Attachment 1 - NIST Requirements.pdf

NIST REQUIREMENTS DOCUMENT

Title: Microfocus X-ray generator for INFER Requesting Lab: 682.03

I. BACKGROUND INFORMATION

Purpose/Objective: The neutron imaging program requires an X-ray generator for INFER to produce X-ray images. The X-ray generator will enable acquisition of high resolution, well-sampled 3D images of samples to improve the 3D reconstruction of our dark field imaging effort.

This builds on the imaging program’s use of an X-ray generator at the BT2 facility.

II. SCOPE

The Contractor shall deliver an X-ray generator including all required control electronics and cabling, inclusive of FOB Destination delivery, installation, warranty and training, and option line items.

III. MINIMUM REQUIREMENTS

The Contractor shall provide a system that meets all technical specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award.

Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Line Item 0001:

Description: Brand Name Hamamatsu L12161-07 Microfocus X-ray Source (MFX) Source Quantity: 1

A. Technical Specifications

a. The X-ray generator must use a Tungsten anode to produce a bremsstrahlung spectrum of X-rays characteristic of Tungsten

b. Tunable electron beam energy, with a minimum no higher than 40 kV (lower is better) and a maximum energy of greater than or equal to 90 kV (higher is better)

c. Minimum achievable spot size of less than 7 micrometers (smaller is better)

d. Variable electron beam power from a minimum of less than or equal to 5 W

(lower is better) and a maximum of greater than or equal to 70 W (higher is better)

e. X-ray generator has built-in cooling to maintain temperature

f. X-ray exit cone angle of less than 50 degrees

g. X-ray control unit that accepts 120 V, 60 Hz electrical power.

h. Controller has a local mode to adjust electron beam energy and current (can be labeled as voltage and power)

i. Controller has a remote RS-232 communication and control interface

j. Cable between the controller and the X-ray generator is a minimum of 15 m in length

k. Controller accepts external interlock signal

l. Controller provides an output to use as a signal for a warning light

IV. DELIVERABLES

Description Quantity or Format Due Date

Hamamatsu L12161-07 MFX Source

1 Commercial Lead Times

Standards of Acceptance: The NIST SME shall review (Hamamatsu L12161-07 MFX Source) and respond with an acceptance or request for revision email to the Contractor Point of Contact (POC) within 7 days/weeks of receipt of deliverable.

V. PERIOD OF PERFORMANCE/LEAD TIME

1 year after receipt of order

VI. DELIVERY TERMS

Delivery shall be F.O.B Destination and shall occur in accordance with the delivery due dates provided in the above table.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

National Institute of Standards and Technology Shipping and Receiving 100 Bureau Drive, Building 301 Gaithersburg, MD 20899 C/O/ POC/COR Daniel Hussey, Building 235, Room K132

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***

VII. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

1. Confirm full field of view frame rate and dark current measurements comply with manufacturer’s specifications.

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST SME to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the

Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within (insert working days it will take to inspect, accept or reject) of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

VIII. WARRANTY

The contractor shall warranty the entire system for a period of a minimum of (enter required warranty term) after receipt of the equipment and shall be in accordance with terms in FAR 52.212-4. Warranty shall commence upon acceptance of the system by the Government and at a minimum shall include the following:

IX. PAYMENT SCHEDULE (This section to be revised as needed)

Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

1. 100% after installation and acceptance by the SME of fully installed system, AND

2. After the successful completion of the testing requirements set forth in this document under section set forth in this document, AND

3. After successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document AND

4. After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.