Attachment 1 Statement of Work (SOW) DRAFT.pdf

IJO# 846095S

SPECIFICATIONS

For

Pad-Mounted Switchgear Replacement

Phase 2

Date: August 19, 2024

Prepared By:

TOBYHANNA ARMY DEPOT

ENGINEERING DIVISION

11 HAP ARNOLD BOULEVARD

TOBYHANNA, PA 18466-5100

DRAFT

Pad Mounted Switchgear Replacement - Phase 2 SWITCHREPLACE

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00.00 99 08/15 SCOPE OF WORK

01 14 00.00 99 11/11 WORK RESTRICTIONS

01 30 00.00 99 08/15 ADMINISTRATIVE REQUIREMENTS

01 33 00.00 99 01/2018 SUBMITTAL PROCEDURES

01 35 26.00 99 05/24 GOVERNMENTAL SAFETY REQUIREMENTS

01 35 53.00 99 05/24 TYAD SECURITY OPERATIONS REQUIREMENTS

01 57 19.00 06 09/17 TEMPORARY ENVIRONMENTAL CONTROLS AND

PERMITS

01 74 19.00 99 01/07 CONSTRUCTION AND DEMOLITION WASTE

MANAGEMENT

01 78 00.00 99 08/11 CLOSEOUT SUBMITTALS

01 78 23.00 99 08/15 OPERATION AND MAINTENANCE DATA

DIVISION 02 - EXISTING CONDITIONS

02 41 00.00 99 05/10 DEMOLITION

DIVISION 26 - ELECTRICAL

26 13 00 05/21, CHG 1: 05/22 SF6/HIGH-FIREPOINT FLUIDS INSULATED

PAD-MOUNTED SWITCHGEAR

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

IJO#846095S 08/19/24

SECTION 01 11 00.00 99

SCOPE OF WORK

08/15

PART 1 GENERAL

1.1 PROJECT DESCRIPTION

The construction services necessary to complete this contract includes providing all specifications, licenses, permits, labor, materials, equipment, supervision and management to complete the project in accordance with all existing contract documents, Tobyhanna Army Depot (TYAD) Master specifications and Industrial Design Guide (IDG). All and any exceptions shall be submitted in writing. The objective of this effort is to remove and replace three (3) Medium Voltage Pad-Mounted Switchgear due to deterioration/corrosion and age of equipment.

1.2 SUMMARY OF WORK

Contractor shall upgrade three (3) - 12,470 volt pad-mounted switchgear at designated locations specified herein. All pad-mounted switchgear shall be replaced in accordance to SECTION 26 13 00 SF6/HIGH-FIREPOINT FLUIDS INSULATED PAD-MOUNTED SWITCHGEAR and the requirements listed below.

1.2.1 Key Elements

a. Contractor shall perform work in three (3) separate phases. Each phase shall include the demolition, replacement and completed testing of one

(1) pad-mounted switchgear in each phase. No work will begin on either of the subsequent phases prior to completion of the previous phase.

b. It shall be the responsibility of the contractor to provide, in writing, a phasing plan. This phasing plan shall be approved by the Contracting Officer's Representative (COR) prior to the start of any work.

1.2.1.1 Existing conditions

Existing switchgears are old Cooper, oil filled switchgears that are severely corroded and in need of replacement.

Existing switchgears are mounted on top of concrete vault and fed from the bottom. Contractor will be responsible to remove any water within vaults prior to starting any work.

1.2.1.2 Demolition

Removal of all demolition debris, including switchgear, shall be the sole responsibility of the contractor.

1.2.1.3 Replacement of Pad-Mounted Switchgear

a. Medium Voltage Pad-Mounted Switchgear - Label designation: MV-SW-16 Location: Corner of Squier Street & first Street, Building 8, Bay 1

1. Contractor shall remove and replace existing switchgear with new, SECTION 01 11 00.00 99 Page 1 minimum five (5) compartment, 15kV switchgear containing four (4) 600 Amp dead break and one (1) 200 Amp fault interrupting load break compartments.

b. Medium Voltage Pad-Mounted Switchgear - Label designation: MV-SW-22 Location: Corner of Squier Street & Fifth Street, Northeast side of Building 12.

1. Contractor shall remove and replace existing switchgear with new, minimum four (4) compartment, 15kV switchgear containing four (4) 600 Amp dead break compartments.

c. Medium Voltage Pad-Mounted switchgear - Label designation: MV-SW-26 Location: Corner of Squier Street & Fifth Street, Building 5, Bay 6

1. Contractor shall remove and replace existing switchgear with new, minimum five (5) compartment, 15kV switchgear containing four (4) 600 Amp dead break and one (1) 200 Amp fault interrupting load break compartments.

1.2.1.4 Additional Requirements

a. The contractor shall provide and install all required 15KV class termination kits, including both 15KV class (200 amp) load break elbows and 15KV class (600 amp) dead break terminations necessary for installation of the pad mounted switchgear. All existing terminations are to be removed and replaced.

b. Contractor shall perform all required testing for cabling, terminations, phasing to insure proper operation. Additionally, the contractor shall coordinate the settings on the new pad mounted switchgear with downstream devices to insure proper tripping sequence.

c. Concrete pad/vault may need to be modified to mount and connect new 15kV switchgear. Contractor shall be responsible for making any modifications necessary to concrete. Contractor shall be responsible for providing steel plates to cover any holes from the previous switchgear that new switchgear does not enclose in its new covering.

d. This work shall have minimal to no interruption of Mission related work. Therefore, the contractor shall include hours for working off shift, holidays and weekends in order to compensate for Tobyhanna Army Depot workload in their proposal.

e. Contractor shall be responsible to label each switchgear to match existing TYAD labeling standard.

f. Contractor shall install cable supports on all conductors emerging from vault, alleviating downward conductor tension from switchgear bushings. All hardware utilized for cable support efforts are to be comprised of corrosive resistant material.

g. Contractor shall also install 15kV rated insulated blank out caps on any unused/spare 200 Amp load break or 600 Amp dead break interfaces.

1.2.1.5 Testing

All testing shall be in accordance to SECTION 26 13 00 SF6/HIGH-FIREPOINT

SECTION 01 11 00.00 99 Page 2 effort.

1.3 PERIOD OF PERFORMANCE

Period of performance for this task order shall be 16 months after notice to proceed. (Period of Performance includes an approximate manufacturers lead time of 52 weeks.)

1.4 LOCATION

The work is located at the Tobyhanna Army Depot, Tobyhanna, PA, approximately as indicated. The exact location will be shown by the Contracting Officer's Representative (COR).

1.5 OCCUPANCY OF PREMISES

Areas surrounding work site will be occupied during performance of work under this Contract.

Before work is started, arrange with the COR a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches.

1.6 EXISTING WORK

In addition to FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the COR. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.7 GOVERNMENT-INSTALLED WORK

The Government may install equipment or perform other work at the job site, excluding inspection and testing if it listed in the Scope of Work Appendix.

SECTION 01 11 00.00 99 Page 3

PART 2 CONTRACT DOCUMENTS

The provided drawings below are for reference only. All information and dimensions shall be verified by the contractor and Tobyhanna Army Depot is not responsible for any inconsistencies. Contractor shall notify the Contracting Officer's Representative (COR) immediately if any incosistancies are found during the work under this effort.

a. Base

Drawing name Description TYAD 1-LINE.pdf ARC FLASH 1-LINE (North and South) FDT-1 LEGEND.pdf ARC FLASH LEGEND

PART 3 EXECUTION

Not used.

-- End of Section --

SECTION 01 11 00.00 99 Page 4

SECTION 01 14 00.00 99

WORK RESTRICTIONS

11/11

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00.00 99 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Personnel List; G

List of Contact Personnel; G

Vehicle List; G

Statement of Acknowledgement Form SF 1413; G

1.2 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Mark Contractor equipment for identification.

1.2.1.1 Subcontractors and Personnel Contacts

Provide a vehicle list, personnel list and list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.2.1.2 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer's Representative (COR) will identify designated smoking areas.

1.2.2 Working Hours

Regular working hours must consist of an 8 1/2 hour period established by the Contracting Officer's Representative. This effor shall be conducted

SECTION 01 14 00.00 99 Page 1 during off-duty hours of operation to ensure minimal impact to Tobyhanna Army Depot mission workload.

1.2.3 Work Outside Regular Hours

During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer's Representative.

Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.2.4 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required paragraph WORK OUTSIDE REGULAR HOURS.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, and compressed air are considered utility cutovers pursuant to the paragraph WORK OUTSIDE REGULAR HOURS. Such interruptions are further limited to 6 hours. This time limit includes time for deactivation and reactivation.

d. Operation of Station Utilities: The Contractor must not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor must notify the Contracting Officer's Representative giving reasonable advance notice when such operation is required.

PART 2 PRODUCTS

Not Used.

PART 3 EXECUTION

Not Used.

-- End of Section --

SECTION 01 14 00.00 99 Page 2

SECTION 01 30 00.00 99

ADMINISTRATIVE REQUIREMENTS

08/15

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements Manual

1.2 SUPERVISION

1.2.1 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work. In addition, if a Quality Control (QC) representative is required on the contract, then that individual must also have fluent English communication skills.

1.2.2 Superintendent Qualifications

The project superintendent must have a minimum of 10 years experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer's Representative may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

For routine projects where the superintendent is permitted to also serve as the Quality Control (QC) Manager as established in Section 01 45 00.00 99 QUALITY CONTROL, the superintendent must have qualifications in accordance with that section.

1.2.2.1 Duties

The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project.

The superintendent is required to attend partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

SECTION 01 30 00.00 99 Page 1

1.2.3 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer's Representative for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer's Representative may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.3 PRECONSTRUCTION CONFERENCE

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer's Representative to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule of prices or earned value report, shop drawings, and other submittals, scheduling programming, prosecution of the work, and clear expectations of the "Interim DD Form 1354" Submittal. Major subcontractors who will engage in the work must also attend.

1.4 PARTNERING

To most effectively accomplish this contract, the Government requires the formation of a cohesive partnership within the Project Team whose members are from the Government, the Contractor and their Subcontractors. Key personnel from the Supported Command, the End User (who will occupy the facility), the Government Design and Construction team and Subject Matter Experts, the Installation, the Contractor and Subcontractors, and the Designer of Record will be invited to participate in the Partnering process. The Partnership will draw on the strength of each organization in an effort to achieve a project that is without any safety mishaps, conforms to the Contract, and stays within budget and on schedule.

The Contracting Officer's Representative will provide Information on the Partnering Process and a list of key and optional personnel who should attend the Partnering meeting.

1.4.1 Informal Partnering

The Contracting Officer's Representative will organize the Partnering Sessions with key personnel of the project team, including Contractor personnel and Government personnel.

The Initial Partnering session should be a part of the Pre-Construction Meeting. Partnering sessions will be held at a location agreed to by the COR and the Contractor (typically a conference room provided by the Resident Engineer office or the Contractor). The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by the Contracting Officer's Representative. The Partners will determine the frequency of the follow-on sessions, at no more than 3 to six month intervals.

1.5 ELECTRONIC MAIL (E-MAIL) ADDRESS

Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments as text files, pdf

SECTION 01 30 00.00 99 Page 2 files, and other similar formats. Within 10 days after contract award, provide the Contracting Officer's Representative a single (only one) e-mail address for electronic communications from the Contracting Officer's Representative related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer's Representative may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes or terrorist threats.

Multiple email addresses are not allowed.

It is the Contractor's responsibility to make timely distribution of all Contracting Officer's Representative initiated e-mail with its own organization including field office(s). Promptly notify the Contracting Officer's Representative, in writing, of any changes to this email address.

1.6 MEETING INVITATIONS/NOTIFICATIONS

Notify the Contracting Officer's Representative of all scheduled meetings a minimum of 48 hours in advance utilizing Microsoft Office Outlook Invite for invitations/notifications unless otherwise noted.

PART 2 PRODUCTS

Not Used.

PART 3 EXECUTION

Not Used.

-- End of Section --

SECTION 01 30 00.00 99 Page 3

SECTION 01 33 00.00 99

SUBMITTAL PROCEDURES

01/2018

PART 1 GENERAL

1.1 SUMMARY

The Contracting Officer's Representative (COR) may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control (CQC) System Manager and the Designer of Record, if applicable, to check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited

to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications;

warranties; and other such required submittals.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby.

Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Safety Data Sheets (SDS) and in compliance with existing laws and regulations.

A submittal register showing items of equipment and materials for when submittals are required by the specifications is provided as "Appendix A - Submittal Register".

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections.

Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to the start of construction.

Certificates of insurance

Surety bonds

List of proposed Subcontractors

List of proposed products

SECTION 01 33 00.00 99 Page 1

Construction progress schedule

Network Analysis Schedule (NAS)

Submittal register

Schedule of prices or Earned Value Report

Accident Prevention Plan (APP)

List of Definable Features of Work (DFOW)

Production Activity Schedule

Quality Control (QC) plan

Environmental protection plan

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

SECTION 01 33 00.00 99 Page 2

Design calculations, mix designs, analyses or other data pertaining to a part of work.

Design submittals, design substantiation submittals and extensions of design submittals.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a Canmaterial, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. Unless specified in another section, testing must have been within three years of date of contract award for the project.

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that the product, system, or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor. The document purpose is to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and (SDS) concerning impedances, hazards and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be

SECTION 01 33 00.00 99 Page 3 signed by an authorized official of a testing laboratory or agency and state the test results; and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Submittals required for Guiding Principle Validation (GPV) or Third Party Certification (TPC).

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.2.2 Approving Authority

Office or designated person authorized to approve submittal.

1.2.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, except those SD-01 Pre-Construction Submittals noted above, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

Submittal Register; G

1.4 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

SECTION 01 33 00.00 99 Page 4

1.4.1 Designer of Record Approved (DA)

Designer of Record (DOR) approval is required for extensions of design, critical materials, any deviations from the solicitation, the accepted proposal, or the completed design, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer's Representative (COR). The DOR review of submittals requiring approval will be completed by the DOR within 10 calendar days after date of receipt and returned to the COR. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings." Contractor to provide the Government with the number of copies designated hereinafter of all DOR approved submittals. The Government may review any or all Designer of Record approved submittals for conformance to the Solicitation, Accepted Proposal and the completed design. The Government will review all submittals designated as deviating from the Solicitation or Accepted Proposal, as described below. Design submittals to be in accordance with Section 01 33 16.00 99 DESIGN DATA (DESIGN AFTER AWARD). Generally, design submittals should be identified as SD-05 Design Data submittals.

1.4.2 Government Approved (G)

Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer's Representative. Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer's Representative. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings."

1.4.3 Government Conformance Review of Design (CR)

The Government will review all intermediate and final design submittals for conformance with the technical requirements of the solicitation.

Section 01 33 16.00 99 DESIGN DATA (DESIGN AFTER AWARD) covers the design submittal and review process in detail. Review will be only for conformance with the applicable codes, standards and contract requirements. Design data includes the design documents described in Section 01 33 16.00 99 DESIGN DATA (DESIGN AFTER AWARD). Generally, design submittals should be identified as SD-05 Design Data submittals.

1.4.4 Designer of Record Approved/Government Conformance Review (DA/CR)

1.4.4.1 Deviations to the Accepted Design

Designer of Record approval and the Government's concurrence are required for any proposed deviation from the accepted design which still complies with the contract before the Contractor is authorized to proceed with material acquisition or installation. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings." If necessary to facilitate the project schedule, the Contractor and the DOR may discuss a submittal proposing a deviation with the Contracting Officer's Representative prior to officially submitting it to the Government. However, the Government reserves the right to review the submittal before providing an opinion, if deemed necessary. In any case, the Government will not formally agree to or provide a preliminary opinion on any deviation without the DOR's approval or recommended approval. The Government reserves the right to non-concur

SECTION 01 33 00.00 99 Page 5 with any deviation from the design, which may impact furniture, furnishings, equipment selections or operations decisions that were made, based on the reviewed and concurred design.

1.4.4.2 Substitutions

Unless prohibited or provided for otherwise elsewhere in the Contract, where the accepted contract proposal named products, systems, materials or equipment by manufacturer, brand name and/or by model number or other specific identification, and the Contractor desires to substitute manufacturer or model after award, submit a requested substitution for Government concurrence. Include substantiation, identifying information and the DOR's approval, as meeting the contract requirements and that it is equal in function, performance, quality and salient features to that in the accepted contract proposal. If the Contract otherwise prohibits substitutions of equal named products, systems, materials or equipment by manufacturer, brand name and/or by model number or other specific identification, the request is considered a "variation" to the contract.

Variations are discussed below in paragraphs: "Designer of Record Approved/Government Approved" and "VARIATIONS."

1.4.5 Designer of Record Approved/Government Approved (DA/GA)

In addition to the above stated requirements for proposed deviations to the accepted design, both Designer of Record and Government Approval and, where applicable, a contract modification are required before the Contractor is authorized to proceed with material acquisition or installation for any proposed variation to the contract (the solicitation and/or the accepted proposal), which constitutes a change to the contract terms. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings." The Government reserves the right to accept or reject any such proposed deviation at its discretion.

1.4.6 For Information Only (FIO)

Submittals not requiring Government approval will be for information only. For Design-build construction all submittals not requiring Designer of Record or Government approval will be for information only. They are not considered to be "shop drawings" within the terms of the Contract Clause referred to above.

1.5 PREPARATION

1.5.1 Transmittal Form

Use the transmittal form ENG Form 4025-R for submitting both Government approved and information only submittals in accordance with the instructions on the reverse side of the form. These forms will be furnished to the Contractor. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted.

Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

1.5.2 Source Drawings for Shop Drawings

The entire set of Source Drawing files (DWG) will not be provided to the Contractor. Only those requested by the Contractor to prepare shop

SECTION 01 33 00.00 99 Page 6 drawings may be provided. Request the specific Drawing Number only for the preparation of Shop Drawings. These drawings may only be provided after award.

1.5.2.1 Terms and Conditions

Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the Government. The Contractor must make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic Source Drawing files are not construction documents.

Differences may exist between the Source Drawing files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic Source Drawing files, nor does it make representation to the compatibility of these files with the Contractor hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished Source Drawing files, the signed and sealed construction documents govern. The Contractor is responsible for determining if any conflict exists. Use of these Source Drawing files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project. If the Contractor uses, duplicates or modifies these electronic Source Drawing files for use in producing construction data related to this contract, remove all previous indicia of ownership (seals, logos, signatures, initials and dates).

1.5.3 Electronic File Format

Provide submittals in electronic format, with the exception of material samples required for SD-04 Samples items. In addition to the electronic submittal, provide hard copies of the submittals in the quantities as specified in the paragraphs below. Maintain hard copies of approved submittals at the field locations (field office, site facilities, etc.)

for use by Contractor and Government personnel. Use submittal tracking and transmittal documents (Eng Form 4025). Compile the submittal file as a single, complete document, to include the Transmittal Form described within. Name the electronic submittal file specifically according to its contents, coordinate the file naming convention with the Contracting Officer's Representative. Electronic files must be of sufficient quality that all information is legible. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer's Representative.

Generate PDF files from original documents with bookmarks so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required. Index and bookmark files exceeding 30 pages to allow efficient navigation of the file. When required, the electronic file must include a valid electronic signature, or scan of a signature.

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Email electronic submittal documents fewer than 10MB to an email address as directed by the Contracting Officer's Representative. Provide electronic documents over 10 MB on a CD-ROM, or through an electronic file sharing system such as the DoD SAFE Web Application when granted an upload invitation by Goverment personel. Located at the following website:

https://safe.apps.mil/.

Provide hard copies of submittals when requested by the Contracting Officer's Representative. Up to four additional hard copies of any submittal may be requested at the discretion of the Contracting Officer's Representative, at no additional cost to the Government.

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of Copies of SD-02 Shop Drawings

Submit two copies of submittals of shop drawings requiring review and approval by Contracting Officer's Representative.

1.6.2 Number of Copies of SD-03 Product Data and SD-08 Manufacturer's Instructions

Submit in compliance with quantity requirements specified for shop drawings.

1.6.3 Number of Copies SD-06 Test Reports and SD-09 Manufacturer's Field Reports

Submit in compliance with quantity and quality requirements specified for shop drawings.

1.6.4 Number of Copies of SD-10 Operation and Maintenance Data

Submit three copies of O&M Data to the Contracting Officer's Representative for review and approval.

1.6.5 Number of Copies of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals

Unless otherwise specified, submit in compliance with quantity requirements specified for shop drawings.

1.7 FOR INFORMATION ONLY SUBMITTALS

Normally submittals for information only will not be returned. Approval of the Contracting Officer's Representative is not required on information only submittals. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract.

This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer's Representative from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

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1.8 SUBMITTAL REGISTER

Prepare and maintain submittal register, as the work progresses. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by Government; retain data which is output in columns (a), (g), (h), and

(i) as approved. A submittal register showing items of equipment and materials for which submittals are required by the specifications is provided as an attachment. This list may not be all inclusive and additional submittals may be required. Maintain a submittal register for the project as specified herein. The Government will provide the initial submittal register in electronic format with the following fields completed, to the extent that will be required by the Government during subsequent usage.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Thereafter, the Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

The Designer of Record develops a complete list of submittals during design and identify required submittals in the specifications, and use the list to prepare the Submittal Register. The list may not be all inclusive and additional submittals may be required by other parts of the contract.

Complete the submittal register and submit it to the Contracting Officer's Representative for approval within 30 calendar days after Notice to Proceed. The approved submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period. Coordinate the submit dates and need dates with dates in the Contractor prepared progress schedule. Submit monthly or until all submittals have been satisfactorily completed, updates to the submittal register showing the Contractor action codes and actual dates with Government action codes. Revise the submittal register when the progress schedule is revised and submit both for approval.

1.8.1 Use of Submittal Register

Submit submittal register. Submit with QC plan and project schedule.

Verify that all submittals required for project are listed and add missing submittals. Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.

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1.8.2 Contractor Use of Submittal Register

Update the following fields with each submittal throughout contract.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record Contractor's review when forwarding submittals to QC.

Column (l) List date of submittal transmission.

Column (q) List date approval received.

1.8.3 Approving Authority Use of Submittal Register

Update the following fields.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (l) List date of submittal receipt.

Column (m) through (p) List Date related to review actions.

Column (q) List date returned to Contractor.

1.8.4 Copies Delivered to the Government

Deliver one copy of submittal register updated by Contractor to Government with each invoice request.

1.9 VARIATIONS

Variations from contract requirements require both Designer of Record (DOR) and Government approval pursuant to contract Clause FAR 52.236-21 and will be considered where advantageous to Government.

1.9.1 Considering Variations

Discussion with Contracting Officer's Representative prior to submission, after consulting with the DOR, will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.9.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer's Representative, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government, including the DOR's written analysis and approval. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals

SECTION 01 33 00.00 99 Page 10 required for the item. Clearly mark the proposed variation in all documentation.

Check the column "variation" of ENG Form 4025-R for submittals which include proposed deviations requested by the Contractor. Set forth in writing the reason for any deviations and annotate such deviations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

1.9.3 Warranting that Variations are Compatible

When delivering a variation for approval, Contractor, including its Designer(s) of Record, warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.9.4 Review Schedule Extension

In addition to normal submittal review period, a period of 20 working days will be allowed for consideration by the Government of submittals with variations.

1.10 SCHEDULING

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time. No delay damages or time extensions will be allowed for time lost in late submittals.

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirements.

b. Submittals called for by the contract documents will be listed on the register. If a submittal is called for but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation. Approval by the Contracting Officer's Representative does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the register or marked "N/A."

c. Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.

d. Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

e. Period of review for each resubmittal is the same as for initial submittal.

1.11 GOVERNMENT APPROVING AUTHORITY

When approving authority is Contracting Officer's Representative, the Government will:

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a. Note date on which submittal was received from the QC Manager.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph REVIEW NOTATIONS and with markings appropriate for action indicated.

Upon completion of review of submittals requiring Government approval, stamp and date submittals. Electronic email will be sent from the Government to the Contractor with the Review Notation, as specified below. Hard copies of submittals will not be returned. If the Government performs a conformance review of other Designer of Record approved submittals, the submittals will be so identified and returned, as described above.

1.11.1 Review Notations

Government review will be completed within 14 calendar days after date of receipt of submission by the Government. Submittals will be returned to the Contractor with the following notations:

a. Submittals marked "approved" or "accepted" authorize the Contractor to proceed with the work covered.

b. Submittals marked "approved as noted" or "approved, except as noted, resubmittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

c. Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete. Resubmit with appropriate changes. No work shall proceed for this item until resubmittal is approved.

d. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

1.12 DISAPPROVED SUBMITTALS

Make corrections required by the Contracting Officer's Representative.

If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications; notice as required under the FAR clause entitled CHANGES, is to be given to the Contracting Officer's Representative. Contractor is responsible for the dimensions and design of connection details and construction of work. Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, make such revisions and submission of the submittals in accordance with the procedures above. No item of

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1.13 APPROVED SUBMITTALS

The Contracting Officer's Representative's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that the general method of construction, design, general method of construction, materials, detailing and other information appear to meet the Solicitation and Accepted Proposal.

Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for design, dimensions, all design extensions, such as the design of adequate connections and details, etc., and the satisfactory construction of all work.

After submittals have been approved or accepted by the Contracting Officer's Representative, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.14 APPROVED SAMPLES

Approval of a sample is only for the characteristics or use named in such approval and is not be construed to change or modify any contract requirements. Before submitting samples, the Contractor shall assure that the materials or equipment will be available in quantities required in the project.