Attachment 2 - Addendum to FAR 52.212-1.pdf

CLINICAL DECISION SUPPORT TOOL

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFEROR (ITO) COMMERCIAL ITEMS

1.0 Contract:

This will be a firm fixed price contract utilizing FAR Part 12, Acquisition of Commercial Products and Commercial Services in conjunction with FAR Part 15, Contracting by Negotiation. This Request for Proposal (RFP) is being issued on a competitive basis under the applicable NAICS.

To ensure a timely and equitable evaluation of the proposals, Offerors must comply with instructions contained herein. Failure to do so may result in an Offeror being determined nonresponsive. Proposals must be complete, self-sufficient, and respond directly to the requirements of this RFP. Offeror shall submit an acknowledgement of all solicitation amendments, if issued.

2.0 General Instructions.

2.1 Format for Submission.

2.1.1 Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Blank pages, title pages, cover pages, Table of contents, tab indexing, glossaries, list of Tables and figures are not included in page limitation. Legible Tables, charts, graphs and figures may be used to depict organizations, systems and layout, implementation schedules, plans, etc.

2.1.2 Page Size and Format. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Proposals shall be electronic and formatted for printing as follows: Page size shall be 8½ x 11 inches. Pages shall be single-spaced and typed, except for displays and the reproduced sections of the solicitation document. The font shall be Times New Roman and no less than 12 points in size. Use at least 1-inch margins on the top and bottom. Pages shall be numbered sequentially by volume. When text is included within displays (graphs, charts, figures, tables, pictures), it may be no smaller than 8 points, but must be clearly legible without magnification, as determined solely by the CO. The size of these displays shall not exceed the page size as defined above. These limitations shall apply to both email and hard copy proposals. The email copy of the proposal shall be submitted in the following formats: Microsoft (MS) Word 2016, MS Excel 2016, or MS-Power Point 2016, or Portable Document Format (PDF), as applicable.

2.1.3 Title Page (not included in the page count): Each volume must include a title page. The title pages must show:

• Solicitation Number

• Company name, cage code, Unique Entity ID, POC name, address, telephone numbers and e-mail address of the Offeror

2.1.4 Cross-Referencing: The proposal volumes shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to another volume. Information required for proposal evaluation which is not found in its designated volume can be assumed to have been omitted from the proposal.

2.1.5 Indexing: Each volume shall contain a detailed Table of Contents to delineate the subparagraphs within that volume.

2.1.6 Glossary of Abbreviations and Acronyms: Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. As stated above in paragraph 3.2.1, glossaries do not count against the page limitations for their respective volumes.

2.1.7 Compliant: Documents submitted in response to this solicitation must be fully compliant to and consistent with the terms and conditions of the solicitation or may result in being rejected as noncompliant and not being evaluated.

2.2 Offer Submission. Proposal submission will be completed in one (1) step to ensure an efficient process. The submission date for all Volumes shall be no later than the date and time specified in Block 8 of the SF 1449 of the Solicitation. All proposals received after the exact time specified for receipt shall be treated as late submissions.

2.2.1 All volumes of the proposal shall be submitted electronically via email to the Points of Contacts identified above. No other submissions, such as mail, hand-carried, proprietary, or other electronic system (e.g., DOD SAFE) will be evaluated. It is the Offeror’s responsibility to confirm receipt of proposals and all electronic communications. Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission.

2.2.2 Clearly mark all electronic files with the solicitation number. Offerors shall keep the file name as short as possible (i.e., under 40 characters) so that the files are accessible on Government share drives. Files with longer names may become corrupt or inaccessible. Offerors, both prime and subcontractors, shall include their name or abbreviated company name in the file name; and should use names, acronyms and volume numbers that logically correspond with the table in Section 3.1.1.

2.2.3 Contractor Digital Video Disc (DVDs) Submitted by Carrier. The Offeror shall submit electronic DVDs proposals via United States Postal Service or through a commercial carrier with next day delivery using the address provided below.

Defense Health Agency Contracting Activity Attn: Destiny Wood 7700 Arlington Blvd Falls Church, VA 22042

2.2.4 Late Proposals. Late proposals will be processed in accordance with FAR Provision 52.212- 1(f), Late Submissions, Modifications, Revisions, and Withdrawals of Offers.

2.3 Communications. The Contracting Officer (CO) and the Contract Specialist (CS) are the sole points of contact for this procurement. Offerors may submit questions requesting clarification of solicitation requirements. All questions shall be submitted to the CO and CS via email no later than 13 August 2024. The Government responses will be submitted to SAM.gov.

2.4 Amendments to Solicitation. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the day and time specified in the amendment(s).

2.5 Period of Acceptance of Offers. The Offeror agrees to hold its proposal firm for 180 calendar days from the date specified for receipt of Offers.

2.6 Federal Holidays. The following Federal Legal Holidays are observed:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

2.7 Points of Contact. Table 1 below identifies the only points of contact for this acquisition. All questions or concerns shall be directed to both the Contracting Officer (CO) and Contract Specialist (CS).

Point of Contact Email Address Contracting Officer – Ms. Linda Walker Linda.m.walker38.civ@health.mil Contract Specialist – Ms. Destiny Wood Destiny.r.wood2.civ@health.mil

3.0 Preparation of Instructions to Offerors. The purpose of these instructions is to prescribe the format of proposals and describe the approach for the development and presentation of proposal data. They are designed to ensure the essential information required for evaluation of proposals is submitted. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government intends to make award based on initial offers received without discussions but reserves the right to hold discussions.

3.1 Organization/Number of Copies/Page Limits. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of Two (2) separate volumes.

mailto:Linda.m.walker38.civ@health.mil mailto:Destiny.r.wood2.civ@health.mil

3.1.1 Offerors shall prepare proposals as set forth in Table 1- Proposal Organization below. The titles and contents of the volumes shall be as defined in the Table, all of which shall be within the required page limits and with the number of copies as specified.

Table 1 – Proposal Organization

Volume

Volume Title/Content ITO Paragraph(s) Page Limit Electronic Copies

1 Factor 1: Technical Proposal 4.1 1 Subfactor 1 – Accessibility 4.1.1 15 Subfactor 2 – Quality of Content 4.1.2 N/A 5 Copies of DvDs

2 Factor 2: Price Proposal 4.2 N/A 1

4.0 Proposal Volume Instructions. The following details the specific instructions for each volume.

4.1 Volume 1 – Factor 1: Technical Proposal. The written technical part shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The quotation should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, and experience and will base its evaluation on the information presented in the offeror's technical proposal.

4.1.1 Subfactor 1 – Accessibility. Offerors shall provide a detailed description of the technical approach demonstrating its capability to successfully provide the requirements in SOW paragraph 2.3, particularly sections 2.3.5 and 2.3.9 which are critical in the military operational environment.

4.1.2 Subfactor 2 – Quality of Content. Offerors shall provide and deliver five (5) fully tested, functional, and of commercial-quality DvDs containing all the same content as the online version in its entirety to the address identified under section 2.2.3 of the ITOs. Offerors shall provide the DVDs no later than two (2) business days after the RFP deadline.

4.2 Volume 2 – Factor 2: Price Proposal. The Offeror shall provide a price proposal to include the price breakdown of the Contract Line Items (CLINs) Unit Prices, and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation. See attachment 4

- Pricing Worksheet.

4.2.1 No price or pricing information shall be included in any other technical volume including cover letters. Offerors are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

4.2.2 Assumptions. As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required.

However, if adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors.

4.2.2.1 The Offeror shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates.