Attachment 1 Performance Work Statement.pdf

Controlled Unclassified Information FAR 2.101 & 3.104

Attachment 1 Performance Work Statement (PWS)

Defense Finance and Accounting Service (DFAS) Columbus, OH Integrated Solid Waste Management

Solicitation # HQ042322Q0015

1.0 DESCRIPTION OF SERVICES.

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and any other items and services necessary to perform integrated solid waste management, collection, and container movement and recovery.

1.1 Solid Waste: Services consist of picking up solid waste from one government-owned forty-yard stationary compact container, transportation to the disposal site, and return of container. The contractor will provide a temporary replacement container in the event the government container is non-operational. The current estimated usage is one haul per week with an average tonnage of 1.07 tons per haul.

This estimate is subject to change dependent upon an increase or decrease of DFAS personnel at the facility. All operations in conjunction with this requirement shall be in accordance with the specifications stated herein as well as all environmental, occupational, local, state, and federal regulations.

1.2 Comingled Mixed Recycling: Services consist of picking up recyclables from one contractor owned ten-yard, or similarly sized, front-load container and transportation to the recycling site. The current estimated usage is one biweekly haul. This estimate is subject to change dependent upon an increase or decrease of DFAS personnel at the facility. All recyclable waste must be diverted from landfills, and the contractor is responsible for ensuring that recyclable waste is being recycled. All operations in conjunction with this requirement shall be in accordance with the specifications stated herein as well as all environmental, occupational, local, state, and federal regulations.

2.0 ANTICIPATED PERIOD OF PERFORMANCE.

The period of performance is anticipated to be one base year and four additional one-year option periods.

3.0 PLACE OF PERFORMANCE.

Defense Supply Center Columbus, 3990 East Broad Street, Columbus, OH 43218 DFAS Building 21

4.0 REQUIREMENTS.

4.1 Schedule.

The contractor shall collect all solid waste weekly or by mutually agreed upon alternate schedule. The contractor shall collect all recyclables biweekly or by

Defense Finance and Accounting Service (DFAS) Columbus, OH mutually agreed upon alternate schedule. Solid waste and recycling shall be collected on Friday, or other mutually agreed upon collection day, between 0630 and 1730 hours except Federal holidays and installation closures. The Government or the contractor may propose adjustments to the schedule at any time in order to maintain a healthy, vector fee environment, and prevent waste overflow. Any deviation from the schedule must be approved in advance by the Contracting Officer’s Representative (COR). In the event of unforeseen circumstances preventing routine collection, the contractor must immediately notify the COR. The contractor shall reschedule collection at no additional cost to the government. In the event of containers being blocked by vehicles, construction equipment or materials, the contractor shall notify the COR so that the obstruction can be moved.

4.1.1 Federal Holidays.

Unless stated otherwise in this PWS, the contractor is not required to provide service on US Federal Holidays. A full list of US Federal Holidays can be found at OPM.gov.

4.2 Additional Unscheduled Collections.

The COR may require the contractor to make additional unscheduled collections, disposals, and relocation of containers for special events or other occasions.

Notification will be communicated by email. The contractor will respond within 24 hours of initial contact.

4.3 Vehicles.

Contractor vehicles shall be the type manufactured specifically for hauling and considered standard for the industry. All vehicles must be maintained in good repair and meet the local, state, and federal safety requirements. Vehicles shall have the company name prominently displayed on both sides of the vehicles.

4.4 Containers.

4.4.1 The contractor shall provide a roll-off container for refuse in the event the Government compactor container becomes non-operational. This replacement is temporary until the government container is operational.

Any bulk containers mounted on wheels must have a positive brake-locking device to prevent inadvertent movement.

4.4.2 The contractor shall provide one ten-yard, or similarly sized, front-load

Defense Finance and Accounting Service (DFAS) Columbus, OH container for recyclables. The container must be in place and in operable condition at all times. Any damaged equipment must be repaired or replaced with 48 hours of notice of damage to the contractor.

4.5 Maintaining Containers and Collection Area.

Containers shall be positioned and maintained in such a manner as to present a neat and orderly appearance. Container locations will be dependent upon convenience and safety for both the Government and the contractor. The Government may request relocation of containers at any time. The request will be made in writing and the container shall be relocated with 72 hours of initial notice. The contractor shall be responsible for immediately cleaning up any spills, debris, etc., which may occur during service of containers. All waste or recyclables on the ground within twelve feet of the container, whether spilled by the contractor or placed there by base personnel, shall be picked up by the contractor during collection. The contractor shall maintain the containers in a sanitary condition and ensure they are free of unpleasant odors, dirt, debris, and pests.

4.6 Disposal.

The contractor shall transport and dispose of all solid waste and recycling at a licensed off-base disposal site selected by the contractor. Disposal shall be in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any licenses, permits or fees associated with the use of off-base disposal locations. The contractor shall meet all legal requirements for transportation and tracking of these materials.

4.7 Weighing of Materials.

The contractor shall ensure solid waste is accurately weighed at the disposal site.

The contractor shall provide, at minimum, an estimated weight for recyclables.

Receipts documenting the weight for both refuse and recyclables shall be maintained for invoice purposes. A copy of the weight receipts shall be provided with the invoice.

4.8 Contract Manager.

The contractor shall provide a contract manager who shall be responsible for the performance of work. The name of the contract manager and an alternate(s), to include telephone numbers, shall be submitted in writing to the COR or designated representative within three days after contract award and within one day of any changes. The contract manager or alternate shall be available between the hours of

Defense Finance and Accounting Service (DFAS) Columbus, OH

0630 and 1730, Monday through Friday, to discuss or correct problems.

4.9 Change in Services.

The Government reserves the right to increase or decrease the number of scheduled pick-ups or containers dependent upon an increase or decrease of DFAS personnel at the facility.

4.10 Protection of Real Property.

The contractor shall use reasonable care to protect government property from damage; including grounds, buildings, equipment, and vegetation. The contractor shall immediately report any damage to government property to the COR. The contractor shall repair or replace all damage to real property, as approved by the COR at no additional expense to the government. All damage shall be repaired within five workdays by the contractor with material of like type, quality, and finish by skilled craftsmen of the trades involved. If the contractor fails or refuses to make such repair or replacement, the contractor shall be liable for the cost, which may be deducted from the contract price.

5.0 GOVERNMENT FURNISHED PROPERTY.

One forty-yard stationary compact container.

6.0 RECORDS AND REPORTS.

6.1 Solid Waste Reports.

The contractor shall provide weekly receipts from the disposal site indicating the gross weight of refuse removed from the installation as supporting documentation with the corresponding monthly invoice in Wide Area Work Flow (WAWF).

6.2 Comingled Recycling Reports.

The contractor shall provide biweekly receipts indicating gross weight of recyclables removed from the installation as supporting documentation with the corresponding monthly invoice in WAWF.

6.3 Records Maintenance.

The contractor shall maintain all records throughout the duration of the contract.

The records shall be current at all times. If requested by the Government, original documentation and records shall be available with 48 hours of initial notice. All documentation, records, schedules, as described in this PWS, that the contractor

Defense Finance and Accounting Service (DFAS) Columbus, OH provides, becomes the property of the Government and shall be turned over to the Government at completion of the contract.

7.0 SAFETY.

The contractor shall safeguard and maintain all Government and contractor property, as well as provide for the safety and well-being of personnel employed under the contract.

7.1 Standards.

The contractor shall comply with all Occupational Safety and Health Administration (OSHA) standards. The contractor shall comply with all Environmental Protection Agency standards. The contractor shall adhere to all Federal, State, County, and City laws and codes, as applicable. The contractor shall ensure all personnel employed under this contract are licensed as applicable. The contractor shall develop and implement procedures to identify, prevent, and ensure safety and quality.

7.2 COVID-19.

All individuals on DoD property, installations, and facilities are to comply with the latest requirements to prevent the spread of COVID-19. Examples include adhering to testing requirements, wearing cloth face coverings in public areas, work centers, as well as when entering the building; maintaining social distancing; and not entering the site when displaying symptoms of COVID-19. The contractor should use due diligence to ensure any employees assigned to come on site do not have COVID-19.

8.0 INVOICING.

Invoices will include contract number, invoice number and date and be submitted to the COR (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Work Flow (WAWF) at https://cac.piee.eb.mil/xhtml/auth/home/home.xhtml# (Reference Clause 252.232-7003).

When the 2-in-1 or Combo invoice is received by the COR via WAWF, the COR will review the document and if correct, accept it electronically and forward it for payment.

Vendor customer support is available at:

https://cac.piee.eb.mil/xhtml/auth/web/homepage/vendorCustomerSupport.xhtml

9.0 SECURITY REQUIREMENTS.

Personnel Security Investigation (PSI) Requirements. Contractor personnel working on this contract will require a favorably adjudicated Tier 3, or equivalent Noncritical Sensitive (formerly IT-II) level or higher investigation. No access to classified information is required. IAW standard DFAS Personnel Security policy, ALL incoming contractors, https://cac.piee.eb.mil/xhtml/auth/home/home.xhtml https://cac.piee.eb.mil/xhtml/auth/web/homepage/vendorCustomerSupport.xhtml

Defense Finance and Accounting Service (DFAS) Columbus, OH regardless of whether they possess a favorably adjudicated Noncritical Sensitive (formerly IT-II) or higher investigation, must submit a Declaration for Federal Employment (OF- 306), and a new set of fingerprints* to the COR, who will submit these forms with a Contractor Request for Investigation (CRI) (DFAS Form 9035) to DFAS Personnel Security. DFAS Personnel Security will review all submitted documentation to validate whether contractor personnel meet personnel security requirements to perform work on the contract or if a new background investigation is required.

*New fingerprints are not required if any of the following apply:

The person has been fingerprinted for the Office of Personnel Management (OPM) within the past 120 days;

The person is currently undergoing a background investigation, or reinvestigation, by OPM or any other Federal agency;

The person has a background investigation currently being adjudicated by the Department of Defense Consolidated Adjudications Facility (DoD-CAF) or another CAF;

The person has been favorably adjudicated within the past 30 days by the DoD CAF or a CAF from any other Federal agency; or The person is coming directly from another DoD agency, with no break in service. This includes any of the military branches as well as the U.S. Coast Guard; however, service members in an inactive reserve status are not included.

The Personnel Security Office otherwise determines that no new fingerprints are required.

Security Requirements. Contractor personnel shall follow the security and training requirements in DFAS 2000.1-I, “Force Protection Mission,” DoDM 5200.01, Volumes 1- 3, “DoD Information Security Program,” DoDI, 5200.48, “Controlled Unclassified Information,” DFAS 5200.1-I, “Information Security Program,” DFAS 5200.8-I, “Physical Security Program,” and DFAS 5200.10, “Insider Threat Program.” Contractor personnel shall follow all host security requirements in accordance with DoD 5220.22-M, paragraph 6-105. The contractor shall immediately report any occurrences of violation of stated regulations to the Contracting Officer (CO), Contracting Officer Representative (COR) and the Personnel Security Office. (Paragraph has been stricken as unnecessary or redundant).

DFAS Personnel Security Incident Reporting Requirements, the National Industrial Security Program and Due Process as it Relates to DFAS Contractor Personnel. The National Industrial Security Program (NISP) is a partnership between the federal government and private industry to safeguard classified information.

Executive Order 12829, as amended, "National Industrial Security Program", further amended by Section 6 of E.O. 13691, was established to achieve cost savings and to

Defense Finance and Accounting Service (DFAS) Columbus, OH ensure that industry safeguards the classified information with which it is entrusted while performing work on contracts, programs, bids, or research and development efforts while working for United States Government.

It is important to note that personnel employed as contractors for DFAS are not covered under the National Industrial Security Program (NISP) and are exempt from the provisions of 5 C.F.R. 731. This means that DFAS contractor personnel involved in an incident that potentially violates one or more of the National Security Adjudicative Guidelines found at http://ogc.osd.mil/doha/SEAD4_20170608.pdf, are not entitled to Due Process rights normally afforded to federal civilian employees and those personnel covered under NISP;

more specifically, Personnel Security may suspend or revoke their access to DFAS IT systems, sensitive information and/or DFAS facilities.

Incident Reporting Requirements.

Whenever a DFAS contractor displays conduct, or is involved in any incident, which is in violation of any of the thirteen National Security Adjudicative Guidelines*, a report shall be made immediately following the incident, or as soon as practicable thereafter, to their DFAS civilian supervisor and the supervisor, if there is one, of the area to which they are assigned, the COR, and in all cases, the Personnel Security Office. Reporting to Personnel Security may be made by phone to (317) 212-7888, by email to dfas.indianapolis-in.zh.mbx.dfas-inhrsecurity@mail.mil , or, in the case of personnel physically located at DFAS Indianapolis Center, in person to the Personnel Security Office located on the third floor center hallway at Column 320T.

All incidents will be investigated by Personnel Security and, depending on the date of the subject’s most recent investigation, may need to have an updated background investigation initiated. Those that do not require a new investigation will have all relevant information regarding the incident forwarded to the Department of Defense, Consolidated Adjudications Facility (DoD-CAF) for review and re-adjudication.

*The thirteen National Security Adjudicative Guidelines are:

1. GUIDELINE A: Allegiance to the United States;

2. GUIDELINE B: Foreign Influence

3. GUIDELINE C: Foreign Preference

4. GUIDELINE D: Sexual Behavior

5. GUIDELINE E: Personal Conduct

6. GUIDELINE F: Financial Considerations

7. GUIDELINE G: Alcohol Consumption

8. GUIDELINE H: Drug Involvement and Substance Misuse

9. GUIDELINE I: Psychological Conditions

10. GUIDELINE J: Criminal Conduct

Defense Finance and Accounting Service (DFAS) Columbus, OH

11. GUIDELINE K: Handling Protected Information

12. GUIDELINE L: Outside Activities

13. GUIDELINE M: Use of Information Technology Some Examples of Incidents That Require Reporting to Personnel Security:

a. An arrest for any criminal offense, not including minor traffic violations, by any law enforcement agency. This does include the traffic offenses of Driving Under the Influence of Alcohol or Drugs, and Reckless Driving;

b. Violation of any court order;

c. Delinquencies on any debt for 180 days or longer;

d. Federal, State or Local tax issues or delinquencies;*

e. Delinquencies on any Federal debt;*

f. Child Support delinquencies;

g. Filing for Chapter 7 or Chapter 13 bankruptcy in any Federal Bankruptcy Court;

h. Civil judgements;

i. Having a close personal friendship with a Foreign National (person from a foreign country) with regularly occurring contact;

j. Being approached by a person know to be, or suspected to be, working as an agent of a foreign government or terrorist organization, or any other person, who seeks any information about DFAS, the Department of Defense, or the U.S. Government, especially if the person offers money or something of value to the contractor employee; and

k. Ownership of property or financial accounts in a foreign country.

It should be noted that persons delinquent on Federal debt of any kind may not obtain or maintain favorable personnel security adjudication be considered for a contractor position with DFAS unless they can provide documentary proof that a payment plan has been established with the government agency to whom the debt is owed, and that regularly recurring payments are being made. Contractor personnel who cannot obtain and maintain a favorable personnel security adjudication may not have access to the government data, facility, and equipment required under the contract.

NOTE: This list does not cover every potential incident or offense; any incident in which a contractor is involved and a question exists as to whether it should be reported, should report the incident to Personnel Security, who will then determine if further action is warranted. Failure to report an incident is, in and of itself, an incident involving personal conduct, and may, in some cases, be more serious than the original incident.

Foreign Travel by DFAS Contractor Personnel Official and Unofficial (Personal) Travel: Official U.S. Government Business: persons employed as contractor employees with DFAS, to include those with Noncritical Sensitive (formerly IT-II) access, Critical Sensitive (formerly IT-I) access, access to critical program

Defense Finance and Accounting Service (DFAS) Columbus, OH information (related to Research, Development, Test, and Evaluation), sensitive compartmented information, and/or special access program information, in accordance with DoD Directive 5240.06, are required to complete a DFAS Form 9133, Notification of OCONUS Travel, not less than fourteen (14) calendar days prior to the scheduled travel.

One copy shall be sent the DFAS Personnel Security group box at dfas.indianapolis-in.zh.mbx.dfas-inhrsecurity@mail.mil and one copy shall be turned into the Site Security/Force Protection Office of the DFAS site where they are stationed.

Upon receipt of the completed Form 9133, the Site Security/Force Protection Office will contact the contractor employee and schedule a Foreign Travel briefing. Immediately prior to travel, contractor employees will check with the State Department at https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html.html for any travel advisories for the country or region being traveled to and take the appropriate steps to ensure their safety for any location covered by a travel advisory or warning.

Security Education and Training. Contractor personnel shall receive initial, continuous and refresher security education training in accordance with DFAS 2000.1-I, DoDM 5200.01, Volume 3, “DoD Information Security Program – Protection of Classified Information,” DoDI 5200.48, and DFAS 5200.1-I. Contractor personnel shall also complete all required contractor training requirements identified in this Statement of Work.

Access To, Accountability For, and Safeguarding Of Controlled Unclassified Information (CUI). The DFAS manager of the requiring office will determine what CUI contractor personnel are given access to. CUI may not be disclosed to contractor personnel unless required for contract performance. Contractor personnel shall safeguard CUI in accordance with DoDI 5200.48 and DFAS 5200.1-I. The sponsoring DFAS activity will provide storage capability for all CUI required for contract performance.

Installation Entry and Common Access Card (CAC) Requirements.

The Contractor shall comply with established security procedures for entering government installations and facilities. Contractor employees shall be required to obtain and wear identification (ID) badges that will permit access into the facility.

All contractors who require unescorted access to DFAS facilities will be required to obtain a DoD CAC. Contractor shall work with the assigned DFAS Contracting Officer Representative (COR)/Trusted Agent (TA) to obtain a CAC using the Trusted Associate Sponsorship System (TASS). Under no circumstances will a CAC be issued to any person unless that person has been cleared by the DFAS Personnel Security Office to work on the contract.

Defense Finance and Accounting Service (DFAS) Columbus, OH

All CACs and badges issued to Contractor personnel are Government property and must be returned to the assigned DFAS COR/TA upon departure from the program or at the conclusion of the contract, whichever comes first. Contractors whose CAC is lost or stolen must report the loss as soon as possible to the assigned DFAS COR/TA and present documentation that the CAC is missing and describing the circumstances under which the loss occurred. The assigned DFAS COR/TA will follow agency CAC procedures in order to issue a new CAC.

The CAC contains personally identifiable information (PII) and must be treated as a controlled item. Contractors’ must not share their CACs and passwords with any other staff members. The assigned DFAS COR/TA will report any violation or suspected violation to the Contracting Officer and DFAS Trusted Agent Security Manager (TASM).

Any violators will be temporarily or permanently removed from the project. If a Contractor has a CAC issued from a previous engagement with another agency that CAC must be returned to that agency before issuance of a new CAC.

Training.

DoD Mandatory Contractor Personnel Training Requirements: Also referred to in this document as DFAS SPIRIT Training, the contractor shall direct that its employees performing under this contract complete the annual mandatory training in accordance with the DoD mandate identified for each training module.

Contractor personnel working at a DFAS site who require a Common Access Card (CAC), or contractor personnel working remote via VPN, need to complete the following training modules within 30 days after receipt of CAC, (note for Cyber Awareness Challenge Module 003, completion of this module is required prior to requesting a new DFAS network or VPN account), as a precondition for continued attendance and/or network access.

In addition, these modules shall be completed annually to retain accessibility.

Noncompliance will negatively impact contract performance and lead to the loss of CAC and/or network access for contractor personnel.

Continuity of Operations and Crisis Management Organization. Contractor personnel will take the training through the DFAS Portal upon receipt of Network access.

Cyber Awareness Challenge. Completion of this module is required prior to requesting a

Defense Finance and Accounting Service (DFAS) Columbus, OH new DFAS network or VPN account. For contractor personnel unable to access the DFAS Portal, the same training is available from Defense Information Systems Agency (DISA) “Online IA Training” link at:

http://iase.disa.mil/eta

Upon completion of the training Contractor personnel shall maintain a copy of the training certificate in PDF, submit a copy to the Contracting Officer Representative (COR), attached to the request for network access as proof of completion.

DFAS Force Protection's Virtual SPIRIT Conference (SPIRITCON) 2020. Contractor personnel shall take the training through the DFAS Portal upon receipt of Network access.

Antiterrorism Level One. For contractor personnel who will not require or receive access to the DFAS Portal, this training is available at:

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

All other contractor personnel shall take the training through the DFAS Portal upon receipt of network access.

Privacy Act (PA) and Personally Identifiable Information (PII). Contractor personnel shall take the training through the DFAS Portal upon receipt of Network access.

Combating Trafficking in Persons (CTIP) Awareness Training. For contractor personnel who will not require or receive access to the DFAS Portal, this training is available at:

http://ctip.defense.gov/

All other contractor personnel shall take the training through the DFAS Portal upon receipt of network access.

Records Management. Contractor personnel shall take the training through the DFAS Portal upon receipt of Network access.

Insider Threat (InT) Awareness Training. Contractor personnel shall take the training through the DFAS Portal upon receipt of Network access.

NOTE: This list of training requirements is subject to change.

Defense Finance and Accounting Service (DFAS) Columbus, OH

Training Time. The average estimated time for completion of each training module is approximately one hour or less. The DFAS Force Protection's Virtual SPIRIT Conference (SPIRITCON) 2020 will take approximately 90 minutes to complete.

Training Methods:

Network Training. Network training through the DFAS Portal is the required method for those Contractor personnel who have an existing DFAS network account.

Web-based Training. For Cyber Awareness Challenge, Antiterrorism Level One, and Combating Trafficking in Persons (CTIP) Awareness Training: If an individual does not have network access through the DFAS Portal, they can complete the training through a DoD authorized Web source. All other contractor personnel shall take the training through the DFAS Portal upon receipt of DFAS network. The contractor personnel shall retain a PDF copy of the “Certificate of Completion” or a “screen shot” with the date of the completion of the training. The COR will maintain a file for proof of completion.

Contractor personnel who do not require network access but require unescorted access into a DFAS facility shall receive applicable security training through the site Force Protection Office. To identify Site Force Protection Officers at each DFAS location consult the Agency Force Protection Portal Page:

https://dfasportal.dfas.mil/ddss/force_protection/Pages/SiteSpecificForceProtectionSecurit yServices.aspx

The prime contractor official representative shall provide the COR with a group list of its personnel requiring completion of the SPIRIT training. The COR will submit the ‘group list’ to the Site Force Protection Officer to schedule training. As a reminder, the prime contractor official representative shall submit this group list of names within 30 days after contract award. Requests for individual training shall be justified in writing and submitted to the COR for evaluation. Special arrangements will be determined by the Site Force Protection Officer, other SPIRIT Module POCs and the COR.

Interaction with Contractor Personnel. The COR shall forward questions or concerns directly to the prime contractor official representative who is directly responsible for managing its own employees/subcontractor personnel.

The prime contractor official representative shall coordinate with the COR a training

Defense Finance and Accounting Service (DFAS) Columbus, OH schedule without causing undue delays to contract performance.

The prime contractor official representative (including subcontractor’s personnel when applicable) shall provide the COR, within 30 days after contract award/exercise of an option, a written report identifying:

- Contractor employees required to take the training,

- Contractor employees who have completed the training and

- Contractor employees who are delinquent.

Contractor personnel shall direct their training questions or concerns to their contractor management chain and/or company representative.

Monthly Training Status Reports. The prime contractor official representative shall submit a monthly status update to the COR, identifying the initial and annual SPIRIT training status of all contractor personnel.

Training Point of Contact (POC). The COR is the POC for the Contractor. The Contractor shall provide regular training updates to the COR, and keep an updated registry to assure employees who come on board at any time in the contract life have completed all required training.