Attachment_1_PWS_Pituffik_SB_Sealift.pdf

Performance Work Statement

For

Pituffik Space Base Sealift

Date: 20 Nov 23

Contents 1 Background

1.1 Scope

2 Applicable Documents and References

2.1 Department of Defense (DoD) and Industry Standards

2.2 Availability of DoD and Industry Documents

3 General Requirements

3.1 Non-Personal Services

3.2 Vessel Registry

3.3 Government Multifunctional Team Members

3.3.1 Program Manager

3.3.2 Contracting Officer

3.3.3 Quality Assurance Manager

3.3.4 Contracting Officer’s Representative

3.4 Standards and Publications

3.5 Business Relations

3.6 Weather Delays

3.7 Federal Holidays

3.8 Contract Administration

3.8.1 Contract Requests

3.9 Contractor Personnel, Disciplines, and Specialties

3.9.1 Employee Identification

3.9.2 Security Clearance

3.9.3 Country Clearances

3.9.4 Language

4 Pituffik SB Business Operations

4.1 Pituffik SB Port

4.2 Pituffik Shipping Estimates

4.3 Army & Air Force Exchange Service Shipping Estimates

4.4 Third-Party Shipping Estimates

4.5 Government Contact Roster

4.6 Governmental Inspections

5 Pre-Performance Conference

5.1 PPC Attendees

5.2 PPC Location/Date

5.3 PPC Key Actions

5.4 PPC Meeting Minutes

6 Performance Requirements

6.1 General

6.1.1 Designate a port of embarkation in Denmark and the origin storage location

6.1.2 Vessel profile

6.1.3 Vessel certificates

6.1.4 Secure and protect all cargo while in the custody of the contractor (SS)

6.1.5 Provide proof of insurance

6.1.6 Submit a Quality Program Plan

6.1.7 Control of Records

6.1.8 Report impacts of any conditions/situations affecting the ability to meet contractual requirements or schedules

6.2 Cargo Receipt, Processing, Loading, Transport, and Offloading

6.2.1 Provide the Danish cargo handling POC

6.2.2 Provide and adhere to the shipping schedule (SS)

6.2.3 Notify the MFT and the Pituffik SB BMC with the estimated arrival time for the cargo vessel per the Deliverable requirements. (SS)

6.2.4 Make notifications of any schedule or cost impact resulting from weather conditions, real-world security conditions, or declared crises and states of emergencies

6.2.5 Receive and book cargo at origin storage in Denmark

6.2.6 Store cargo at the origin storage location

6.2.7 Process, handle and prepare necessary cargo documentation before loading cargo for shipment

6.2.8 Provide final ship manifests and master bill of lading

6.2.9 Provide a pre-stowage plan

6.2.10 Load and secure cargo destined for Pituffik SB into containers and onto ocean vessels

6.2.11 Maintain documented inventory of vessel supplies and lashing gear

6.2.12 Transport cargo via ocean vessel (SS)

6.2.13 Document cargo damaged while in the custody of the contractor

6.2.14 Transshipments

6.2.15 Provide Departure, Movement, Position, and Arrival report

6.2.16 Identify and Report Vessel Equipment Casualties

6.2.17 Maintain cargo containers while in transit

6.2.18 Maintain all material handling equipment (MHE) and cargo gear

6.2.19 Deliver, offload, and onload cargo at Pituffik SB (SS)

6.2.20 Load cargo destined for Denmark onto an ocean vessel

6.2.21 Deliver, offload, and onload cargo at the Danish port (SS)

6.2.22 Deliver, offload, and onload cargo at the Danish port (SS)

6.2.23 Subcontractor Suitability

7 Deliverables

7.1 Language and Measurements

7.2 Deliverable Review Process

7.3 Deliverable Timelines Updates

7.4 Deliverable Submittals

7.5 Deliverable Transmittal

8 Services Summary

Appendix 1 – General Terms and Definitions

1 Background The United States Space Force (USSF) has a requirement for ocean charter transportation to Pituffik Space Base (SB) (fka Thule AB), Greenland. Pituffik SB is located 695 miles north of the Arctic Circle and 947 miles south of the North Pole on the island's northwest side.

1.1 Scope

The scope of this requirement is all management, labor, and services to accomplish the functions and responsibilities of receiving cargo from vendors, providing in-transit origin storage, loading/offloading and the ocean transport of United States Government (USG) and USG- Sponsored cargo for one (1) round-trip voyage between Denmark and Pituffik SB, Greenland.

Cargo types include but are not limited to, general cargo, lumber, cement, hazardous cargo, pipe, insulation, frozen cargo, chilled/refrigerated cargo, vehicles, heavy machinery, and full 20 and 40-foot containers.

2 Applicable Documents and References The following documents apply to this PWS to the extent specified herein.

2.1 Department of Defense (DoD) and Industry Standards

The current versions of the following standards at the time of project award apply to this contract:

• AF Form 3000, Material Approval Submittal

2.2 Availability of DoD and Industry Documents

Copies of most forms, instructions, and guidance listed in paragraph 2.1 is available here:

• 10 USC 2631: Preference for United States vessels in transporting supplies by sea: Link

• AF Forms and Instructions: www.e-publishing.af.mil/

• Defense Travel Regulations: https://www.ustranscom.mil/dtr/dtrp1

• DoD Foreign Clearance Guide: https://www.fcg.pentagon.mil

• Federal Acquisition Regulation (FAR) and Supplements: https://www.acquisition.gov/

• International Code for Ships Operating in Polar Waters (Polar Code). Reference Marine Environment Protection Committee (MEPC), 68th Session, 21, Add.1, Annex 10. (MEPC 68/21/Add.1, Annex 10);

https://www.imo.org/en/MediaCentre/HotTopics/Pages/polar-default.aspx

The Contracting Officer Representative (COR) or Contracting Officer (CO) shall assist in locating any documents upon request.

3 General Requirements The requirements have been organized to facilitate clear and concise descriptions.

Any reference to “Government” within this Performance Work Statement (PWS) is intended to be a reference to the Government of the United States of America unless otherwise specified.

In any dispute arising out of this contract, the decision which requires consideration of questions of law, the rights, and obligations of the parties shall be interpreted per the substantive laws of the United States of America.

3.1 Non-Personal Services

This requirement is a non-personal services contract as defined in Federal Acquisition Regulation (FAR) 37.101. The USG shall neither supervise contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to or prepare work schedules for individual contractor employees. It shall be the Contractor's responsibility to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services.

The Contractor shall notify the CO in writing immediately if the Contractor believes that any actions constitute or are perceived to constitute personal services.

3.2 Vessel Registry

This contract follows the Cargo Preference Act of 1904 (10 U.S.C. 2631) as indicated in DoDI 4500.57, Section 6. Only US flag vessels at the Voluntary Intermodal Sealift Agreement (VISA) priority level awarded shall be used for the ocean transport of USG or USG-sponsored cargo between Denmark and Greenland, unless exempted at the time of the award. The Contractor shall provide certification of the vessel’s flag registry and VISA participation status and will be maintained throughout the performance of this contract. This certification will be provided to the USG upon request.

3.3 Government Multifunctional Team Members

The Multifunctional Team (MFT) is comprised of Government representatives, including the Program Manager (PM), Contracting Officer (CO), Contract Specialist (CS), Quality Assurance Manager (QAM), and Contracting Officer’s Representative (COR).

3.3.1 Program Manager

The PM is the USG’s functional authority responsible for successful delivery of the contracted requirements, focusing on cost, schedule, performance, and risk.

3.3.2 Contracting Officer

The CO is responsible for negotiating, issuing and administering the contract. The MFT supports the CO in managing the contract by assessing the Contractor’s performance and working to improve customer support. The Contracting Officer is the only person authorized by the USG to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer.

The CO will notify the Contractor in writing of the names, duties, and limitations of the CORs.

3.3.3 Quality Assurance Manager

The QAM manages the Government’s quality assurance program and advises the COR and MFT on performance issues.

3.3.4 Contracting Officer’s Representative

CORs from the functional area receiving the contract services will participate in the administration of this contract specifically to evaluate Contractor performance, inspect the services for the Government, and provide a report of inspection to the CO. This designation does not include authority to direct or authorize the Contractor to make changes in the scope or terms of the contract without the written authority of the CO.

3.4 Standards and Publications

When directive chapters, paragraphs, appendices, attachments, etc. are referenced, the STD shall include all subordinate paragraphs unless specifically excluded. For example, if the PWS STD lists paragraph 1.2 and paragraph 1.2 has subparagraphs 1.2.1, 1.2.1.1 and 1.2.1.2, those subparagraphs are directive.

The Contractor shall comply with the most recent directive. All Contractor operations shall comply with the current version of the directives. The Contractor shall notify the CO in writing within 30 calendar days of directive revisions, changes, supplements and rescissions. If there is any cost impact resulting from such revisions, changes, supplements and rescissions the Contractor shall provide the cost information with the notification. If the CO is not notified in writing within 30 calendar days, the Contractor shall perform in accordance with directive revisions, changes, supplements and rescissions at no increase to contract price.

3.5 Business Relations

The Contractor shall integrate and coordinate all activities needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification and resolution. The Contractor shall provide corrective action plans, proposal submittals, and timely identification of issues. The Contractor shall seek to ensure customer satisfaction and all contractor personnel's professional and ethical behavior.

3.6 Weather Delays

Historical averages for weather delays at Pituffik SB are already included in the contract performance periods. The Contractor should plan weather delays into their project schedule accordingly.

3.7 Federal Holidays

Federal holidays do not apply to the performance of this service.

3.8 Contract Administration

The following subsections specify requirements for contract requests and contracted rates and basis.

3.8.1 Contract Requests

The Contractor shall designate in writing at least one point of contact (POC) for contract administrative duties. This designation will be provided to the USG within one (1) calendar day following the contract award. Any changes to the designated contractor POC during contract performance will be communicated in writing to the CO or COR within one (1) calendar day of the change.

3.9 Contractor Personnel, Disciplines, and Specialties

The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with education, certifications, training, and experience per the Polar Code. The USG shall have the right to inspect documentation of employee education, certifications, training and experience upon request.

3.9.1 Employee Identification

While on duty at a Government installation, Contractors shall wear in plain view on the upper portion of the outer garment a metal or plastic identification badge to be furnished by the Contractor containing the company name, employee's name, and company identification number of the Contractor, if any. If the Contractor wants to depart the ship and go onto the main base, the Contractor will coordinate with the 821st Support Squadron, Logistics Flight (821 SPTS/LG) to send crew manifests so the 821 Security Force Squadron (821 SFS) and the Danish Police Inspector (DPI) can screen them. 821 SFS personnel must brief the crew on allowable areas and standards of behavior before departing the vessel. 821 SFS personnel may revoke visitation rights if the crewmembers fail to follow these rules.

Performance Standards STD A: Submit NLT 1 June

Deliverables A001, Sealift Country Clearance and Employee Identification Confirmation

3.9.2 Security Clearance

The work associated with this PWS for the Contractors is at the UNCLASSIFIED level.

Contractors shall not be authorized to transport classified/sensitive material that will require a national security determination (security clearance).

Additionally, the contractor shall not divulge any Government financial, planning, programming, or budgeting information without the express consent of the Government as outlined in Operational Security (OPSEC) and Information Security regulations.

UNLCLASSIFIED//Controlled Unclassified Information (CUI) material will not be released without the approval of the CO.

3.9.3 Country Clearances

All personnel on Northbound voyages destined for Pituffik SB shall submit for country clearance in the Aircraft and Personnel Automated Clearance System (APACS) per the DoD Foreign Clearance Guide requirements. APACS is found at https://apacs.milcloud.mil. The Contractor shall provide evidence of the submitted request to the USG by 1 June 2024. Any additions to this personnel list, post 1 June 2024, will be submitted for clearance as above and then coordinated with the CO/PM/COR no later than seven (7) calendar days prior to ship arrival at Pituffik SB port.

Personnel not properly cleared/coordinated prior to arrival at Pituffik SB will be restricted to the ship and not permitted to disembark. Furthermore, each employee must possess an approved request number in port at Pituffik SB and be available for Government review.

Performance Standards STD A: DoD Foreign Clearance Guide STD B: Submit NLT 1 June

Deliverables A001, Sealift Country Clearance and Employee Identification Confirmation

3.9.4 Language

All information and documentation required to be generated or maintained (including Government-furnished documents) by this contract shall be in English.

4 Pituffik SB Business Operations The following information is provided to the Contractor to assist with the planning and performance of this contract.

4.1 Pituffik SB Port

The Pituffik Base Maintenance Contract (BMC) contractor operates the port at Pituffik SB. The Pituffik SB port is open for approximately 60 days, normally between 1 July and 1 September.

Exact dates of port opening and closing may vary from year to year based on local conditions.

The USG and/or BMC retains the authority to open and close the port as necessary to ensure safe and secure operations.

4.2 Pituffik Shipping Estimates

The Pituffik BMC provides its annual cargo estimates through a contract deliverable to the USG by 1 March, and monthly until the end of the sealift season. The MFT shall validate the BMC-provided monthly estimates and provide the document to the sealift Contractor via email.

4.3 Army & Air Force Exchange Service Shipping Estimates

The Army & Air Force Exchange Service (AAFES) has a recurring need to ship dry and refrigerated cargo between Denmark and Pituffik SB as referenced in the workload data provided by the USG during the solicitation. The Contracting Officer shall validate the requirement and forward the projected cargo documents to the Contractor by 1 May 24.

4.4 Third-Party Shipping Estimates

For this contract, third-party shipments are all non-Pituffik BMC cargo shipped between Denmark and Pituffik SB in conjunction with the above mentioned cargo. For example, cargo shipped by the United States Army Corps of Engineers (USACE), National Science Foundation (NSF), AAFES, etc. The Contractor shall ship third-party cargo on a non-interference basis and work directly with the third-party regarding all funding matters. The MFT shall forward all third-party shipping request to Contractor POC identified after award.

4.5 Government Contact Roster

The Contracting Officer or the Contract Specialist shall provide a roster with the current personnel names and contact information for the following positions at the time of contract award: (1) Contracting Officer; (2) Contract Specialist (if applicable); (3) Pituffik SB COR; (4) Pituffik SB BMC POC; (5) Program Manager; (6) Quality Assurance Manager; (7) Space Base Delta 1 (SBD

1) Transportation Management (TMO) (POC); and (78) any other applicable stakeholder.

4.6 Governmental Inspections

Inspection and acceptance of the services required by the PWS will be performed at the ports of embarkation and debarkation in Denmark and Pituffik SB. Inspections at the Danish Ports shall typically occur within seven (7) calendar days of the vessel's departure.

5 Pre-Performance Conference The following section specifies the performance requirements for the Pre-Performance Conference

(PPC).

5.1 PPC Attendees

The CO, in coordination with the PM, will schedule and hold a virtual PPC before the commencement of any work. At least one (1) Contractor representative shall attend the PPC.

5.2 PPC Location/Date

The PPC shall be held virtually via Microsoft Teams. within 10 days of contract award.

5.3 PPC Key Actions

At a minimum, the Contractor and the USG team shall review the PWS and invoicing procedures.

Additionally, a discussion of the forthcoming Contractor-developed Quality Program Plan (QPP), and Port Designation Letter (Port of Embarkation and Origin Storage) shall occur.

5.4 PPC Meeting Minutes

The Contractor shall develop PPC meeting minutes.

Performance Standards STD A: Document all discussions, action items for all parties, and decisions. Track and document all action items through completion.

STD B: Submit minutes within 14 calendar days of the PPC conclusion.

Deliverables A002, PPC Meeting Minutes

6 Performance Requirements

6.1 General

6.1.1 Designate a port of embarkation in Denmark and the origin storage location.

The port and storage location shall be the same for all cargo shipments.

Performance Standards STD A: Submit Port Designation Letter NLT 15 days after contract award

Deliverables A003, Port Designation Letter (Port of Embarkation and Origin Storage)

6.1.2 Vessel profile

The Contractor shall provide documentation indicating the vessel to be used in the performance of this contract complies with the following:

(1) Owned or controlled by the Contractor;

(2) Maintains the same flag registry and maintains active Voluntary Intermodal Sealift Agreement (VISA) participation;

(3) Holds and maintains Polar Code compliance, to include, but not limited to the below;

(a) Materials and structure of the ice-strengthened ship used shall be designed for operation at the ship’s polar service temperature and resist both global and local structural loads anticipated under the foreseen ice conditions per Polar Code, Chapter 3, Ship Structure; and

(b) While operating in polar waters, masters, chief mates, and officers in charge of a navigational watch shall be qualified per Polar Code, Chapter 12, Manning and Training.

(4) Provide capability of independently onloading and offloading cargo at Pituffik SB for all cargo types described in the cargo price schedule attachment. NOTE: Pituffik SB does not have a crane/equipment to support onloading and offloading cargo operations; and

(5) Provide capability to ship all the cargo types below simultaneously:

(a) Refrigerated cargo;

(b) Hazardous cargo;

(c) 75, 40-foot full containers;

(d) 75, full flat-racks;

(e) 50 passenger vehicles (Ex: Toyota Hilux Pickup, 2M high, 5.5M long, 3.5 tons);

(f) 40 heavy equipment vehicles; and

(g) other cargo

STD A: Polar Code STD B: VISA program STD C: Submit NLT 15 May 2024

Deliverable(s) A004, Vessel Profile and Certificates

6.1.3 Vessel certificates

Provide the most recent and complete copies of the following certificates and documents that are valid for the current fiscal year for all vessels handling cargo:

1) Polar Ship Certificate

2) Safety Management Certificate (SMC)

3) Company Document of Compliance

4) International Ship Security Certificate (ISSC)

5) Document of Compliance for the Carriage of Dangerous Goods (IMDG) Certificate

6) Certificate of Inspection (COI)

Performance Standards STD A: Per the Polar Code, paragraph 1.3 STD B: Submit NLT 15 May 2024

Deliverable(s) A004, Vessel Profile and Certificates

6.1.4 Secure and protect all cargo while in the custody of the contractor (SS).

Protect from loss, theft and/or any other damage, including adequate cargo protection against inclement or unusually severe weather. Includes the origin storage, port(s) in Denmark, ocean freight transport, and destination handling during loading/offloading.

Performance Standards STD: Defense Transportation Regulation (DTR) 4500.9R

6.1.5 Provide proof of insurance.

Performance Standards STD A: Per clause DFARS 252.247-7007, Liability and Insurance.

STD B: Submit NLT 15 May

Deliverable(s) A005, Proof of Insurance

6.1.6 Submit a Quality Program Plan

Performance Standards STD A: The contractor shall ensure quality control in accordance with their commercial quality control program to ensure acceptable contract services are provided.

STD B: The contractor’s inspection instructions, auditing, and testing shall be kept current with contract requirements and shall encompass all aspects of the contract. The inspection instructions shall include the specific criteria for approval and rejection of services that will be used in each inspection or audit; checklists may be used for this purpose.

STD C: Submit a Quality Program Plan (QPP) NLT 15 calendar days after contract award; and within 14 calendar days of changes occurring.

Deliverable(s)

A006, QPP

6.1.7 Control of Records

Maintain records of all audits, test, and inspections and make available to the USG upon request.

Quality control records shall indicate the nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken.

Performance Standards STD A: Contractor developed QPP

6.1.8 Report impacts of any conditions/situations affecting the ability to meet contractual requirements or schedules.

Notify the USG of any problems or failures that may affect performance. Upon request, the Contractor shall provide a written plan of corrective action including a proposed timeline. Note:

Submission of a corrective action plan shall not be construed to modify the terms of the contract.

Only the CO has the authority to modify the contractual requirement with an executed contract modification.

Performance Standards STD: Written notification to the CO, PM, QAM, and COR within 24 hours of occurrence.

6.1.9 Contingency Plan

Provide and implement a Contingency Plan. Ensuring continued operations during declared crisis situations, states of emergency, work stoppages, and/or weather conditions.

Performance Standards STD A: Contractor developed Contingency Plan IAW DFARS 252.237-7023 and 252.237-7024.

Deliverables A015: Contingency Plan

6.2 Cargo Receipt, Processing, Loading, Transport, and Offloading

6.2.1 Provide the Danish cargo handling POC

Performance Standards STD A: Submit in writing to the CO, PM, and COR within three (3) business days of contract award and then within one (1) business day of any changes.

6.2.2 Provide and adhere to the shipping schedule (SS)

Provide a sealift schedule to the USG that includes all dates for cargo acceptance, all transshipments, and vessel departure and arrival.

The shipping schedule does not need to be resubmitted if vessel arrival dates shift while in transit.

Adherence to the performance standards is of critical importance to the Pituffik SB mission and cannot be adjusted without the CO’s execution of a modification to the PWS.

STD A: Submit sealift schedule NLT 1 May 2024 STD B: Vessel shall have cargo acceptance date through 7 June 2024 at the Danish port STD C: Vessel shall arrive at Pituffik SB after 1 July 2024 and before 15 July 2024 STD D: Vessel shall arrive and offload cargo at the Danish port before 31 August 2024

Deliverables A007, Sealift Schedule

6.2.3 Notify the MFT and the Pituffik SB BMC with the estimated arrival time for the cargo vessel per the Deliverable requirements. (SS)

Deliverables A012, Departure/Movement/Position/Arrival Report

6.2.4 Make notifications of any schedule or cost impact resulting from weather conditions, real-world security conditions, or declared crises and states of emergencies.

Performance Standards STD A: Written notification to the MFT immediately upon occurrence

6.2.5 Receive and book cargo at origin storage in Denmark

Cargo will be duly packed by the vendor for export shipment by ocean vessel and will be marked, labeled, and accompanied by freight warrant(s) and export certificate(s) at the time of delivery to the origin storage.

Performance Standards STD A: All cargo received per the final acceptance dates established in A007, Sealift Schedule, which is accompanied by the required paperwork STD B: Coordinate delivery/receipt schedule with the vendor after receipt of documentation, such as bills of lading STD C: Notify vendor and MFT in writing within 48 hours of any cargo that is damaged upon receipt STD D: Notify vendor and MFT in writing within 48 hours of any cargo that is improperly packed for ocean transportation or not accompanied by the required documentation STD E: Hazardous material cargo will be packed, stored, and shipped per the International Maritime Dangerous Goods (IMDG) code.

6.2.6 Store cargo at the origin storage location

Performance Standards STD A: From the time of delivery from the vendor until the time of shipment STD B: Includes all types of cargo including, but not limited to, general cargo, construction materials, frozen and chilled cargo

6.2.7 Process, handle and prepare necessary cargo documentation before loading cargo for shipment.

Includes manifests, bill of ladings, booking requests, stowage plans, and receiving reports.

Performance Standards STD A: For cargo shipments to Pituffik SB and cargo return to Denmark

6.2.8 Provide final ship manifests and master bill of lading

Submit a copy of the rated master ocean bills of lading (MB/L) or unrated master bill of lading with the corresponding carrier's ocean freight invoice. with the ocean carrier's commercial logo to U.S. Department of Transportation Maritime Administration.

Performance Standards STD A: Provide for each voyage STD B: Submit NLT 1 week before vessel arrival at port STD C: FAR Clause 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels

Deliverables A008, Final Ship Manifest and Master Bill of Lading

6.2.9 Provide a pre-stowage plan

Loading of cargo on the transport vessel shall be in accordance with commercial best practices.

Performance Standards STD A: Provide for each northbound and southbound vessel STD B: Submit NLT two (2) calendar days before ship arrival in port

Deliverables A009, Pre-Stowage Plan

6.2.10 Load and secure cargo destined for Pituffik SB into containers and onto ocean vessels Containers shall have clearly marked container numbers; containers shall be clean, dry, empty, odor-free, and suitable for protecting cargo from damage. To the extent possible, containers must be packed with contents from the same vendor

Performance Standards STD A: Manufacturer’s recommendations and commercial standards STD B: Containers comply with International Standards Organization (ISO), International Maritime Organization (IMO), and Convention of Safe Containers (CSC) standards STD C: Refrigerated containers that maintain a temperature within three degrees Fahrenheit of the in-transit temperature specified for controlled atmosphere and straight chill, and five degrees Fahrenheit for frozen STD D: Refrigerated containers must continuously measure the internal temperature using a Ryan-type recorder or equivalent capable of continuous recording from availability date for a minimum period of 90 calendar days of onload into the container.

STD E: Cargo to be containerized to the maximum extent possible, vice using break bulk. Cargo loaded within these containers will be secured.

STD F: Containers shall be packed as full as possible and by the most cost-effective method to the Government

6.2.11 Maintain documented inventory of vessel supplies and lashing gear

Performance Standards STD A: Sufficient to cover contracted load

6.2.12 Transport cargo via ocean vessel (SS)

Use vessels appropriately rated for the severe ice conditions present in the Greenland waters.

Performance Standards STD A: Using vessels operated and maintained per the Polar Code

6.2.13 Document cargo damaged while in the custody of the contractor Provide the following details for all damaged cargo, as applicable:

• Description: Photos of damage including size, weight, package labeling as to handling instructions o Type of packaging used (i.e., palletized, cardboard/wooden, styrofoam, waterproof) o Identify if any part of the cargo is undamaged or missing o Location of damaged cargo, if available for inspection o Protection of damaged product to avoid further damage o Protection of damaged product to avoid further damage

• Dates/time:

o Cargo left point of origin and transportation mode/name transporter o Cargo arrived at debarkation port/accepted by who/name/address o Cargo loaded on the vessel by who/name/address o Vessel name/address, identification number of vessel, type vessel-bulk load/container ship o Place/damage was discovered and by who/name/address

• Documents:

o Copy of order for damaged items, including terms and conditions o Bill of lading o Commercial invoice/packing list/value of the damaged item(s)/cost estimate o Loading or discharge reports/receipts o Documentation on the condition of items and damage at both debarkation and embarkation points o Identify the owner of the damaged cargo o Copy of insurance policy maintained by the owner of damaged cargo o Copy of insurance policy maintained by the shipping and transportation companies

• Cause of Damage (Accident or Gross Negligence):

• USG Contract o Identify insurance coverage required for the shipment of cargo

STD A: Submit within 72-hours of occurrence at the Port of Embarkation if damage occurred before departure.

STD B: Submit within 72-hours of delivery at the Port of Debarkation if damage occurred after departure from the Port of Embarkation.

Deliverables A011, Damaged Cargo Notification

6.2.14 Transshipments

Cargo transshipment is approved under this contract if the vessel schedule is not impacted, and cargo-type is not limited under any circumstances.

Transshipping cargo by any mode does not relieve the Contractor of any responsibilities under this contract.

The Contractor shall submit all applicable deliverables to document contract adherence for all vessels used in the performance of this contract.

6.2.15 Provide Departure, Movement, Position, and Arrival report

Performance Standards STD A: Initiated when the vessel leaves port, concluding upon arrival at the destination

Deliverables A012, Departure/Movement/Position/Arrival Report

6.2.16 Identify and Report Vessel Equipment Casualties.

Report via deliverable A013, Vessel Equipment Casualties, guidelines any issues affecting the vessel’s proper operation, vessel’s ability to meet the agreed-upon schedule, or the loading/discharging of the cargo.

Performance Standards STD A: Submit NLT 1 hour after issue discovery.

Deliverables A013, Vessel Equipment Casualties

6.2.17 Maintain cargo containers while in transit

STD A: Manufacturer's recommendations and commercial standards

STD B: Continuous operation of refrigerated containers to maintain shipper’s specified temperatures

6.2.18 Maintain all material handling equipment (MHE) and cargo gear.

Performance Standards STD A: Manufacturer’s recommendations and commercial standards STD B: Ability to perform 24-7 cargo operations

6.2.19 Deliver, offload, and onload cargo at Pituffik SB (SS) The Contractor shall provide equipment facilitating delivery, offload, and onload of cargo to and from Pituffik SB. The vessel shall be equipped with sufficient and operable cranes and other equipment to support cargo transfer upon arrival at Pituffik SB. Offload and onload cargo using self-contained equipment. The Contractor will ensure the vessel’s offload and onload equipment is operable upon arrival to Pituffik SB.

Performance Standards STD A: During the port season and port operating hours STD B: Per the fixed arrival and departure dates established in A007, Sealift Schedule STD C: The delivery point at Pituffik SB is “on the pier.”

STD D: All offloading will be performed IAW manufacturer’s recommendations and commercial standards STD E: For any services rendered by the Pituffik BMC outside the normal port season or operating hours, any billings for direct labor, material, equipment, or vehicle charges are a matter between the BMC and the Sealift contractor separate and apart from the terms of this contract and shall be not be billed to the USG.

6.2.20 Load cargo destined for Denmark onto an ocean vessel.

Performance Standards STD A: Manufacturer’s recommendations and commercial standards

6.2.21 Deliver, offload, and onload cargo at the Danish port (SS).

Performance Standards STD A: Delivery point in Denmark is the port of debarkation as defined in PWS para 3.1.1 STD B: All offloading will be performed by the sealift Contractor per the manufacturer’s recommendations and commercial standards STD C: Coordinate delivery/pickup schedule with the vendor

6.2.22 Deliver, offload, and onload cargo at the Danish port (SS).

Performance Standards STD A: Delivery point in Denmark is the port of debarkation as defined in PWS para 3.1.1 STD B: All offloading will be performed by the sealift Contractor per the manufacturer’s recommendations and commercial standards

STD C: Coordinate delivery/pickup schedule with the vendor

6.2.23 Subcontractor Suitability

Contractors shall submit a report to the Government for each first-tier foreign transportation service provider operating as a separate legal entity, contracting directly with the Contractor or its commonly owned legal affiliate, which has employees who may have physical contact with Government shipments in the ordinary course of contract performance. First-tier foreign transportation service providers within scope include but are not limited to: freight forwarders, customs brokers, stevedoring service providers, other brokers, and trucking companies.

The Contractor is not required to limit reporting solely to subcontractors used for services under the contract, but rather, may provide a complete list of subcontractors within the scope of the Contractor's network. Additionally, the Contractor shall be held to collection and reporting standards measured by customary commercial practices; the Government acknowledges this as a cooperative effort.

The Contractor is responsible for appropriately marking sensitive information as proprietary/trade secrets. The Government will handle proprietary/trade secret information within the applicable statutes, rules, and regulations regarding the handling and release of such information.

Deliverables A014, Foreign Entity Information Sheet Performance Standards STD A: NLT 30 calendar days after contract award; and within 14 calendar days of changes occurring

7 Deliverables

7.1 Language and Measurements

All deliverables must either be English or include a translation into English. All literature, measurements, and received measurements shall be in English and utilize the Standard American English (SAE) units of measure when able.

7.2 Deliverable Review Process

The review process for deliverables is as follows:

• The Contractor shall submit a signed AF Form 3000, Material Approval Submittal, with each deliverable to the organization in the deliverable’s distribution list.

o AQL: Deliverable A012, Departure/Movement/Position/Arrival Report does not require the AF Form 3000

• The technical POC shall review, comment, and provide the signed AF 3000 directly to the CO for final review.

• The CO shall review and provide final approval or rejection of the submittal and return the AF

Form 3000 to the Contractor.

• The Contractor shall resubmit rejected submittals NLT 5 business days after notification.

The USG shall review all deliverables within 10 business days of submission by the Contractor.

7.3 Deliverable Timelines Updates

The Contractor may request deliverable suspense adjustments to the CO. Contractor requests must:

1) Submit in writing, e-mail is acceptable, request prior to respective deliverable suspense date/time

2) Include a justification

3) Be at no cost to the USG

4) Not impact the net performance period

7.4 Deliverable Submittals

If a Deliverable due date falls on a holiday (Danish or US) or a weekend the Deliverable may be sent on the following business day. Contractor format is acceptable unless a specific format is identified. Exception to this is A012, Departure/Movement/Position/Arrival Report, which reporting shall continue while the vessel is at sea.

7.5 Deliverable Transmittal

All Deliverable distribution shall be by an electronic method unless otherwise specified. Email subject line will read as “Report Number (Submission Date) Title” for example “A001 (1 Jun 19) TTLE.” Email documents in a Microsoft Office or Adobe Acrobat-compatible format. The CO will provide a list of email addresses for the offices identified in the Distribution column of the Deliverable Table.

8. Deliverable Table Identifier Deliverable Name PWS # Schedule Distribution A001 Sealift Country

Clearance and Employee Identification Confirmation

3.9.1, 3.9.3

NLT 1 June 2024

21 CONS/DET 1

SAIO/PMG

21 LRS/LGRD

821 SPTS/LG

Description: None.

Technical Reviewer: 821 SPTS/LG

Identifier Name PWS # Schedule Distribution A002 PPC Meeting Minutes 5.4 NLT 14 calendar days of the PPC conclusion.

21 CONS/DET 1

SAIO/PMG

21 LRS/LGRD

821 SPTS/LG

Description: None.

Technical Reviewer: Contracting Officer.

Identifier Name PWS # Schedule Distribution A003 Port Designation

Letter (Port of Embarkation and Origin Storage)

6.1.1 NLT 15 calendar days

after contract award; if changes occur, 21 LRS/LGRD

821 SPTS/LG

Pituffik BMC POC

Description: None.

Technical Reviewer: Contracting Officer.

Identifier Name PWS # Schedule Distribution A004 Vessel Certificates 6.1.2 NLT 15 May 2024 21 CONS/DET 1

SAIO/PMG

21 LRS/LGRD

821 SPTS/LG

Description: Required for all vessels to be used. Certificate and any associated survey must consider the intended route/locations established by the requirements of this contract.

A005 Proof of Insurance 6.1.4 NLT 15 May 2024 21 CONS/DET 1

SAIO/PMG

21 LRS/LGRD

821 SPTS/LG

Technical Reviewer: Contracting Officer.

A006 Quality Program

Plan (QPP)

6.1.5 NLT 30 calendar

days after contract award; and within 14 calendar days of changes occurring

21 CONS/DET 1

SAIO/PMG

21 LRS/LGRD

821 SPTS/LG

Description: The QPP shall address the following processes: control of documents, control of records, internal audits and inspections, process to correct non-conforming services, and process to prevent non-conforming services from recurrence.

Technical Reviewer: SAIO/PMG

A007 Sealift Schedule 6.2.2 NLT 1 May 2024 21 CONS/DET 1

SAIO/PMG

21 LRS/LGRD

821 SPTS/LG

Description: None.

Technical Reviewer: Contracting Officer Identifier Name PWS # Schedule Distribution A008 Final Ship Manifest and

Master Bill of Lading

6.2.8 NLT 1 week prior to

each vessel’s arrival at port

21 CONS/DET 1

SAIO/PMG

21 LRS/LGRD

821 SPTS/LG

Pituffik BMC POC

MARAD*

*Refer to FAR 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels, Description: Required for each vessel, each direction.

Technical Reviewer: Contracting Officer Identifier Name PWS # Schedule Distribution A009 Pre-Stowage Plan 6.2.9 NLT 2 calendar days before ship arrival in port

21 CONS/DET 1

SAIO/PMG

21 LRS/LGRD

821 SPTS/LG

Description: Required for each vessel, before cargo is loaded in Denmark or Pituffik SB

Identifier Name PWS

Schedule Distribution

A010 DoD Owned/Leased Container Listing

6.2.11 NLT 1 September 2024 21 CONS/DET 1

SAIO/PMG

21 LRS/LGRD

821 SPTS/LG

SBD 1 Traffic Management Officer

Description: Listing to include container number, received (loaded) and delivered (offloaded) date, and nomenclature. If no DoD owned/leased containers were received/delivered, provide email confirmation of such in place of this deliverable.

A011 Damaged Cargo Notification

6.2.14 Submit within 72-hours

of occurrence at the Port of Embarkation if damage occurred before departure;

Submit within 72-hours of delivery at the Port of Debarkation if damage occurred after departure from the Port of Embarkation.

21 CONS/DET 1

SAIO/PMG

21 LRS/LGRD

821 SPTS/LG

Pituffik BMC POC

Technical Reviewer: Contracting Officer

A012 Departure/ Movement/ Position/ Arrival Report

6.2.3;

5.2.16

Initiated when the vessel leaves port, submitted every 12 hours until within 36 hours of arrival, then frequency is every 6 hours, and concluding upon arrival at destination.

21 LRS/LGRD

821 SPTS/LG

Pituffik BMC POC

Description: Documenting the vessel’s movements.

A013 Vessel Equipment

Casualties

6.2.17 NLT 1 hour

after issue discovery.

21 CONS/DET 1

SAIO/PMG

21 LRS/LGRD

821 SPTS/LG

Pituffik BMC POC

A014 Foreign Entity

Information Sheet

6.2.23 Within 90 calendar

days of contract award and then every 6 months thereafter

21 CONS/DET 1

SAIO/PMG

21 LRS/LGRD

821 SPTS/LG

Description:

The report shall include the following information regarding the subcontractor:

• Legal Company Name (in native language if known)

• Complete Address including Country

Name, phone number and email address of at least one POC at the company

A015 Contingency Plan 6.1.9 NLT 30 calendar days after contract award;

and within 14 calendar days of changes occurring

21 CONS/DET 1

SAIO/PMG

21 LRS/LGRD

821 SPTS/LG

Pituffik BMC POC Description: IAW DFARS 252.237-7023 and 252.237-7024.

Technical Reviewer: 21 CONS Det 1 and SAIO/PMG

Distribution Listing Cross-reference (For Informational Purposes Only)

21 CONS/DET 1, provides the CO and CA, and are located in the US Embassy, Copenhagen, Denmark. SAIO/PMG provides the PM and QAM and are located with Space Base Delta 1 (SBD 1), Colorado Springs, Colorado.

21 LRS/LGRD provides the subject matter experts (SME)s and is located with Space Base Delta 1 (SBD 1), Colorado Springs, Colorado, USA.

821 SPTS/LG, provides the COR, and is located at Pituffik SB, Greenland.

8 Services Summary The Services Summary (SS) is a summary of the major performance objectives and performance thresholds required by the Government in Contractor performance. The absence of any contract requirements from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract.

The Government has the right to inspect all services required in the contract.

When nonconforming services are detected through Government inspection, the CO may issue a Corrective Action Request (CAR) to the contractor, with instructions to reply with their 1) identification of root cause(s), 2) permanent corrective action(s), 3) a reasonable "get-well" date, and 4) steps implemented to prevent recurrence. A CAR includes a Government-assessed rating of Minor Nonconformance, Major Nonconformance, or Critical Nonconformance as defined in

FAR 46.101

All thresholds are 100% unless otherwise stated

SS Requirement PWS # Threshold Performance is acceptable when:

1.1

Secure and protect all cargo at origin storage 6.1.3

Cargo is secured and protected from loss, theft, and other damage at origin storage.

No instances of non-conformance within contractor’s control.

1.2

Secure and protect all cargo at Denmark port

6.1.3

Cargo is secured and protected from loss, theft, and other damage at the port in Denmark. No instances of non-conformance within contractor’s control.

1.3

Secure and protect all cargo during transport

6.1.3

Cargo is secured and protected from loss, theft, and other damage during ocean transport. No instances of non-conformance within contractor’s control.

1.4

Secure and protect all cargo at destination 6.1.3

Cargo is secured and protected from loss, theft, and other damage at destination during loading/offloading at destination.

No instances of non-conformance within

1.5 Provide shipping schedule

6.2.2.

Deliverable requirements are met, on time.

1.6

Deliver and facilitate offload, and onload of cargo at Pituffik SB per timelines specified in the contract. 6.2.20.

Deliver, offload, and onload of cargo at Pituffik SB will be met in accordance with the PWS standards and timelines.

1.7 Deliver and facilitate offload, and onload of cargo at Denmark per timelines specified in the contract.

6.2.22 Deliver, offload, and onload of cargo at Denmark will be met in accordance with the PWS standards and timelines.

1.8 Notify the Pituffik SB BMC and MFT with the estimated arrival time for all cargo vessels

6.2.3 Deliverable requirements are met on time.

1.9 Transport cargo with capable equipment 6.2.20

Vessels used are appropriately rated for the location

1.10 Transport per the Polar Code

6.2.13 Comply with the Polar Code standards.

Appendix 1 – General Terms and Definitions

Breakbulk: Packages of materials that are handled individually, palletized, or unitized for purposes of transportation as opposed to bulk and containerized freight

Cargo: USG and USG sponsored supplies, materials, stores, baggage, or equipment transported by land, water, or air.

Cement: Cement, sand and other heavy products packed in sacks with a weight of more than 1,000 kilograms per cubic meter.

Chilled Cargo: Subsistence items that require a temperature of between 2 and 5 degrees Celsius during transportation.

Container: Equipment that facilitates/optimizes carriage of goods by one or more modes of transportation without intermediate handling of contents and equipped with features permitting ready handling/transfer from one mode to another. Types of containers include dry freight, high cube, reefer, tank, flat rack, open top, and platform.

Dangerous/Hazardous Cargo: Hazardous material means a substance or material that the Secretary of Transportation has determined is capable of posing an unreasonable risk to health, safety, and property when transported in commerce, and has designated as hazardous under section 5103 of Federal hazardous materials transportation law (49 U.S.C. 5103). The term includes hazardous substances, hazardous wastes, marine pollutants, elevated temperature materials, materials designated as hazardous in the Hazardous Materials Table (see 49 CFR 172.101), and materials that meet the defining criteria for hazard classes and divisions in 49 CFR 173. The term does not include petroleum, including crude oil or any fraction thereof which is not otherwise specifically listed or designated as a hazardous substance in appendix A to 49 CFR 172.101, and the term does not include natural gas, natural gas liquids, liquefied natural gas, or synthetic gas usable for fuel (or mixtures of natural gas and such synthetic gas).

Days: Days referenced shall be calendar days unless otherwise noted.

Demurrage: (1) The detention of a ship or vessel by the US Government beyond the time allowed for offloading and loading at ports in Greenland. (2) The charge(s) for the detention of a ship or vessel caused by the US Government beyond the maximum time allowed for offloading and loading at ports in Greenland.

Frozen Cargo: Frozen subsistence items that require a temperature lower than -18 degrees Celsius during transportation.

General Cargo: Cargo that is not separately listed below.

Iron: Iron or steel in various lengths and sheets.

Lumber: Beams, two by fours, rafters and braces.

Multifunctional Team: A team consisting of the USG Program Manager, Contracting Officer, Contracting Specialist (if applicable), Quality Assurance Manager, and Contracting Officer’s Representative.

“On the Pier”: All cargo being off/on loaded by the Sealift Contractor is placed directly on the pier or placed on trailer by direction of port master.

Pipes: All types of various size metal and/or plastic pipe with or without insulation.

Reefer: Refrigerated commodities/containers used to transport perishables that require temperature-controlled environments.

US Government and US Government Sponsored Cargo: All cargo purchased by US Government and contractors in direct support of US Government contracts.

Vendor: The supplier entity that delivers US Government and US Government sponsored cargo to the port of embarkation to be sent from Denmark to Greenland