Attachment 2 - Environmental Requirements.pdf

ATTACHMENT 2: ENVIRONMENTAL REQUIREMENTS

1. Contractor must meet all terms and conditions as stated in the contract. Below is only a partial list of the terms and conditions. The most stringent code should be adhered to.

2. Permits

2.1. Permits, Applications, Supporting Documents, and Fees:

2.1.1. Contractor shall be responsible for identifying all applicable environmental regulations, permits (construction and operating), notices, reviews, and approvals required for the project according to federal, state, local, and Air Force guidance.

Once the requirements are identified, Contractor shall be responsible for coordinating the requirements with 50 CES/CEIE and the Contracting Officer.

Contractor shall ensure that all coordination, permits, notices, reviews and approvals are completed with each applicable phase of the design prior to starting each phase. Contractor shall be responsible for any contract delays resulting from failure to obtain required environmental permits, notices, reviews, and approvals.

2.1.2. Contractor shall obtain and complete all environmental permit applications and notices, including any documents required for a modification for an existing permit held by the base. Contractor is responsible for preparing all supporting documents, including but not limited to engineering reports, emission surveys, diagrams, pollutant load calculations, etc. If, in lieu of permits, the governing agency requires review and approval of the design, Contractor shall submit and obtain approval of the design and associated documents. Contractor shall provide copies of all correspondence and documents supporting these efforts to 50 CES/CEIE via the Contracting Officer. Contractor shall be responsible for all fees associated with the permits, applications, reviews, approvals, and notices.

2.2. Codes, References, Guidelines:

2.2.1. Contractors shall comply with federal, State of Colorado, U.S. Air Force and

Schriever Air Force Base (SAFB) regulatory requirements for environmental aspects of performance. Additional guidance specific to SAFB can be referenced in established plans and programs.

3. Training

3.1. Contractor Required Training

3.1.1. Contractor shall ensure all employees complete the required hazardous materials and hazardous waste training including proper spill response and control, required for this project. Contractor is responsible for training all Contractor personnel regarding hazardous material containers maintained within SAFB. Contractor must be familiar with the SAFB Environmental Commitment Statement.

3.1.2. All Contractors’ employees must complete an Environmental Management System (EMS) General Awareness Training prior to commencement of any activities. Contractor’s on site supervisory personnel shall complete the EMS Awareness Training (EMS100AFIT00004) program. 50 CES/CEIE should be contacted through the CO for information about this 7 minute awareness training within 60 days of contract award or a new contract employee supervisor begins work. The training will be accomplished utilizing web-based Environmental Awareness Course Hub (TEACH) available through any internet access at:

https://usaf.learningbuilder.com/. All Contractor’s employees must be familiar with AFI 32-7001, Environmental Management, as well as all environmental impacts on SAFB, which will be briefed during the pre-contracting meeting.

4. Hazardous Materials Management

4.1. Prior Approval Required:

4.1.1. Contractors using any type of hazardous materials (HM) on SAFB must comply with the review and approval process and shall provide the Contracting Officer (CO) with a list of proposed materials planned to be used on the installation during the performance of the contract.

4.1.2. At least 30 days prior to the contract start date, Contractor shall provide to the CO a copy of the 3952 Form, SAFB Hazardous Material Tracking Form - Material and Approval Submittal, listing all materials that will be utilized during the contract period as well as the current Safety Data Sheet (SDS). The 50 Civil Engineering Squadron Environmental Management Element (50 CES/CEIE) will determine if any of the proposed materials are classified as hazardous and are covered under Emergency Planning and Community Right-to-Know Act (EPCRA) (42 U.S.C.

11001-11050). If they fall into this category 50 CES/CEIE will issue an authorized use list to the CO for this Contractor.

4.1.3. During the review, any available safer substitutes for listed HM may be mandated for use.

4.1.4. Upon approval, 50 CES/CEIE will provide a HM tracking spreadsheet that will serve as the initial inventory of the HM utilized for the project. Contractors shall use this spreadsheet to report to 50 CES/CEIE the usage and storage of the HM on a monthly basis. Contractor must maintain a file of all Safety Data Sheets (SDSs) during the performance of this contract. Any HMs not utilized by Contractor must be taken off SAFB as soon as the project ends.

4.1.5. If additional HM is required during the course of the contract or if there is a change to existing HM, Contractor shall update the 3952 Form and provide a SDS for each HM through the CO to 50 CES/CEIE. Contractor shall submit the new authorization request no later than (NLT) 15 days prior to delivery of the HM onto

SAFB.

4.1.6. For contracts with larger quantities of approved HM usage, or work that will potentially last longer than 6 months, contract personnel may be required to input the initial inventory into the Air Force single HM tracking database commonly known as the Enterprise Environmental Safety and Occupational Health – Management Information System (EESOH-MIS).

4.1.7. The main Contractor is responsible for reporting all sub-contractors HM usage from the date of hire throughout the duration of their contract through the CO to 50 CES/CEIE. No HM, lubricants, oils, liquids or related materials shall be deposited in the refuse containers on the installation.

4.1.8. Contractor shall not use products that are, or contain Diisocyanates, Dioxins and Dioxin-like Compounds, Extremely Hazardous Substances, Ozone Depleting Substances (ODS), CFCs or Persistent Bio-accumulative and Toxic chemicals.

Any HM containing any of these banned substances will not be allowed on the installation.

4.2. Reporting Requirements: Contractor shall submit all information needed by the base to comply with the following:

4.2.1.1. Emergency planning reporting requirements of EPCRA Section 302.

4.2.1.2. Emergency notice requirements of EPCRA Section 304.

4.2.1.3. List of Safety Data Sheets required by EPCRA Section 311.

4.2.1.4. Emergency/hazardous chemical inventory forms of EPCRA Section 312.

4.2.1.5. Toxic chemical release inventory of Section 313 of EPCRA.

4.3. Storage and Management:

4.3.1. Contractor shall be responsible for the proper storage, management, and disposal of any hazardous material brought on Base.

4.3.2. For any single hazardous material stored on-site in a quantity equal to or exceeding 55-gallons at any time, Contractor shall provide secondary containment for the entire quantity of that hazardous material.

4.3.3. Hazardous material shall be stored within a secured area, not accessible to base populace.

4.3.4. All containers of hazardous material shall be clearly and properly labeled; closed when not in use; and stored in an upright, secure position.

4.3.5. No hazardous material shall be left on-site at the end of a project. Touch-up/repair material shall not be provided to the user unless pre-approved by 50

CES/CEIE.

5. Hazardous Waste Management

5.1. Contractor Generated Waste:

5.1.1. It is the responsibility of Contractor to remove and properly dispose of all regulated waste generated during a project. Contractor shall accumulate, transport and dispose of all hazardous waste (HW) in accordance with federal HW regulations 40 CFR 260-279, Colorado Department of Transportation, and federal transportation regulations 49 CFR 171-176 or, as defined by applicable state and local laws/regulations. Contractor shall prepare, maintain, and submit to the CO all records, shipping documents, training certificates, plans and other documents required by regulation. This includes copies of the manifests and land disposal restrictions. At no time shall HM, HW, or UW be deposited into any solid waste stream or refuse container.

5.1.2. Contractor shall remove all HW from SAFB on a daily basis unless the accumulation and storage is specifically approved in writing by the CO and 50 CES/CEIE. Such approval must be given prior to the generation of any HW.

Approval for accumulation or storage of HW in excess of 1kg of acute and 100 kg of non-acute HW, for greater than three (3) calendar days will require a minimum lead time of forty-five (45) calendar days from the date of the receipt of the request and may not be approved at that time. Contractor is responsible for proper packaging, labeling, and transportation of HW and universal waste (UW) from accumulation area to a facility for ultimate disposal. Contractor shall ensure the waste is disposed at a properly permitted treatment storage or disposal facility and that copies of all manifests and other required documents are provided through the CO to 50 CES/CEIE. Contractor shall pay all costs associated with regulated substance management and disposal. Contractor shall pay all fines/penalties assessed by federal, state, or local agencies for the improper management or illegal disposal of regulated substances; or laws/regulations violated by Contractor. No HW or UW may be stored, accumulated or left on the property after finalization of project. Under no circumstances shall Contractor dispose or treat HW on SAFB.

5.1.3. Contractor will be responsible for any and all spills, releases, emission, and discharges of any toxic or hazardous substance, any pollutant, or any waste, whether sudden or gradual, caused by or arising under the performance of the contract or any substance, material, equipment, or facility utilized therefore for the purposes of any environmental statute or regulation to protect the human or physical environment.

5.1.4. Contractor will be responsible in the same manner as above regardless of whether activities leading to or causing a spill, release, emission or discharge is performed by Contractor, its agent or designee, an offender, visitor, or any third party.

5.1.5. If Contractor spills or releases any substance into the environment, Contractor will immediately report the incident to the CO, 50 CES/CEIE and 50 CES/Fire Emergency Services (FES). The liability for the spill or release of such substances rests solely with Contractor and its agent and at no time will Contractor dispose of hazardous, toxic or caustic substances by unsafe methods. Unsafe methods include spreading or pouring it onto the ground, dumping in a lake, river or stream, and flushing into sewers.

6. Solid Waste & Recycling

6.1. Recycling and Waste Minimization:

6.1.1. Schriever AFB operates a Qualified Recycling Program (QRP); contractors and base personnel shall participate in the program.

6.2. Contractor Recycling:

6.2.1. Items recycled through the actions of a project, to include Construction and

Demolition (C&D) debris, shall be reported to 50 CES/CEIE. The report shall include type of material recycled, method of recycling, weight recycled, prices per pound (if applicable), facility utilized and net proceeds. The proceeds from recycling shall be turned into the QRP Manager, who will present these funds to 50 CES/CEIA (Resource Manager) for deposit in to the QRP account.

6.3. Disposal:

6.3.1. Contractor shall be responsible for the proper handling and disposal of all solid waste accumulated or generated on Schriever AFB in performance of the contract.

6.3.2. There are no disposal areas on the base.

6.3.3. Contractor shall make every reasonable effort to reduce the amount of solid waste generated by salvaging and recycling materials to the greatest extent possible.

7. Toxics Substances Management (Asbestos/Lead/PCBs)

7.1. Asbestos:

7.1.1. The policy of the U.S. Air Force is to manage asbestos “in place” (leaving it undisturbed), as long as it is in good condition and not a health hazard. Facilities and locations within the facility with suspected or known asbestos must be reported to 50 CES/CEIE and properly identified with an OSHA approved label.

7.2. New Construction:

7.2.1. For all new construction activities, all building materials used by Contractor shall be certified from the manufacturer to not contain any asbestos (absolutely zero). Contracted A/E shall provide the following certification for all new construction:

7.2.1.1. “I certify, in accordance with AQCC Regulation 8, Part B.II.A.1.d, that no Asbestos Containing Material (ACM) was specified as a building material in any construction document for the building and that no ACM was used as a building material in the building.”

7.2.1.2. Signed certifications should be forwarded to the 50 CES/CEIE and will become part of the project file.

7.3. Upgrades & Remodeling:

7.3.1. Contractors performing remodel and/or upgrades to a facility shall include asbestos identification into their cost estimate.

7.4. Construction Practices:

7.4.1. Contractor shall be responsible for ensuring that the project is constructed in full compliance with all applicable federal, state, and local environmental laws and regulations. Contractor shall minimize environmental pollution and damage that may occur as the result of construction operations. The environmental resources within the project boundaries and those affected outside the limits of permanent work shall be protected for the duration of the contract. Contractor shall be responsible for any delays and penalties resulting from failure to comply with environmental laws and regulations.

8. Air Quality

8.1. Regulatory Compliance:

8.1.1. Contractor shall comprehend and comply with most current SAFB Air Permit and all applicable Federal, State, County and Municipal laws concerning air pollution, particularly the Clean Air Act (CAA) and all subsequent amendments. All work under this contract shall be performed in such a manner that objectionable or nuisance conditions will not be created in the air nor will objectionable particulates be released into the air.

8.1.2. The installations environmental function has overall management and execution responsibility of the installation’s environmental program and is the focal point for monitoring the installation’s compliance status with all applicable Federal, State, and local requirements. To ensure the installation’s current Air Emissions Inventory (AEI) and Potential to Emit (PTE) emissions contributions are explicitly documented as required, and periodically updated in the air emissions inventory. To maintain the installation’s baseline emissions inventory in order to determine if proposed physical or operational changes to stationary sources require “netting” or offset requirements under New Source Review (NSR) and other CAA programs.

8.2. Air Emissions:

8.2.1. Material usage which produces Volatile Organic Compounds (VOCs) or

Hazardous Air Pollutants (HAPs) emissions shall be reported through the CO to 50 CES/CEIE. Materials such as welding rods, welding gases, paints, thinners, solvents, blast media, generator use, and asphalt will require reporting through the CO to 50 CES/CEIE, on a monthly basis throughout the project (3952 Form).

8.2.2. In the event spray painting is required, high transfer efficiency equipment shall be used at all times. No open burning shall be permitted on base.

8.2.3. All generators brought on-site must be immediately reported to 50 CES/CEIE through the CO.

8.3. Dust Control:

8.3.1. Contractor shall maintain all excavations, embankments, stockpiles, haul roads, permanent access roads, plant sites, and waste areas, borrow areas, and all other work areas within or without the project boundaries free from dust in accordance with all applicable local, state, and Federal regulations for the control of dust and particulate emissions.

8.3.2. Temporary methods of stabilization consisting of sprinkling with water are required to control dust. Sprinkling with water shall be repeated at such intervals as to keep all parts of the disturbed area at least damp at all times. Gravel paving shall be provided for entrance and exit drives, parking areas, and unpaved roads carrying more than 25 vehicles per day on the construction site.

8.4. Refrigerant Management:

8.4.1. Contractor shall comply with 40 Code of Federal Regulation (CFR) Part 82 and any other applicable Federal, State, or local regulations. The use of Class I Ozone depleting Substances (ODS) at SAFB is prohibited at all times.

8.4.2. Contractor shall refer to the Significant New Alternatives Policy (SNAP) program for alternatives and products made with/or containing safe alternatives to Class I ODS. Per current manufacturer’s recommendations, Contractor’s shall utilize acceptable refrigerant substitutes such as Hydrofluorocarbon (HFC) 134a and Hydrochlorofluorocarbons (HCFC) 410a until Class II ODS phase out in 2030.

8.4.3. All refrigerant recovery and/or leaks from equipment must be immediately reported through the CO to 50 CES/CEIE. Removal of stationary and/or mobile sources containing ODS must be immediately reported through the CO to 50 CES/CEIE for inventory update.