Attachment 1 - PWS Fuel Investigation.pdf

PERFORMANCE WORK STATEMENT (PWS)

FUEL INVESTIGATIONS LABORATORY TESTING SERVICES

March 30, 2022

Locations Europe, Africa, and the Middle East

Table of Contents

1 GENERAL DESCRIPTION

2 CONTRACT PERFORMANCE

3 TASK AND REQUIREMENTS

4 PERFORMANCE STANDARDS AND REQUIREMENTS

5 REPORTS AND DELIVERABLES

APPENDIX I: LIST OF PETROLEUM PRODUCTS SPECIFICATION DLA ENERGY ROUTINELY PROCURES

APPENDIX II: DEPARTMENT OF DEFENSE SITES FOR FUEL INVESTIGATIONS

1 GENERAL DESCRIPTION

1.1 The Defense Logistics Agency (DLA) Energy experiences a number of fuel and fuel related products quality problems whose causes cannot be identified through routine specification testing. Most of these problems are suspected to be related to changes in the petroleum industry and the development of alternative fuel technologies. New crude sources, heavier crudes and feedstocks increased severity of refining conditions, the widespread use of hydro and catalytic cracking systems, and environmental regulation compliance are among those reasons thought to be underlying these new quality problems.

Problems can also be attributed to contamination of products from other sources. With DLA Energy’s increasing role within the alternative fuels arena, there is a need to have a laboratory to test for first and second generation biofuels. Specific examples of significant problems that DLA Energy encounters include filtration time, long-term storage stability, and thermal stability.

Until research efforts yield specification requirements that reflect these changes, the need exists for laboratory testing services that provide the capability to perform detailed investigations and analyses of the chemical properties of specific fuel samples. The goal of this program is to have laboratory testing facilities contracted to identify the cause(s) of fuel and fuel product quality problems. In addition, laboratory facilities shall determine methods of correction, the product's suitability for use, and/or possible disposition.

2 CONTRACT PERFORMANCE

2.1 This Performance Work Statement (PWS) identifies Contractor responsibilities for a DLA fuel investigation program covering all DLA fuel related locations specified in section 2.2. The purpose of a fuel investigation will be to identify the chemical and/or physical components of the product responsible for the fuel related problem in question and recommend workable solutions when possible. Section 3.2 of the PWS identifies required contractor capabilities to fulfill potential fuel investigations requirements under this contract; the contractor is responsible for developing testing plans IAW PWS Section 3.4.

Additional control, assessment, or remediation techniques may be requested by the Contractor for approval for use on a specific response if the Contractor can satisfactorily demonstrate to DLA Energy that the techniques are viable for controlling fuel contamination, cost effective, and are acceptable to Governmental authorities. Such requests shall be routed to the Contracting Officer (CO) for approval.

2.2. Locations. The designated area of responsibility (AOR) covered by this solicitation includes all DoD locations within Europe, Africa, and the Middle East. The Contractor’s laboratory shall be located within this AOR. The contractor may propose multiple laboratories for purposes of geographical coverage, however each individual laboratory must be capable of performing all contract requirements in accordance with PWS Section 3.3. A list of the most likely sites from which fuel investigations will be initiated is identified in Appendix II, both for informational purposes and to aid the Contractor in anticipating the type of work likely to be incurred during this contract.

3 TASK AND REQUIREMENTS

3.1 Fuel Investigations. Conduct fuel investigations and analysis on petroleum and related products per applicable U.S. Government, Federal, and commercial specifications/standards:

• Aviation Turbine Fuels

• Gasolines

• Middle Distillates (Diesel Fuel, Marine Fuel, Kerosene, Fuel Oils)

• Residual Fuel Oils

• Lubricating Oils/Engine Oils

• Additives (Examples: Corrosion Inhibitors, Lubricity Improvers, Anti-static Additives, Antioxidants, Metal Deactivators, Fuel System Icing Inhibitors, Detergents, Cetane Improvers, Pour Point Depressants and Flow Improvers)

• Biofuels, Synthetic fuels, blends of petroleum fuel and biofuel/synthetic at different ratios.

See Appendix I for the list of specifications for petroleum products DLA Energy routinely procures.

3.1.1 CLIN 0001 – Fuel Investigation Services (Testing)

The Contractor’s price shall include all costs to complete its proposed testing plan to include but not limited to: instrument time, labor hours in maintenance of instruments and conducting of tests, overhead/facilities costs, and non-routine supplies used solely for the DLA Energy project.

3.1.1.1 Testing Descriptions. Fuel investigation testing efforts are divided into three testing methods:

Specialized Testing with No Established Method – Testing under this category covers investigative techniques used where no established standardized or industry accepted method exists. This includes method development or labor-intensive operations that exceed the expected efforts of a well understood or defined protocol.

Non-specification Testing with Established Method – Testing under this category covers investigative techniques that are either standardized methods or industry accepted methods commonly applied to answering specific technical concerns.

Specification Testing for Problem Fuels Method – Testing under this category covers test methods that are part of the product specification that are used to help diagnose a problem condition or the efficacy of fuel remediation.

Note: While fuel investigation testing efforts are broken out into three categories in section 3.1.1.1, these testing efforts are combined into a single component for contract and invoicing purposes (See solicitation/contract section B).

3.1.2 CLIN 0002 – Fuel Investigations Services (Analytical)

Analytical support is used in support of either a standard fuel investigation or an emergency fuel investigation. Specifically, this component will be used to order required labor by the Chemist/Technician and/or the PM that are not directly associated with hands-on performance with instrumentation in support of the fuel investigation. Examples for use of the analytical support component include significant data analysis beyond initial data entry, such as analysis of fuel samples over time, fuel samples from multiple sites, or analysis of trends over a time duration. Additionally, the Government may use this CLIN to order additional labor required for drafting of the report for the standard or emergency fuel investigation.

3.1.3 CLIN 0003 – Sample Transportation

The Contractor shall be required to perform sample transportation to their laboratory facility or facilities, except in exceptional scenarios. The Government will assist with the transportation of samples in locations difficult for gaining access for sampling. Transportation of samples will be coordinated between the Contracting Officer Representative (COR) and the laboratory facility, as needed. A list of the most likely locations that investigations will begin, and that samples will be shipped from, is identified in Appendix II.

The Contractor shall have knowledge of local/national HAZMAT (Dangerous Goods) shipping and customs regulations for the country of origin and shall advise DLA Energy on these regulations as needed to expedite sample shipping between international locations.

3.2 Fuel Investigation Laboratory Capabilities. Laboratories shall be capable of performing and providing qualitative and quantitative compositional analyses of fuels and related materials to include but not limited to the following:

• Gas Chromatography/ Mass Spectrometry (GC-MS, GCxGC-MS)

• Thin-layer Liquid Chromatography (TLC)

• High-Performance Liquid Chromatography (HPLC)

• Atomic Absorption Analysis (AA)

• X-Ray Fluorescence Spectroscopy (XRF)

• X-Ray Spectroscopy / X-Ray Diffraction (XRD)

• Jet Fuel Thermal Oxidation Test (JFTOT)

• Ellipsometric Tube Rater (ETR) for JFTOT

• Nuclear Magnetic Resonance Spectroscopy (NMR)

• Infrared Spectroscopy (FTIR)

• UV-Visible Spectroscopy (UV-VIS)

• Scanning Electronic Microscope (SEM)

• Inductively Coupled Plasma –Mass Spectrometry (ICP-MS)

• Microbial Testing

• Hazardous Materials analysis per the Environmental Protection Agency's SW-846: Test Methods for Evaluating Solid Waste

3.3 Guidance on Capabilities. The above capabilities (sections 3.1 and 3.2) shall be available at the Contractor’s primary laboratory location. If any of these capabilities are not available at this location, the Contractor shall submit a plan showing the requirements can be met within the timeline developed for a fuel investigation.

3.4 Investigation Methodology. When services are requested, the Contractor shall respond within the required timeframes listed in the table below (Response Time Requirements). Please note that while the first component is representative of standard fuel investigation testing, DLA will maintain the authority to designate certain investigations as emergency fuel investigation testing. Emergency fuel investigations are similar to standard fuel investigations with regard to types of tests and methods that may be used, except that they require the Contractor to respond in the expedited timeframe listed in the table below.

The Analytical Support component shall be used for pricing analytical processing and report drafting labor outside of dedicated instrument-based testing or per-test prices. Requirements are categorized under two components, with two variations presented for fuel investigations.

RESPONSE TIME REQUIREMENTS

Standard Fuel Investigation 5 business days after notification (see section 3.4.1)

Emergency Fuel Investigation 1 business day after notification (see section 3.4.2)

The following guidance is to be used for each new fuel investigation request:

3.4.1 Standard Fuel Investigation. Once it is determined an investigation is needed, the CO will initiate the request. DLA Energy will provide a synopsis of the issue, as well as the product type and number of samples to be provided. Upon receipt of the synopsis, the Contractor shall determine the appropriate method of testing consisting of one or more of the methods described in Section 3.1.1.1.

The Contractor shall submit a proposal within 5 business days with a course of action in response to the synopsis. The Contractor shall prepare and submit a detailed written proposal of their approach to include an initial assessment of the issue, proposed testing plan, including tests suggested by DLA Energy as well as further testing to completely address the issue, approximate completion time, and price proposal. The contractor shall submit a listing of each CLIN 0001 test to be performed (IAW PWS Section 3.1.1) and a breakdown of the number of hours required by each category for both Chemists/Technicians and Program Manager (PM) (IAW PWS Section 3.1.2/CLIN 0002). A rationale for the proposed labor hours shall be submitted by the Contractor as part of their proposal for the fuel investigation. The contractor shall also submit a cost for sample transportation for CLIN 0003 (IAW PWS Section 3.1.3). The Contractor may be asked to revise its proposal after it has been reviewed by DLA Energy technical staff. The Contractor shall respond to the request for adjustments on a timeline agreed to by both parties within 5 business days. A fixed-price task order will be issued by the CO once the proposal has been approved.

The agreed upon testing plan may be modified during the course of analysis, based on test results. A finalized test plan, after approval by the CO and COR, will be electronically submitted from the CO to the Contractor prior to start of work activities. No additional work outside of the finalized test plan shall be performed without the approval of the CO. If the Contractor’s PM in charge of the fuel investigation will not be available during any time period covering an opened request or ongoing fuel investigation, the Contractor shall notify the CO and assign a temporary PM or point of contact (POC) to oversee the test plan for the duration of PM’s absence.

3.4.2. Emergency Fuel Investigation. Initial contact (electronic mail or telephonic) from the DLA Energy CO will establish the need for an emergency fuel investigation. Emergency fuel investigations differ from standard fuel investigations in that a greatly expedited timeline is required for initial proposal of testing techniques by the Contractor. DLA Energy may elect to designate a fuel investigation as an emergency fuel investigation as a result of a mission fatality, aircraft grounded, ships berthed, or any circumstance that halts Government operations. While those mentioned are a few examples of scenarios that may constitute an emergency fuel investigation, they are not all-inclusive.

Upon receipt of the initial description of the fuel problem, the Contractor shall determine the appropriate method of testing consisting of one or more of the methods described in Section 3.1.1.1. DLA Energy will provide a synopsis of the issue, as well as the type and number of samples to be provided. The Contractor shall submit a proposal to the request within 1 business day to communicate a course of action according to DLA Energy needs. The Contractor shall prepare and submit a written proposal on their approach to working the investigation, which shall include, but is not limited to, a thorough and clearly written initial assessment of the issue, proposed testing plan including tests suggested by DLA Energy as well as further testing to completely address the issue, approximate completion time, and their firm-fixed-price. The contractor shall submit a listing of each CLIN 0001 test to be performed (IAW PWS Section 3.1.1) and a breakdown of the number of hours required by each category for both Chemists/Technicians and Program Manager (PM) (IAW PWS Section 3.1.2/CLIN 0002). A rationale for the proposed labor hours shall be submitted by the Contractor as part of their proposal for the fuel investigation. The contractor shall also submit a cost for sample transportation for CLIN 0003 (IAW PWS Section 3.1.3). The Contractor may be asked by DLA Energy to revise its proposal after it has been reviewed by DLA Energy technical staff and the Contractor shall respond to the request for adjustments on a timeline agreed to by both parties within 1 business day. A fixed-price task order will be issued by the CO once the proposal has been approved.

The agreed upon testing plan may be modified during the course of analysis, based on test results. A finalized test plan, after approval by the CO and Contracting Officer’s Representative, will be electronically submitted from the CO to the Contractor prior to start of work activities. No additional work outside of the finalized test plan shall be performed without the approval of the CO. If the Contractor’s PM in charge of the fuel investigation will not be available during any time period covering an opened request or ongoing fuel investigation, the Contractor shall notify the CO and assign a temporary PM or POC to oversee the test plan for the duration of PM’s absence.

4 PERFORMANCE STANDARDS AND REQUIREMENTS

4.1 Certification Requirements

4.1.1 Laboratory shall maintain ISO 17025 certifications for the lifetime of the contract.

Any additional documentation in support of the ISO certifications shall be submitted to the CO.

4.2 Personnel. The laboratories shall have adequate and sufficiently qualified personnel/manpower with fuels related expertise and equipment, to perform and complete the tests within the time period as stated in the contract task orders. Personnel qualifications shall consist of the following:

4.2.1 Program Manager (PM) or equivalent (Senior Scientist, Senior Researcher, Principal Investigator, etc.): this individual must have a minimum of 10 years of experience with petroleum products and a Bachelor’s degree in a science or engineering field. The PM shall have experience in investigative analysis and problem solving of petroleum fuel. The PM shall ensure continuity between the sites, the Contractor’s home office, and DLA Energy. The PM shall be fluent in English and be able to discuss the scientific topics addressed in a fuel investigation clearly in English.

4.2.2 Bench level Chemist/technician with at least 1-year experience performing the techniques required by the PWS. A specific degree is not required for bench level Chemists/technicians.

4.3. Compliance. The Contractor shall comply with the approved standards as established by each task order issued for Standard Fuel Investigations and Emergency Fuel Investigations. The Contractor shall be measured on submitting reports and completion of work that satisfies deadlines contained within the PWS and implemented by task orders. Methods of measurement include customer comments, observation, reviews of reports/records, and the submission of Contract Deficiency Reports (CDRs). Contract performance may be reflected on the Contractor Performance Assessment Reporting System (CPARS).

5 REPORTS AND DELIVERABLES

Test results and a complete written final report of the findings shall be provided to DLA Energy electronically to the CO and the COR following completion of analysis within the established timeline developed in an approved task order. The final reports shall include but are not limited the following sections:

• Results - All testing results shall be reported and clearly labeled for ease of interpretation including any generated tables, charts, graphs, diagrams, pictures, or data in any other form shall be included in this section.

• Summary - A clearly written summary of all testing results and interpretation of results shall be included in this section.

• Conclusion – A clearly written final analysis of the fuel investigation including definitive statements indicating whether or not the testing results were conclusive, if the source of the fuel issue has been successfully identified, and any fuel remediation recommendations if applicable shall be included in this section.

All final reports and findings included therein are subject to acceptance by DLA Energy before an investigation is closed. Reports may be subject to revision by the contractor as needed.

For fuel investigations requiring less than one month to complete proposed testing under the task order, written weekly interim reports shall be drafted by the Contractor and provided to DLA Energy as required and agreed upon in an approved task order.

For fuel investigations requiring more than one month to complete proposed testing under the task order, reports detailing the direction and status of ongoing work shall be provided to DLA Energy on a monthly basis. The report shall indicate the tests and work performed during the previous month for each task, total tests and analytical hours to date, and any proposed modifications to the approved/ordered testing plan along with a justification for those modifications.

(End of Document; see Appendices)

APPENDIX I: LIST OF PETROLEUM PRODUCTS SPECIFICATION DLA ENERGY ROUTINELY

PROCURES

This list gives the examples of the petroleum products specifications, and comprised of US military, commercial, international, and foreign national standards. Contractors shall comply with the latest revision of these specifications. It does not necessarily cover all the petroleum products that DLA Energy has procured in the past and present. The details of the US Military specifications can be found in the following web address; https://assist.dla.mil/online/start/, the ASTM standards / specifications can be found at http://www.astm.org, other commercial standards/ specifications can be found at https://www.ihs.com/

1. MIL-DTL-83133 (JP8)

2. MIL-DTL-5624 (JP5)

3. MIL-DTL-25524 (JPTS)

4. British MOD Def Stan 91-091 (F-35)

5. ASTM D1655 (Jet A and Jet A-1)

6. ASTM D7566

7. GOST 10227 (TS1)

8. CAN/CGSB-3.22 (F-40 and Jet B)

9. CAN/CGSB-3.23 (Jet A and Jet A-1)

10. ASTM D910 (AVGAS)

11. MIL-DTL-16884 (F76)

12. ISO 8217 (Bunker fuel)

13. ASTM D975 (Diesel)

14. ASTM D7467 (B20)

15. ASTM D396 (Fuel Oil)

16. EN590 (EU Diesel)

17. CAN/CGSB-3.5 (Off-Road Diesel)

18. ASTM D4814 (Gasoline)

19. ASTM D 5798 (E85)

20. EN 228 (EU Gasoline)

21. CAN/CGSB-3.5 (Gasoline)

22. JIS K 2202 (Gasoline)

23. JIS K 2203 (Kerosine)

24. JIS K 2204 (FJ1/FJ3)

25. ASTM D3699 (Kerosine)

26. Tupras 350 (Kerosene)

27. SAE J 1899 (Lubricating Oil, Aircraft Piston Engine (Ashless Dispersant))

28. SAE J 1966 (Lubricating Oils, Aircraft Piston Engine)

29. MIL-PRF-9000 (LO6)

30. MIL-PRF-6081 (O-133)

31. MIL-DTL-85470 (S-1745)

https://assist.dla.mil/online/start/ http://www.astm.org/ https://www.ihs.com/

APPENDIX II: DEPARTMENT OF DEFENSE SITES FOR FUEL INVESTIGATIONS

Bahrain

• NAS Bahrain

• DFSP BAPCO

Belgium

• Chievres AB

Crete

• DFSP Souda Bay

• NSA Souda Bay

Cyprus

• Akrotiri

Djibouti

• Camp Lemmonier

• DFSP Djibouti

Germany

• Ansbach AAF POL Point

• Barton Barracks Transportation Motor Pool

• Baumholder Transportation Motor Pool

• Daenner Transportation Motor Pool

• CEPS

• CEPS- Bellheim

• CEPS- Neuberg

• CEPS- Ramstein

• CEPS- Spangdahlem

• DFSP Hoehenfels

• DFSP Grafenwoehr

• Garmisch Transportation Motor Pool

• Germersheim POL Point

• Illsheim AAF

• Kelley Barracks POL

• KIC Fuel Station

• Landstuhl Medical Center

• Miseau Transportation Motor Pool

• Panzer Kaserne Transportation Motor Pool

• Pirmasens Transportation Motor Pool

• Ramstein AB

• ROB Fuel Station

• Sembach

• Spangdahlem AB

• Vilseck POL Point

• Weisbaden Air Ops

Greece

• DFSP Athens MOH

Greenland

• Thule AB

Iraq

• DFSP National

Italy

• Aviano AB

• Camp Darby Transportation Motor Pool

• DFSP Augusta Bay

• DFSP Gaeta

• DFSP Vicenza

• NAS Sigonella

• NIPS Roveredo Depot

• Northern Italian Pipeline

• NSA Naples

• Vicenza POL Point

Kuwait

• Al Jabber AB

Oman

• DFSP Oman

Portugal (Azores)

• Lajes Field

Qatar

• DFSP Qatar

• Al Udeid AB

Spain

• Morón AB

• NAVSTA Rota

• Spanish Pipeline

• DFSP Fujairah

• Al Dhafra AB

• Al Ali Salem AB

United Kingdom

• RAF Alconbury

• RAF Croughton

• RAF Fairford

• RAF Leakenheath

• RAF Menwith Hill

• RAF Mildenhall

• UK Pipeline

Turkey

• Incirlik AB

• Turkish NATO Pipeline

UAE

• DFSP Jebel Ali