Attachment 2 SOW.docx
DOCX document 95 KB Posted
- Attached to
- Wood Flooring Replacement Federal contract opportunity
- Solicitation number
- 12805B23R0030
About this file
This scope of work document outlines the requirements for a wood flooring removal and tile installation project at the National Bio and Agro-Defense Facility in Manhattan, Kansas. The contractor will remove existing end cut wood flooring and substrates before installing new government-furnished porcelain tile, grout, edge trim, and associated materials. Specific tasks include dust mitigation, substrate preparation, tile layout approval, cleaning, and warranty submission. The project duration is 90 calendar days with biweekly progress reporting. The contractor must follow all security, safety, and environmental requirements and utilize Davis-Bacon wage rates.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment 5 Pre-Award Survey Form.doc | DOC document | |
| Attachment 1 Wage Determination KS20230056.pdf | ||
| Attachment 4 Contractor Certification Regarding EMR.docx | DOCX document | |
| Attachment 3 Specs and Drawings.pdf | ||
| Sol_12805B23R0030.pdf | ||
| Attachment 6 SAM Reps and Certs Form.docx | DOCX document |
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Text version
United States Department of Agriculture Agricultural Research Service
Scope of Work
Wood Flooring Removal and Tile Install
National Bio and Agro-Defense Facility (NBAF) USDA-ARS, Manhattan, KS
06/23/2022
Contents
| Project | 3 |
| General Information | 3 |
| 1.0 Scope of Work | 3 |
| 2.0 Background | 3 |
| 3.0 Contractor Requirements | 3 |
| 4.0 Government Furnished | 9 |
| 5.0 Deliverables / Schedule | 9 |
| 6.0 Travel | 9 |
| 7.0 Contractor’s Key Personnel | 9 |
| 8.0 Security Requirements | 10 |
| 9.0 Data Rights | 10 |
| 10.0 Section 508 – Electronic and Information Technology Standards | 10 |
| Attachment | 10 |
Project Wood Flooring Removal and Tile Install
General Information
1.0 Scope of Work
The contractor is to remove and dispose of an existing end cut wood flooring and replace with government procured porcelain tile on the NBAF Campus.
2.0 Background
The National Bio and Agro-Defense Facility (NBAF) is seeking a company with extensive knowledge and expertise installing ceramic tile and subflooring. NBAF is designed to contain BSL-2 through BSL-4 research studies. Contractors associated with modification of the facility should fully understand the construction types and construction methods associated with these facilities. The campus is currently operating and dust mitigation during demolition and install of new flooring system is required. Downtime between removal of the existing flooring and installation of the new one shall be kept to a minimum. The facilities will be occupied during this work. The NBAF campus address is 1980 Denison Ave.
3.0 Contractor Requirements
3.1 Work Restrictions & Conditions
3.1.1 Site Security Access: Access to the site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the main entrance gate and always wear a contractor/visitor identification badge while on the site. The ID badges will be turned in at the end of the workday. A current government-issued identification with a picture ID is required for entry. See 8.0 for additional security information.
3.1.2 All persons accessing the site must complete the approximate two hour, NBAF Site Security and Safety Orientation. Site specific bio agent training is currently being developed. If development is completed during the duration of this contract the training may be required for all persons accessing the site.
3.1.3 Limited construction vehicles will be allowed access adjacent to the work; contractor employee’s personal vehicles shall be parked in the facilities main parking lot.
3.1.4 Work shall be confined to the areas identified on the Drawings. Unless accompanied by a USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.
3.1.5 Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.
3.1.6 Work Hours: Regular work hours for this flooring project will be evenings and nights from 6:00 PM to 6:00 AM Monday through Friday to mitigate disruptions of day-to-day operations of the Government Staff, excluding Government holidays. Contractor will be permitted to work on weekends to minimize disruptions of access to the facility. Areas should be re-opened as much as feasible when work is not taking place. Signage to be posted noting areas that are closed to foot traffic with the use of red danger tape.
3.1.7 Federal Holidays are listed below:
| New Year’s Day | Labor Day | ||
| Martin Luther King Jr.’s Birthday | Columbus Day | ||
| President’s Day | Veteran’s Day | ||
| Memorial Day | Thanksgiving Day | ||
| Independence Day | Christmas Day |
Juneteenth
3.1.8 Work During Regular Business Hours: Work scheduled during regular business hours will require Government Approval prior to the work planned to take place. Make application thru the COR at least 5 calendar days prior to such work to allow arrangements to be made by the Government for access to the work area and inspection & monitoring arrangements. Requests shall include the exact dates, hours, location, and purpose of the exception. If approved, the COR will coordinate access with the site security office.
3.2 General Requirements / Tasks
3.2.1 The Contractor shall furnish a detailed cost proposal, including all prime and sub pricing showing labor cost, material cost, OH and Profit and estimated construction time including crew size, to provide material and services as specified in the scope of work. Proposal must be in whole dollars, no cents. Otherwise, bids will be rounded to the nearest dollar.
3.2.2 The Contractor is required to visit the site prior to submitting a proposal to observe existing conditions for a pre-bid meeting. Proposals received by contractors who did not attend the site walk will not be accepted. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work. The site visit will take place on 7/26/2023. See section L.7 of solicitation for specifics.
3.2.3 Bid or performance bonds may be required per the Contracting Officer’s bid package. Obtaining and the cost of these bonds is the responsibility of the Contractor. Proof of Insurance will also be required.
3.2.4 Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.
3.2.5 The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e.: UBC, NFPA, UL, ACI, ANSI, FCC, ASTM, NEC, NEMA, etc.) and health and safety codes, in effect at the time of Task order award, or as determined by the authority having jurisdiction.
3.2.6 All work must meet ARS 242.1M P&P titled “ARS Facilities Design Standards” found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf, in addition to meeting all Local, State and Federal codes, and latest IBC codes.
3.2.7 Davis Bacon Wage Rates apply to all construction task order more than $2,000. Employee payroll logs for the project will be required to verify wage rates are being adhered to.
3.2.8 There should be no need for a construction trailer at the jobsite. Contractor may store equipment tools, materials onsite as needed for the project in a contractor provided, locked job-box in a designated area as noted by the COR.
3.2.9 The Contractor shall work with Facility personnel to ensure project is accomplished in a timely manner.
3.3 Pre-Construction/Repair Requirements / Tasks
3.3.1 Prior to Construction/Repair Notice to Proceed (NTP) the following submittals must be submitted to the Contracting Officer (CO) for approval, unless otherwise determined by the CO that submittals may be provided after NTP. Documents shall be submitted in PDF that can be easily read when printed on 8-1/2 x 11 or 11 x 17 sheets. Contractor is responsible for any costs incurred for equipment ordered without prior approval:
3.3.1.1 Product Data, Shop Drawings, Installation instructions, and SDS Submittals for all Material used on this project. SDS for all chemicals that will be used shall be provided prior to being brought onsite. Submittals shall be annotated/highlighted to show products’ conformance with SOW requirements. If multiple items are listed on a submittal, the specific items being submitted for use shall be annotated/highlighted for clarity.
3.3.1.2 Form ARS-371 Construction Progress and Payment Schedule, and construction schedule indicating work hours will include the daily starting and stopping time, and days of the week the Contractor proposes to carry out the work. Schedule shall cover the anticipated duration of work to complete the project.
3.3.1.3 Accident Prevention Plan/Site Specific Safety Plan. Contractor shall submit a "site specific" Safety Plan to the Contracting Officer Representative that describes how the contractor is to comply with all applicable OSHA standards and NFPA codes pertaining to construction work to include, but not limited to: General Safety and Health Provisions, Occupational Health and Environmental Controls, Personal Protective and Life Saving Equipment, Hand and Power Tools, Welding and Cutting, Electrical, Scaffolds, Fall Protection, Excavations, Demolition, Stairways and Ladders, Toxic and Hazardous Substances, Confined Space Entry, Lockout/Tag out, Respiratory Protection, Hearing Protection. Safety Plan shall identify Contractor and sub-contractor employees who are authorized/qualified to perform electrical work. No work shall proceed until written approval of the Safety Plan by the Contracting Office Representative or Safety Officer. Safety Plan shall describe how the Contractor and/or sub-contractors are to secure equipment, supplies, tools, and chemical products. Contractor and/or sub-contractor equipment, supplies, tools, and chemical products are to be always under the control of the Contractor, equipment, supplies tools, and chemical products found not to be under the control of the Contractor or sub-contractor may be confiscated and delivered to the Contracting Officer.
3.3.1.4 Quality Control Plan is required on this project.
3.3.1.5 Individual Environmental Protection Plan is required on this project.
3.3.1.6 The Contractor shall provide to the CO a list of Task order personnel of the general and subcontractors, who will be emergency contacts, including address, and telephone numbers for use in an emergency. The Contractor shall update and submit the list monthly with invoices.
3.4 Construction/Repair Requirements / Tasks
3.4.1 Relocate all furniture, fixtures, and casework as necessary for Demo and installation. Contractor responsible for placing items back to their original locations once flooring installation is complete. Contractor must protect all furnishings and is responsible for any damage incurred.
3.4.2 Install dust and silica mitigation to contain and capture these items per OSHA requirements and at levels to mitigate any migration to adjacent spaces or finishes.
3.4.3 Dust mitigation and silica protection must be applied during all phases of construction.
3.4.4 Remove and dispose the existing end cut wood flooring and substrates.
3.4.5 Examine substrates, areas, and conditions where tile will be installed for compliance with requirements for installation tolerances and other conditions affecting performance of installed tile.
3.4.6 Verify that substrates for setting tile are firm, dry, clean, free of coatings that are incompatible with tile-setting materials including curing compounds and other substances that contain soap, wax, oil, or silicone; and comply with flatness tolerances required by ANSI A108.01 for installations indicated.
3.4.7 Verify that surfaces that received a steel trowel finish have been mechanically scarified.
3.4.8 Verify that protrusions, bumps, and ridges have been removed by sanding or grinding.
3.4.9 Verify that installation of grounds, anchors, recessed frames, electrical and mechanical units of work, and similar items located in or behind tile has been completed.
3.4.10 Verify that joints and cracks in tile substrates are coordinated with tile joint locations; if not coordinated, adjust joint locations in consultation with COR.
3.4.11 Do not proceed until unsatisfactory conditions have been corrected.
PREPARATION
3.4.12 Build up existing concrete floor using waterproofing and crack isolation compound, moisture control system for concrete, and self-leveling underlayment compatible with Tile Manufacturer recommendations.
3.4.13 Fill cracks, holes, and depressions in concrete substrates for tile floors with thin-set mortar with trowelable leveling and patching compound specifically recommended by tile-setting material manufacturer.
3.4.14 Blending: For tile exhibiting color variations, verify that tile has been factory blended and packaged so tile units taken from one package show same range of colors as those taken from other packages and match approved Samples. If not factory blended, blend tiles at Project site before installing.
3.4.15 Install new government furnished product per manufacturer’s recommendations:
3.4.15.1 Porcelain Floor Tile, Bruno SN09, 12x24
3.4.15.1.1 424 cartons x at 15.12sf/ctn
3.4.15.2 Grout: Mapei 07 Chocolate Ultracolor Plus FA High Performance Grout – 07 Chocolate Color
3.4.15.2.1 11x 24# bags
3.4.15.3 Soft Joints: Mapei 07 Chocolate Keracaulk S Sanded Siliconized Acrylic Caulk.
3.4.15.3.1 64x 10oz tubes
3.4.15.4 Schiene Edge Trim 1/2 - Stainless Steel
3.4.15.4.1 12x 8’ 2-1/2” pcs
3.4.15.5 Quikrete Sand
3.4.15.5.1 120 bags at 50#/ea
3.4.16 The government believes the quantities listed above to be enough for complete installation, any extra of the material listed above is the responsibility of the contractor to procure.
3.4.17 Provide and install all ancillary materials and equipment necessary to make the newly installed flooring function properly. It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and Industry Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.
3.4.18 Provide daily report.
3.4.19 Update construction schedule to reflect current and projected progress, frequent enough to be of timely use for project management and coordination. Submit updates with each invoice.
3.4.20 TILE INSTALLATION
3.4.20.1 Comply with TCA's "Handbook for Ceramic Tile Installation" for TCA installation methods specified in tile installation schedules. Comply with parts of the ANSI A108 Series "Specifications for Installation of Ceramic Tile" that are referenced in TCA installation methods, specified in tile installation schedules, and apply to types of setting and grouting materials used.
3.4.20.2 Extend tile work into recesses and under or behind equipment and fixtures to form complete covering without interruptions unless otherwise indicated.
3.4.20.3 Terminate work neatly at obstructions, edges, and corners without disrupting pattern or joint alignments.
3.4.20.4 Schedule, administer, and provide agendas for bi-weekly coordination meetings. Provide meeting minutes for each meeting.
3.4.20.5 Accurately form intersections and returns.
3.4.20.6 Perform cutting and drilling of tile without marring visible surfaces.
3.4.20.7 Carefully grind cut edges of tile abutting trim, finish, or built-in items for straight aligned joints.
3.4.20.8 Fit tile closely to electrical outlets, piping, fixtures, and other penetrations so plates, collars, or covers overlap tile.
3.4.20.9 Provide manufacturer's standard trim shapes where necessary to eliminate exposed tile edges.
3.4.20.10 Jointing Pattern: Lay tile in grid pattern unless otherwise indicated. Lay out tile work and center tile fields in both directions in each space or on each wall area. Contractor to provide proposed tile layout drawings for each area of flooring for review and approval by the Government.
3.4.20.11 Lay out tile work to minimize the use of pieces that are less than half of a tile.
3.4.20.12 Provide uniform joint widths unless otherwise indicated.
3.4.20.13 For tile mounted in sheets, make joints between tile sheets same width as joints within tile sheets so joints between sheets are not apparent in finished work.
3.4.20.14 Where adjoining tiles on floor, base, walls, or trim are specified or indicated to be same size, align joints.
3.4.20.15 Where tiles are specified or indicated to be whole integer multiples of adjoining tiles on floor, base, walls, or trim, align joints unless otherwise indicated.
3.4.20.16 Joint Widths: Unless otherwise indicated or otherwise recommended by the product manufacturer, install tile with 1/16" min. – 1/8” max. joint widths.
3.4.20.17 Expansion Joints: Provide 1/8” expansion joints and other sealant-filled joints, including control, contraction, and isolation joints. Form joints during installation of setting materials, mortar beds, and tile. Do not saw-cut joints after installing tiles.
3.4.20.18 Where joints occur in concrete substrates, locate joints in tile surfaces directly above them.
3.4.20.19 Thresholds: Install thresholds in same type of setting bed as adjacent floor unless otherwise indicated.
3.4.20.20 Do not extend waterproofing, crack isolation under thresholds set in dry-set portland cement mortar. Fill joints between such thresholds and adjoining tile set on with elastomeric sealant.
3.4.20.21 Grout Sealer: Apply grout sealer to grout joints per grout-sealer manufacturer's written instructions. As soon as grout sealer has penetrated grout joints, remove excess sealer and sealer from tile faces by wiping with soft cloth.
3.4.21 WATERPROOFING, CRACK ISOLATION MEMBRANE INSTALLATION
Contractor shall install partial crack isolation membrane, unless noted otherwise, to comply with ANSI A108.17 and manufacturer's written instructions to produce membrane of uniform thickness and bonded securely to substrate.
3.4.22 Do not install tile or setting materials over crack isolation membrane until membrane has cured.
3.4.23 CLEANING AND PROTECTING
3.4.23.1 Cleaning: On completion of placement and grouting, clean all ceramic tile surfaces so they are free of foreign matter.
3.4.23.2 Remove grout residue from tile as soon as possible.
3.4.23.3 Clean grout smears and haze from tile per tile and grout manufacturer's written instructions. Use only cleaners recommended by tile and grout manufacturers and only after determining that cleaners are safe to use by testing on samples of tile and other surfaces to be cleaned.
3.4.23.4 Protect metal surfaces and plumbing fixtures from effects of cleaning. Flush surfaces with clean water before and after cleaning.
3.4.23.5 Protect installed tile work with kraft paper or other heavy covering during construction period to prevent staining, damage, and wear.
3.4.23.6 If recommended by tile manufacturer, apply coat of neutral protective cleaner to completed tile walls and floors.
3.4.23.7 Before final inspection, remove protective coverings and rinse neutral protective cleaner from tile surfaces.
3.4.24 Existing Installations / Demolition
3.4.24.1 Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate demolition / modification of existing installations with COR. All disturbances of existing systems shall be thoroughly coordinated with the COR to prevent disconnecting equipment that might jeopardize on-going research.
3.4.24.2 The Government reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with the COR prior to starting demolition operations. Contractor shall legally dispose all equipment / materials removed that will not be retained.
3.4.24.2.1 The Government would like to retain a portion of the intact end cut wood blocks (final quantity to be determined)
3.4.24.3 Reinstall all furniture, fixtures, light fixtures, and casework that was relocated for Demo and installation.
3.4.24.4 Contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The Contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycle, the Contractor shall submit a letter stating this and why diversion was not practical.
3.4.25 Building will be occupied while construction is ongoing. Contractor shall schedule work with location to allow location to meet current research and operational needs of the facility.
3.4.26 The Contractor is responsible for making and removing any temporary utility connections.
3.4.27 Shutoff of utilities, if required, shall be scheduled no less than five (5) working days in advance.
3.4.28 The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.
3.4.29 The work performed under this contract shall be subject to continuous audit by the CO/COR/LM. Quality control is the exclusive responsibility of the Contractor.
3.4.30 Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.
3.4.31 The contractor shall follow the site lock-out/Tag-out policy and coordinate implementation of LOTO with the facility as needed.
3.4.32 Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities. The Contractor shall inspect the entire construction site daily, including days without construction work if there are NFPA 101 Life Safety Code deficiencies existing while construction work is shut down, the results of that inspection shall document on a “DAILY INSPECTION FORM”, and the form is to be signed and submitted to the Contracting Officer.
3.4.33 Contractor shall provide continuous monitoring for noise, dust, chemical vapor generation, volatile organic compounds, and vibration. At no time shall noise exposure to any ARS staff exceed 75 DB. Contractor shall provide to the Contracting Officer a written weekly update of the all-test results and for proposed work for the subsequent two weeks (a two week “look-ahead”) involving any construction activity that will produce loud noises, heavy vibrations, strong smells, or significant dust inside ARS staff occupied space.
3.4.34 Contractor and sub-contractors shall notify in writing the Contracting Officer at least one week prior to executing high risk work (this may be included in the two week “look-ahead” update). High risk work includes, but is not limited to, tasks requiring live electrical work, hot work, work at heights, trenching/ shoring, crane operations, and confined space entry. Contractor’s Competent Person shall provide the Contracting Officer written weekly documented safety inspection results.
3.4.35 Hot work permits shall be submitted and approved before the applicable work is performed. Hot work permits are required when cutting torch, welding, soldering and/or any other spark or heat producing equipment is to be used. A Hot Work Permit will be requested at least ten (10) working day in advance of the proposed work and will be issued only for the period necessary to perform such work. Hot Work Permit request form will be supplied by Owner during pre-construction meeting for this project.
3.4.36 The material and equipment to be furnished under project shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.
3.4.37 All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies, and Contractor before during and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting and any injury, theft, or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be new and subject to inspection and approval by the CO/COR.
3.4.38 Submit to the CO/COR documentation of hazardous materials/waste disposed or recycled.
3.4.39 The work site shall always be kept clean and free of debris. Disposal of the old material or equipment is required. Restore disturbed areas to original like appearance and conditions. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.
3.4.40 Contractor to provide standard warranty from deficiencies and defects. Warranty information shall include the warranty period (dates), and warranty contacts with names, addresses and telephone numbers.
3.4.41 Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the task order. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.
3.4.42 Contractor shall coordinate progress inspections with the COR/Technical Representative. The Contractor shall develop a punch list and verify all items are resolved before requesting a final inspection with the COR. A copy of the punch list shall be submitted to the COR.
3.4.43 Prior to submitting final payment, the following documents shall be submitted:
a. General contractors one (1) year warranty on work.
b. All contractor and manufacturer warranties.
c. As-built drawings (if applicable)
d. O&M manuals for all equipment. Include the following, if applicable:
1. Operation and maintenance instructions.
2. Parts list, with recommended parts inventory.
3. Legible schematic of all wiring diagrams of installed electrical equipment, including control equipment, and changes made in the work including any in field modifications,
4. Submit parts catalog and show evidence of local parts inventory with complete list of recommended spare parts. Manufacturer of original equipment shall produce parts.
e. Release of liens.
f. Employee payroll\time sheets
g. Invoice
4.0 Government Furnished
4.1 The Government shall be afforded 14 calendar days review periods for submittals requiring approval and 7 calendar days for information only submittals.
4.2 The Government will furnish a reasonable amount of electricity and water if requested. Access to a toilet facility will be provided by the Government.
5.0 Deliverables / Schedule
The Contract duration for this project is 90 calendar days from Notice to Proceed issued by Contracting Officer.
Key Deliverables
| Item No. |
| Deliverable / Item Title |
| Description |
| Frequency |
| Reference |
| Delivery Format |
| Due By |
| 1 |
| Payrolls |
| Certified payrolls |
| Once per invoice request |
| Ref. SOW, Page 4, Section 3.2.7 |
| PDF to CO/COR |
| Each invoice submission |
| 2 |
| Submittals |
| Product data sheets, shop drawings, installation instructions, SDS |
| Once per product |
| Ref. SOW, Page 5, Section 3.3.1.1 |
| PDF to COR |
| Prior to Construction/Repair NTP |
| 3 |
| Form ARS-371/372 |
| Construction Progress and Payment Schedule |
| Once per invoice request |
| Ref. SOW, Page 5, Section 3.3.1.2 |
| PDF to CO/COR |
| Prior to Construction/Repair NTP & prior to submitting each invoice |
| 4 |
| Accident Prevention Plan |
| Site specific safety plan |
| Once |
| Ref. SOW, Page 5, Section 3.3.1.3 |
| PDF to COR |
| Prior to Construction/Repair NTP |
| 5 |
| Emergency Contact List |
| Emergency contact info for persons working onsite |
| Preconstruction and monthly |
| Ref. SOW, Page 5, Section 3.3.1.6 |
| PDF to COR |
| Prior to Construction/Repair NTP & with each invoice |
| 6 |
| Daily Reports |
| Document and photo describing daily activities |
| Each day of work |
| Ref. SOW, Page 6, Section 3.4.3 |
| PDF to COR |
| Within 24 hrs. after the date(s) covered by the report |
| 7 |
| Coordination Meeting Minutes |
| Notes captured during coordination meetings |
| Bi-weekly |
| Ref. SOW, Page 6, Section 3.4.4 |
| PDF to COR |
| Within 24 hrs. after each meeting |
| 8 |
| Construction Schedule |
| Schedule indicating work hours and days planned to work |
| Preconstruction & |
| Ref. SOW, Section 3.3.1.2, & 3.4.5 |
| PDF to COR |
| Prior to Construction/Repair NTP & with each invoice |
| 9 |
| Tile Layout Drawings |
| Joint Layout drawings for each area of work |
| Once or before starting each space |
| Ref. SOW, Section 3.4.20.10 |
| PDF to COR |
| Prior to starting Demo, or one submittal prior to starting each area of work. |
| 10 |
| Closeout Documents |
| Warranty, As-builts, O&Ms, Release of liens |
| Once |
| Ref. SOW, Page 8, Section 3.4.25 |
| PDF to CO/COR |
| Prior to final payment |
6.0 Travel
There are no anticipated travel requirements. Mobilization and demobilization costs shall be included in the construction costs.
7.0 Contractor’s Key Personnel
Not Applicable
8.0 Security Requirements
8.1 Personnel employed by the Contractor or any representative of, or agent of the Contractor, entering this facility shall conform to the facility security regulations. The Contractor shall provide all information required for background checks to meet facility access requirements as performed by the facility security office. Contractor personnel shall comply with all personal identity verification requirements as directed by USDA-ARS Security office. Each person accessing the site will be required to provide personal details, (full name, DOB, DL#) and will undergo a routine background check, such as a National Agency Check with additional inquiries, which may include a criminal and credit check. Details required for the check should be submitted the security office NLT 5 days prior to the visit. Results of this check may return earlier. However, it should not be planned to have results earlier than 5 days. If, while on site the contractor/vendor will have access to sensitive information, they must complete a National Disclosure Agreement (NDA), along with the required training. This training will most likely be completed by reviewing a series of slides covering the topics of the definition of controlled unclassified information (CUI), access, handling, distribution, storage, and destruction of CUI. Each person will acknowledge receiving and understanding the training on the NDA. The process should not exceed two hours. Acknowledgement and completion of the NDA will be turned in with the form required for the background check. Results will be returned through the Contracting Officer or Contracting Officer Representative. Contractors needs to follow Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules and Regulation Governing Conduct on Federal Property.
8.2 Security Ingress/Egress for Contract Activities: Contractor Personnel, Contract Vehicles, Tools, Equipment, Material Deliveries & Shipments. The Service Entry Control Point (ECP)/Guard Post serves as the initial screening point for vehicles and visitors.
8.2.1 All Vehicles, equipment, and personnel will be confirmed for NBAF access. Upon confirmation, all vehicles and equipment will be thoroughly searched at the Service ECP. Once cleared, visitors may be thoroughly screened by Security at the Visitor Center Checkpoint
8.2.2 Following screening, visitors without a Long-Term Visitor Badge (LTVB) will be issued a short-term visitor’s badge.
8.2.3 Escorted by either Contractor staff with a Local Badge/PIV or an authorized USDA Escort, visitors, vehicles, tools, equipment, and materials will enter NBAF through Gate 2, and travel to the designated delivery entry point(s). Once tools are stored on site, workers will be required to park in the West parking lot and walk to the jobsite until demobilization to which the vehicles can be brought back on site to be loaded up and leave.
8.2.4 Escort coordinates to meet an authorized USDA member at the designated delivery entry point(s). This coordination will need to be done through the contract COR.
8.2.5 All personnel, tools, equipment, and materials are subject to additional Security Screening and ingress/egress procedures pending campus status.
8.2.6 Escorts must always maintain line of sight of visitors and a 5:1 escort ratio.
8.2.7 Leaving the designated delivery entry points, escorted visitors will drive out of Gate 2. Vehicles, equipment, and personnel are subject to additional Security Screening and egress procedures pending campus status.
8.2.8 Visitors without LTVBs will either be directed to park in the West Parking Lot to return their badge within Visitor Center or will be directed to turn in their badge at the Service ECP. Once the Visitor Badge is returned, the visitor will then exit the respective area and leave the NBAF premises.
8.2.9 Visitors that are part of the delivery crew, but whom are not in the delivery vehicle will be subject to standard site access requirements utilizing the main Entry Control Point off Denison Avenue and screening by Security at the Visitors Center. Visitors will then be escorted from the Visitors Center, by a Contractor staff with a Local Badge/PIV or an authorized USDA Escort, to join the rest of the crew.
8.3 Additional security requirements may be imposed when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.
8.4 The Contractor shall safeguard all USDA-ARS equipment, information and property provided for Contractor use. At the close of each work period, USDA-ARS facilities, equipment, and materials shall be secured.
9.0 Data Rights
Not Applicable
10.0 Section 508 – Electronic and Information Technology Standards Not Applicable
Attachment Attachment A – Specs and Drawings image1.png image2.jpeg
File details come from the government source that posted it. Updated .