Attachment 1 - Statement of Work.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Repair on the Liquid Effluent Decontamination Systems (EDS) Solid Separator Drain Line Configuration and Flex Connections.

National Bio and Agro-Defense Facility (NBAF) USDA-ARS, Manhattan, KS

6/05/2024

Contents Project General Information

1.0 Scope of Work

2.0 Background

3.0 Contractor Requirements

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachment

Project Repair on the Liquid Effluent Decontamination Systems (EDS) Solid Separator Drain Line Configuration and Flex Connections.

General Information

1.0 Scope of Work

We are needing a contractor to repair on liquid effluent decontamination systems (EDS) solid separator drain line configuration and flex connections. Provide all updated as built documentation including PID’s, general arrangements drawings, spare part list, O&M manuals, training, and repair report. This work will be in the main lab on the NBAF campus.

2.0 Background

The National Bio and Agro-Defense Facility (NBAF) is the nation’s first integrated Agricultural and Zoonotic Disease, research, diagnostics, training, and evaluation (RDT&E) facility with the capability to address threats from High-Consequence Zoonotic Disease agents and Foreign Animal Disease (FAD) agents. As a result, the facility is design to contain BSL-2 through BSL-4 research studies. Due to the nature of this facility, NBAF is seeking a company with extensive knowledge and expertise on liquid effluent decontamination systems (EDS) solid separator. Contractors associated with this work of the facility should fully understand the construction types, inspections and repair methods associated with these facilities. The areas requiring repair are in a containable portion of the facility, on the NBAF campus at 1980 Denison Ave. Manhattan, KS. Downtime of the equipment during the service shall be kept to a minimum.

3.0 Contractor Requirements

3.1 Work Restrictions & Conditions

3.1.1 Site Security Access: Access to the site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the main entrance gate and always wear a contractor/visitor identification badge while on the site. The ID badges will be turned in at the end of the workday. A current government-issued identification with a picture ID is required for entry. See 8.0 for additional security information.

3.1.2 All persons accessing the site must complete the approximate two hour, NBAF Site Security and Safety Orientation. Site specific bio agent training is currently being developed. If development is completed during the duration of this contract the training may be required for all persons accessing the site.

3.1.3 Limited number of vehicles will be allowed access on the premises; contractor employee’s personal vehicles shall be parked in the facilities main parking lot.

3.1.4 Work shall be confined to the areas the service resides. Unless accompanied by a USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

3.1.5 Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

3.1.6 Work Hours: Regular work hours for the site are 8:00 am to 4:00 pm, Monday through Friday, excluding Government holidays.

3.1.7 Federal Holidays are listed below:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth Independence Day

3.1.8 Work Outside Regular Work Hours: Work scheduled outside regular work hours including late hours, Saturdays, Sundays, and Government holidays requires Security approval in advance. Make application thru the COR at least 5 calendar days prior to such work to allow arrangements to be made by the Government for access to the work area and inspection & monitoring arrangements. Requests shall include the exact dates, hours, location, and purpose of the exception. If approved, the COR will coordinate access with the site security office.

3.2 General Requirements / Tasks

3.2.1 The Contractor shall furnish a detailed cost proposal, including all prime and sub pricing showing labor cost, material cost, OH and Profit and estimated service times including crew size, to provide material and services as specified in the scope of work. Proposal shall indicate how many site visits are anticipated to complete the work and any associated travel costs. Proposal must be in whole dollars, no cents. Otherwise, bids will be rounded to the nearest dollar.

3.2.2 The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions and field verify extent of required work. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work. Contractors that have been onsite for previous work or site visits for related work do not need to revisit the site unless they wish to.

3.2.3 Bid or performance bonds may be required per the Contracting Officer’s bid package.

Obtaining and the cost of these bonds is the responsibility of the Contractor. Proof of Insurance will also be required.

3.2.4 Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

3.2.5 The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All services shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e.:

UBC, NFPA, UL, ACI, ANSI, FCC, ASTM, NEC, NEMA, etc.) and health and safety codes, in effect at the time of Task order award, or as determined by the authority having jurisdiction.

3.2.6 All work must meet ARS 242.1M P&P titled “ARS Facilities Design Standards” found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf, in addition to meeting all Local, State and Federal codes, and latest IBC codes.

3.2.7 Prevailing Wage Rates may apply. If applicable employee payroll logs for the project will be required to verify wage rates are being adhered to.

3.2.8 The contractor shall coordinate with the COR if they require a service trailer at the jobsite. Contractor may also store equipment tools, materials onsite as needed for the project in a contractor provided, locked job-box, if requested.

3.2.9 The Contractor shall work with Facility personnel to ensure project is accomplished in a timely manner.

3.3 Pre-Service

3.3.1 Prior to Services Notice to Proceed (NTP) the following submittals must be submitted to the Contracting Officer (CO) for approval, unless otherwise determined by the CO that submittals may be provided after NTP. Documents shall be submitted in PDF that can be easily read when printed on 8-1/2 x 11 or 11 x 17 sheets. Contractor is responsible for any costs incurred for equipment ordered without prior approval:

3.3.1.1 Product Data, Shop Drawings, and Installation instructions for all material used on this project, that are a different make/model/type than those currently installed. SDS for all chemicals that will be used shall be provided prior to being brought onsite. Submittals shall be annotated/highlighted to show products’ conformance with SOW requirements. If multiple items are listed on a submittal, the specific items being submitted for use shall be annotated/highlighted for clarity.

3.3.1.2 Service schedule indicating work hours, include the daily starting and stopping time, and days of the week the Contractor proposes to carry out the work. Schedule shall cover the anticipated duration of work to complete the project. We will need calendar invites when the contractor is going to be on site.

3.3.1.3 Quality Control Plan is required on this service.

3.3.1.4 Individual Environmental Protection Plan is NOT required on this service.

3.3.1.5 The Contractor shall provide to the CO a list of Task order personnel of the general and subcontractors, who will be emergency contacts, including address, and telephone numbers for use in an emergency. The Contractor shall update and submit the list monthly with invoices.

3.4 Project Management Requirements/Tasks

3.4.1 Repair on the Liquid Effluent Decontamination Systems (EDS) Solid Separator Drain Line Configuration and Flex Connections.

3.4.1.1 Realign and reconfigure the existing solid separator drain lines in the NBAF basement pipe inspection area.

3.4.1.2 Drain lines shall be reconfigured, realigned and modified as necessary to provide proper alignment of the solid separator drain connections to the drain lines. Support piping as necessary to ensure proper alignment is maintained.

Remove current flex connectors and replace with a re-configured flex connection assembly. Provide another set of connection assemblies for quick replacement if required. The flex connector portion of the drain line assembly to a standard available length. See attachment 1 current installed drain connections.

3.4.1.3 All materials used shall match existing. Existing pipe supports can be re-used as necessary.

3.4.1.4 Solid separators are in a containable space so all installation methods shall meet the requirements of that space. That includes PVC jacketed insulation with sealed seams, sealing of all floor or wall coatings penetrations and the use of NBAF containable space approved sealants (DOW 786 or Percora AC- 20).

3.4.1.5 Work will need to be coordinated with EDS operations and other ongoing contracts.

3.4.1.6 Provide recommended spare parts list for any components replaced or modified as part of this contract.

3.4.1.7 Contractor shall provide all PPE, labor, equipment, and materials to complete the work above.

3.4.1.8 Contractor is encouraged to do a site visit before bidding to look at the pipe that will need repaired. During the site visit you will need to sign an NDA and can view the campus design documents for clarification. You can only view them on-site and can’t be taken off site.

3.4.1.9 As part of this effort, all as built documentation including PID’s, general arrangements drawings, spare parts lists and O&M Manuals would be updated and resubmitted.

3.4.2 Provide a daily report indicating extent of services rendered and results or efforts. The report shall indicate any issues or components that need to be repaired/replaced beyond those identified in the scope of work. Also, provide the work that will take place in a calendar invite.

3.4.3 Shutoff of utilities, if required, shall be scheduled no less than fourteen (14) working days in advance.

3.4.4 Existing Installations / Demolition

3.4.4.1 All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that might jeopardize on-going research.

3.4.4.2 Owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations.

Contractor shall legally dispose all equipment / materials removed that will not be retained.

3.4.5 Building will be occupied while service is ongoing. Contractor shall schedule work with location to allow location to meet current research needs.

3.4.6 The Contractor is responsible for making and removing any temporary utility connections.

3.4.7 Shutoff of utilities, if required, shall be scheduled no less than fourteen (14) working days in advance.

3.4.8 The Contractor shall protect the work, the site, and all existing property and structures within the limits of the service activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

3.4.9 The work performed under this contract shall be subject to continuous audit by the CO/COR/LM. Escorting subcontractors is exclusively the contractor’s responsibility’s, Quality control is the exclusive responsibility of the Contractor.

3.4.10 Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, confined space entry plan, safety plan or take other precautions as may be required by law or local authorities of the protection and security.

3.4.11 The contractor shall follow the site lock-out/tag-out (LOTO) policy and coordinate implementation of LOTO with the facility as needed. Should be schedule 72 hours before the need of LOTO.

3.4.12 Contractor shall provide continuous monitoring for noise, dust, chemical vapor generation, volatile organic compounds, and vibration. At no time shall noise exposure to any ARS staff exceed 75 DB.

3.4.13 The material and equipment to be furnished under project shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

3.4.14 All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies, and contractor before during and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting and any injury, theft, or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be new and subject to inspection and approval by the CO/COR.

3.4.15 Submit to the CO/COR documentation of hazardous materials/waste disposed or recycled.

3.4.16 The work site shall always be kept clean and free of debris. Disposal of the old material or equipment is required. Restore disturbed areas to original like appearance and conditions. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

3.4.17 Contractor to provide standard warranty from deficiencies and defects. Warranty information shall include the warranty period (dates), and warranty contacts with names, addresses and telephone numbers.

3.4.18 Prior to submitting final payment, the following documents shall be submitted:

a. General contractors’ warranty on work.

b. Release of liens as applicable.

c. Employee payroll\time sheets

d. USDA approval on completed work.

e. Update any NBAF engineering drawings if you change anything on current set.

Including PID’s, general arrangements drawings, spare parts lists, reports and O&M Manuals

f. Invoice

4.0 Government Furnished

4.1 The Government shall be afforded 14 calendar days review periods for submittals requiring approval and 7 calendar days for information only submittals.

4.2 Please follow FAR 52.247-5 when using government furnished equipment with or without operators.

4.3 The Government will furnish a reasonable amount of electricity and water if requested. Access to a toilet facility will be provided by the Government. The Government can provide minimal craft labor assistance when needed.

5.0 Deliverables / Schedule

The Contract duration for this project is 365 calendar days from Notice to Proceed issued by Contracting Officer.

Key Deliverables Item No.

Deliverable / Item Title

Description Frequency Reference Delivery Format Due By

1 Payrolls Certified payrolls Once per invoice request

Ref. SOW, Section 3.2.7

PDF to CO/COR Each invoice submission

2 Submittals Product data sheets, shop drawings, installation instructions, SDS

Once per product

Ref. SOW, Section 3.3.1.1

PDF to COR Prior to repair NTP

3 Emergency Contact List

Emergency contact info for persons working onsite

Preservice and monthly

Ref. SOW, Section 3.3.1.5

PDF to COR Prior to repair NTP & with each invoice

4 Work Plan Plan of work efforts needed within each CLIN area

Once Ref. SOW, Section 3.4

PDF to COR Within 7 calendar days of troubleshooting effort

5 Daily Reports Document and photo describing daily activities

Each day of work

Ref. SOW, Section 3.4.

PDF to COR Within 24 hrs. after the date(s) covered by the report

6 Repair Schedule Schedule indicating work hours and days planned to work

Preservice & at a minimum with each invoice

Ref. SOW, Section 3.3.1.2

PDF to COR Prior to repair NTP & with each invoice

7 Closeout Documents

Warranty, Release of liens

Once Ref. SOW, Section 3.4.18

PDF to CO/COR Prior to final payment

6.0 Travel

Travel costs, flights and per diem, required to get qualified personnel to the facility for services shall be reflected on a separate cost line within the detailed cost proposal.

7.0 Contractor’s Key Personnel

The contractor’s key personnel must have experience on repairing piping in a containable area.

8.0 Security Requirements

8.1 Security Requirements: Personnel employed by the Contractor or any representative of, or agent of the Contractor, entering this facility shall conform to the facility security regulations and any site training requirements. The Prime Contractor is required to provide onsite escort of contractor employees or any representative of, or agent of the contractor entering this facility and therefore shall be eligible to meet requirements to obtain either a local badge or PIV depending operational requirements and must complete the approximate two hour, NBAF Site Security and Safety Orientation. Additionally, site specific bio agent training is currently being developed. When fully developed the training may be required for all persons accessing the site. The Contractor shall provide all information required for background checks to meet facility access requirements as performed by the facility security office. Contractor personnel shall comply with all personal identity verification requirements as directed by USDA-ARS Security office. Each person accessing the site will be required to provide personal details, (full name, DOB, SSN, DL#) and will undergo a routine background check, such as a National Agency Check with additional inquiries, which may include a criminal and credit check. Details required for the check should be submitted the security office NLT 5 days prior to the visit. Results of this check may return earlier. However, it should not be planned to have results earlier than 5 days. For non-U.S. Citizens requiring access, further checks are required that can delay processing up to 30 days or more. NBAF requires visitors to present government-issued identification for access to its campus. For visitors presenting a state-issued driver’s license or identification card, NBAF only accepts such documents if they are issued by states that are REAL ID compliant or have an extension from the US Department of Homeland Security. If the state that issued the license is listed as noncompliant without an extension, an alternate form of government-issued photo ID—such as a passport, Enhanced Driver’s License (EDL), or federal employee, or military identification card—may be presented to facilitate access. If, while on site the contractor/vendor will have access to sensitive information, they must complete a National Disclosure Agreement (NDA), along with the required training per USDA and, if applicable, Select Agent regulations. This training will most likely be completed by reviewing a series of slides covering the topics of the definition of controlled unclassified information (CUI), access, handling, distribution, storage, and destruction of CUI. Each person will acknowledge receiving and understanding the training on the NDA. The process should not exceed two hours.

Acknowledgement and completion of the NDA will be turned in with the form required for the background check. Results will be returned through the Contracting Officer or Contracting Officer Representative. Contractors needs to follow Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules, and Regulation Governing Conduct on Federal Property. Additional security requirements may be imposed by NBAF Security through general updates or when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs. The Contractor shall safeguard all USDA-ARS equipment, information and property provided for Contractor use.

8.2 Security Ingress/Egress for Contract Activities not requiring material delivery: Contractor Personnel, Small Tools & Equipment. The Main Entry Control Point (ECP)serves as the initial screening point for vehicles and visitors not requiring material delivery or large work vehicle access.

8.2.1 All Vehicles, equipment, and personnel will be confirmed for NBAF access. Upon confirmation, all vehicles and equipment will be thoroughly searched at the Main ECP.

Once cleared, visitors will be directed to park in the main lot and instructed to proceed to the Visitor Center.

8.2.2 Upon entry into the Visitor Center, visitors without a Long-Term Visitor Badge (LTVB) or contractor service provider badge/PIV will be issued a short-term visitors badge for the day of their visit. Visitors will be required to present valid REAL ID Act complaint identification and sign in on a Daily Visitor Log during processing. All badges must be worn above the waist in such a manner that the photo and expiration date are always clearly visible from the front. No items may be attached to the card or affixed to the holder that would obscure the information on the card.

8.2.3 Upon receipt of the short-term visitor badge, all visitors (to included LTVB) and their belongings will be screened by guard personnel.

8.2.4 Upon successful screening, visitors will be escorted by either Contractor staff with a Contractor Service Provider Badge/PIV or an authorized USDA Escort to their designated work location.

8.2.5 Escorts must always maintain line of sight of visitors and a 5:1 escort ratio.

8.2.6 Leaving the designated work areas, escorted visitors will turn their short-term visitor badges into the Visitor Center at the end of each day. They will then exit through the Main ECP. Vehicles, equipment, and personnel are subject to additional Security Screening and egress procedures pending campus status.

8.3 Security Ingress/Egress for Contract Activities requiring material delivery or work vehicle access:

Contractor Personnel, Contract Vehicles, Tools, Equipment, Material Deliveries & Shipments. The Service ECP/Guard Post serves as the initial screening point for vehicles and visitors.

8.3.1 All Vehicles, equipment, and personnel will be confirmed for NBAF access. Upon confirmation, all vehicles and equipment will be thoroughly searched at the Service ECP.

Once cleared, visitors may be thoroughly screened by Security at the Service ECP or will be directed to park in the North Transshipping (TSSG) Parking Lot to undergo Security Screening within the Transshipping Building. Visitor will be required to sign in on a Daily Visitor Log during processing.

8.3.2 Following screening, visitors without a Long-Term Visitor Badge (LTVB) will be issued a short-term visitor’s badge and will be required to present valid REAL ID Act complaint identification and sign in on a Daily Visitor Log.

8.3.3 Escorted by either Contractor staff with a Local Badge/PIV or an authorized USDA Escort, visitors, vehicles, tools, equipment, and materials will enter NBAF through Gate 2, and travel to the designated delivery entry point(s).

8.3.4 Escort coordinates to meet an authorized USDA member at the designated delivery entry point(s). This coordination will need to be done through the contract COR.

8.3.5 Escort will card swipe (or card swipe and PIN) at the access control reader and escort visitors through the designated delivery entry point(s) into the work area.

8.3.6 Escorts must always maintain line of sight of visitors and a 5:1 escort ratio.

8.3.7 Leaving the designated delivery entry points, escorted visitors will drive out of Gate 2.

Vehicles, equipment, tools, materials, and personnel are subject to additional Security Screening and egress procedures pending campus status.

8.3.8 Visitors without LTVBs will either be directed to park in the North TSSG parking lot to return their badge within Transshipping or will be directed to turn in their badge at the Service ECP. Once the Visitor Badge is returned, the visitor will then exit the respective area and leave the NBAF premises. Those with LTVB’s will leave the premises upon exiting Gate 2.

8.3.9 Visitors that are part of the delivery crew, but whom are not in the delivery vehicle will be subject to standard site access requirements utilizing the main Entry Control Point off Denison Avenue and screening by Security at the Visitors Center. Visitors will then be escorted from the Visitors Center, by a Contractor staff with a Local Badge/PIV or an authorized USDA Escort, to join the rest of the crew.

8.4 Security Ingress/Egress for Contract Activities requiring material delivery or work vehicle access and containment access: Contractor Personnel, Contract Vehicles, Tools, Equipment, Material Deliveries & Shipments requiring access through the Service ECP must follow all procedures outlined in Section 8.3. The Service ECP/Guard Post serves as the initial screening point for vehicles and visitors. After following processing procedures through the Service ECP, material delivery into containment is as follows:

8.4.1 Access/Egress of containment loading areas and activities within containment are subject to additional limitations, requirements and restrictions that will be determined, evaluated, and approved on a case-by-case basis.

8.4.2 All personnel, tools, equipment, and materials are subject to additional Security Screening and ingress/egress procedures pending campus status.

8.4.3 At no time can a direct path from outside the facility into containment occur.

8.4.4 Within containment, the containment cafeteria is the only authorized place to eat and drink. Food and Drink are only allowed to enter containment through the cafeteria pass through box via the warming kitchen.

8.4.5 All Contractor Staff and Visitors will be required to check their phones into a locker outside of containment prior to entering containment.

8.4.6 Radios can be signed out for communication within containment. The radios must stay within containment.

8.4.7 Escorts must always maintain line of sight of visitors and a 5:1 escort ratio.

8.4.8 Leaving the designated delivery entry points, escorted visitors will drive out of Gate 2.

Vehicles, equipment, and personnel are subject to additional Security Screening and egress procedures pending campus status.

8.4.9 Visitors without LTVBs will either be directed to park in the North TSSG parking lot to return their badge within Transshipping or will be directed to turn in their badge at the Service ECP. Once the Visitor Badge is returned, the visitor will then exit the respective area and leave the NBAF premises. Those with LTVB’s will leave the premises upon exiting Gate 2.

8.4.10 Visitors that are part of the delivery crew, but whom are not in the delivery vehicle will be subject to standard site access requirements utilizing the main Entry Control Point off Denison Avenue and screening by Security at the Visitors Center. Visitors will then be escorted from the Visitors Center, by a Contractor staff with a Local Badge/PIV or an authorized USDA Escort, to join the rest of the crew.

Crews with minimal tools, equipment, & materials- Containment Access through Shower Block and Security Checkpoint:

8.4.11 All Contractor Staff and Visitors will follow the NBAF Facility SOP for access into the

Main Lab.

8.4.12 Access/Egress of containment areas and activities within containment are subject to additional limitations, requirements and restrictions that will be determined, evaluated, and approved on a case-by-case basis.

8.4.13 All Contractor Staff and Visitors will be required to check their phones into a locker outside of containment.

8.4.14 All Contractor Staff and Visitors will be screened and confirmed by Security for access into containment.

8.4.15 All personnel, tools, equipment, and materials are subject to additional Security Screening and ingress/egress procedures pending campus status.

8.4.16 Security will have all Contractor Staff and Visitors sign the visitor log once cleared for access.

8.4.17 All Contractor Staff and Visitors will be escorted into containment and throughout by an authorized USDA employee with containment access.

8.4.18 Upon Leaving containment, All Contractor Staff and Visitors will sign out on the visitor log.

9.0 Data Rights

Not Applicable

10.0 Section 508 – Electronic and Information Technology Standards Not Applicable

11.0 Attachments

Attachment one: Current installed drain connections