Attachment_1_SOW.pdf

Statement of Work (SOW) Office Cubicles and Furniture

Bureau of Indian Affairs Eastern Oklahoma Region - Division of Transportation

3100 West Peak Boulevard, Muskogee, OK

Background The Bureau of Indian Affairs (BIA) intends to procure cubicle/office units and associated modular furniture for its Eastern Oklahoma Region - Division of Transportation (EOR-DOT), located in Muskogee, Oklahoma. The successful offeror shall provide all personnel, equipment/ tools, materials, supervision, shipping, and transportation necessary to meet the Objectives, Scope, Demonstrative Tasks, and Place/Period of Performance identified below.

Objectives The BIA intends to acquire a “turnkey” solution for this procurement from a single source. This solution shall include:

• disassembly, removal, and disposal of existing cubicles and furniture, as well as the

• acquisition & installation/assembly of new cubicle/office units and associated modular furniture.

The successful offeror’s solution shall utilize a minimal number of parts and incorporate a design allowing for quick and easy reconfiguration. Furthermore, the product solution must have a complete line of free-standing products capable of integrating into and matching the finish and fabric selections currently in use by the BIA in floor space immediately adjacent to the EOR-

DOT.

The furniture and panel systems must meet “green procurement” standards for recycled content and sustainability. Additionally, they must provide, at a minimum, standard warranties. Such warranties shall cover all materials and workmanship, as well as shipping and replacement costs for defective items, at no additional cost to the government.

Offerors must provide complete proposals. At a minimum, proposals shall include all costs associated with the contracted work/services, including but not limited to all labor, equipment/tools, materials, supervision, shipping, transportation, and disposal fees.

Additionally, proposals shall include a line-item breakdown of components. product warranty information, and catalog cut sheets for the BIA’s selection of finishes and fabrics.

Scope The EOR-DOT requires new modular furniture for its office located at 3100 West Peak Boulevard in Muskogee, Oklahoma. Nine (9) cubicle/office units, along with associated furniture items, shall be acquired, installed, and assembled in EOR-DOT’s existing floor space. Prior to performing these actions, the successful offeror shall disassemble, remove, and dispose of the existing cubicles and furniture within the same floor space. Consequently, this procurement includes the design, personnel, equipment/tools, materials, supervision, shipping, and transportation necessary to bring the offeror’s “turnkey” solution to fruition.

The cubicle/office units and associated furniture shall be the “Renegade” model/line offered by Kimball Office, or equivalent. Consequently, all references to Kimball or Renegade shall include equivalent offerings.

• Kimball Renegade Workstations 86-inches tall, with electrical and data connections

• Modular Furniture shall include:

o Cubicles 1 - 9 shall have Kimball Renegade Alloy Storage/Wardrobe with Box/Box/File Pedestal with Left Wardrobe Style o Cubicles 7 & 8 shall have Kimball Stow Markerboards measuring 35-7/8-inches by 48-inches.

o Cubicles 1 - 9 shall have Kimball Electrical Height-Adjustable Desks Cubicles 1 - 9 shall have Kimball Overhead Storage Cabinets measuring 4-feet in width and 1-foot, 4-inches in height o Cubicles 1 - 9 shall have Kimball Workstations with (2) Perks (or equivalent) 72- LED Overhead Task Lights

• Cubicles 7 & 8 shall have Sliding Doors measuring 3-feet in width and 7-feet in height

• Cubicles 1 - 7 & 9 shall measure at least 81-square feet (i.e., approximately 9-feet by 9-feet)

• Cubicle 8 shall measure at least 108-square feet (i.e., 9-feet by 12-feet)

• Cubicles 7 & 8 shall have half-walls against the windows

• Cubicle 9 shall have half-wall against the window and a half-wall with a countertop opposite the windows

• Cubicles 1 - 8 shall have partition walls measuring 86-inches in height and include glass

(See Pictures)

• Windows 1 - 5 shall have WST Motorized Shades – MTR RDY; Tube - T1500

Motorized Shade System; Window Size – 6’-0” in width by 5’-9” in height; Mount - IS;

Control – Motor L; Material – E-Screen Chroma 3%; Color – Charcoal/Pearl; Option – Aluminum Fascia (See Pictures)

Demonstrative Tasks Completion of the scope shall require the following demonstrative tasks, as well as any other actions reasonably foreseeable by a Contractor providing services and goods of the nature specified herein:

• The Contractor shall pay the BIA for actual damages resulting from delays during installation, so long as such delays are not caused by the BIA. The installation schedule approved by the Contracting Officer shall serve as the exclusive basis for determining delays. Liquidated Damages in the amount of $300.00 per day will be charged effective one day after the end of the Period of Performance and will continue until the project is completed.

• The Contractor shall provide an on-site project manager capable of managing, coordinating, and assisting the Contractor’s workers throughout the removal and installation activities of the scope.

• The Contractor shall ensure that its employees, vendors, and subcontractors follow the BIA’s onsite security requirements, including but not limited to checking in and out with the BIA’s Contracting Officer’s Representative (COR). Special visitor passes shall be issued by the BIA once security screenings are conducted and clearances approved during the check-in process.

• The Contractor shall disassemble, remove, and dispose of all existing office furniture identified by the Point of Contact or designated COR.

• The Contractor shall coordinate all disposal, delivery, and installation locations/times with the Point of Contact or designated COR.

• The Contractor shall meet all disposal and delivery vehicles at the location designated by the Point of Contact or designated COR, then facilitate such activities as necessary and related to the disposal or delivery.

• The Contractor shall inspect all deliveries at the time of arrival and reject damaged or defective items, as applicable.

• The Contractor shall ensure each cubicle/office unit, as well as the locking storage furniture therein, is “keyed” separately from the other cubicles/office units.

• The Contractor shall identify any existing damage to the building in writing by means of a Pre-Work Meeting to be scheduled by the Contracting Officer or her designated Contracting Officer’s Representative. Additionally, the Contractor must provide this written description of existing damage(s) to the Point of Contact prior to commencing any work at the Place of Performance identified below.

• The Contractor shall repair any damage to the building which results from Contractor’s performance of the contract, including damages resulting from the actions of Contractor’s employees or sub-contractors. Acceptance of such repairs shall be subject to the Contracting Officer’s written approval.

• The Contractor shall take all reasonable and proper measures, including but not limited to the placement of protective runners and/or pads, to protect the building walls, floors, ceilings, and other appurtenant features.

• The Contractor shall “touch-up” all nicks and/or scratches to the furniture resulting from the scope. Such actions shall be subject to the Contracting Officer’s written approval.

• The Contractor shall assure compliance with all state, local, and federal building codes, as well as local ordinances and regulations associated with the work identified in the contract.

• The Contractor shall keep the job site, including staging and storage areas, in a neat and orderly manner and in accordance with all applicable Occupational Safety and Health requirements.

• The Contractor shall collect and dispose of waste materials or rubbish daily and in accordance with all applicable federal, state, and local laws, regulations, standards, and/or codes.

• The Contractor shall pay all disposal fees associated with waste materials and rubbish as part of his previously agreed upon contract award, regardless of whether such costs were built into the proposal or unforeseeable at the time of contract award.

• The Contractor shall refrain from eating and drinking at the Place of Performance.

• The Contractor shall be responsible for confining his activities and crew, as well as any vendors or subcontractors, to the designated work area.

Place of Performance The Place of Performance shall be the BIA’s Eastern Oklahoma Regional Office, located at 3100 West Peak Boulevard in Muskogee, Oklahoma. More specifically, the disassembly/removal and installation/assembly work shall be performed in the Division of Transportation area on the second floor of the Regional Office building.

Period of Performance Period of Performance is 90 Days ARO

The Contractor shall accomplish the scope during the usual business hours of 8:00 AM through 5:00 PM, Monday through Friday. In the event that extenuating circumstances necessitate a deviation from the BIA’s usual business hours, the Contractor may request a variance from the Point of Contact by submitting a written request 72-hours in advance of the “unusual hours” of work.