Attachment 2 - PWS.pdf

Performance Work Statement (PWS)

Project: Autoclave Preventative Maintenance, Brookings, SD

GENERAL INFORMATION

1.0 Background and Purpose:

The United States Department of Agriculture (USDA), Agricultural Research Service (ARS), North Central Agricultural Research Laboratory (NCARL) in Brookings, SD, conducts research to develop, document, and promote soil, crop, and pest management practices that are ecologically sustainable while maintaining producer profitability.

This will be a base year + 4 option year contract.

Base Year - 05/01/2021 to 04/30/2022

Option Year 1 – 05/01/2022 to 04/30/2023

Option Year 2 – 05/01/2023 to 04/30/2024

Option Year 3 – 05/01/2024 to 04/30/2025

Option Year 4 – 05/01/2025 to 04/30/2026

We have a requirement for preventative maintenance on our Getinge Autoclave at our NCARL facility. Address: 2923 Medary Avenue, Brookings, SD 57006.

Serial Number: 03H0444 Purchase Date: Approximately 2003

Model # 422 LS

2.0 Definitions:

USDA - United States Department of Agriculture

ARS - Agricultural Research Service

NCARL - North Central Agricultural Research Laboratory

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements/Tasks:

Provide preventative maintenance for a Getinge autoclave – model 422LS equipped with 30 KW boiler.

Service should include labor for four quarterly preventative inspections and minor maintenance procedures and one annual preventative major maintenance on all systems and subsystems.

Each preventive maintenance inspection will be performed in accordance with manufacturers’ established procedures to maintain the safe operation on this sterilizer. These procedures include but are not limited to: checking overall function and integrity of unit and its components including seals, valves, plumbing, probes, sensors, filters, screens, alarms, etc.; checking error logs, conducting boiler blowdown and sight-glass inspection; verifying electrical current supply and proper function of the unit within factory set operating specifications.

Rebuild, replace, lubricate, and clean components as required.

Labor for unscheduled maintenance (i.e., call-backs for failure) should be included.

The cost of parts are not included in this contract, but must be supplied by provider. The parts must be OEM parts, including updated parts that meet the manufacturer’s specifications.

Access issues: The facility is secured and will require assistance to access by the staff during normal business hours.

Business hours of operation for both facilities are 8:00 am to 4:30 pm.

Offices are closed on all federal holidays.

COVID-19 restrictions: personnel will be required to answer the following questions prior to entry:

1. Have you been around, are you living with or have you been exposed to anyone with

COVID-19?

2. In the last 24 hours, have you had any COVID-19 symptoms?

If the answer to questions 1 and/or 2 are positive, then you will not be allowed to enter the facility.

Facemasks will be required throughout the facility.

4.0 Deliverable / Schedule:

Key Deliverables

Item No.

Deliverable

Objective

Due

1 Preventative

Inspection

4 times per year No later than 60 days after contract award

2 Minor Maintenance

Procedures

Provide service and maintenance As required

3 Preventative Major

Maintenance

Preventative Major Maintenance on all systems and subsystems

Annually

4 Unscheduled

Maintenance

Labor for unscheduled maintenance

(i.e., call-backs for failure)

Within 48 hours

5 Inspection Status

Report

Report documenting equipment status, items repaired or serviced.

7 days after each inspection until contract expiration.

5.0 Government Furnished:

1) Access to the facility during normal business operations (Monday through Friday, 8:30 am to 4:30 pm)

6.0 Travel:

No travel by the contractor except between their site of business and our facilities is anticipated.

7.0 Contractor’s Key Personnel:

Contractor’s technician.

8.0 Security Requirements:

Not applicable.

9.0 Data Rights:

None

10.0 Section 508 – Electronic and Information Technology Standards:

Not applicable

11.0 Performance Requirement Measures:

Autoclave continues to perform as manufactured is the performance measure.

Picture of Getinge Autoclave Mo. # 422 LS