Attachment 1 - COMBO.pdf

DEPARTMENT OF THE AIR FORCE

60TH CONTRACTING SQUADRON (AMC)

31 October 2023

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 60TH CONTRACTING SQUADRON

350 HANGER AVE, BLDG. 549

TRAVIS AFB, CA 94535-2632

SUBJECT: Request for Quotation, FA442724Q0005, Fire Extinguisher Service.

1. The 60th Contracting Squadron at Travis Air Force Base intends to establish a Firm Fixed Price contract for Fire Extinguisher Service for the 60th Civil Engineering Squadron as listed in paragraph 7.

2. General Information:

Notice Type: Combined Synopsis/Solicitation

Solicitation Number:

Title:

FA442724Q0005

Fire Extinguisher Service

Posted Date: 31 October 2023

Site Visit: 31 October 2023 at 8:30 AM, PDT

RFI’s Due: 7 November 2023 at 9:00 AM, PDT

Solicitation Response Date: 15 November 2023 at 9:00 AM, PDT

Set Aside: Total Small Business Set-Aside NAICS Code: 811310 - Commercial and Industrial Machinery and

Equipment (except Automotive and Electronic) Repair and Maintenance

Point of Contract: SrA Grant Harris, grant.harris.8@us.af.mil, 707-424-7768

“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

Site Visit Information:

Travis AFB Visitors Center

Air Base Parkway, Building 599 Travis Air Force Base, CA 94535

Special Passes Needed: If you need any passes for base access to attend this site visit, please email grant.harris.8@us.af.mil with the names and company of each personnel attending (max – 2 per company). Please ensure these requests are submitted no later than 31 October 2023 9:00

AM,

TrUSt TRAVIS … THERE ARE NO BOUNDS

PDT and meet the contracting specialist at the visitor center 31 October 2023 at 08:30 AM PDT.

Please have appropriate government ID and a valid vehicle registration with you when go to the visitors’ center (see attachment 3 for valid ID requirements).

Please have no racks with ladders, tool boxes in the bed of trucks or have logos on the vehicles that will be coming on base for the site visit. Please be aware that it may sometimes take upwards of two hours to obtain a visitor pass at the visitors’ center. The visitor center opens at 6:00AM, PDT.

3. This is a combined synopsis/solicitation for services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. Additionally, the Government will utilize simplified procedures in accordance with FAR Part 13.

4. This combined synopsis/solicitation is issued as a Request for Quotation (RFQ) with solicitation number listed above.

5. A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 10/27/2023, Defense Acquisition Circular dated 09/23/2023, and Air Force Acquisition Circular 07/07/2023.

6. The North American Industry Classification System (NAICS) code for this solicitation is 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. Small Business Size Standard is $12.5M.

7. The contractor shall provide the services found in the following table, which contains the description of requirements for the Contract Line Item Numbers (CLIN) items to be acquired and the date and place of the period of performance and acceptance and FOB point.

CLIN

Description

Quantity

Unit

Cost per Unit

Total

(USD $) (USD $)

Halon Extinguishers IAW PWS Halon_Kitchen Suppression Systems 26

OCT 2023

PoP: 16 Nov 23 – 30 Sep 24 ea

Kitchen Suppression Systems IAW PWS

Repairs & Emergency Call Outs IAW PWS Halon_Kitchen Suppression Systems 26 OCT 2023 lot

$25,000.00

NTE

PoP: 1 Oct 24 – 30 Sep 25

PoP: 1 Oct 25 – 30 Sep 26

TOTAL

All CLINS

(US Dollars $)

FOB: Destination Place of Delivery:

Travis AFB, CA 94535

Vendor Information Ordering Address Point of Contact Phone Number Fax Number

E-Mail Address Quote Date Cage Code Web Address

8. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (Nov 2021) and the addendum, applies to this acquisition.

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021) Request for Quotation (RFQ) shall contain the following information: RFQ NUMBER;

TIME SPECIFIED FOR RECEIPT OF OFFERS; NAME; ADDRESS;CAGE CODE;

TELEPHONE NUMBER OF OFFEROR; TERMS OF THE EXPRESSED

WARRANTY; ANY DISCOUNT TERMS AND ACKNOWLEDGEMENT OF ALL

SOLICITATION AMENDMENTS (if applicable), PAST PERFORMANCE INFORMATION. Quotes must indicate quantity, unit price and total amount for each item. Offerors shall include a statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation. Quotes shall also contain all other documentation specified herein.

Addendum to FAR 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.”

Specific Instructions:

To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts, Part I – Technical Approach and Part II – Pricing.

Addendum to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical capability of the item offered to meet the Government requirement;

(ii) price;

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2(a), Evaluation - Commercial Products and Commercial Services

Technical: The offeror must submit their technical approach that clearly demonstrates how they are able to meet/accomplish all the requirements in the Performance Work Statement

(PWS).

Price: Evaluation of price will consider the total of the annual prices for all contract years (base plus all options) with each year’s price evaluated as the sum of the prices of all contract line items (CLINs) for that year. Each CLIN price will be evaluated as the quantity multiplied by the unit price, rounded to the nearest cent.

Basis for Contract Award: This is a competitive best value in which quotes will be evaluated where Technical Factor is significantly more important than Price and Past Performance Factors.

Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The evaluation process shall proceed as follows:

a) The technical evaluators will review technical approach and will determine whether the Offeror’s technical approach is acceptable or unacceptable, in accordance with the PWS.

Rating Description Acceptable The offeror submitted a technical approach that clearly demonstrates how they are able to meet/accomplish all the requirements in the Performance Work Statement (PWS).

Unacceptable The offeror did not provide a complete and realistic plan IAW PWS.

10. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (May 2022), Alternate I (Oct 2014), with their offer, or the offeror shall complete paragraph (b) of FAR 52.212-3, if the offeror has completed the annual representations and certifications electronically at http://www.sam.gov.

Vendors must be actively registered in the System for Award Management (SAM); the website is https://www.sam.gov/portal/public/SAM/ . Contact SAM at US Calls: 866-606-8220, International Calls: 1-334-206-7828, however, a DUNS number must be known prior to registration. Call Dun and Bradstreet at 1-888-546-0024 to verify or apply for a Duns number;

the website is http://fedgov.dnb.com/webform.

11. The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Dec 2022), applies to this acquisition.

12. The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (DEVIATION 2013-O0019) (Dec 2022), applies to this acquisition; additional FAR clauses cited in the clause are:

FAR 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) FAR 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) FAR 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

FAR 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101 note).

FAR 52.222-19, Child Labor – Cooperation with Authorities and Remedies (Dec 2022) (E.O. 13126) FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

FAR 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

FAR 52.222-41, Service Contract Labor Standards (Aug 2018) FAR 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020).

FAR 52.225-1, Buy American-Supplies (Oct 2022) FAR 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

13. Additional provisions and clauses that apply to this acquisition are:

FAR 52.203-3 Gratuities (April 1984) FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Jun 2020) FAR 52.204-7, System for Award Management (Oct 2018) FAR 52.204-13, System for Award Management Maintenance (Oct 2018) FAR 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.204-26, Covered Telecommunications Equipment or Services-Representation (Oct 2020) FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) FAR 52.211-6, Brand Name or Equal (Aug 1999) FAR 52.211-17, Delivery of Excess Quantities (Sept 1989)

FAR 52.219-1, Small Business Program Representations (Oct 2022) FAR 52.222-22, Previous Contracts and Compliance Reports (Feb 1999) FAR 52.225-18, Place of Manufacture (Aug 2018) FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certification (Jun 2020) FAR 52.233-1, Disputes (May 2014) FAR 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013) FAR 52.237-1, Site Visit (April1984) FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) FAR 52.243-1, Changes -- Fixed Price (Aug 1987) FAR 52.246-2, Inspection of Supplies -- Fixed-Price (Aug 1996) FAR 52.246-4, Inspection of Services-Fixed-Price. (Aug 1996) FAR 52.246-16, Responsibility for Supplies (Apr 1984) FAR 52.247-34, F.O.B. Destination (Nov 1991) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) FAR 52.253-1, Computer Generated Forms (Jan 1991)

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011) DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Dec 2022) DFARS 252.204-7003, Control of Government Personnel Work Product (Apr 1992) DFARS 252.204-7006, Billing Instructions (Oct 2005) DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (Dec 2019) DFARS 252.223-7008, Prohibition of Hexavalent Chromium (Jun 2013) DFARS 252.225-7002, Qualifying Country Sources as Subcontractors (Mar 2022) DFARS 252.225-7036, Buy American—Free Trade Agreements—Balance of Payments Program (Dec 2022) DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) DFARS 252.232-7010, Levies on Contract Payments (Dec 2006) DFARS 252.243-7001, Pricing of Contract Modifications (Dec 1991) DFARS 252.244-7000, Subcontracts for Commercial Items (Dec 2022) DFARS 252.247-7023, Transportation of Supplies by Sea (Feb 2019) AFFARS 5352.201-9101 Ombudsman (Oct 2019) (Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email:

susan.madison@us.af.mil)

CLAUSES INCORPORATED BY FULL TEXT

FAR 52.217-6 Option for Increased Quantity (Mar 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

FAR 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 Days.

(End of clause)

FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of clause)

FAR 52.232-18 Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (Dec 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Request and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-

Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in

WAWF Pay Official DoDAAC Issue By DoDAAC Admin DoDAAC** Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(1) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee(if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

Invoice Information

The contractor shall only invoice and be paid for actual hours worked. Actual hours worked do not include absences, non-duty days, and hours for continuing medical education. Only the Prime Contractor shall submit the invoice.

(2) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(3) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(4) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

14. The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

15. Offerors shall provide quotes no later than the date and time specified in paragraph 2 to the 60th Contracting Squadron at the address below or via email to the Contract Specialist:

60th Contracting Squadron 350 Hanger Ave, Building 549

Travis Air Force Base, CA 94535-2632

SrA Grant Harris Contract Specialist

Phone 707-424-7768 grant.harris.8@us.af.mil

Jonny A. Ochoa Contracting Officer Phone 707-424-7769 jonny.ochoa@us.af.mil