical Waste System/ 2 cases of 100 each CS 2 0012 Bleach/1 Quart bottles EA 20 0013 2 Bucket, plastic/5 Gallon EA 10 0014 Paper Towels, 1 Ply (e.g.-Scott)/11" x 8 3/4"/ 120 Sheets per Roll/10 cases with 20 rolls each CS 10 0015 Hand Sanitizer, Large/8 oz. each with Pump Perishable EA 6 0016 Hand Sanitizer, Small/2 oz. each Perishable EA 100

0017 Baggies, Clear Plastic, Resealable/ Quart Size (Range in box size: 20-40 count) EA 100

0018 Baggies, Clear Plastic, Resealable/ Gallon Size (Range in box size: 20-40 count) EA 100

0019 Instant Ice/Self-Contained, Break to Use/ Package of 12 Perishable EA 12 0020 Instant Heat/Self-Contained, Break to Use/Package of 12 Perishable EA 12 0021 Emesis Basin/ Shallow, Plastic, 8.5" EA 12 0022 Bedpans/ Disposable without Cover, 350lbs EA 2 0023 Bedpans/ Disposable without Cover, 250lbs EA 10 0024 Urinals, Male/ Plastic with Cover; 14"L x 11"W x 2.5"D EA 8 0025 Distilled Water (for Humidifiers)/1 Gallon Size Perishable EA 10 0026 Nutrition Drink for Diabetics (e.g.- Glucerna)/Plastic Bottles, 8 ounces

Perishable EA 48 0027 Nutrition Drink, High Protein (e.g.-Ensure)/Plastic Bottles, 8 ounces

Perishable EA 48 0028 Tracheotomy Care Tray/ Two Vinyl Gloves Water-resistant Drape Packet of

3% Hydrogen Peroxide Two Cotton-tipped Applicators Tracheotomy Brush Two Pipe Cleaners Four Gauze Pads, 4” x 4” Tracheotomy Dressing Twill Tape, 1/2” x 36” Perishable EA 2

0029 Scissors/Blunt End, 5"-6 1/2" EA 2 0030 Scissors/Sharp and Curved, 4 1/2"- 5 1/2" EA 2 0031 Back Support/Universal size with lightweight belts worn around the lower back to provide support to the lumbar area EA 2 0032 Cervical Collar, Universal/ Supports cervical portion of the spinal cord/head EA 4 0033 1 Blood Pressure Cuff/Automatic with Batteries/Standard Adult EA 2 0034 1 Blood Pressure Cuff/Automatic with Batteries/ XL Adult EA 2 0035 1 Blood Pressure Cuff/Automatic with Batteries/Child's EA 2 0036 Saline Solution/Sterile .9% Saline Solution to Wash Wounds, 7 oz. size

Perishable EA 12 0037 Pill Crusher/Standard EA 6 0038 Pill Cutter/Standard EA 6 0039 Diapers, Adult/XL EA 60 0040 Diapers/Adult/Large EA 60 0041 Diapers/Adult/Med EA 60 0042 Diapers/Adult/Small EA 60 0043 Pull-Up Adult Diapers (e.g.-Prevail adjustable underwear)/ Small EA 20 0044 Pre-moistened Wipes (e.g.-Wet-Nap)/Pre-moistened Wipes (e.g.-Wet-

Nap)/1 bag of 100 each BG 1 0045 Sterile Gauze/ 4"x 4", 100% cotton/ 2 boxes of 100 each BX 2 0046 Sterile Gauze Sponges/ 2" x 2", 100% cotton/ 2 boxes of 50 each BX 2 0047 ABD Pads/ Sterile Wound Pads, 8" x 10"/ 1 case of approximately 200 each CS 1 0048 Ace Bandages (2")/2" x 4.5 Yards per Box BX 2 0049 Ace Bandages (3")/3" x 4.5 Yards per Box BX 2 0050 Ace Bandages (4")/4" x 4.5 Yards per Box BX 2 0051 Ace Bandages (6")/6" x 4.5 Yards per Box BX 2 0052 Applicators, 6" (i.e.-Q-tip)/Cotton Tipped; 100 per Box BX 2

0053 Bandage Gauze Roll (2")/2" x 10 Yard per Roll RL 72 0054 Bandage Gauze Roll (4")/4" x 10 Yard per Roll RL 72 0055 Cotton Balls/ 100% Cotton/4 bags of 50 BG 4 0056 Colostomy Appliance/ Cut to Fit Stomahesive w/Tape Collar; w/1-sided

Comfort Panel, 12", Tail Clip by Convatec EA 2 0057 Colostomy Wafers/Individually Wrapped, 4" x 4"/ 2 boxes of 10 each BX 2 0058 Colostomy Paste/Ostomy Paste, 2 oz. Tubes Perishable EA 4 0059 Colostomy Skin Preps/Protective Barrier Wipes/1 box of 50 wipes

Perishable BX 1 0060 Colostomy/Ileostomy Bags/ 11" Drainable bag cut to fit/1 box of 10 BX 1 0061 Telfa Dressings, Sterile/3" x 4"/ 2 boxes/10 pads Perishable BX 2 0062 General antiseptic cleansers (e.g.- BZK Towelettes)/ Non-Alcohol, 5" x 7", Latex Free/ 2 boxes of 100 each Perishable BX 2 0063 Alcohol Prep Pads, 2 ply/100 per Box/4 boxes of 100 each Perishable BX 4 0064 K-Y Jelly/4 oz. Size Perishable EA 4 0065 Hydrogen Peroxide, Topical/16 oz. size Perishable EA 4 0066 Betadine scrub solution/16 oz. Size Perishable EA 4 0067 Adhesive, non-allergic/ 1" paper Tape x 11 Yards EA 6 0068 Adhesive, non-allergic/ 2" paper Tape x 11 Yards EA 6 0069 Safety Pins, Closed/ Nickel Plated, 1.74" (Size 2) /1 box of 1440 BX 1 0070 Medicine Cups/ 1oz. Size/2 packages of 100 each PKG 2 0071 Hand Asepsis Towelettes/Antimicrobial Hand Wipe; 160 per Pack/4 packages of 160 each Perishable PKG 4 0072 Batteries - Assorted Sizes/AAA/24 each = 1 box Perishable BX 1 0073 Batteries - Assorted Sizes/AA/24 each = 1 box Perishable BX 1 0074 Batteries - Assorted Sizes/C/8 each =1 box Perishable BX 1 0075 Batteries - Assorted Sizes/D/8 each =1 box Perishable BX 1 0076 Batteries - Assorted Sizes/9 Volt/8 each = 1box Perishable BX 1 0077 Spray Bottle, Plastic/ 6 ounce size EA 4 0078 Blood Glucose Meter Kit/Includes Meter, Carrying case, Lancing Device, 10

Lancets, Control Solution Normal & Alt Site Test Cap EA 4 0079 Test Strips – Diabetic/50 Strips per Box Perishable BX 2 0080 Velcro, Double sided (Loop & Hook)/1" x 50 yards RL 2 0081 Velcro, Double sided (Loop & Hook)/2" x 50 yards RL 2 0082 Velcro, Double sided (Loop & Hook)/4" x 50 yards RL 2 0083 Nebulizer/350 ml Capacity; FIO (2) Settings adjustable from 35-100% with

Ports for a Feed Set and Immersion Type Heater EA 2 0084 Isolation Mask/Basic with Ear Loops; Fluid resistant with Polypropylene

Outer facing/1 box of 50 BX 1 0085 Foley Catheter/All Silicone, 12Fr 5cc Perishable EA 10 0086 Intermittent Catheter, Male/Cath Intmt Rdrbr 8Fr 16In. With Funnel End &

Round, Hollow Tip. Two Opposing Eyes. Sterile. SizeA~16"^SizeB~8 Fr^ Perishable EA 25

0087 Condom Catheters, Male/Cath Exterior Tex Ltx 2-Pc W-Fm. With 5(1/2)"L x 3/4"W Foam Strap. 35mm Perishable EA 25

0088 Intermittent Catheter, Female/Intmt Pvc Pls Cath F 14Fr 6.5 Sterile. Clear Polyvinyl Femal Chloride w/Matte Finish, Smooth Rounded Tip, Funnel End Perishable EA 25

0089 External Catheter, Male/Cath Ext Tex Ltx 2-Pc W-Fm. With 5(1/2)"L x 3/4"W Foam Strap. 35mm Perishable EA 25

0090 Spray, Medical Adhesive/ 3.2 ounce Perishable EA 25 0091 Adhesive Remover, Universal/Remover wipe/1 box= 5 cans of 50 wipes BX 1 0092 Leg Bags, Soft, Vinyl Bags with Flutter Valve and Velcro Strap- small/500ml

Perishable EA 3 0093 Leg Bags, Soft, Vinyl Bags with Flutter Valve and Velcro Strap -med/600ml

Perishable EA 3 0094 Leg Bags, Soft, Vinyl Bags with Flutter Valve and Velcro Strap -large/950ml

Perishable EA 3 0095 Cannulas Nasal Oxygen Tubes (Disposable)/Extra Soft, Curved Tip w/7'

Crush Resistant Tubing Perishable EA 5 0096 Regulators, Oxygen/Oxygen regulator with Overall Length Less than 4";

Weight 6.9 oz. Downward facing outlet port EA 2 0097 Bedside Drainage Collectors/2000 cc Bag with Drip Chamber, Sample Port and Universal Hanging Device EA 3 0098 Power Strips/6' Length EA 5 0099 Battery Chargers/ For Wheelchair Batteries (Cirrus Plus EC Power) EA 2 0100 Extension Cords/ 50' Length EA 3 0101 T.E.D Compression Stockings (Under Knee)/Medium EA 1 0102 T.E.D Compression Stockings (Under Knee)/ Large EA 1 0103 T.E.D Compression Stockings (Under Knee)/Extra Large EA 1 0104 Shampoo & Body Wash /Hypoallergenic, Chemical Free, No Alcohol, Contains Aloe/8 oz bottle Perishable EA 2 0105 Wound Cleanser, Spray/No Rinse, Non-Irritating, with Acemannan

Hydrogel/8 oz. bottle Perishable EA 2 0106 Air Pump/ Pump for Bicycle Tires EA 1 0107 Paper Cups, 12 oz/100 per sleeve (5 sleeves per case) CS 5 0108 Colostomy Bag [Pediatric]/1 box of 15 Perishable BX 1 0109 Perishable item Kits EA 58 0110 LSCMS Training EA 1 0111 Transportation TL 28 0112 Drop Trailer/Detention DY 30 0113 Trailer Diversion MI 100 0114 Driver Hour HR 8

**Note: Brand Name products are just examples and do not constitute a brand name requirement or endorsement. Products may be brand name or equal as long as they comply with USDA/CPSC and FDA requirements for product safety.

Attachment 2

Distribution Centers / Warehouses

Address line 1 Address line 2 Operating Hours (Local Time)

Frederick (closing FY22)

4420 Buckeystown Pike Frederick, MD 21704

08:00 – 14:00 Mon- Fri

Greencastle (opening

FY22)

12879 Molly Pitcher Hwy Greencastle, PA 127225

08:00 – 14:00 Mon- Fri

Cumberland 11601 PPG Road Cumberland, M D 21502

08:00 – 14:00 Mon- Fri

Fort Worth 501 W Felix Street Bldg 12

Fort Worth, TX 76115

08:00 – 14:00 Mon- Fri

Atlanta 3780 South Side Industrial Court

Atlanta, GA 30354

08:00 – 14:00 Mon- Fri

Tracy 1547 East Grant Line Road Tracy, CA 95304

Guam Bldg 100

FEDAAC 70X454

Barrigada, GU 96913

Hawaii 99-1269 Iweana Street

FEDAAC 709242

Aiea, HI 96701

Caribbean Industrial Park

PR-1, KM 25.1

FEDAAC 70F337

Caguas, PR 00725

Ponce 1000 Carr 505 Building A, Cotto Laurel

Ponce, PR 00780 08:00 – 14:00 Mon- Fri

Bayamon Hato Tejas Industrial Park Lot 2 – Barrio Hato Tejas, Calle A

Bayamon, PR 00959

08:00 – 14:00 Mon- Fri

Cayey Eleora, LLC (Forma Amcor) Carr #1 KM 56.3 Bo.

Montellano

Cayey, PR 00736 08:00 – 14:00

Alaska - TBD TBD TBD TBD

Attachment 3

TRANSPORTATION REQUIREMENT – EMERGENCY RESPONSE

1. Drop Trailer/Detention:

During emergency response operations, the vendors shall be able to make deliveries where 53-ft trailers containing commodities are dropped at the delivery location (Federal Staging Area, Points of Distribution, Incident Support Base and/or commercial cross-docking site) for a minimum of 30 days. When prime vendor or the vendor’s Transportation Service Provider (TSP) trailers are detained, also known as “Dropped Trailer,” on government designated premises, or as close thereto, the TSP is subject to the following provisions:

Daily detention fees shall be a fixed Not-To-Exceed amount $150 per day (plus a 2% escalation for the respective option years).

The Government reserves the right to relocate dropped trailers or containers as the agency deems necessary. If the Government relocates dropped trailers to another location, the contractor will be responsible for retrieving its drop trailers at the new location. The trailer relocation shall not exceed the industry prevailing rate of $3 per mile (plus a 2% escalation for the option years) from the original drop point to the relocation point.

2. Vehicle and Trailer Condition:

All vehicles, including trailers, must be able to pass entry checks of government installations and areas when arrived for delivery.

The Government will not pay any cost, fines, etc. levied against the prime vendor or its hired TSP in cases of DOT violation. All DOT regulations and compliance are the sole responsibility of the prime vendor and prime vendor’s TSP. All billing for charges accrued by vendor’s TSP will be invoiced by the vendor to which the Government has entered contract with.

All prime vendor’s TSP vehicles (including trailers) must be in good working condition (have passed all required Government inspections that are up-to-date, no holes in the trailer, functioning drive systems, and well-maintained tires) in accordance with Department of Transportation (DOT) regulations. FEMA will perform spot checks to ensure trailers are in an acceptable condition. FEMA (including proxy contracted third-party base support provider) will reject trailers deemed to not meet the DOT inspection list. Rejected trailers, or frustrated cargo, shall not be considered as delivered. There will be no cost to the government for any deliveries rejected due to failed inspections.

The Government Installations Inspection Check List is available upon request.

3. Driver Hour:

The prime vendor’s TSP must provide FEMA with 4 hours of free time for unloading freight at the destination. If the loading or unloading of freight is delayed beyond the four hours of free time (during normal business hours) due to no fault or negligence on the part of the TSP, the prime vendor will be allowed to charge $45/hour (plus a 2% escalation for the option years) per vehicle for each hour (60 minutes) of delay.

All deliveries to the Government designated facilities are done by schedule. If vendor or their TSP fails to establish a schedule for freight delivery with the destination or if the delivery arrives outside of the scheduled delivery time, the above mentioned $45/hour charge will not be authorized. TSP must check in with U.S. Government representative at delivery site and receive date and time stamp of arrival to substantiate the driver hour charge.

Time consumed in unloading freight will be computed from time of arrival until departure of the vehicle, including the time the TSP spends waiting to reach or leave the unloading location. The government representative will stamp or mark the delivery receipt with time of arrival and departure, or provide a certified statement verifying this time for computation of charges and presentation by the TSP for payment to the vendor.

4. Diversion Sometimes an event or storm shifts directions and impacts several states. This causes the Government to re-direct the vendor deliveries that have not reached their original destination.

This is known as “Diversion”. If the change of drop off location occurs beyond a 50-mile radius of the original destination point, then the prime vendor will bill the Government at per mile rate for diversions. The diversion mileage will be calculated from the original destination point to the re-directed destination point. The vendor shall not charge diversion if they have not left the point of origin. The diversion mileage will not be incurred for drop off location changes within a 50-mile radius of the original destination point. The fee for diversion in route is $3 per mile (plus a 2% escalation for the option years) from original delivery destination after 50 miles.

5. Reverse Detention If trailer content is emptied, the prime vendor will be notified by the Contracting Officer’s Representative (COR) when it is ready to be released back to the prime vendor/TSP. Once prime vendor receives this notice the prime vendor/TSP will have 72 hours to retrieve the trailer.

If the prime vendor/TSP fails to retrieve its trailer within 72 hours of notification, the Government will impose a penalty on the prime vendor (reverse detention fees). The penalty will accrue daily in an amount equal to the daily detention, not-to-exceed $150 a day (plus a 2% escalation for the option years) or government adjusted use fee that the carrier charges for that unit. The penalty will continue to accrue for each 24-hour period. If the vendor/TSP fails to recover the unit after the 72 hours of notification the U.S. Government will consider the unit abandoned and will commence required procedures to dispose of the unit to local authority.

6. Insurance All TSPs must maintain a minimum of $300,000 in cargo insurance, per shipment, to transport FEMA freight. Cargo insurance must always remain active and proof of current, valid cargo insurance must be provided by supplying a certificate of insurance on an ACORD form to FEMA upon request. The ACORD form must clearly indicate which modes of transportation the TSP’s cargo insurance coverage applies to and the amount of cargo insurance coverage the TSP holds for each mode. TSPs will not be permitted to provide transportation services to FEMA via a mode of transportation for which they have not provided proof of valid cargo insurance coverage of at least $300,000. If the value of the cargo exceeds $300,000, TSPs must have current, valid cargo insurance in an amount that covers the full replacement value of the shipment.

7. FEMA-Scheduled Transportation The Government reserves the right to provide its own sourced transportation for supplies ordered from the vendor. The contract COR will coordinate with the vendor if this option is exercised. In this case the Government will not be charged transportation cost by the vendor for shipping transportation. The vendor shall have resources available to load commodities/pallets onto FEMA-scheduled shuttles and trailers during emergency response.