Attachment 2 BPA Ordering Instructions.pdf

ATTACHMENT 2: BPA ORDERING INSTRUCTIONS

These ordering instructions are for a Blanket Purchase Agreement (BPA) to fulfill routine scheduled picks up for hazardous waste removal orders for the Uniformed Services University of the Health Sciences (USU). The USU reserves the right to utilize other sources for these requirements or terminate the BPA if it is in the best interests of the Government. The BPA will be reviewed annually on its anniversary date to determine whether continuation of the agreement is in the Government’s best interests in accordance with FAR 13.303-6(c).

After receiving a new requirement for hazardous waste removal, an authorized caller will begin the Government Purchase Card (GPC) Purchase Review package submission process in order to make purchases under this BPA. Any order that exceeds the allowed limit under that GPC account will either be fulfilled through using a BPA or the Technical Point of Contact (TPOC), or Contracting Officer’s Representative (COR) would have to submit the request through the Finance Management Group and the Acquisitions Directorate to process the order.

When a GPC purchase is contemplated, all cardholders must complete the following.

1. The cardholder shall first contact the vendor to obtain the vendor’s Commercial and Government Entity (CAGE) code. Once obtained, the cardholder shall access SPRS, review, and download the proposed vendor’s Supplier Risk Report. If the vendor’s report is coded red, the purchase cannot be made and the cardholder will be required to purchase the product from another vendor.

2. Complete the GPC Representation for Section 889(a)(1)(B).

The cardholder shall first send an email to info@section889request.com with the vendor’s CAGE or DUNS in the subject line. No other text shall be listed in the subject line or body of the email. The cardholder should receive a response within minutes.

a. If the vendor selects “Does Not” for both representations, the requirement is satisfied. The cardholder shall save the PDF and submit that with the GPC purchase review package.

b. If the vendor selects “Does” for either representation, or the reply email says that the vendor is not registered in SAM.gov, the cardholder shall contact the vendor and request that the “GPC Representation for Section 889(a)(1)(B)” form (Section 889 Representation) is completed. If the vendor selects “Does Not,” the vendor is considered compliant with Section 889 and the purchase will likely be approved by ACQ, depending on other factors. If the vendor selects “Does,” the purchase will require additional review by ACQ.

3. Once the cardholder has completed the aforementioned items, the cardholder shall complete the GPC Purchase Review Form and submit it along with all applicable supporting documentation requested in this form to: acq-gpc-purchase-review-ggg@usuhs.edu for review by ACQ. The GPC Purchase Review Form must be completed for every purchase from every vendor, even if the same vendor has been reviewed previously. Purchases cannot be made until ACQ has approved the submitted mailto:info@section889request.com mailto:acq-gpc-purchase-review-ggg@usuhs.edu mailto:acq-gpc-purchase-review-ggg@usuhs.edu documentation.

SECTION 1: EXTENT OF OBLIGATION

The extent of the obligation for this Blanket Purchase Agreement (BPA), includes, but is not limited to the following supplies and hazardous chemical types.

Formaldehyde Solutions Toxic Liquids Organic nos (No Waste Code) Scintillation Fluid/Liquid Flammable Liquids Non Halogenated (High BTU) Flammable Liquids Non Halogenated (Low BTU) Flammable Liquids Halogenated (Low BTU) Flammable Liquids Halogenated (High BTU) Acid Drum (Organic) Acid Drum (Inorganic) Corrosive Base Latex Paints Paint Related Material (Flammable) Non Haz Liquids Non Haz Solids Non Haz Spill Clean Up Debris Flammable Solid Spill Clean Up Debris Flammable Liquids Spill Cleanup Debris Corrosive Acid Spill Clean Up Debris Corrosive Base Spill Clean Up Debris Toxic Liquid Spill Clean Up Debris (with/Without waste code) Toxic Solid Spill Clean Up debris (with/without waste code) HepaFilters contaminated with IsoFlurane and Formaldehyde particles (24 x 36 dimensions shipped in cardboard boxes) OverPack (Handling Fee for 95 Gallon Drum) UNIVERSAL WASTE (For Recycle) Fluorescent Light Tubes 4' or less Fluorescent Light Tubes > 4' U-Shaped, Circular and CFL Bulbs Metal Halide Bulbs HID Bulbs UV Bulbs Mercury Vapor Bulbs Halogen Bulbs Shielded Bulbs Quartz Bulbs Incandescent Bulbs LED Bulbs CFL Bulbs Alkaline Batteries

Ni Cad Batteries Nickel Metal Hydride Batteries Lithium Lithium Ion Lithium Button Batteries Lead Acid Batteries Broken Lead Acid Batteries Silver Oxide Batteries Nickel Batteries Mercury Batteries Zinc Carbon Batteries Non PCB Light Ballasts for Recycle PCB Ballasts/Capacitors for Recycle Oil Filters for Recycle Mercury Cont. In MFG Articles

LABPACKS

Flammable Liquids(Fuel Blend) Corrosive Liquids Acidic Organic Corrosive Liquids Acidic Inorganic Corrosive Base Liquids Corrosive Solids Acidic Organic Corrosive Solids Acidic Inorganic Corrosive Solids Basic Flammable Solids Spontaneously Combustible Dangerous When Wet Oxidizing Liquids Oxidizing Solids Organic Peroxides Organic Peroxides Toxic Liquids (Waste Code) For Treatment Toxic Liquids (No Waste Code)For Treatment Toxic Liquids (Waste Code for Incin) Toxic Liquids (No Waste Codes for Incin) Aerosols Flammable (For Fuels) Aerosols (Non Flammable) Non Haz Lab Chemicals Sulfides Mercury Mercury Compounds Flammable Liquids, Toxic Flammable Solids, Toxic Oxidizing Liquids, Corrosive Oxidizing Solids, Corrosive Waste Amines Flammable Liquids, Corrosive, Acidic

Flammable Liquids, Corrosive, Basic Waste Silanes Sodium BoroHydride Sodium Chunk (Under Oil) Calcium Flammable Liquids, Toxic, Corrosive Corrosive Toxic Acidic Liquids Corrosive Toxic Acidic Solids Corrosive Toxic Liquids Basic Corrosive Solids Toxic Basic Picrotoxins (in bleach solution) PH=12.5 Digotoxin (in bleach solution)Ph=12.5 HydroxyUrea

CYLINDERS

Case-by-Case

TRANSPORTATION FEE (DEDICATED TRUCK)

TRANSPORTATION FEE (HOURLY RATE IF OVER 1 HR FOR

PICK UP WITH TRUCK AND DRIVER)

Hourly Rate for Bi-Ennial Reports Manifest/Landban Rate Hourly Rate for Hazmat Tech day Pick Up Hourly Rate for Hazmat Chemist for Sorting and Packing Hourly Rate for Hazmat Tech for Sorting and Packing

MATERIALS

5 gallon drum 10 gallon drum 20 gallon drum 30 gallon drum 55 gallon drum PG I Box Vermiculite

The Government is obligated only to the extent of authorized calls made under the BPA. At no time shall this BPA be considered a requirements contract. The USU reserves the right to utilize any source for the requirement.

SECTION 2: FUNDING

Funding will be provided at the time of issuance for each call. Department will submit a bulk fund deposit request to Financial Management prior to placing any call. The Government is only obligated for calls placed by authorized ordering officials.

SECTION 3: PURCHASE LIMITATIONS

FOR ORDERS BELOW $20,000 THRESHOLD

All Calls made under this BPA with a monetary value less than $20,000 will be made by the use of Government Purchase Cards (GPCs) by the Authorized Callers listed herein. Orders under $20,000 will be placed against this BPA via email. Authorized Callers listed herein shall not exceed a total of $20,000 in calls in a given calendar month.

FOR ORDERS ABOVE $20,000 THRESHOLD

All Calls made under this BPA with a monetary value greater than $20,000 must go through the Acquisitions Directorate and be signed by a Contracting Officer. Orders will be placed via a DD Form 1155.

SECTION 4: AUTHORIZED CALLERS

Authorized callers will be identified by the Contracting Officer.

In addition to the Contracting Officer, the authorized callers listed in the BPA are the only persons authorized to make calls against this BPA. The list may be amended to authorize new callers or exclude current authorized callers. The addition or removal of authorized callers must be made by modification to the BPA by the Contracting Officer. The contractor shall not accept any orders against this BPA from any person not identified in the authorized caller list.

The following authorized callers have been identified for this BPA.

[Name], E-mail: Tel.: TBD at time of award Authority to order up to $20,000.00 per order

All authorized calls made against this BPA will be paid for with GPC by authorized cardholders.

The preferred method for ordering under this contract shall be either via phone or email.

An itemized invoice shall be submitted by e-mail to the authorized caller for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets.

Authorized callers will be identified by the Acquisitions Directorate and the servicing Contracting Officer.

SECTION 5: DELIVERY ADDRESS

RECEIVING SECTION (BLDG 71)

UNIFORMED SERVICES UNIVERSITY (USU)

ATTN: AFRRI

4301 JONES BRIDGE RD

BETHESDA MD 20814-4799

SECTION 6: DELIVERY TICKETS

Delivery tickets or invoices must be included for each shipment and must contain the following minimum information.

● Name of supplier

● BPA number

● Order number

● Date of Purchase

● Itemized list of supplies/services furnished/provided

● Quantity, unit price and total price

● Date of delivery or shipment

SECTION 7: INVOICING INSTRUCTIONS

Invoices should be sent electronically to the GPC Card Holders in the following order.

1. [Name], Primary Card Holder, E-mail (will be provided at time of award)

2. [Name], Alternate Card Holder, E-mail (will be provided at time of award)

PAYMENT INSTRUCTIONS

These GPC Card Holders will be responsible for all invoice payments within their limits of $20,000.00 and tracking of spending on the BPA. The Contractor is required to submit a formal invoice, once invoice is received, processing for payment will be initiated by the Authorized Caller. The selected contractor will request GPC information when the call is placed, but will not charge the GPC until the order has shipped.

SECTION 8: ADMINISTRATION

REPORTING REQUIREMENTS FOR ORDERS BELOW $20,000.00

The Contractor will be required to submit a monthly summary of the USU Call Log to indicate each call placed during that month to include:

● Date of each call

● Quantity and strain of mice and rats ordered

● Name of authorized caller

● Amount of each call

● Delivery date

This summary will be provided to the Receiving Point of Contact (or Authorized Caller in addition), who verify the log for accuracy and provide return confirmation to the Contractor and Contract Specialist noted herein.

TRANSACTION REVIEW AND DISPUTES

GPC Cardholders will review all electronic transaction data for accuracy. If there is a need for a debit or credit, the cardholder will notify the GPC Agency Program Coordinator, Terry Zimmerman, immediately. The cardholder should attempt to resolve all product, delivery, or quality discrepancies with the Contractor and to obtain a credit when appropriate.

The Contractor shall have thirty (30) days or one (1) billing cycle to make the correction. If the cardholder is unable to obtain a credit from the Contractor within thirty (30) days or one (1) billing cycle, then the item should be formally disputed within sixty (60) calendar days of the posted date on the account.

The Government will have ten (10) business days from receipt of deliverable to complete the review. During the review period, the assigned USU COR will have the right to reject, or require correction of, any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of rejection of any deliverable, the Contractor will be notified in writing by USU COR of the specific reasons why the deliverable is being rejected. The Contractor shall have ten (10) business days to correct the rejected deliverable and return it to USU COR

INDIVIDUALS AUTHORIZED TO COMMIT THE GOVERNMENT

Contracting Officer

For purposes of the resultant of this BPA, only the USU ACQ Contracting Officer, acting within the scope of their warrant authority, are empowered to execute contract actions, and any necessary modifications thereto.

The Contracting Officer is the only person authorized to approve any changes in the scope of work for this requirement. In the event the Contractor affects any changes at the direction of any person other than the Contracting Officer, the changes shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase of expenses incurred as a result thereof.

The Primary Contracting Officer for this BPA shall be as follows:

Lee Oliver, lee.oliver@usuhs.edu

Contracting Officer Representative

Any individual delegated as the COR under the resultant BPA shall be limited to technical cognizance and performance oversight. The COR shall not at any time execute contract actions or modifications therein. The Contracting Officer shall issue a formal COR appointment letter, to be included in the award package, and shall provide a copy to the Contractor. Responsibilities and limitations on authority specific to the resultant BPA shall be identified within the appointment letter. Any changes to the COR or assigned duties therein shall be made in writing by the Contracting Officer.

The COR shall assist in monitoring the contractor’s performance. The contractor’s performance shall be evaluated by the COR unless otherwise required.

The COR shall contact the Contracting Officer for any changes needed on the requirement. The Primary COR for the BPA Order shall be as follows:

[Name], E-mail:, Tel.: (will be provided at time of award)

ELECTRONIC COPIES

The Contractor shall provide all electronic copies of all deliverables, and other work products under this task order to USU COR through an external drive.

GOVERNMENT OWNERSHIP

All files, records, software programs, papers, or machine-readable materials created or revised under this BPA are the property of the United States Government.