Attachment 1- SOW - FEMA DR-4827-NC Bulk Food.pdf

Department of Homeland Security (DHS)

DR-4827-NC Bulk Food Purchase SOW 1

Federal Emergency Management Agency

STATEMENT OF WORK (SOW)

Hurricane Helene DR-4827-NC Bulk Food Purchase

1. GENERAL

1.1. BACKGROUND

The Federal Emergency Management Agency (FEMA) mission is helping people before, during, and after disasters. Due to the impacts of Hurricane Helene to the State of North Carolina there is a need for family size food procurement that will be provided to the State of North Carolina and delivered to Second Harvest Food

Bank of Metrolina and MANNA Food Bank on behalf of the State of North Carolina.

1.2. SCOPE

The contractor shall supply and deliver retail sized canned and packaged goods to identified locations set below in section 3.2.3 within the State of North Carolina.

The contractor shall have staff on site to ensure product delivered per this contract meet the standards set by

USDA and State regulations.

The contractor shall have staff on site to ensure product per this contract is delivered and verified by FEMA point of contact that will be on site.

The contractor shall be responsible for all management, labor, transportation, equipment, packaging, safety, and adherence to all applicable local, state, federal ordinances and regulations, transportation permit or licensing requirements. The delivery location will be responsible for unloading the product.

The contractor shall provide a minimum of 50% pop top/easy open cans for the identified items in section 2

Specific Requirements/Tasks below. The contractor can provide more than the 50% minimum as required.

The contractor will need to provide verification of having in stock and or the capability of securing a minimum of 50% of the product listed in section 2 Specific Requirements/Tasks below.

Contractors shall provide a line-item cost for each of the foods listed in Section 2 Specific

Requirements/Taks below.

Specific requirements include:

DHS Statement of Work (SOW)

DR-4827-NC Bulk Food Purchase SOW 2

• Contractor shall source, assemble for shipping, palletize food, and deliver as specified in this contract.

• Contractor shall provide to FEMA a bill of lading and packing slip signed at the receiving point acknowledging quantities received by the food bank within 72 hours of individual deliveries.

• Attend ad-hoc coordination meetings with FEMA mass-care and logistics personnel if required.

1.3. OBJECTIVE

The objective of this contract is to provide just over 6 million items to the Food Bank network in North Carolina within 45 days of contract being awarded. The impacts to the FEMA Region have been monumental and has limited the amount of food in the area that the Food Bank networks rely on is not available, this has elevated the need for securing this commodity to the level of FEMA. There is a immediate need for this product to ensure life sustainment that if not provided in a expedited manner will turn into life safety issue.

2. SPECIFIC REQUIREMENTS/TASKS

2.1. The contractor shall provide the following food items:

Item Total

Quantity

Size Notes Price

Fruit #300 Can (Peaches, Pears, Plums, Mixed Fruit)

687,504 15-24oz 50% or more pop top/easy open

Vegetables #300 Can (Green Beans, Corn, Carrots, Peas, Mixed Veg)

624,912 15-24 oz 50% or more pop top/easy open

Protein (Tuna, Beef Stew, Chili, Chicken) Can or Pouch

894,481 5.5 oz -

15.5oz

Can or Pouch

50% or more pop/top easy open

Peanut Butter Jar 218,830 16-18 oz

Cereal Bowls various flavors 470,000 1-2 oz Individual Bowls

Snacks (Trail Mix, Granola Bars, Breakfast Bars, Protein Bars)

2,756,000 1-2 oz

Corn Tortilla

100,000 6” inch round minimum

20 per package minimum

Flour Tortilla

100,000 6” inch round minimum

20 per package minimum

White Corn Masa 200,000 2.5-4 lbs. Bag

Diced Tomatoes 152,832 15-24 oz

Pasta Bag/Box 80,000 12-16 oz

Spaghetti Sauce Can/jar 152,832 15-24 oz Can/Jar

White Rice bag/box 132,000 1-5 lbs. Bag/Box

Black Beans can 152,832 15-20 oz Can

Pinto Beans can 76,416 15-20 oz Can

Cereal Box/Bag 140,000 17-32 oz Box/Bag

Shelf Stable Milk and/or Powdered Milk 116,280 24-32 oz

DR-4827-NC Bulk Food Purchase SOW 3

2.1.1. FEMA May identify additional delivery locations as needed, all delivery locations will be within the

State of North Carolina and will have accessible roads that semi-trucks are capable of traversing.

2.1.2. Delivery will occur Monday through Friday during the hours of operations identified by each location with a possibility of weekend and holiday that will be identified by FEMA POC.

3. OTHER APPLICABLE CONDITIONS

3.1. Quality Control

The contractor shall provide an employee that has decision making capability on the ground in the State of

North Carolina to accomplish the following tasks:

A. Work with the food bank locations on delivery schedule adjustments depending on aviable food bank staff to offload, receiving product in acceptable condition, ensuring packaging of product is acceptable for storing in the food bank warehouse.

B. Work with FEMA Program staff on the ground to ensure the contract requirements are meet and also participate in any meeting regarding delivery of the product as required.

C. Ensure that the product meets all Federal, State, Local laws pertaining to food quality as it arrives.

3.2. Delivery Requirement

3.2.1. Delivery Timeframe:

The contractor shall deliver all product outlined in section 2 of the SOW within 45 days of award of the contract with an initial delivery of up to 8 full truckloads of product starting within 5 days of contract award.

3.2.2. Packaging

The contractor shall package all items per industry standards.

3.2.3. Delivery Location

Delivery shall be made to the following locations with additional locations to be provided as facilities are identified all within the State of North Carolina with accessible roads for semi-truck capability.

• Location 1:

Second Harvest Food Bank of Metrolina

500 Spratt St B

Charlotte, NC 28206

Site POC: Provided at time of contract award

• Location 2:

MANNA Food Bank

99 Boradpointe Road

Mills River, NC 28759

4. DELIVERY SCHEDULE PLAN

The Contractor shall provide a delivery schedule to meet the 45-day requirement for both locations that includes a daily and or weekly number of truck deliveries with a breakdown of items by type per truckload. This

DR-4827-NC Bulk Food Purchase SOW 4 schedule may be modified dependent on facility hours of operation, receiving facility capabilities, and weather impact that are unforeseen, any changes must be approved by Contracting Officer Representative (COR).

Following Items Delivered to Location #1

Second Harvest Food Bank of Metrolina

500 Spratt St B

Charlotte, NC 28206

*This location will require pop top/easy open items primarily

Item Total Quantity Size Notes

Fruit #300 Can (Peaches, Pears, Plums, Mixed Fruit) 472,080 15-24oz

Vegetables #300 Can (Green Beans, Corn, Carrots, Peas, Mixed Veg)

472,080 15-24 oz

Protein (Tuna, Beef Stew, Chili, Chicken) Can or

Pouch

472,081 5.5 oz -

15.5oz

Can or Pouch

Peanut Butter Jar 218,830 16-18 oz

Cereal Bowls various flavors 470,000 1-2 oz Individual Bowls

Snacks (Trail Mix, Granola Bars, Breakfast Bars, Protein Bars)

2,756,000 1-2 oz

Following Items Delivered to Location #2

MANNA Food Bank

99 Boradpoint Road

Mills River, NC 28759

Item Total Quantity Size Notes

Fruit #300 Can (Peaches, Pears, Plums, Mixed Fruit) 215,424 15-24oz

Vegetables #300 Can (Green Beans, Corn, Carrots, Peas, Mixed Veg)

152,832 15-24 oz

Protein (Tuna, Beef Stew, Chili, Chicken) Can or

Pouch

442,400 5.5 oz -

15.5oz

Can or Pouch

Corn Tortilla

100,000 6” inch round minimum

20 per package minimum

Flour Tortilla

100,000 6” inch round minimum

20 per package minimum

White Corn Masa 200,000 2.5-4 lbs. Bag

Diced Tomatoes 152,832 15-24 oz

Pasta Bag/Box 80,000 12-16 oz

Spaghetti Sauce Can/jar 152,832 15-24 oz Can/Jar

White Rice bag/box 132,000 1-5 lbs. Bag/Box

Black Beans can 152,832 15-20 oz Can

DR-4827-NC Bulk Food Purchase SOW 5

Pinto Beans can 76,416 15-20 oz Can

Cereal Box/Bag 140,000 17-32 oz Box/Bag

Shelf Stable Milk and or Powdered Milk 116,280 24-32 oz

5. REPORTING REQUIREMENTS

5.1. The Contractor shall provide the following reports to FEMA:

5.1.1. Production Status and Delivery Forecast Report: Weekly updates on the production status of all items and forecasted delivery dates.

5.1.2. Delivery Report: Upon completion of delivery, the contractor shall provide a report confirming quantities delivered by item type and size. This can include copies of bills of lading, but the report will need to be broken down by unit per the requirements listed in section 2 of the SOW.

5.2. Progress Meeting

In addition to the reports above, the Contractor shall be responsible for keeping the COR informed about

Contractor progress throughout the performance period of this contract and ensure Contractor activities are aligned with FEMA objectives. Meetings shall be conducted on an as needed basis upon request of the COR.

Meetings will be held via teleconference and or in person depending on location and staffing capability.

5.3. General Report Requirements

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications).

6. GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

7. CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract.

8. GOVERNMENT ACCEPTANCE CRITERIA

The Government will inspect the delivered items for compliance with the specifications outlined in this SOW. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

Acceptance of the items will be based on the following criteria:

• Adherence to specified items listed in section 2 of the SOW.

The Government reserves the right to reject any items that do not meet the specified requirements and request replacements or corrections at no additional cost. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection.

DR-4827-NC Bulk Food Purchase SOW 6

Disaster Variables Table

Mission Type Variable

Disaster Feeding Number FEMA- DR-4827-NC

Incident period September 25, 2024 and continuing

State(s) affected North Carolina

Declaration Date September 28, 2024

Description 40 counties designated eligible for individual assistance as of

10.24.25

Contact Information POC/Address Email/Phone Number

Joint Field Office (JFO) 2220 US Hwy 70 Hickory, North Carolina 28602

Contract Officer Technical

Representative (COR)

Gerald W. Wright gerald.wright@fema.dhs.gov

(202) 577-5449

Alternate COR TBD

Mass Care Branch POC Justin Breeding Justinf.breeding@fema.dhs.gov

(940) 235-2981

FEMA Contracting Officer Edward Ruud edward.ruud@fema.dhs.gov

Period of Performance Type Variable

Contract Period of Performance

Length of Time 45 Days from date of award

Orders Delivery Period 45 days from date of award mailto:Justinf.breeding@fema.dhs.gov mailto:edward.ruud@fema.dhs.gov

DR-4827-NC Bulk Food Purchase SOW 7

Area of Operation Location / Counties State of North Carolina Various

Locations

End of Operation Length of Time

45 Days or once all of the product outlined in Section 2

Specific requirements/Tasks are delivered.