Attachment 1b - DIDs.pdf

STATEMENT OF WORK/PERFORMANCE SPECIFICATION

DATA ITEM DELIVERABLES

Secure Composite Container (SCC) Manufacturing Optimization:

Materials Identification, Evaluation, Analysis & Test

THIS PAGE INTENTIONALLY LEFT BLANK

APPENDIX A – NOTIONAL LIST OF DATA TEM DESCRIPTION’s

Deliverable Format: Government Approved Contractor Format

DID No. Title

A001 Monthly Progress Report A002 Kickoff Meeting Presentations A003 Meeting Minutes A004 Reserved A005 System Requirements Document A008 Test Plans A009 Test Reports

DATA ITEM DESCRIPTION

1. TITLE:

MONTHLY PROGRESS REPORT

2. IDENTIFICATION NO(s):

A001

3. DESCRIPTION/PURPOSE:

To apprise the Government of progress to date; planned activities; DID submittal status; funds expended;

program hazards and risks; action items pending; and Master Schedule updates including milestones and critical path.

4. APPROVAL DATE:

5. OFFICE OF PRIMARY

RESPONSIBILITY: S&T BMSD

6. OFFICE OF COLLATERAL

RESPONSIBILITY S&T BMSD

7. APPLICATION/INTERRELATIONSHIP:

There may be instances noted in the SOW that require the Contractor to provide additional information in the Monthly Report. In these instances, the Contractor shall include the requested information in this report.

8. APPROVAL LIMITATIONS:

9. REFERENCES (MANDATORY

AS CITED IN BLOCK 10)

10. PREPARATION INSTRUCTIONS:

The Contractor shall prepare and submit monthly progress reports detailing efforts completed during the reporting period (calendar month), percent of overall completion, estimated time to completion, and problems encountered with associated risk. The report period closes on the last calendar day of the month and is due on the 10th working day of the succeeding month. As a minimum, the report shall contain the following:

• Progress to Date

• Planned Activities

• Requirements. The Contractor shall identify and provide an update on any requirements which are cost, schedule and technical drivers and provide alternatives for consideration.

• DID Submittal Status

• Deliverable Status

• Cost Report including, but not limited to: Expended Funds report; commitments; ETC; and EAC

• Risk Register identifying and assessing program risks and a risk mitigation strategy

• Open Action Items

• Master Schedule update; Project Milestones and Critical Path analysis

This report will highlight the changes and provide additional details on any changes that occur from the previous month and provide an explanation of the changes and the impact to the program cost, technical and schedule. In addition, for any increases in the ETC the Contractor shall provide a rationale and explanation of the increase and, if applicable, shall provide backup documentation to substantiate the increase (e.g. Vendor quotes, etc.).

This report shall be prepared in a narrative format suitable for reproduction.

Deliverables:

1. First submission - 10th working day of the month after Kick-Off Meeting is held.

2. Government has 30 days to approve format.

3. Updates - Every month on or before the 10th working day.

4. Copies to be electronically delivered in reproduction format:

DHS S&T Program Manager and Contracting Officer Representative; David Taylor;

david.taylor@hq.dhs.gov

DHS S&T; Vikki Pokrashevskaya; viktoriya.pokrashevskaya@associates.hq.dhs.gov

DHS S&T; Marco Bucelli; marco.bucelli@associates.hq.dhs.gov mailto:david.taylor@hq.dhs.gov mailto:viktoriya.pokrashevskaya@associates.hq.dhs.gov mailto:marco.bucelli@associates.hq.dhs.gov

KICK-OFF MEETING PRESENTATIONS

2. IDENTIFICATION NO(s):

A002

3. DESCRIPTION/PURPOSE:

The purpose of the presentation is for the Contractor to present to the Government their understanding of the SOW requirements and plan for the subject of the kickoff meeting.

4. APPROVAL DATE:

5. OFFICE OF PRIMARY

RESPONSIBILITY: S&T BMSD

6. OFFICE OF COLLATERAL

RESPONSIBILITY: S&T BMSD

7. APPLICATION/INTERRELATIONSHIP:

This DID is applicable to all kickoff meeting as addressed in the SOW

8. APPROVAL LIMITATIONS:

9. REFERENCES (MANDATORY AS

CITED IN BLOCK 10)

10. PREPARATION INSTRUCTIONS:

The Contractor shall prepare and present the Kick-Off Meeting Presentation. As a minimum, the presentation shall address the following topics:

• SOW Requirements

• Contractor’s Project Execution Plan for Subject Matter of Kickoff Meeting

• Subcontracting Plan (if applicable)

• Long-lead Material Procurement Status

• Requirements Review. The Contractor shall identify requirements which are cost, schedule and technical drivers and provide alternatives for consideration.

• Technical Approach

• Risk Register and Mitigation Plan

• Schedule Review (Critical Path; Milestones, etc)

• Government resources required; decisions required; and schedule

Deliverables:

• Presentation(s) and meeting agenda shall be delivered no later than (NLT) 5 working days prior to the meeting

• Meeting Minutes – Delivered NLT than 5 working days after the meeting

• Copies to be electronically delivered in Microsoft PowerPoint or Adobe PDF reproduction format to:

DHS S&T Program Manager and Contracting Officer Representative; David Taylor;

david.taylor@hq.dhs.gov

MEETING MINUTES

2. IDENTIFICATION NO(s):

A003

3. DESCRIPTION/PURPOSE:

The Meeting Minutes documents the results of meetings;

teleconferences; and reviews including significant comments and agreements, identified deficiencies and actions. Minutes shall be provided for all meetings and teleconferences specified within the SOW as well as other meetings and teleconferences as designated below.

4. APPROVAL DATE:

5. OFFICE OF PRIMARY

RESPONSIBILITY: S&T BMSD

6. OFFICE OF COLLATERAL

RESPONSIBILITY: S&T BMSD

7. APPLICATION/INTERRELATIONSHIP:

Unless otherwise agreed to, the Contractor shall provide minutes for all meetings and teleconferences which include the Government and those meetings that the Government should be informed of.

8. APPROVAL LIMITATIONS:

9. REFERENCES (MANDATORY AS

CITED IN BLOCK 10)

10. PREPARATION INSTRUCTIONS:

As a minimum, the minutes shall contain the following for the reviews:

• Purpose or objective of the meeting

• Date, Location, and attendees of the meeting

• List or description of material used during the meeting

• Summary of key points discussed

• Identification of any significant decisions made during the meeting

• Identification of any problem areas and recommended solutions

• List of action items

Deliverables:

1. NLT than 5 working days after meeting, the Contractor shall deliver the Meeting Minutes and documents used in the meeting.

2. Copies to be electronically delivered in reproduction format:

DHS S&T Program Manager and Contracting Officer Representative; David Taylor;

david.taylor@hq.dhs.gov

TBD

2. IDENTIFICATION NO(s):

A004

3. DESCRIPTION/PURPOSE:

4. APPROVAL DATE:

5. OFFICE OF PRIMARY

RESPONSIBILITY: S&T BMSD

6. OFFICE OF COLLATERAL

RESPONSIBILITY: S&T BMSD

7. APPLICATION/INTERRELATIONSHIP:

9. REFERENCES (MANDATORY AS

CITED IN BLOCK 10)

10. PREPARATION INSTRUCTIONS:

DHS S&T Program Manager and Contracting Officer Representative; David Taylor;

david.taylor@hq.dhs.gov

SYSTEM REQUIREMENTS DOCUMENT

2. IDENTIFICATION NO(s):

A005

3. DESCRIPTION/PURPOSE:

The System Requirements Document includes SCC physical and performance characteristics that are necessary to satisfy ISO, intrusion and manufacturing specifications.

4. APPROVAL DATE:

5. OFFICE OF PRIMARY

RESPONSIBILITY: S&T BMSD

6. OFFICE OF COLLATERAL

RESPONSIBILITY: S&T BMSD

7. APPLICATION/INTERRELATIONSHIP:

9. REFERENCES (MANDATORY AS

CITED IN BLOCK 10)

10. PREPARATION INSTRUCTIONS:

Deliverables:

DHS S&T Program Manager and Contracting Officer Representative; David Taylor;

david.taylor@hq.dhs.gov

TEST PLANS

2. IDENTIFICATION NO(s):

A008

3. DESCRIPTION/PURPOSE:

Based on the Requirements Document and the SOW the Contractor shall develop separate Test Plans for, as a minimum, those tests which are designated as being witnessed by the Government.

The Test Plans shall detail the required tests that the Contractor shall perform to successfully complete the testing of the production and quality assurance phases of production and installation. It shall be written in sufficient detail so that the Government can be assured that when the system is ready for Government acceptance testing, it has been fully tested and meets all SOW and contract delivery requirements.

4. APPROVAL DATE:

5. OFFICE OF PRIMARY

RESPONSIBILITY: S&T BMSD

6. OFFICE OF COLLATERAL

RESPONSIBILITY: S&T BMSD

7. APPLICATION/INTERRELATIONSHIP:

As a minimum, test plans and reports shall be produced for all Government witnessed tests.

8. APPROVAL LIMITATIONS:

9. REFERENCES (MANDATORY AS

CITED IN BLOCK 10)

10. PREPARATION INSTRUCTIONS:

As a minimum, the Test Plan shall contain:

• Scope

• Referenced Documents

• Test Environment including test sites, test equipment, test articles/simulants, participating organizations, and test personnel

• Identification of each test and a cross reference to the relevant requirement in the Requirements

Document and the SOW requirements

• Test Schedule

• Pass/Fail and/or Acceptance Criteria

• Those additional tests to verify that the system meets all contract SOW requirements.

Deliverables:

1. Draft Test Plans: Delivered NLT 30 working days prior to the test

2. Government Response: 15 days after submittal of Draft

3. Final Test Plans shall be delivered NLT than 15 working days prior to the conduct of the test.

4. Copies to be electronically delivered in reproduction format:

DHS S&T Program Manager and Contracting Officer Representative; David Taylor;

david.taylor@hq.dhs.gov

TEST REPORTS

2. IDENTIFICATION NO(s):

A009

3. DESCRIPTION/PURPOSE:

The Contractor shall prepare a Test Report for all tests which require a Test Plan (A014).

4. APPROVAL DATE:

5. OFFICE OF PRIMARY

RESPONSIBILITY: S&T BMSD

6. OFFICE OF COLLATERAL

RESPONSIBILITY: S&T BMSD

7. APPLICATION/INTERRELATIONSHIP:

To provide the Government with a complete record of all the witnessed tests.

8. APPROVAL LIMITATIONS:

9. REFERENCES (MANDATORY AS

CITED IN BLOCK 10)

10. PREPARATION INSTRUCTIONS:

As a minimum, the Test Reports shall contain:

• Scope

• Referenced Documents

• Overview of Test Results

• Detailed Test Results

• Data Analysis Results (if applicable)

• Log of all system and subsystem failures and the corrective action either taken or expected to be taken. This log shall record any impact that the corrective actions have on reliability and overall operation and/or maintenance of the system.

Deliverables:

1. Delivered NLT 15 working days for the completion of each test.

2. Copies to be electronically delivered in reproduction format:

DHS S&T Program Manager and Contracting Officer Representative; David Taylor;

david.taylor@hq.dhs.gov