Attachment 12 - eTranscript Cost Proposal Submission Form.xlsx

XLSX spreadsheet 28 KB Posted Mar 27, 2025

Attached to: eTranscript RFP C004305 State and local contract opportunity
Solicitation number: 2120568
Issued by: Albany County, New York

About this file

Written by GovTribe AI · Mar 27, 2025

This document is a cost proposal submission form for the State University of New York (SUNY) for a Teacher Pipeline Applicant Tracking System Project. The document outlines a comprehensive implementation plan with 17 distinct deliverables across five project phases: Requirements, Analysis & Planning; Design & Development; Testing; Implementation & Integration; and Close-out. Each deliverable includes specific documentation requirements such as Project Work Plan, Project Charter, Requirements Document, Technical Specifications, Test Plans, Data Migration, Knowledge Transfer, and User Training Materials. The contract appears to cover a potential software implementation spanning an initial five-year period, with an optional extension for an additional five years (Years 6-10).

The pricing section of the document shows a structured approach to software licensing, maintenance, and technical support, with placeholder cost fields currently set at $0.00 for both the initial five-year period and the optional extension period. The form is designed to capture detailed cost information for each deliverable, with instructions that vendor management time and travel expenses should not be included as billable project costs. The document provides a comprehensive framework for pricing software and implementation services, allowing for precise cost tracking and evaluation across multiple project phases and potential contract extensions.

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Other files for this state and local contract opportunity

Other files attached to eTranscript RFP C004305, newest first.
File	Type	Posted
SUNY RFP C004305 eTranscript AMENDED.pdf	PDF	Mar 27, 2025
SUNY RFP C004305 eTranscript.pdf	PDF	Mar 27, 2025
Attachment 11 - Functional Requirements Submission Form.xlsx	XLSX spreadsheet	Mar 27, 2025
Attachment 10 - Mandatory Minimum Bidder Qualifications Response Form.xlsx	XLSX spreadsheet	Mar 27, 2025
SUNY RFP C004305 eTranscript Vendor Questions with SUNY responses.pdf	PDF	Mar 27, 2025

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Implementation Pricing Sheet

FINANCIAL SUBMISSION FOR SUNY RFP#XXX

Company Name:

Date:

FINANCIAL SUBMISSION

Each Deliverable is to include specific title(s) with cost information. Each title must be sub-totaled. Each fixed-price Deliverable must be sub-totaled. All Deliverables must be totaled to a final fixed price for evaluation purposes for the Project.

NOTE: Please note that vendor’s time spent managing the corporate team or any travel reimbursement should not be included as a billable expense in the proposal. All management activities conducted by the vendor should be considered part of their overhead and not charged to the project.

Total Cost For Evaluation Purposes $0.00

Deliverable Number 1	Deliverable Name:		Project Work Plan
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 2	Deliverable Name:		Project Charter
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 3	Deliverable Name:		Requirements Document
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 4	Deliverable Name:		Functional Requirements & Specification Document
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 5	Deliverable Name:		Technical Specification (Design Specification) Document
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 6	Deliverable Name:		Architecture and Data Model
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 7	Deliverable Name:		Code Repository
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 8	Deliverable Name:		Component and Entity Relation Diagrams
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 9	Deliverable Name:		Test Plan
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 10	Deliverable Name:		Test Scripts & Results
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 11	Deliverable Name:		RTM Document
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 12	Deliverable Name:		User testing/UAT acceptance
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 13	Deliverable Name:		System Integration Specification Document
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 14	Deliverable Name:		Data Mapping Document
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 15	Deliverable Name:		Data Migration (Active & Historical Records)
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 16	Deliverable Name:		Knowledge Transfer
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Deliverable Number 17	Deliverable Name:		User Training Materials
Title	Description	Total Hours	Price	Sub Total
				0
				0
				0
				0
TOTAL BILLABLE FIXED-PRICE DELIVERABLE COST				$ - 0

Implementation Summary

Software Implementation
PHASE	#	DELIVERABLE NAME	YEAR	DELIVERABLE COST
Phase 1 – Requirements, Analysis & Planning	1	Project Work Plan		$ - 0
Phase 1 – Requirements, Analysis & Planning	2	Project Charter		$ - 0
Phase 1 – Requirements, Analysis & Planning	3	Requirements Document		$ - 0
Phase 1 – Requirements, Analysis & Planning	4	Functional Requirements & Specification Document		$ - 0
Phase 2 - Design & Development	5	Technical Specification (Design Specification) Document		$ - 0
Phase 2 - Design & Development	6	Architecture and Data Model		$ - 0
Phase 2 - Design & Development	7	Code Repository		$ - 0
Phase 2 - Design & Development	8	Component and Entity Relation Diagrams		$ - 0
Phase 3 - Testing	9	Test Plan		$ - 0
Phase 3 - Testing	10	Test Scripts & Results		$ - 0
Phase 3 - Testing	11	RTM Document		$ - 0
Phase 3 - Testing	12	User testing/UAT acceptance		$ - 0
Phase 4 – Implementation & Integration	13	System Integration Specification Document		$ - 0
Phase 4 – Implementation & Integration	14	Data Mapping Document		$ - 0
Phase 4 – Implementation & Integration	15	Data Migration (Active & Historical Records)		$ - 0
Phase 5 - Close-out	16	Knowledge Transfer		$ - 0
Phase 5 - Close-out	17	User Training Materials		$ - 0
GRAND TOTAL				$ - 0

&"Calibri,Regular"&K000000P0017 - DOE Teacher Pipeline Applicant Tracking System Project

PBITS - Lot 2 &"Calibri,Regular"&K000000&P of &N

Software

	Software Years 1 through 5, paid annually
Item #	Type	OEM	SKU	Description	Fee Schedule	QTY	List Price	% Discount	Discounted Unit Price	Year 1 Cost	Year 2 Cost	Year 3 Cost	Year 4 Cost	Year 5 Cost
1	Software License								$0.00	$0.00	$0.00	$0.00	$0.00	$0.00
2	Software Maintenance								$0.00	$0.00	$0.00	$0.00	$0.00	$0.00
3	Software Technical Support								$0.00	$0.00	$0.00	$0.00	$0.00	$0.00
Totals										$0.00	$0.00	$0.00	$0.00	$0.00

	Software Optional Extension Period, Years 6 through 10
Item #	Type	OEM	SKU	Description	Fee Schedule	QTY	List Price	% Discount	Discounted Unit Price	Year 6 Cost	Year 7 Cost	Year 8 Cost	Year 9 Cost	Year 10 Cost
1	Software License								$0.00	$0.00	$0.00	$0.00	$0.00	$0.00
2	Software Maintenance								$0.00	$0.00	$0.00	$0.00	$0.00	$0.00
3	Software Technical Support								$0.00	$0.00	$0.00	$0.00	$0.00	$0.00
Totals										$0.00	$0.00	$0.00	$0.00	$0.00

Drop Downs

Year	Type
Year 1	Annual
Year 2	Perpetual
Year 3

File details come from the government source that posted it. Updated Mar 27, 2025.