Attachment 2 - PWS Halon_Kitchen Suppression Systems 26 OCT 2023.pdf

PERFORMANCE WORK STATEMENT

FOR

PORTABLE FIRE EXTINGUISHERS

AND KITCHEN DRY/WET

CHEMICAL FIRE EXTINGUISHING

SYSTEMS

TRAVIS AFB

26 OCT 2023

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1 BASIC SERVICES

1.2 CONTRACTOR POINT OF CONTACT

2. SERVICES SUMMARY

3. GENERAL INFORMATION

3.1 QUALITY CONTROL

3.2 QUALITY ASSURANCE

3.3 INSPECTION BY THE GOVERNMENT

3.4 PORTABLE EXTINGUISHERS

3.5 DRY/WET CHEMICAL FIRE EXTINGUISHING SYSTEMS

3.6 SCHEDULES/CHECKLIST

3.7 HOLIDAYS

3.8 CLEAN-UP OF MATERJALS

3.9 DISPOSAL OF WASTE

3.10 HOURS OF OPERATION

4. FIRE EXTINGUISHER PARTS & INSPECTIONS ……………………………………….. 5

5. HAZMART………………………………………………………………………………………. 6

6. APPENDICES……………………………………………………………………………………. 6

ATTACHMENTS

A. APPENDIX A: LIST OF EQUIPMENT/PARTS TO BE MAINTAINED

B. APPENDIX B: LOCATIONS OF EQUIPMENT TO BE MAINTAINED

C. APPENDIX C: SUMMARY OF NUMBERS AND TYPES OF FIRE

EXTINGUISHERS

D. APPENDIX D: TECHNICAL DEFINITIONS

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, materials, tools, equipment, transportation, and all other items necessary to perform all operations in connection with kitchen fire suppression systems and fire extinguisher inspections, recharging and maintenance of portable and wheeled fire extinguishers in a manner that will ensure their serviceability and prevent deterioration in value or effectiveness. Contractor shall also provide complete preventive maintenance of dry/wet chemical and high/low pressure Carbon Dioxide fire extinguishing systems to include unlimited interim service calls for the fire extinguishing systems specified herein IAW PWS and in compliance with the latest editions of National Fire Protection Association (NFPA) Standards 10, 12, 17, 17A, 70and 72.. The contractor shall perform two-scheduled preventive maintenance inspections on fire extinguishing systems. These inspections shall be performed annually and semi annually. Work includes all labor, materials, and equipment necessary for semi-annual inspection, annual inspection and maintenance of dry/wet chemical and high/low pressure Carbon Dioxide fire extinguishing systems as defined in this PWS at Travis Air Force Base, California.

1.1. Entry into controlled areas, which require an escort, will be coordinated through 60 CES/CEF, Fire Prevention Office, (707)424-4427 to include all work on AFFF Halon Extinguishers. The contractor will provide 72-hours advance requests for Fire Prevention Office support. Escorts will be provided as required and when mission permits.

1.1.1 The Contractor shall provide an annual report in January and a semiannual report in June of each year describing the condition of each extinguishing system. The report shall be double spaced, typed, summarizing conditions, component replacement, and NFPA code compliance of fire extinguishing system in all hoods with dry/wet chemical and high/low pressure Carbon Dioxide fire extinguishing systems. Annual and semiannual reports shall include observations, conclusions, and recommendations. Additionally, the contractor shall provide a monthly report of each portable and wheeled fire extinguisher, summarizing conditions, component replacement, and NFPA code compliance of fire extinguishers located in facilities listed in Appendices C and D of this PWS within seven (7) business days of the following month. Reports shall include observations, extinguisher numbers and exact location, conclusions, and recommendations. The contractor shall comply with AFI 33-322, Records Management Program, paragraph IO (which encompasses Records Management, Freedom of Information Act (FOIA) and Privacy Act (PA) requirements. Disposition of records shall be in accordance with Air Force Records Information Management System (AFRIMS) Records Disposition Schedule (RDS) found at https://afrims.amc.af.mil . The Quality Assurance Evaluator (QAE) will review all records, paper and electronic, to ensure requirements of all programs are met.

1.1.2 It shall be the Contractor's responsibility to move any object(s) obstructing access to any portion of the dry/wet chemical or high/low pressure Carbon Dioxide system.

1.2 CONTRACTOR POINT OF CONTACT. The contractor shall provide a point of contact that shall be responsible for the performance of work. The name of this person and alternate(s) who shall act for the contractor when the point of contact is absent shall be designated in writing, to the Contracting Officer at the pre-performance conference. The point of contact or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The point of contact or alternate shall be available during normal duty hours within four (4) work hours to meet on the installation with Government personnel designated by the Contracting Officer to discuss problem areas. The contractor shall perform the services required under this contract during the following hours: 7:30 a.m. - 4:30 pm. Monday through Friday. The contract points of contact and alternate(s) must be able to read, write, speak, and understand English. Contracted personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which display the company name and employee name.

1.2.1. As required by the NFPA 10, personnel licensed by the State of California Fire Marshal's Office shall perform all inspections and tests accomplished by the contractor. The contractor must provide proof of current licensing with their proposal.

1.3. DODI 3020.37, CONTINUATION OF ESSENTIAL DOD CONTRACTOR

SERVICES DURING CRISIS. None of the services required by this contract as identified are essential as defined and described in DoD Instruction 3020.37, Continuation of Essential DoD Contractor Services During Crises.

2. SERVICES SUMMARY.

Performance Objective PWS Para Performance Threshold Perform Corrective Maintenance on Fire Extinguishers IAW NFPA 10.

Fire extinguishers are properly painted, labeled, and recharged. All work is completed according to frequency recommended by the manufacturer. Six (6) year maintenance is performed. Reports are submitted within the specified time.

1. - 1.3.4. 95% of fire extinguishers are operational at all times.

Hydrostatically Test Fire Extinguishers.

Fire extinguishers are properly tested.

Testing is performed IAW manufacturer's recommended frequency.

1.-1.3.4 95% of fire extinguishers are tested IAW manufacturer’s recommended frequency.

3. GENERAL INFORMATION.

3.1 QUALITY CONTROL. The contractor shall employ his commercial quality control program/procedures to identify, prevent and ensure non-recurrence of defective services.

Through implementation of the contractor's quality control program/procedures, the government shall receive quality services meeting the requirements of this contract.

3.2 QUALITY ASSURANCE. The government will periodically evaluate the contractor's performance (20% per quarter of the listed facilities).

3.3 INSPECTION BY THE GOVERNMENT: The Base Fire Prevention section QAP (or designated alternate) performs monthly inspections of all assigned buildings on Travis AFB, CA.

During these inspections, the QAP will inspect the work accomplished by the Contractor. Base Fire Prevention section QAP contact phone number is (707) 424-3683/3886.

3.4 PORTABLE FIRE EXTINGUISHERS. The Contractor shall inspect, test, maintain and repair portable hand held, fire extinguishers located in facilities listed on monthly inspection listing provided at pre conference. (See Appendix C for number of fire extinguishers.) Portables shall be serviced in accordance with NFPA 10, current edition and manufacturer's recommendations, to include, but not limited to, maintenance, recharging, hydrostatic testing, replacement of defective heads, replacement of gauges and ruptured discs, replacement and testing of hoses and nozzles as needed, and painting.

3.5 DRY/WET CHEMICAL FIRE EXTINGUISHING SYSTEMS. All extinguishing systems inspections shall be performed as per manufacturer's recommendation and in accordance with NFPA 12, 17, 17A, 70 and 72.

3.6 SCHEDULES/CHECKLIST. The contractor shall be responsible for setting dates and times maintenance is to be performed with the building facility managers. Notify Fire Protection Office within 24 hours if a problem is encountered in scheduling.

3.7 HOLIDAYS. The contractor is not required to provide service on the following holidays:

New Year's Day, Martin Luther King's Day, President's Day, Memorial Day, Independence Day, Labor Day, Juneteenth Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day. Any of the above holidays following on a Saturday or Sunday shall be observed on the date designated observed by the Federal Government.

3.8 CLEAN-UP OF MATERIALS. Contractor shall be responsible for any discharge/clean-up of dry chemical extinguishers during repair and maintenance whether intended or accidental.

3.9 DISPOSAL OF WASTE. The contractor shall remove all materials, equipment and refuse generated by this project to an off base location for proper disposal. The contractor should be aware that within the confines of Fairfield, CA (including Travis AFB), if the contractor sub-contracts for the removal of debris/refuse that the City of Fairfield has an exclusive franchise Agreement with Solano Garbage Company, (707) 422-4244, to perform such service.

3.10 HOURS OF OPERATION. Facilities will remain in use by the Government during this contract. The Contractor will keep traffic, dust, noise and interruption of Government activities to a minimum.

4. FIRE EXTINGUISHER PARTS & INSPECTIONS. Replacement Parts: Approval of parts or repairs must be obtained prior to the contractor beginning repair work that will exceed $2,500.00.

The contractor shall provide 3 quotes to the contracting officer on any equipment part or repair.

Upon approval of the quote, the contractor shall ensure that the work is completed satisfactorily.

If the contractor and QAP determine equipment is beyond economical repair, the contractor, in coordination with the QAP, shall recommend to the contracting officer in writing, that such equipment be replaced. The contractor shall return equipment no longer used to the government.

Parts purchased for repairs and maintenance shall comply with the manufacturer's recommendations. Repairs shall be completed within five (5) workdays, unless otherwise approved by the Contracting Officer.

4.1 Any extinguisher deemed unserviceable by current National Fire Protection Standard (NFPA) 10, shall be emptied by the contractor and the inert shell shall be returned to the Fire Prevention Section. In the event of an emergency, it is the contractor’s responsibility to respond to interim calls within 4 hours remaining in compliance with the latest editions of National Fire Protection Association (NFPA) Standards 10, 12, 17, 17A, 70and 72.

4.4.1 After maintenance has been accomplished, the contractor shall provide a service ticket to the using facility, the QAP and fire prevention office containing as a minimum: Date of maintenance, Nature of maintenance performed, Building/location maintenance was performed for, and Name of personnel performing maintenance.

4.4.2 For wheeled 150 lb halon fire extinguishers, the flight-line "ready-line" is the accumulation point for in-service and out-of-service wheeled 150 lb halon fire extinguishers. The Contractor shall provide a bi-weekly inspection of the "ready-line" to ensure annual inspections and minor maintenance is accomplished.

4.4.3 Annual inspection shall commence 15 calendar days after start of work or start of option period and be completed within 30 calendar days. Semiannual inspection shall commence approximately six (6) months after the annual inspection and be completed within 30 days.

Reports shall be turned in to the QAP within 14 calendar days after completion of inspection.

5. HAZMART. The Contractor shall not store chemicals/HAZMAT on Travis AFB. The government (HAZMART personnel) will inventory all chemicals that the contractor brings on to Travis AFB or any property under the control of Travis AFB. Any product that meets the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from Government property. This inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste is contained in Subpart C of 40 CFR, part 261.

5.1 Spill Response: The contractor will be briefed on Travis AFB Spill response procedures. The contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event it is necessary to utilize Government material, equipment or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the Government for all associated costs.

5.1.2 Hazardous Material/Waste Management: The contractor will be briefed on Travis AFB Hazardous Material/Waste management Plan. The contractor shall comply with Travis AFB Hazardous Waste Management Plan and address 60th Civil Engineering Squadron with questions regarding the management of hazardous waste.

5.1.3 Hazardous Material Handling: The contractor shall have approval from the base Bio-Environmental (BEE) and HAZMART sections prior to purchasing, handling, using, and storing any chemicals, solvent, lubricants, and other products that require MSDS’s. The contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and shop Disposal Form. The contractor shall provide one copy of the MSDSs for each item to HAZMART section for review prior to any chemicals being brought onto Travis AFB. The contractor shall maintain one copy of the MSDSs for each hazardous material line item used within the work center. The contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or persistent Bio-accumulative and Toxic (PBT) chemicals. Any HM containing one of these banned substances will not be allowed on base.

5.1.4 Training: The contractor shall ensure all employees complete the local Air Force Hazardous Communication, HAZMART, and hazardous waste training as required. The contractor shall appoint a primary and alternate HAZMART and hazardous waste monitor. Monitors are responsible for training all contractors’ personnel regarding hazardous material containers maintained within Travis AFB and complete MSDS’s immediately upon receipt of new chemicals, products, or materials used in this contract. The contractor shall submit MSDS’s to HAZMART as required.

6. APPENDICES.

A. List of types of extinguishers to be maintained and service.

B. List of suppression systems and locations.

C. List of number and types of fire extinguishers of Travis AFB.

D. List of technical definition

APPENDIX A:

LIST OF EQUIPMENT/PARTS TO BE MAINTAINED

HALON FIRE EXTINGUISHERS:

1. One hundred fifty (150) pound

(wheeled) Hydrostatic testing of cylinders:

a. 150 lb. halon 1211flight line wheeled units Amerex Model 600

Replaceable Parts to be Maintained and Serviced for 150Ib Wheeled Extinguishers:

a. One hundred (150) pound Halon 1211Wheeled Extinguishers

1. Gauges

2. Rims, air valve stems, inter tubes, and tires

3. Nozzle holder

4. Safety outlet

5. Nozzle clip

6. Sight glass assembly

7. Screws, bolts, nuts, and washers

8. Hose

9. Ball valve assembly

10. Valve Stems

11. Valve Assembly

12. O-rings

13. Gaskets

14. Pull pin

15. Cotter pins

Hydrostatic Test of Hoses for 150lb Wheeled Extinguisher Units:

a. Fifteen-foot (15) foot hoses

b. Twenty-five (25) foot hoses

c. Fifty (50) foot hoses

Youth Center

Building Number Identifier

6536 TOTALS

Monarch Dining Inn

Dormitory Dormitory

Dormitory

Airmen Recreation Center

60 MSG Dormitory

Burger King

Base Hazardous Storage Base Hazardous Storage

Arby's

1305 Dormitory GUARDIAN 1384-A 1

ANSUL R102 3 GALLON

402 Transient Lodging Fac's

PYROCHEM PCI 300

1350 60 EMS Dormitory 1

CDC 3

ANSUL R102 3 GALLON

ANSUL R102 9 + 6 GALLON

SAFETY GOURMET

GUARDIAN 1384-A

GUARDIAN 1384-A

SAFETY GOURMET 1

ANSUL R102 3 GALLON

PYROCHEM PCI 50 (DRY)

PYROCHEM PCI 25 (DRY)

ANSUL R102 3 GALLON

ANSUL R102 3 GALLON

GUARDIAN 1384-A

GUARDIAN 1384-A

GUARDIAN 1384-A

GUARDIAN 1384-A

Cypress Lakes Golf Clubhouse

668 CDC 2

1332 Dormitory 1334 Dormitory

Qdoba Panda Express

Dominos

CDC 1

Delta Breeze

Open Storage Base Supply Charley's

Dormitory

Locations of Equipment to be Maintained

APPENDIX B:

System Type Number of Systems

PYROCHEM PCI 350+240

ANSUL R102 4.5 X 3

P-1 Mobility Processing/Storage P-3

Kado's Fire Station 1

Shopette/Popeye's Travis Bowling Alley

First Street Chapel 1

PYROCHEM PCI 35 (DRY) 1

PYROCHEM PCI 50 (DRY)

GUARDIAN 1384-A

ANSUL R102 3+3+1.5 GAL

ANSUL R102 3 GALLON

ANSUL R102 3 GALLON

ANSUL R102 (WET)

PYROCHEM PCI 25/50 (DRY)

GUARDIAN 1384-A 12

924 Special Operations

Dormitory GUARDIAN 1384-A

GUARDIAN 1384-A

ANSUL R102 3 GALLON

ANSUL R102 9 GALLON

GUARDIAN 1384-A

803 Aircraft General Purpose PYROCHEM PCI 25/50 (DRY)

PYROCHEM PCI 1S (DRY)

APPENDIX C:

SUMMARY OF NUMBERS AND TYPES OF FIRE EXTINGUISHERS

150 LB. HALON 1211WHEELED UNITS 105

KITCHEN FIRE SUPPRESSION SYSTEMS 65

APPENDIX D:

TECHNICAL DEFINITIONS PECULIAR TO TIDS PWS

1. Inspection: Inspection is a check to ensure the extinguisher will operate. It is intended to give reasonable assurance that the extinguisher is fully charged and operable.

2. Maintenance A "thorough check" to give maximum assurance that the extinguisher will operate as intended. It includes a thorough inspection and any necessary repair or replacement of components.

3. O.D.S. Ozone Depleting Substance. Halon 1211, Halon 1301 and hydrocarbons.

4. Portable Fire Extinguisher. A portable device containing an extinguishing agent that can be expelled under pressure for the purpose of suppressing or extinguishing a fire.

5. Recharging. The replacement of the extinguishing agent also includes the expellant for certain types of extinguishers.

6. Shall: The word shall indicate a mandatory requirement where indicated throughout the

PWS.

7. Six Year/Twelve Year Maintenance Fire Extinguishers. Extinguishers that require maintenance every six/twelve years. Maintenance is to be performed in accordance with published regulations and standards.