Attachment 1 Statement of Work.pdf

Statement of Work #2 EDG Casting Plates Repair

Section A: Scope

1. Objective:

Provide Technical Representative Service Support from for technical advising Norfolk Naval Ship Yard Engineering, Production/Shop, and Ships’ Force in replacing the Air Box Cover AKA Jacket Water Manifold Cover for #2 Emergency Diesel Generator (EDG).

2. Background/Introduction NNSY is tasked with replacement of defective casting plates on #2 EDG. NNSY does not have the necessary special tools or training to facilitate this repair without contracting , the Original Equipment Manufacturer (OEM) for this diesel generator. Without these services in place, the job cannot be accomplished by NNSY alone.

3. Limitations of Work Work is to be performed onboard at Norfolk Naval Ship Yard, pier to be determined at a later date. Work is limited to the #2 EDG only.

Section B: Applicable Documents

4. Documentation:

a. S9217-FK-MMA-000(N) Latest Rev Technical Manual for CLASS EMERGENCY DIESEL GENERATOR

(EDG)

Section C: Requirements

5. Scope of Work:

NNSY is contracting for the required use of special tooling needed to work on this diesel generator and the necessary technical representative oversight and guidance on the use of the tooling and necessary steps to replace the casting plates which are deemed defective and potential use can be detrimental to the EDGs. Casting plates are to be replaced with alternate casting plates of a different material to be provided by NNSY.

6. Contractor Responsibilities:

a. To provide a qualified service technicians to assist and provide instruction for gaining access to Air Box Covers and replacing them.

b. To provide their own transportation to and from NNSY at their own conveyance.

c. Provide special tooling as needed to accomplish the job.

d. To provide a conditions found report as necessary to document any deficiencies found and suggested repairs.

e. To submit Access/DISS Visit Request for Access to NNSY. Contractors accessing Norfolk Naval Ship Yard will be required for Contractor’s FSO to fill out an Unclassified Visit Access Request (VAR) Form and submit it in DISS using the Security Management Office code N064885 for the . Ship’s Force POC for VAR is to be determined at a later date.

f. To submit SECNAV 5512/1 Form(s) through work Integration Team or NNSY Code 268 to provide Contractor(s) Name and Information of Personnel assigned to work this job in order for NNSY team to process SECNAV 5512/1 Form(s) with Regional Security and Local Security Dept for NNSY access.

g. To check in with Security and obtain Access and DBIDS/Badging necessary.

7. NNSY Responsibilities:

a. Remove and reinstall all interferences required for unobstructed access to #2 EDG.

b. Provide temporary services including rigging, scaffolding, lighting, air, and Hazmat removal as required.

c. Provide C930 Diesel Shop 38 qualified craft laborers to assist the service technician.

8. Government Furnished Property:

a. Government to procure and provide all parts from Stock System if applicable to this repair.

b. In the event that materials are not readily available in the Stock System, NNSY will procure from the vendor or authorized representative the necessary materials.

9. Security Requirements:

a. Defense Biometric Identification System and NAVSEA Badging (REQUIRED FOR ALL CONTRACTS)

All contractors, with the exception of permanent party (or “seated” contractors with Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to NNSY.

Procedure for receiving a DBIDS card:

1. Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY Sponsor/Contracting Officer’s Representative (COR).

2. The sponsor will complete the CVS spreadsheet utilizing the information on the completed SECNAV5512 forms and forward all documents to Commander Navy region Mid-Atlantic (CNRMA) for vetting.

3. CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and ID office to create the DBIDS card.

4. Once on the 179-Day List, the contractor may go to Pass and ID to have their DBIDS card generated.

5. Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S. Citizenship (Birth Certificate/ US Passport).

b. Portable Electronic Devices (PEDs) (REQUIRED FOR ALL CONTRACTS)

A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches)

1. NAVSEA 04 Ser 04/281 IMPLEMENTATION PLAN FOR ALLOWING CAMERA-PORTABLE

ELECTRONIC DEVICES WITHIN THE CONTROLLED INDSUTRIAL AREA

2. NAVSEAINST 2200.1A PORTABLE ELECTRONIC DEVICES POLICY

3. SECPROMAN Vol 1 5510.36 Rev E

In accordance with ref (a), personally owned camera enabled PEDs will be authorized inside of the Controlled Industrial Area (CIA) and all

Security Islands. Camera enabled PEDs will remain unauthorized within Controlled Nuclear Information Areas (CNIAs), Nuclear Work Areas (NWAs) and Open Storage Areas.

All PEDs, camera enabled or not, are still prohibited within NWAs and Open Storage Areas.

The allowance of camera enabled PEDs inside of the CIA and Security Islands does not negate existing photography policies. Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security Director.

c. No Access to Classified Information Or Spaces.

There will be no access to Classified Information or Spaces.

d. CONTROLLED UNCLASSIFIED INFORMATION ACCESS

The DoD will provide information to contractors and will identify all information which is Controlled Unclassified Information (CUI) via the contracting vehicle, in whole or part, and will mark such documents, material, or media in accordance with this issuance.

When CUI is generated by non-DoD entities protective measures and dissemination controls, including those directed by relevant law, regulation, or government-wide policy, will be articulated in the contract, grant, or other legal agreement, as appropriate.

DoD contracts must require contractors to monitor CUI for aggregation and compilation based on the potential to generate classified information pursuant to security classification guidance addressing the accumulation of unclassified data or information. DoD contracts require contractors to report the potential classification of aggregated or compiled CUI to a DoD representative.

Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

b. Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

c. Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY Technical POC and/or CORs set forth elsewhere in this award document.”

17. NORFOLK NAVAL SHIPYARD CONTRACTS DEPARTMENT – SERVICES CONTRACTS

DIVISION

No instructions, either verbal or written, deviating from the terms and conditions of this order are effective or binding upon the Government unless authorized and formalized by contractual documents issued by the Contracting Officer. On any problems concerning the order, please contact, CONTRACTING OFFICER, CODE 412 NORFOLK NAVAL SHIPYARD CONTRACTS DEPARTMENT, SERVICE CONTRACTS

DIVISION, BLDG. 65, 1ST FLOOR, PORTSMOUTH, VA 23709-5000, TELEPHONE: (757) 396-9829.

18. WIDE AREA WORKFLOW PURCHASE CARD INVOICING INSTRUCTIONS

The invoicing instructions will assist contractors and vendors with preparing payment documentation and avoiding billing errors that could result in payment delays. Following the information provided in this section will increase the accuracy and timeliness of vendor payments.

(a) Wide Area Workflow (WAWF) training. The contractor/vendor shall follow the training instructions of the

WAWF “Web-Based Training” section, and use the “PIEE Training Site” prior to submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link via the WAWF home page at https://piee.eb.mil/. The contractor/vendor may contact the WAWF Help Desk at 866-618- 5988 for assistance if needed.

(b) Vendor Commercial and Government Entity (CAGE) Code. The contractor/vendor shall ensure there is an active registration with System for Award Management (SAM), and shall enter the CAGE Code information located on the first page of the contract. The contractor/vendor name and address on the contract must match the information in WAWF.

(1) There is no fee to register, or maintain vendor registration, in SAM. If an email is received from a company claiming to represent SAM.gov, be cautious. If an email is received from a company offering to help vendor registration in SAM.gov, asking to contact them and pay them money, be cautious. These messages are not from the U.S. Government. It is free to register and to maintain vendor registration in SAM.gov.

(2) The contractor/vendor may contact the System for Award Management (SAM) Help Desk at www.fsd.gov for assistance or review the SAM website at www.sam.gov for further information.

(c) Contract number. The contractor/vendor shall ensure the “Contract Number” and “Delivery Order” in WAWF match the Contract Number and Order/Call Number (if applicable) in the contract. Do not use the Bid or Solicitation number.

(d) Document type. The contractor/vendor shall enter the document type (i.e., Invoice Receiving Report) provided in the “252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS” section of the contract. Contact your Contract Administrator if you are unable to locate this information. Do not select “FAST PAY” unless specified within the terms of the contract.

(e) Document routing. The contractor/vendor shall use the information in the WAWF “Routing Data Table” section of the contract to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Contact your Contract Administrator if you are unable to locate this information.

(1) Pay Official DoDAAC. This DoDAAC will be pre-populated in WAWF from the Electronic Data

Access (EDA) system if the contract number exists in the EDA system (i.e., CRCARD).

(2) Service Acceptor and LPO DoDAAC. These DoDAACs ensure the invoice is routed to the correct

Command for payment.

(f) Cardholder Information: The contractor/vendor shall enter “NNSY” for the “Cardholder Last Name”;

“9999” for the “Card Number Last 4”; “U.S. Bank” for the “Card Issuing Bank Identifier”.

(g) Final invoice. The contractor/vendor shall identify if the invoice is a final invoice. Do not mark “Y” for “Yes” if additional invoices will be submitted for the contract.

(h) Period of Performance (POP). The contractor/vendor shall enter the “Period of Performance From Date” and “Period of Performance To Date” information in WAWF for the date range the services were completed. These dates shall not fall outside of the POP specified in the terms of the contract.

(1) The contractor/vendor may specify a date range for multiple billed Line Items containing unique POPs in this field. Example: The POP for Line Item 0001 is 10/01/20-10/31/20, and the POP for Line Item 0002 is 11/01/20-11/30/20. The contractor/vendor would enter a POP of 10/01/20-11/30/20 in this field.

The specific Line Item POP information would then be entered into the “Description” field.

(i) Line Item data. The contractor/vendor shall ensure the Line Item data is entered in accordance with the terms of the contract.

(1) Agency Accounting Identifier (AAI). The contractor/vendor shall ensure the “AAI” field in WAWF matches the Line of Accounting information in the “Accounting and Appropriation” section of the contract (i.e., 056521 or 068732). This information ensures the transactions are properly routed through the official financial system.

(2) Contract Line Item Number/Subline Item Number (CLIN/SLIN). The contractor/vendor shall ensure the “Item No.” in WAWF matches the “Item No.” in the contract for each billed CLIN/SLIN.

(3) Standard Document Number (SDN). The contractor/vendor shall ensure the “SDN” in WAWF matches the Military Standard Requisitioning and Issue Procedures (MILSTRIP) number in the contract for each billed CLIN/SLIN.

(4) Accounting Classification Reference No. (ACRN). The contractor/vendor shall ensure the “ACRN” in WAWF matches the “ACRN” in the contract for each billed CLIN/SLIN. The ACRN amounts in WAWF should balance the Line Item total in WAWF.

(5) Quantity Shipped. The contractor/vendor shall ensure the “Qty. Shipped” in WAWF matches the quantity for each CLIN/SLIN invoiced.

(6) Unit of Measure. The contractor/vendor shall ensure the “Unit of Measure” in WAWF matches the “Unit” terms in the contract for each billed CLIN/SLIN.

a. Partial payment terminology must be included in the terms of the contract if billing outside of the

“Unit of Measure”. The inclusion of the payment clause in the contract allows the contractor to be paid for accepted partial deliveries of supplies or partial performance of services that comply with all applicable contract requirements. Example: The contract states the CLIN/SLIN is for “1 Job”. Partial payment terminology is needed for the vendor to submit multiple invoices instead of submitting one invoice at the completion of the work.

(7) Unit Price. The contractor/vendor shall ensure the “Unit Price” in WAWF matches the “Unit Price” terms in the contract for each billed CLIN/SLIN.

(8) Unique Identifier (UID). The contractor /vendor shall ensure the UID information is entered in accordance with the terms of the contract if applicable.

(9) Description. The contractor/vendor shall provide a complete description for the material or services for each billed CLIN/SLIN (i.e., Rental for 09/01/21 through 09/30/21 for Dry Dock X).

(j) Freight. The contractor/vendor shall submit freight charges as CLIN 9999 in WAWF unless otherwise directed by the contract.

(1) Should freight charges exceed the documented amount within the contract, the contractor/vendor shall contact the Contract Administrator to request a modification prior to submitting the invoice in WAWF.

(2) Contractors/vendors will support the prepaid transportation freight charges with a copy of the carrier’s receipted freight bill or evidence of receipt from the carrier if greater than $100.00.

(3) If a receipted freight bill is not available, then the contractor/vendor can provide other support for the claim for reimbursement of freight charges. The contractor/vendor must furnish a copy of the transportation company’s pickup record or a copy of the contractor’s/vendor’s internal business document showing the contractor/vendor turned the material over to a particular shipper. The contractor/vendor then must support either of these documents with a copy of the transportation company’s invoice and a statement that the charges have been paid.

(k) WAWF attachments. The contractor/vendor shall attach the proof of shipment documentation in WAWF if applicable. This documentation will assist with “receipting” the material by the NNSY Receiving Department if needed.

(1) All material should be shipped to NNSY Building 276 unless otherwise stated in the contract.

(2) Provide a legible contract number or lead JML number on the outside of all shipped boxes and packing slips to ensure the NNSY Receiving Department is able to receipt the material properly.

(l) Contractor/Vendor Point of Contact (POC). The contractor/vendor shall provide the title and telephone number of the person to notify in the event the invoice is deemed improper.

(m) Providing Payment. The contractor/vendor shall not keep any credit card number on file for future use, and shall not use a credit card number provided during a prior payment.

(n) Invoice rejection. The contractor/vendor shall review the comments section in WAWF for the rejection justification. Ensure the invoice is resubmitted with a different letter at the end of the invoice (i.e., A, B, C, etc.) once corrections have been made.

(o) WAWF and NNSY Accounts Payable Branch POCs.

(1) The contractor/vendor may contact the WAWF Help Desk at 866-618-5988 for assistance with submitting the invoice(s) into WAWF.

(2) The contractor/vendor may contact the NNSY Accounts Payable Branch at

NNSY_PurchaseCard@navy.mil or (757) 396-2636 for invoice questions or for invoice status if payment has not been provided within 30 days of submission. The contractor/vendor shall provide the contract number and invoice number in the Subject line of the email correspondence.