Attachment 1 - SOW Taxiway Lighting.pdf

Statement of Work For:

Replace Select Taxiway Lighting, Alpha, Bravo, and Echo

Minot AFB, ND

15 May 2020

FA452820R0024

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Contents

1. GENERAL

1.1. BACKGROUND & SCOPE

2. DESCRIPTION OF WORK

2.1. INSPECTION

2.2. DEMOLITION AND EXCAVATION

2.3. BACKFILLING AND GEOTEXTILE

2.4. REPLACE AIRFIELD LIGHTING AND CONDUITS

2.5. PAVING

2.6. COORDINATION

3. SAFETY

3.1. TECHNICAL AND STATUTORY COMPLIANCE

3.2. PERSONNEL

3.3. PROTECTION OF PROPERTY

3.4. CLEANUP

4. SCHEDULING

4.1. OPERATING TIMES

4.2. FEDERAL HOLIDAYS

4.3. BASE CLOSURES

4.4. START OF WORK

4.5. ACCESS TO SITE

5. SECURITY REQUIREMENTS

5.1. GENERAL

5.2. BASE ACCESS/PASSES

5.3. REAL ID ACT

5.4. SITE ENTRY

6. RECORDS MANAGEMENT

7. SPECIAL INSTRUCTIONS

7.1. PROVISION OF CONTRACTING OFFICER’S AUTHORITY

7.2. TRAFFIC REGULATION

7.3. MANDATORY SEATBELT REQUIREMENT

7.4. FEDERAL, STATE, AND LOCAL COMPLIANCE

7.5. VEHICLE REGISTRATION

7.6. RADAR DETECTORS AND DASH CAMERAS

7.7. DRIVING UNDER SUSPENSION

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7.8. PORTABLE DEVICES

7.9. HIRING OF ILLEGAL IMMIGRANTS

7.10. FIRE PREVENTION

7.11. COOPERATION WITH GOVERNMENT PERSONNEL

7.12. TOBACCO USE

8. ATTACHMENTS

1. GENERAL

1.1. BACKGROUND & SCOPE

1.1.1. The Minot AFB taxiway lighting was installed utilizing previous standards intended to mitigate frost heaving that occurs due to the freeze/thaw cycle of northern climates. Time has proven this style of construction, involving placing airfield lighting cans on top of 8-foot pillars of concrete that extends below the typical frost line, to be ineffective at this location. The result is that numerous taxiway lights are now rising out of the ground by the very pillars designed to prevent this.

1.1.2. This pillar rise has caused ancillary damage as well. The concrete encased conduits that span between each of the taxiway lights are also beginning to rise out of the ground in locations and will have to be replaced alongside the lights.

1.1.3. The scope of this project involves two major components, civil and electrical, with other elements such as welding and laying of conduit. The objective is to remove the root cause of taxiway rise (the concrete pillars), backfill with well-draining material, install new L-868B cans for the taxiway lighting, replace the concrete reinforced conduit between cans where applicable, and re-pave all areas excavated during extraction.

1.1.4. This project will focus on thirteen airfield lights, with options for an additional six as budgeting allows.

2. DESCRIPTION OF WORK

2.1. INSPECTION

2.1.1. Work with Minot AFB Airfield Lighting Technicians in assessing “worst first” airfield lights to be replaced. This will involve direct assessment and collaboration. The location of lights to be repaired is detailed in Attachments 1, “Airfield Light Locations”. NOTE: It is strongly recommended to annotate each light location using Geospatial technology.

2.1.2. Verify location of counterpoise at each airfield light.

2.2. DEMOLITION AND EXCAVATION

2.2.1. Remove ACC/PCC surrounding the Airfield Lights, the Airfield Lights, concrete pillar, and concrete encased conduit, as required. Removal of 16-36 sq ft of pavement (ACC and PCC, depending on the light) is expected. Excavate to a minimum of 48 inches below the surface for backfill. If within the excavation area, inspect the counterpoise for damage and corrosion.

2.2.2. Dispose of concrete in accordance with state and local law. Removed soils shall be transferred to an appropriate location on base, as determined by the Civil Engineer Squadron.

2.3. BACKFILLING AND GEOTEXTILE

2.3.1. Fill void left by removal of pillar with well-draining base course up to the 48 inch excavated area depth. Apply geotextile to area around airfield light and conduit trench to prevent soil infiltration from adjacent areas.

2.3.2. Backfill with well-draining base course and compact before applying pavement.

2.4. REPLACE AIRFIELD LIGHTING AND CONDUITS

2.4.1. Install replacement airfield lighting in the same location as original lighting. Lights shall include the following:

2.4.1.1. L-868B cans. Twelve bolt patterns are preferred.

2.4.1.2. Flange ring with integrated pavement ring and spacer rings.

2.4.1.3. Isolation transformer with stand as required.

2.4.1.4. Reinforcement cage

2.4.1.5. Grounding rod, driven to full depth and exothermically welded to the can at both ends.

2.4.1.6. Conduit matching the diameter of the previously installed conduit. Minimize use of flexible conduit.

2.4.1.7. Concrete reinforcement for all conduit.

2.4.1.8. New electrical wiring between all new cans. Reuse all wiring from existing cans, if possible.

Include new L-823 connectors at all locations.

2.4.1.9. Extra pull string in each new wire install to remain in conduit after installation.

2.4.1.10. Flexible sealant between the can and newly poured pavement, and between the newly poured and existing pavements, as applicable.

2.4.1.11. Reuse all existing elevated or in-pavement airfield lights. Any non-functional lights not damaged by the Contractor during disassembly will be replaced by the Government.

2.5. PAVING

2.5.1. Pave excavated area around lighting and trenched area over conduit with 5,000 PSI rated ACC or

PCC, as applicable. Depth of pavement shall match existing pavement or have a depth of 6 inches, whichever is greater.

2.5.2. Apply flexible sealant between all newly poured and existing pavements, as applicable.

2.5.3. Take extra care to ensure pavement surface is 1/8 inch above the flange ring at all lights with spacer rings installed. See UFC 3-535-02, fig 11B.

2.6. COORDINATION

2.6.1. The Contractor shall be responsible for coordinating all phases of their operations with the appropriate base personnel through the Contracting Officer or an authorized representative (hereafter

CO). The facility shall remain in operation throughout the Period of Performance. The Contractor shall coordinate around the normal activities of the facility.

3. SAFETY

3.1. TECHNICAL AND STATUTORY COMPLIANCE

3.1.1. The Contractor shall abide by the following regulations in all phases of the project, as applicable.

3.1.1.1. UFC 3-201-01 – Civil Engineering

3.1.1.2. UFC 3-220-01 – Geotechnical Engineering

3.1.1.3. UFC 3-220-04FA – Backfill for Subsurface Structures

3.1.1.4. UFC 3-501-01 – Electrical Engineering

3.1.1.5. UFC 3-535-01 – Visual Air Navigation Facilities

3.1.1.6. UFC 3-535-02 – Design Drawings for Visual Air Navigation Facilities

3.1.2. All documents referenced by the above shall also be adhered to unless the above document supersedes.

3.2. PERSONNEL

3.2.1. The Contractor shall strictly adhere to all relevant regulations as stated in 29 CFR 1910, Occupational Health and Safety. The Contractor must have a minimum of two qualified workers. In the event of a problem, either worker must be able to provide assistance to the other. Particular care shall be exercised in connection with operation of vehicles and other equipment on the site, and in transit to and from the site.

3.3. PROTECTION OF PROPERTY

3.3.1. The Contractor shall be responsible to check and determine that all necessary precautions have been taken to protect all property, both Government and private, in all areas where work is being accomplished. Damage caused from failure or neglect of the Contractor to exercise proper precautions in the performance of work shall be immediately repaired to the satisfaction of the CO without cost to the

Government.

3.4. CLEANUP

3.4.1. Proper care of materials and waste shall be observed throughout the period of performance. All waste shall be promptly stored in a container suitable for outdoor storage, and all materials not in use shall be stored until needed for installation. Tools and equipment shall remain properly stored unless in use. All waste shall be properly disposed of by the Contractor per local laws and regulations. Any waste scattered by natural or man-made events shall be reclaimed by the Contractor, excepting where the waste moves into an unauthorized area to the Contractor. Upon completion of the work, the Contractor is obliged to perform a final cleanup of any remaining material, tools, equipment, and waste to the satisfaction of the CO. Any cleanup accomplished by the Government due to failure or neglect on the

Contractor shall be charged to the Contractor and will be deducted from the final payment of the contract amount.

4. SCHEDULING

4.1. OPERATING TIMES

4.1.1. Working days and hours for the Contractor will normally be from Mondays to Fridays between the hours of 7:30 a.m. to 4:30 p.m. local time, excluding Saturdays, Sundays, and Federal holidays. If the contractor would like to request to work during periods other than above, it must be requested in writing to the CO at least three days in advance. The CO reserves the right to allow or deny work outside the normal hours.

4.2. FEDERAL HOLIDAYS

4.2.1. The following holidays are observed by the Government, and work will not occur on these days without prior approval from the CO.

New Year’s Day – January 1st

Martin Luther King Day – 3rd Monday in January

Memorial Day – Last Monday in May

Independence Day – July 4th

Labor Day – 1st Monday in September

Columbus Day – Second Monday in October

Veteran’s Day – November 11th

Thanksgiving Day – 4th Thursday in November

Christmas Day – December 25th

If holidays occur on a Saturday, the preceding Friday will be observed. If holidays occur on a Sunday, the following Monday will be observed. If a holiday occurs on a scheduled service day, the contractor will be responsible for rescheduling services for the first day after or before the holiday observance.

4.3. BASE CLOSURES

4.3.1. Scheduled work that cannot progress due to base closure shall resume as soon as possible after re-opening the base. The Period of Performance will be extended by the amount of time lost due to base closure.

4.4. START OF WORK

4.4.1. The Contractor will coordinate the date for actual commencement of work with the, CO, COR, and

Engineering Representative after the Entry Access List is approved.

4.5. ACCESS TO SITE

4.5.1. U.S. Air Force personnel control the site and the right-of-way.

4.5.2. Emergency Access: The Contractor shall not block vehicle access to and from the base.

4.5.3. The contractor shall immediately obey any and all orders to vacate the site for any reason.

5. SECURITY REQUIREMENTS

5.1. GENERAL

5.1.1. The contractor is required to comply with all Minot AFB security regulations and directives.

5.2. BASE ACCESS/PASSES

5.2.1. The Contractor shall be responsible for obtaining all necessary passes or other items required for access to the areas in which work will be performed. The Contractor shall request contractor passes through the Contracting Officer by providing the name, social security number, date of birth, work phone, and home phone of employees requiring passes on the contractor’s company letterhead. Pass requests will be forwarded by the Contracting Officer to the 5th Security Forces Squadron Visitor’s Control Center who will conduct the required criminal history background check for each employee. Personnel identified with a felony conviction within the past 10 years, any sex crimes and or homicide will be denied base access. Upon completion or termination of the contract or an individual’s release from employment, the contractor shall retrieve the identification issued above and surrender it to the 5th

Security Forces Squadron Pass and ID Section located in the Visitor Control Center.

5.3. REAL ID ACT

5.3.1. Individuals, who do not possess a driver’s license or identification card compliant with the REAL

ID Act and do not possess an acceptable alternate identification credential, will be denied access.One form of the following documents will be accepted as proof of identity. The document must be a picture ID and all documents must be unexpired and valid. The goal is to minimize, within acceptable risk, the potential of improper screening and access credential issuance. NOTE: The information in section

3.7.6.1. – 3.7.6.15. is from Handbook for Employers, Instructions for Completing Form I-9 (Employment

Eligibility Verification Form), U.S. Department of Homeland Security, U.S. Citizenship and Immigration

Services and REAL ID Act of 2005 Implementation: An Interagency Security Committee Guide

5.3.1.1. US Passport

5.3.1.2. Permanent Resident Card/Alien Registration Receipt Card (Form I-551)

5.3.1.3. Foreign passport with a temporary (I-551) stamp or temporary (I-551) printed notation on a machine-readable immigrant visa

5.3.1.4. Employment authorization document that contains a photograph (Form I-766)

5.3.1.5. Driver’s License that is current and meets REAL ID Act it contains a photograph and biographic information such as name, date of birth, gender, height, weight, eye color, and address

5.3.1.6. Identification card issued by Federal, State, or local government agencies, provided it contains a photograph and biographic information such as name, date of birth, gender, height, eye color, and address

5.3.1.7. U.S. Coast Guard Merchant Mariner Cards/Credentials

5.3.1.8. PIV or Federally Issued PIV-1 Cards (Personal Identification Verification) issued by the Federal

Government

5.3.1.9. PIV-I card (Personal identification verification-Interoperable Issued by Non-Federal Government entities’

5.3.1.10. DHS “Trusted Traveler Cards” (Global entry, NEXUS, SENTRI, FAST)

5.3.1.11. Merchant Mariner card issued by DHS/ United States Coast Guard (USCG)

5.3.1.12. Border Crossing Card (Form DSP-150)

5.3.1.13. U.S. Certificate of Naturalization or Certificate of Citizenship (Form N-550) and U.S.

Permanent Resident Card (Form I-551)

5.3.1.14. U.S. Refugee travel document or other travel document or evidence of immigration status issued by DHS containing a photograph

5.3.1.15. Foreign Government Issued Passport

5.3.2. Prior to beginning any work in a controlled secure area, the Contractor shall be required to submit a list of employees that includes actual employee identification credentials (i.e. driver’s license information

(driver’s license number State of Issue, and name listed on the license exactly as displayed on the license) in order for an EAL letter to be developed to gain access into secure areas. The contractor or the designated representative shall be responsible for pre-announcing workers into controlled/secure areas.

Preannouncement is handled through the controlled area monitor of the owning/using unit. Each person must present their submitted identification matching the EAL.

5.3.3. Occasionally, Government forces will conduct various disaster or contingency exercises. Should the contractor be in an area subject to control, they shall immediately comply with the directions of Minot

AFB personnel. This may include cessation of work and immediate departure from the area. The contractor or their representative shall immediately inform the CO and await a clearance to return to the area under work. The contractor may shift workers to other work sites with concurrence of the CO.

Disruption of work schedules shall be at no cost to the Government. These military exercises occur 5-10 times per year

5.4. SITE ENTRY

5.4.1. All work will need to be coordinated with the Security Forces POC to properly coordinate scheduled work times. Contractor shall coordinate with POC to gain access to the site.

6. RECORDS MANAGEMENT

6.1.1. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records

Management Program, and the Air Force Records Disposition Schedule which can be provided by the records management POC upon request. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot AFB Records Management Office (5 CS/SCXR), 723-7542/2084, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

7. SPECIAL INSTRUCTIONS

7.1. PROVISION OF CONTRACTING OFFICER’S AUTHORITY

7.1.1. No person other than the CO shall have the authority to modify the terms of this contract. In the event the contractor, or any subcontractor, effects any change to the terms and conditions of this contract at the direction of any person other than the CO, the change will be considered to have been made without authority, and no increase in cost or price will be made to the contract amount.

7.2. TRAFFIC REGULATION

7.2.1. The contractor will abide by all traffic regulations outlined in the Air Force Regulation 31-204, for

Minot AFB, as supplemented. Copies of these regulations and supplements are available for review at

Base Pass and Registration, 15 Missile Avenue or Base Security Police Office, 547 Tanker Trail. Changes will be furnished to the contractor prior to enforcement.

7.3. MANDATORY SEATBELT REQUIREMENT

7.3.1. The use of seatbelts by all vehicle operators and passengers is mandatory on Minot AFB, ND, to include the operation of vehicles on Minot AFB Missile Sites. Violations can result in the temporary or complete loss of the violators on base driving privileges.

7.4. FEDERAL, STATE, AND LOCAL COMPLIANCE

7.4.1. In addition to base ordinance, law, and policy, the contractor shall comply with all applicable federal, state, and local statutes, ordinances, laws, and regulations at all times while on Minot AFB.

7.5. VEHICLE REGISTRATION

7.5.1. All contractor vehicles must be permanently or temporarily registered with the State of North

Dakota Motor Vehicle Department, per applicable State Law. Details concerning a non-resident permit will be provided at the pre-performance conference.

7.6. RADAR DETECTORS AND DASH CAMERAS

7.6.1. Radar detectors and dashboard mounted video systems must be turned off while on the base.

7.7. DRIVING UNDER SUSPENSION

7.7.1. The contractor is responsible for ensuring all drivers under their employ have valid driver’s licenses by the issuing state. Any person caught driving under suspension will be escorted off the base and barred from returning.

7.8. PORTABLE DEVICES

7.8.1. It is illegal to use hand-held phones, GPS, or other portable devices while driving on Minot AFB.

Use of devices while parked is acceptable. Anyone caught using a portable device while driving will be escorted off base and barred from returning.

7.9. HIRING OF ILLEGAL IMMIGRANTS

7.9.1. It is prohibited to hire illegal immigrants. All undocumented workers will not be permitted access to Minot AFB, ND. Violation of this policy will result in corrective action, up to and including termination of the contract.

7.10. FIRE PREVENTION

7.10.1. The Contractor shall ensure that all contract employees know how to report a fire. Contractor personnel shall observe all requirements for handling and storage of combustible supplies, materials, waste, and trash. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire. Welding shall not be accomplished without prior coordination and approval of the Base Fire Department.

7.11. COOPERATION WITH GOVERNMENT PERSONNEL

7.11.1. The contractor must always obey federal Equal Employment Opportunity directives. The Air

Force, and all other government entities, maintain a zero-tolerance policy toward anyone in violation of those directives, as well as harassing government personnel, or fellow co-worker by using profanities or other offensive language during meetings, phone calls, working on Federal facilities, or through any other electronic media. Harassment of any person based on race, color, sex (including pregnancy, sexual orientation, transgender status or identity, sex stereotyping, and sexual harassment), religion, national origin, age, disability, or any other category protected by law or policy will not be tolerated. Harassment by anyone, including harassment by any manager, supervisor, work leader, co-worker, or contractor is strictly prohibited. This requirement is a material part of the contract, and will form a significant part of the performance evaluation conducted by the Contracting Officer during and after the contract period of performance. Failure to comply is grounds for removal from any government or military installation in addition to termination for cause /default.

7.12. TOBACCO USE

7.12.1. (AFI 40-102 – 26 MAR 2012) Tobacco use is prohibited on Air Force installations except in

Designated Tobacco Areas (DTAs). Tobacco use includes: cigarettes, cigars, and electronic cigarettes, stem pipes, water pipes, hookahs, and smokeless products that are chewed, dipped, or sniffed. Following contract award, the Designated Tobacco Areas will be identified to the contractor.

7.12.2. Designated Tobacco Areas shall be marked with signs: “Designated Tobacco Area.” Designated

Tobacco Areas: Shall be away from common points of facility entry/egress, and not in front of buildings or air intake ducts. The distance from the building shall not be less than 50 feet. DTAs shall be a minimum of 50 feet from pedestrian walkways, to include parking lots. DTAs shall be a minimum of 100 feet from playgrounds. Tobacco use is prohibited in Air Force vehicles.

Medical Treatment Facility campuses shall be tobacco free. Medical Treatment Facility campuses are defined as the contiguous area surrounding the clinic or hospital, to include parking structures and lots;

and other outdoor areas contiguous with the Medical Treatment Facility.

8. ATTACHMENTS

1. Map, Minot AFB and Taxiway Light Locations

2. Photographs, Taxiway Lighting

Attachment 1 Minot AFB Map

Attachment 2 Taxiway Lighting Photographs

Figure 1 Typical elevated taxiway light in need of repair. The cans and pillars are lifting out of the ground, and bringing the associated conduit with it, creating bulges in the associated pavements.

Figure 2 Another elevated light, this time with prior repairs. The entirety of this project will have inconsistent initial conditions, with some being adjacent to PCC pads, and others with ACC directly adjacent to the light itself.

Figure 3: This project will involve alternating between in-pavement and elevated lighting as determined by the current layout.

Figure 4: A previously repaired elevated airfield light. This is considered the standard to emulate on all repairs.