Attachment 1 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

OIL WATER SEPARATORS SAMPLING SERVICE

22 July 2021

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform Oil Water Separators (OWS), as defined in this PWS.

1.2 Background: The contractor shall sample oil water separators at the 171st Air Refueling Wing, Coraopolis, in a manner that will ensure the health and general well-being of all installation personnel. This service is needed to reduce / eliminate existing waste within the OWS being classified as hazardous.

1.3 Period of Performance (PoP): The Period of Performance shall be one (1) Base Year plus four (4) Option Years.

1.4 General Information:

1.4.1 Place and Performance of Services: The site for this project is the Pennsylvania Air National Guard base located at the Pittsburgh International Airport, 300 Tanker Road, Coraopolis, PA 15108.

1.4.1.1 The contractor shall provide services between the hours of 0730-1600 on Monday through Friday except every other Monday, which is a base down day. The contractor shall not work on recognized Federal holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or Government-directed facility/installation closings.

1.4.1.2 The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. Contractor shall field verify all site conditions, quantities, measurements, and project requirements. Contractor shall protect and barricade all work areas at all times to protect workers and the public from injury. Contractor shall protect all structures, utilities, vegetation, sidewalks and vehicles from damage at all times. Replace all damaged materials with new materials to the satisfaction of the Government, at no additional cost to the Government.

1.4.1.3 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.4 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS.

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.5 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The

CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.6 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

CM Contract Manager COR Contracting Officer Representative DoD Department of Defense KO Contracting Officer PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

No Government furnished property will be provided under the performance of this contract.

4.0 Utilities: The Government shall provide at no cost to the Contractor reasonable amounts of water and electricity to support the contract. Hook up will be to existing electrical outlets and existing water shut off valves and will be the contractor's responsibility. Any contractor requirement to connect to the base water system will need to be coordinated through the COR and will require a backflow prevention device.

5.0 Requirements:

5.1 The contractor shall perform the appropriate tests (floating materials, liquid and sludge) to determine if the materials are hazardous waste. If such tests indicate a presence of hazardous materials in the separator, contractor shall remove and dispose of in accordance with all State and Federal laws (also reference Section 6.0 of this PWS). Reference Technical Exhibit 3 of this PWS for the full list of OWS. The contractor shall not exceed more than 2,200 pounds (1,000 kg) of hazardous waste in any given month. Contractor shall coordinate with the Environmental Management office to ensure that the monthly maximum is not exceeded and to sign manifest.

5.1.1 Contractor shall provide a table showing the below parameters analyzed:

For all oil water separators anaylsis shall include the following parameters:

- Toxicity Characteristic Leaching Procedure (TCLP) Metals D004 – D011

- TCLP Volatiles and Semi-Volatiles D018 – D043

- Flash Point D001

- pH D002

- Reactivity D003

*For 113-1S and 400-1S:

- Benzene, toluene, ethylbenzene, xylene (BTEX)

- British Thermal Unit (BTU) Value

- Full TCLP including pesticides and herbicides

- Total Organic Halides (TOX)

*For 315-2S and 404-1S:

- BTEX

- BTU Value

- Extraceable Organic Halogens (EOX) on Oil

5.1.2 Contractor shall provide:

5.1.2.1 Characterization of the waste for each oil water separator.

5.1.2.2 Detemine compliance with applicable regulatory requirments.

5.1.2.3 Create a prioritization list for pumping / cleaning.

5.1.2.4 Provide information to aid in the safe management of wastes such as using biodegradeable sorbents.

5.1.2.5 Provide relevant data for use in making disposal decisions.

5.1.3 The Contractor shall report the quantity of hazardous and non-hazardous waste that is disposed of to the Environmental Management office.

5.2 Scheduling:

5.2.1 The contractor shall provide a sampling schedule to the COR for approval before starting work. The base year contract shall be completed by the end of September 2021. The option year sampling shall be conducted within the months of April and May.

6.0 Oil Water Seperator Specfic Regulations

Publication* (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Resource Conservation and Recovery Act (as amended by the Hazardous and Solid Waste amendments of 1984), subtitle C, “Hazardous Waste Management.”

Current Version

Mandatory https://www.epa.gov/enforcement/resource-conservation-and-recovery-act-rcra-and-federal-facilities

Oil Pollution Act of 1990, Section 1001.

Mandatory https://www.epa.gov/laws-regulations/summary-oil-pollution-act

The Clean Water Act, Title 3, “Standards and Enforcement”, and Title 4, “Permits and Licenses”

2018 Mandatory https://www.epa.gov/laws-regulations/summary-clean-water-act

Title 40 CFR 260-282, “Hazardous Waste”

Mandatory https://www.epa.gov/rcra/resource-conservation-and-recovery-act-rcra-regulations

Title 40 CFR Parts 104-149 “Water Programs”.

Mandatory https://www.law.cornell.edu/cfr/text/40/chapter- I/subchapter-D

Title 40 CFR Part 110, “Discharge of Oil”.

April 2, Mandatory https://www.law.cornell.edu/cfr/text/40/chapter- I/subchapter-D

Title 40 CFR Part 112, “Oil Pollution Prevention”.

June 30, Mandatory https://www.law.cornell.edu/cfr/text/40/chapter- I/subchapter-D

Title 40 CFR Part 401-471, “Effluent Guidelines and Standards”.

Mandatory https://www.law.cornell.edu/cfr/text/40/chapter- I/subchapter-N

Title 40 CFR Subpart F, “Releases from Solid Waste Management Units”.

July 26, Mandatory https://www.law.cornell.edu/cfr/text/40/part- 264/subpart-F

TECHNICAL EXHIBIT 1

Deliverable Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

Close-out Binder Due at the end of project before final payment request

2 Hard Copy COR

Close-Out Binder: The close out binder shall include all system inspection test reports and the following:

Written report shall include the following section: an introduction, project purpose, background, sampling points, field activities, sampling methods, lab requirements, lab QA requirments, sample handling and transport, chain of custody form, bottle labels, analytical results on each OWS, conclusion and a recommendation.

The analytical results (one for each of the 12) for each OWS shall include:

- At least one color pictures of the OWS.

- Time, date and number of samples collected from that specific OWS.

- Analytical results shall specify in table format each parameter, result in mg/L and the EPA regulatory limit mg/L.

The contractor shall provide two (2) close out binders.

TECHNICAL EXHIBIT 2

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

The Government has the right to inspect all tasks within the PWS, not just the Performance Objectives (POs) listed below. Performance Ratings: E – Exceptional, VG

– Very Good, S – Satisfactory, M - Marginal, U – Unsatisfactory

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1 Sampling

The contractor shall collect a minimum of one sample to be collected from the bottom of each OWS for each required test and will follow established EPA approved sampling protocol.

E: No discrepancies VG: No more than one

(1) discrepancy noted during any records or equipment inspections per month.

S: No more than two (2) discrepancies noted during any records or equipment inspections per month.

M: No more than three

(3) discrepancies noted during any records or equipment inspections per month.

U: > Three (3) discrepancies noted during any records or equipment inspections per month.

Periodic Inspection / COR

TECHNICAL EXHIBIT 3

Table of Oil Water Seperators

Item Description Building Capacity (Gallons)

1. Oil/Water Separator 113-1S

POL

12,000

2. Oil/Water Separator (Newly Installed)

302-2S* Hngr 301-302

3. Oil/Water Separator (Decommission Pending)

301-4S Hngr 301-302

15,000

4. Oil/Water Separator 304-2S R&R

8,000

5. Oil/Water Separator 310-2S Jet Engine

6. Oil/Water Separator (Out of Service)

315-2S Old Jet Engine

1,000

7. Oil/Water Separator 316-2S

AGE WR

8. Oil/Water Separator 317-1S Vehicle WR

9. Oil/Water Separator 320-1S Fuel Cell/AC Wash

6,000

10. Oil/Water Separator 400-1S Hydrant Pit Drains

1,125

11. Oil/Water Separator 404-1S

VM

9,000

12. Oil/Water Separator 405-1S Snow Barn

*Demolished 2014 - OWS 113-2S POL (350 gal) *2019 - OWS 302-2S replaced OWS 302-1S (300 gal), 301-2S (150 gal) and 301-3S (300 gal)

TECHNICAL EXHIBIT 4

OWS Map