Attachment 2- Performance Work Statement (PWS).pdf

PERFORMANCE WORK STATMENT

UTILITY TERRAIN VEHICLES (UTV) MAINTENANCE/SERVICE CONTRACT

ANDERSEN AIR FORCE BASE (GUAM)

18 August 2023

1. GENERAL – The contractor shall provide all maintenance, labor, services, tools, materials, equipment, transportation, and supervision to be performed within one (1)12-month Base Period and two (2) 12-month Option Periods as outlined in Section 2 of this Performance Work Statement (PWS). This performance shall be performed on a total of thirty-eight (38) OGMVC (Other Government Motor Vehicle Conveyance) on Andersen Air Force Base (AAFB), Guam in support of 554 RED HORSE/FTX.

2. PERFORMANCE PERIOD

Base Year: 11 September 2023 – 10 September 2024 Option Year 1: 11 September 2024 – 10 September 2025 Option Year 2: 11 September 2025 – 10 September 2026

3. CONTRACTOR REQUIREMENTS

A. The contractor shall:

• Perform an initial inspection and maintenance and return all vehicles in the Full Equipment List to the manufacturer’s baseline standards for compliance.

• Perform mid-year inspection and maintenance on all vehicles in the Full Equipment List.

• Complete an annual Safety Inspection on all vehicles in the Full Equipment List.

• Provide all deliverables in accordance with (IAW) the attached Deliverables

Schedule.

B. All work shall be in accordance with the manufacturer's requirements and AFI 24-302.

C. Table 1: Full Equipment List

Year Make Model Gasoline or Diesel

Estimated Last Service

Qty

2020 Polaris Ranger XP 1000 Gasoline 19 May 23 17 2017 Polaris Ranger 900 XP Gasoline 19 May 23 10 2017 Kawasaki Mule Pro FXT Gasoline 19 May 23 1 2015 Polaris Ranger Diesel Crew 1000 Diesel 19 May 23 10

D. Tire Replacements:

• The Contractor will replace all tires bi-annually for all 38 units (see Paragraph

4, Routine Maintenance).

• The tires to be utilized for replacement shall meet or exceed the tire specifications referenced in Table 2, Tire Specifications.

• The Contractor shall notify the COR or Activity Representative within 3 weeks prior to tire replacements of tire availability, tire type, and specifications.

Table 2: Tire Specifications

Make Part-No. Description Qty UOM

RP SOF Talon Series

3200-0610 Front UTV Run- Flat Tires 26x9x12, 12- Ply

76 EA

RP SOF Talon

3200-0610 Rear UTV Run- Flat T ires 26x11x12, 12-Ply 76

EA

Note: The tires to be utilized for replacement shall meet or exceed the tire specifications referenced in above Table 2.

4. ROUTINE MAINTENANCE

The initial inspection and maintenance shall be scheduled within 30 days of contract award, and annually thereafter. The mid-year inspection and maintenance shall be performed 180 days after the initial maintenance and annually thereafter. During the routine maintenance, both initial and mid-year, the contractor will perform fuel filter inspections and replace as necessary. The contractor will also replace the drive belt and alternator belt bi-annually as necessary for all 38 units. The contractor will replace all tires bi-annually for all 38 units.

This includes installation of new tires and disposal of old tires. Additionally, the contractor will replace seatbelts as necessary to provide safe operation of the Polaris Rangers/Kawasaki Mules. Exact dates and times shall be coordinated with the Government prior to pick-up. For all maintenance requirements, see owner’s manuals for each year, make and model.

5. OTHER THAN ROUTINE MAINTENANCE

A. After Service Repair – The contractor shall promptly perform “after-service repairs” when notified of possible malfunctions within 21 business days (business days are Monday to Friday) or 50 driven hours, whichever comes first of UTV maintenance.

Repairs and delivery shall be at no additional cost to the Government and be made within one week of notification of malfunction. If the Polaris Rangers/Kawasaki Mules are not repaired completely within that one-week timeframe, the contractor shall notify the Contracting Officer Representative (COR) and CO with the rationale for the delay.

B. Major Repairs:

• Not all inclusive, the following repairs constitute as major repairs: engine, transmission, differential, wheel bearings, drive shafts, brakes, etc. (all major parts required for safe and compliant operation).

C. Minor Repairs:

• Not all inclusive, the following repairs constitute as minor repairs: tires, worn and torn interior/exterior, wipers, mirrors, safety devices, drive and accessory belts, lighting equipment etc.

10. BASE ACCESS – The contractor must turn in completed forms with a copy of their passport per AFI 31-113, Chapter 4 Identity Vetting and Fitness Determination. An AF Form 75 / Visitor Pass will be issued under this contract.

A. Failure to complete base access with 36 SFS within 30 days of contract start will result in contract termination.

B. Contractor is responsible with coordinating with the CO and Visitor Control Center on obtaining/renewing their AF Form 75 / Visitor Pass.

11. LOCATION – Major repairs and maintenance work shall be performed at the contractor site.

Minor repairs (ex. Oil changes) can be performed at Government site, if previously discussed and agreed upon between the COR or activity rep and contractor before work is performed.

12. WORK INTERRUPTION – All work must be coordinated with the COR or activity rep prior to scheduling and completion.

13. SCHEDULE – All routine work shall be completed within two weeks. Notification is required for any Polaris Rangers/Kawasaki Mules needing more than two weeks servicing due to parts being ordered from off island vendors to the COR or Activity Rep via email provided after award of contract.

14. VEHICLE IDENTIFICATION NUMBERS

A. 2017 Polaris Ranger (10 units)

• R17RVA87A1

B. 2020 Polaris Ranger (17 units)

• R20T6A99A1

C. 2015 Polaris Diesel Crew (10 units)

• R15RUAD1AA

D. 2017 Kawasaki Mule (1 unit)

• KAF820JHF

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3NSRVA871HG851097

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DELIVERABLES SCHEDULE

Table 3: Deliverable Schedule

DELIVERABLE FREQUENCY # OF COPIES FORMAT SUBMIT TO:

Annual safety inspection completion letter Every 12 months 1 Electronic

(via email)

COR &

Activity Rep

Maintenance Log Every 6 months 1 Electronic (via email)

COR &

Activity Rep

A. Annual safety inspection – All 38 Rangers/Mule will require an annual safety inspection.

• Safety inspection completion letter must include but not limited to the following:

• Letterhead format with signature block signed & dated.

• All 38 VIN’s (Vehicle Identification Number).

• Dates of service contract period of performance.

• Contract number.

B. Statement of inspection that UTV’s are safe to operate. Maintenance Log – All 38

Rangers/Mule will require a semi-annual maintenance log from the contractor to the COR and Activity Rep

• Entails history of all work done on every single Rangers/Mule.

• Miles and hours must be recorded/logged during the following:

1. Initial inspection and maintenance, and annually thereafter.

2. 180-day inspection and maintenance, and annually thereafter.

3. Every turn-in for repairs or diagnostic checks.

C. Deliverables shall be submitted electronically via email to COR & Activity

Representatives. Contact information shall be sent to the awarded Contractor at time of award.