Attachment 1_N3904023Q0113 RFQ.pdf

REQUEST FOR QUOTATION

N3904023Q0113

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THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904023Q113 DUE DATE: 08/28/2023 08:00 AM ET

From: Portsmouth Naval Shipyard Your company info:

madalyn.r.stella.civ@us.navy.mil Name:

Contracting, Code 410.1 POC:

Portsmouth, NH 03801-2590 (P) PHONE: 207-994-0102 Email:

Cage Code:

BUSINESS SIZE: __SMALL __LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY UNIT PRICE

0001 One (1) Tank Cleaning Vaccuum System (TCVS) * WEEK(S)

In Accordance With the Statement of Work and Attachment 2

* Number of weeks will be determined based on date of award, see period of performance below for further details

• Period of Performance: Date of Award – 02/28/2024

• Place of performance is: Portsmouth Naval Shipyard, Kittery ME.

• For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

• Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

• Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

• See Below for Detailed Statement of Work and Applicable Clauses.

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes should include this form filled out in its entirety (highlighted yellow fields are required).

mailto:madalyn.r.stella.civ@us.navy.mil http://www.wawftraining.com/ http://www.sam.gov/

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STATEMENT OF WORK

EQUIPMENT SPECIFICATION FOR PORTABLE VACUUM RECOVERY UNIT

1. SCOPE

1.1 Scope. This Statement of Work (SOW) covers the general design and performance requirements to support the rental of a portable vacuum recovery unit supplied complete and ready for use with equipment, accessories, machine installation, testing, training, and other services as described herein.

1.2 Intended Application. This equipment will be used to remotely recover fluids from bilges and tanks of submarines during overhaul processes in dry-dock or at berth.

2. APPLICABLE DOCUMENTS

2.1 Issues of Publications. The following documents of the issue date in effect on the date of request for proposal form a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1 Government Publications.

Code of Federal Regulations

29 CFR 1910 – Occupational Safety and Health Standards 29 CFR 1926 – Safety and Health Regulations for Construction 40 CFR 261 – Identification and Listing of Hazardous Waste

Federal Standards

FED-STD-313D – Material Safety Data, Transportation Data, and Disposal Data for Hazardous Materials Furnished to Government Activities

NAVSEA Technical Publication T9074-AS-GIB-010/271

2.2 Other Publications.

2.2.1 Other publications. The following documents form a part of this specification to the extent specified herein. Unless a specific issue is identified, the issue in effect on the date of invitation for bids or request for proposal shall apply.

National Electrical Manufacturer’s Association (NEMA)

NEMA ICS 1 – Industrial Controls and Systems NEMA MG 1 – Motors and Generators

NEMA 250 – Enclosures for Electrical Equipment

(Application for copies should be addressed to National Electrical Manufacturers Association (NEMA), 1300 N 17th St., Suite 900, Rosslyn, VA 22209. Electronic copies may be obtained from https://www.nema.org/.)

(Application for copies should be addressed to American National Standards Institute (ANSI), 1899 L Street, NW, 11th Floor, Washington, DC 20036. Electronic copies may be obtained from https://www.ansi.org/.)

https://www.nema.org/ https://www.ansi.org/

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American Welding Society AWS AWS-D1-1 – Structural Welding Code

(Application for copies should be addressed to American Welding Society (AWS), 8669 NW 36st, Suite 130, Miami, FL 33166. Electronic copies may be obtained from https://www.aws.org/.)

National Fire Protection Association (NFPA)

NFPA 70 – National Electrical Code NFPA 70E- Electrical Safety NFPA 79 – Electrical Standards for Industrial Equipment

(Application for copies should be addressed to National Fire Protection Association (NFPA), 1 Batterymarch Park, Quincy, MA 02169-7474.

Electronic copies may be obtained from https://www.nfpa.org/.)

2.3 Order of precedence. Unless otherwise noted herein or in the contract, in the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3. REQUIREMENTS:

3.1 General. The Tank Cleaning Vacuum System (TCVS) shall be designed to remove all types of oil and sludge from bilges, lubricating oil tanks and other tanks containing liquid waste during cleaning operations, and shall maintain a constant suction during operation. The TCVS shall be capable of lifting, by vacuum, residue of all types of oil and sludge left in bilges and liquid wastewater from tanks to a minimum vertical height of 65 feet through a maximum horizontal length of 1000 feet; using 3 inch diameter hose for the first 500 feet and 2.5 inch diameter hose for the remaining 500 feet. The tanks or bilges being emptied on navy vessels may contain rags, paint brushes, paper products, wood chips, nuts, bolts, welding rods and small hand tools, etc. both ferrous and non-ferrous. The design and construction shall include all components, parts, and features necessary to meet the performance requirements specified herein. The equipment shall be complete, so when connected to the utilities identified herein, it can be used for the function for which it is designed and constructed.

3.1.1 Performance.

TABLE I SYSTEM PERFORMANCE

Vacuum Pressure 27 Inches of Hg

Positive Pressure for Blow-Down 30 psi

Main Motor Horsepower 150 hp

Vacuum Pump Volume 2300 cfm

3.1.2 Sizes and Capacities

TABLE II MACHINE SIZES AND CAPACITIES

https://www.aws.org/ https://www.nfpa.org/

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Maximum Dry Weight 32,000 Pounds

Machine Enclosure All components housed in a insulated and vented enclosure.

Maximum Allowable Footprint for TCVS (excluding scrubber system)

Length 25 Feet (excluding removable utility stairways)

Width 10.5 Feet (excluding removable utility stairways)

Height 9 Feet (excluding removable utility stairways)

Scrubber System

Length 9 Feet (excluding removable utility stairways)

Width 8 Feet 8 Inches (excluding removable utility stairways)

Height 13 Feet 6 Inches

Individual Tank Capacity 1000 Gallons

Spill Containment Capacity 1100 Gallons

The TCVS shall have complete operation on the following customer provided utilities

Electric 480 VAC, 60Hz, 200 AMP, 3-phase ±10%

Compressed Air 120 psi, 100 scfm

Working Environment

Temperature 10°F to 105°F

Relative Humidity, Non-Condensing Up to 95%

3.2 Working Environment. The system shall be designed to perform continuous operations in an industrial environment. The system shall be capable of continuous operation on a Navy pier at temperatures ranging from 10°F through 105°F, in wind driven rain, salt, snow, and dust. The system will be exposed to sea water, and continuously used or stored outdoors. The system shall operate without compromise in the described working and weather conditions and be housed in an insulated/ ventilated enclosure. All pneumatic systems shall have adequate protection against buildup of moisture in lines that could create blockages when frozen. Freeze protection systems must not use flammable materials.

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3.3 Electrical Requirements. Electrical components including motor, starters, relays, switches and wiring shall conform to and be located in accordance with NFPA 70 and 79. All electrical equipment shall conform to the appropriate standards list in Section 2 of this document, as well as industry accepted norms.

3.3.1 Utilities. The equipment shall be designed and constructed to be complete for operation on the following available utilities:

Electric: Single Service , 460 volts (+10%), 3 phase, 60 Hertz

3.3.2 Amperage Restriction. The system shall use no more than 200 Amps at any given time during start up.

3.3.3 Three Phase Supply. The TCVS shall have a means of installing three phase supply power via compression fittings capable of accepting type W cable sized per NEC. Connection points shall be located and shielded so as to provide protection to personnel against access to energized parts, as well as the ingress of water and foreign material. Connection points shall be located so as to allow convenient access and hook up from the exterior of the unit. Connections shall be made with "CAM-LOK" style connectors. Connections shall be color coded red, white, black, and green.

3.3.4 Power Supply Panel. The TCVS shall be designed for operation on a single electric service of 460 volts, +/- 10%, 3 phase, 60Hz, 4 wire, with a ground wire, a circuit breaker, phase failure relay, with a control panel warning light, and safety disconnect switch (non-fuse) serving to interrupt all electrical power provided to the TCVS. Panel mounted cam-lock connectors, black (male) p/n: E1016-1700, red (male) p/n: E1016-1702, and white (male) p/n:E1016-1705, shall be provided on the bottom of the panel to power the system and to provide a continuation of the panel mounted cam-lok connectors to include a "Green(male) p/n E1 016-1704 cam-lock for the ground. The safety disconnect switch shall have means of being pad locked in the OFF position, clearly labeled, be visible, unobstructed by doors in the open position, and accessible to dock personnel.

3.3.5 Electrical Supply Cable. The TCVS shall be provided with 50 feet of, type W, 4 conductor (3 phase, single ground) electrical supply cable sized per NFP A 70 article 670 requirements. Cable shall be supplied with female "cam-lok" style fittings on one end and bare wire, no male plug, on the other end.

3.3.6 Solenoid Valves. Each solenoid valve assembly shall have an electrical quick disconnect to allow for an electrical quick disconnect from the butterfly.

3.3.7 Electrical Enclosure. Electrical components of the equipment shall be contained in an enclosure(s) of structural and sheet corrosion resistant steel. Provisions shall be made for power cable entrance. The enclosure(s) shall be of drip-proof construction and of minimum size consistent with good design practices and ventilation of components, meeting the requirements of NEMA 250 Type 4. Enclosures shall include environmental controls to maintain suitable temperature and humidity for the longevity of electronic components, to suit conditions defined under working environment in Table II.

3.3.8 Phase Failure Relay. The equipment shall be protected with a 480 V AC, 3 phase, 60 HZ phase failure relay. When phase failure is present, the unit shall provide flashing red indication on the control panel. When incorrect phase sequence is present, the unit shall provide flashing red indication on the control panel. When a phase failure or incorrect sequence occurs, the phase failure/incorrect sequence relay shall disrupt incoming power and prevent start-up.

3.3.9 Electrical Power Disconnect. A single source supply circuit disconnect device shall be provided and installed on the equipment. All electrical components shall be fused or circuit breaker protected in each phase conductor for AC circuits. Overloads, fuses and circuit breakers shall be coordinated for maximum component protection and minimum circuit disruption. The device shall be either a fusible motor circuit switch or circuit breaker.

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3.3.10 Energy Isolated Devices. Equipment provided by the contract shall provide energy isolating devices (e.g.

safety switches, valves, etc.), to protect personnel from hazardous energy. The devices shall be designed and manufactured such that the device can be locked in the user selected position (ON/OFF) to prevent inadvertent or unauthorized change. The contractor shall ensure that all energy insolating devices installed or modified are capable of being locked. This includes both mechanical and electrical devices.

3.3.11 Source. The equipment delivered and all necessary parts shall operate from a single source of primary power.

3.3.12 Grounding. All exposed, non-current carrying metal parts on the equipment shall be maintained at common, zero ground potential. None of the primary circuits in the equipment shall be connect to a ground. A grounding stud/lug on the equipment shall provide a means for grounding the equipment.

3.3.13 Overcurrent Protection. All electrical components shall be fused or circuit breaking protected in each phase conductor in both AC and DC circuit conductors. Overloads, fuses and circuit breakers shall be coordinated for maximum component protection and minimum circuit disruption.

3.3.14 Emergency Stop Devices. The equipment specified herein shall be provided with an emergency stop button at the equipment control panel. The stop button shall be the mushroom type, shall be colored red, and shall be labeled as such. When activated, the emergency stop device shall cause all operations or functions to cease immediately, and relieve residual vacuum pressure immediately. Resetting of the emergency stop device shall not restart the system. The restarting of the system after losing power or resetting the emergency stop button shall be possible only by a deliberate operator action.

3.3.15 Arc Flash. All electrical enclosures shall be marked for arc flash hazard per NFPA 79.

3.4 Motors. All motors shall be totally enclosed fan-cooled (TEFC) type, continuous duty rated. Motors above 25 HP may use externally lubricated type ball or roller bearings. All motors shall conform to the requirements of NEMA MG-1 and be of the AC type. A solid-state reduced voltage starter (Variable Frequency Drive, VFD) shall be provided for the main motor to reduce the starting current required. The auto reduced voltage starter shall be enclosed in a NEMA 250 Type 4X enclosure.

3.4.1 Enclosures. All electric motors shall be the totally enclosed, fan cooled style.

3.4.2 Mountings. The motor shall be mounted for vibration isolation.

3.4.3 Duty Cycle. The motor shall have a duty cycle that is appropriate for the intended applicate and usage.

3.4.4 Efficiency. The motor shall be a premium efficiency motor for energy efficiency.

3.4.5 Bearings. The motor bearings shall be of the sealed for life and permanently lubricated type.

Unnecessary grease fittings or plug holes shall be removed. The bearings shall provide the proper lubrication to support intermittent use and long-term storage.

3.4.6 Motor Controller. The motor controller shall be designed to allow for a reduced voltage or soft start, at less the full load current to reduce the electric current surge of the motor during start-up.

3.4.7 (PD) Blower. The blower shall be of the electric powered rotary positive displacement type (i.e.

“ROOTS” or equivalent)

3.5 Personnel Safety and Health Requirements. All machine parts, components, mechanisms, and assemblies furnished on the unit shall comply with all specific requirements of “OSHA Safety and Health Standard

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(29CFR1910), General Industry”, ANSI/AMT B11.19, ANSI/AMT B11.22, and ANSI/AMT B11.23, and ANSI/AMT B20.1 that are applicable to the equipment itself. Covers, platforms, guard rails, belt guards, and safety devices shall be provided for all parts of the equipment that present a safety hazard. The safety devices shall not interfere with the operation or maintenance of the equipment. The safety devices shall be removable to facilitate inspection, maintenance, and repair of the part. Additional safety and health requirements shall be

3.5.1 Material Safety Data Sheets (MSDS). Offerors and contractors are required to submit Material Safety Data Sheets (MSDS’s) whenever the supplies being acquired or supplies used during performance are identified as hazardous materials. Hazardous Materials shall include any material which, by virtue of its potentially dangerous nature (e.g., toxic, flammable, corrosive, oxidizing, irritating, sensitizing, reactive), requires controls in its use, packaging, handling, storage, or stowage, to assure adequate safety to life and property. This definition is intended to apply to proprietary industrial, commercial, or locally prepared blends, mixtures, formulations or compounds of gasses, liquids, and solids intended for use at the job site. Any other material that has been designated by a Government technical representative as potentially hazardous and requiring safety controls shall be supplied with a MSDS. MSDS’s are to be available at work sites where materials are being used.

3.5.2 Audible Noise Levels. During normal operation, the equipment shall not produce noise levels greater than 84 dB(A) at the hearing zone of the operator's work position (In this case "hearing zone" is defined as a sphere within a two foot diameter surrounding the head) nor at any other point at a distance of three (3) feet from the equipment, as measured on the "A" weighted scale of a calibrated Type II or better sound level meter at slow response under all operating and service conditions.

3.5.3 Environmental Protection. The unit shall be designed and constructed so that during operation, service, transportation and storage conditions described herein, including final disposal, the equipment will comply with all applicable Environmental Protection Agency (EPA) and Occupational Safety and Health Agency (OSHA) (and their state and local counterpart's) requirements.

3.5.4 Hazardous Material Exclusions. Supplies being used in the performance of this contract, or materials being provided as part of the equipment shall be free of known hazardous materials. Definitions of hazardous materials are specified in the latest version, including revisions adopted during the term of the contract, of Federal Standard No. 313. Notwithstanding any other hazardous material usage permitted in this contract, radioactive materials or instruments capable of producing ionizing radiation as well as materials which contain asbestos, mercury, cadmium, lithium, methylene chloride, lead (=or>0.06%), or polychlorinated biphenyls (PCB’s) are prohibited.

3.6 Painting. The exterior and interior of all enclosures, and all components, shall be painted or fabricated of materials which are corrosion resistant. The painting may be in accordance with the manufacturer’s standard practice provided it results in a highly wear resistant finish which ensures continued protection against the shipyards salt water marine operating environment under all service conditions. Prior to painting, surfaces shall be properly cleaned, prepared and primed. Lead base or chromium base paints are prohibited.

3.7 Informational Plates. The following informational plates shall be marked by engraving or photo imaging, on wear and corrosion resistant metal, permanently affixed to the equipment, and located as near to the hour meter as practicable, unless specified otherwise. All informational plates shall be suitable for unprotected outdoor service in a dockside environment and conditions stated elsewhere in this specification. All words on plates shall be in the English language.

3.7.1 PCB Label Plate. Shall state the PCB compliance certification required by the "PCB Certification".

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3.7.2 Caution – Warning Plates. Corrosion resistant “Caution” or “Warning” plates or labels shall be securely attached to the equipment in visible locations, with any safety precautions to be observed by the operator or maintenance personnel permanently marked on the plates.

3.7.3 Identification Plate. An identification plate shall be furnished with the equipment. A nameplate shall be affixed to each major component of the system showing the manufacturer’s name, equipment model, year of manufacture, amp rating of largest motor, and any other pertinent information for identifying the part as a unique component of the system.

3.7.4 Identification Plate. The following information shall be on the plate:

• Nomenclature

• Manufacturer’s Name

• Manufacturer’s Model Designation

• Manufacturer’s Serial Number

• Electrical Utilities (Volts, Full Load Amps, Frequency, Phases)

• Contract Number

• Date of Manufacture

3.7.5 Lubrication Plates. A lubrication plate or chart shall be securely attached to the equipment. If a chart is furnished, it shall be placed in a transparent plastic folder or laminated between clear plastic permanently sealed sheets. The following information shall be furnished on the chart of the plate.

• Points of application

• Service Interval

• Type of lubricant

• Viscosity

• Federal or Military Specification Number (if available)

3.7.6 Operating Instruction Plate. An informational plate with operating instructions outlining the steps for each mode of operation shall be provided. This plate shall be located in the operators work station, readily visible to the operator.

3.7.7 Schematic Diagram. A system schematic diagram shall be provided and located inside the door of the electrical control panel. The schematic shall use NFPA or ANSI plumbing-type piping symbols for the system's flow diagram. The schematic diagram shall include piping, pneumatic, and electrical schematic diagrams illustrating all of the operating components of the system.

3.7.8 Equipment weight. The total weight of the unit shall be stenciled on each side of the unit with 2" high lettering with a contrasting paint (yellow unacceptable).

3.8 Handling Devices.

3.8.1 Lugs or Lifting eyes. The equipment shall be provided with lugs or lifting eyes arranged with the vertical center of gravity for and shall result in a stable, balanced and level lift when lifted with four slings of equal length which are supported by a single strong back or lifting beam by overhead crane.

3.8.2 Lifting Points. The lifting points shall be located no lower than the top of the unit unless approved in writing by the responsible technical code at PNS, with concurrence of Code 700. Each lifting point must be permanently identified with its Working Load Limit (i.e. Stenciled, stamped or etched). The lifting points shall allow the use of screw pin shackles.

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3.8.3 Tine Guide Openings. The equipment shall be provided with box-section, tine-guide openings in the base for safe handling and transport by forklift truck. The box sections shall extend through the entire length or width of the equipment, completely enclosing the forklift tines. They shall be fabricated from metal having a minimum thickness of 0.25 inch. The base shall also have forklift slots (5” high x 10” wide) for handling with a forklift truck; the slots should be 72” apart from inner rail to rail, or 82” center to center. Forklift slots shall extend completely through the length or width of the unit and be constructed of metal. They shall be welded to the base and so spaced apart, center-to-center, that while transporting the equipment, a forklift truck can pass over pavement obstructions causing dynamic stresses representing five times the equipment's weight without causing the box sections to fracture or part from the base.

3.8.4 Non-Destructive Testing. All lugs, including tie down lugs and lifting eyes, and associated welding shall be N.D.T. inspected with magnetic particle testing lAW NAVSEA Technical Publication T9074-AS-GIB- 010/271; acceptance criteria: no cracks. Testing documentation must be provided with the shipping papers and with each manual for off- loading purposes.

3.8.5 Base. For portability, the entire unit shall be mounted on a single heavy-duty skid base of steel construction. The skid base shall provide adequate bracing and support to permit placing the entire assembly on uneven surfaces without causing equipment damage, distortion or overstress. The base and associated framework shall be gusseted and cross braced as necessary to withstand the stresses, vibration and shock associated with rough handling and transport of the unit by overhead crane or flatbed truck over rough surfaces.

The footprint shall be no greater than 8’ 3” wide and 24’6” long. The skid base and framework shall be welded in accordance with ANSI/AWS D1.1.

3.9 Specific Characteristics for Equipment and Services to be provided. The equipment specified herein shall include, but is not limited to the following components, attachments, and accessories.

3.9.1 Condition Upon Receipt. The machinery shall be in a fully-charged, fully-assembled, ready-to-use, and in a first-class-operating condition. Machines shall be functionally tested prior to its delivery. The machinery with its support equipment shall be delivered to the site on or prior to the request date. It is incumbent and the responsibility of the Contractor to either confirm or coordinate the date and time of delivery prior to each shipment via the Point-of-Contact (POC) as designated on the Contract and/or the Contracting Officer's Representative (COR). The Government can provide forklift services for removing machinery from Vendor’s transport during work hours. Documentation with Shipyard copies shall accompany each delivery.

3.9.2 Meter. The equipment shall be fitted with a meter(s) to measure operating time of the: System/unit. The time totalizing meter shall be of the non-resetting type and shall have a range of 0 to 100,000 hours in increments of 1 hour and 99999 shall be the maximum readout. The least significant digit on the meter readout shall be 1 hour. Lesser increments are not acceptable. Upon reaching the maximum accumulative hours, the meter readout shall automatically revert to zero and continue to totalize time. The meter shall be designed to prevent the entrance of dust and moisture and shall be mounted to withstand shock and vibration generated by the equipment. The meter shall be located as to be readily visible, but not subject to abuse relative to the operating environment of the equipment.

3.9.3 Commercial Technical Data. The following technical data, written in the English language, shall be provided not less than two (2) weeks prior to the commencement of training. Unless otherwise specified, three

(3) bound copies and one (1) additional CD copy in PDF format shall be provided. Each binder cover shall indicate in bold type the manufacturer's name, contract number, model number, and serial number of the unit.

Additionally, training manuals shall be provided to each operator and maintenance training student.

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3.9.4 Technical Manuals. The following technical data, written in the English language, using font size of at least 10 points, shall be provided. All technical material must be legible and shall not require magnification to read. Three (3) bound copies and one (1) additional CD copy in PDF format shall be provided. Electronic sets of the operation and maintenance manuals shall be directly readable from the disc without requiring any installation to any computer. All technical material, including fold up schematics and drawings, must be bound and/or held together by loose-leaf binders. Clear loose-leaf sheet protectors, with an opening at top only, are acceptable for inserting fold up schematics and drawings in a loose-leaf binder. The title block to each schematic and drawing must be showing and readable without unfolding or removing from a manual. Each manual shall be identified by the corresponding equipment's serial number. The technical data shall include, but not be limited to the following:

• Operating instructions with operating procedure checklist

• Lubrication Points

• Gauges/instruments calibration results

• Electrical & Mechanical Schematics

• Lifting drawings and instructions

• NTD Certification for lugs, lifting eyes and associated welds.

3.9.5 Maintenance. The equipment will be operating around-the-clock under a rigorous deployment performance schedule. Within twenty-four (24) hours (one-day) of initial notification of the need for repair, the Contractor shall have a knowledgeable and equipped technician on the job-site fully prepared to repair the rental equipment. The defective unit(s) shall be repaired within forty-eight (48) hours (two day) of initial notification or, if the original defective unit(s) cannot be made operational, replaced within seventy-two (72) hours (three days) of initial notification. If the equipment failure is not the fault of the Government, the Contractor shall bear all costs associated with its repair and/or replacement.

3.10 Technical Data to be Provided.

3.10.1 Data required for review. All the performance characteristics identified and requirements specified in section 3.0, following sections and in the list below shall be provided for technical review.

• A picture or drawing showing a similar unit

• Footprint Area

• Working Area

• Static pressure requirements

• Vacuum Performance

• Noise decibel readings at full load

• Electrical Requirements of all equipment. Including, HP and FLA to size CB

• Approximate Time to Deliver

• Description of Operator Control Panel

• Controller and software description

3.10.2 Requirements for technical proposals. Offerors shall submit, technical proposals written in the English language with the data requested. The proposal shall enable government personnel to make a thorough evaluation and determination as to whether or not the proposed equipment fully meets the requirements of the solicitation. To this end, each proposal shall be as specific, detailed and complete as to demonstrate that the offeror has a thorough knowledge and understanding of the requirements. Statements that paraphrase the specifications or attest that "standard procedures will be employed", etc., are inadequate. Each proposal must be sufficiently adequate to demonstrate full compliance with the technical requirements of the specifications.

Failure to comply with these instructions may result in rejection of an offer.

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4. QUALITY ASSURANCE PROVISIONS:

4.1 Responsibility for inspection. Unless otherwise specified in the contract, the contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract, the contractor may use his own or any other facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the government. The government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure that supplies and services conform to prescribed requirements.

4.2 Acceptance Testing at Destination. The equipment shall be supplied FOB Destination (Portsmouth Naval Shipyard). Upon receipt, the equipment shall be inspected for shipping damage, verification of quantities, mechanical and electrical integrity, and the requirements of section 3. Within fifteen (15) days of delivery, the equipment will be connected to the appropriate utilities, and operated to sufficiently demonstrate conformance to the requirements of the specification. Any discrepancies on any item of equipment supplied shall be promptly corrected by the manufacturer at no cost to the government.

4.3 Final Acceptance – Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard) will sign and forward the acceptance document(s) to the paying office.

5. PERSONNEL SAFETY AND HEALTH REQUIREMENTS.

5.1 Personnel Safety and Health Requirements: All machine parts, components, mechanisms, and assemblies furnished on the unit shall comply with all specific requirements of “OSHA Safety and Health Standard (29CFR1910), General Industry”, that are applicable to the equipment itself. Covers, platforms, guard rails, belt guards, and safety devices shall be provided for all parts of the equipment that present a safety hazard. The safety devices shall not interfere with the operation or maintenance of the equipment. The safety devices shall be removable to facilitate inspection, maintenance, and repair of the part. Additional safety and health requirements shall be as specified in other paragraphs of this specification

5.1.2 OSHA Approved Certification. The equipment installation and its component parts shall comply with 29 CPR 1910, NPPA 70 and NPPA 79. Approval shall be as specified under the "Approval" and "Acceptance" criteria in the OSHA regulations Subpart "0", Machinery and Machine Guarding paragraph 191 0.21·2 and Subpart "S" Electrical, paragraph 1910.303 and paragraph 1910.399. After equipment delivery and installation and prior to testing, the contractor shall provide a signed written Manufactures Ce1iification (see 4.1) that equipment has been manufactured and installed to OSHA CPR 1910.399 (per definition of 'acceptable').

6. HAZARDOUS ENERGY CONTROL.

6.1 Contractors and non-PNS government agencies (NPGA) are hereby informed that their employees or representatives present on property under PNS cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), Hazardous Energy Control (HEC) when performing work under PNS contract.

Please complete and submit Attachment 1, according to its instructions prior to commencing work.

7. SECURITY.

7.1 The portable vacuum recovery unit will be installed within the Controlled Industrial Area (CIA) of the PNS.

No person not known to be an American citizen of good standing and repute shall be eligible for access to PNS.

Proof of citizenship may be required.

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8. PACKAGING.

8.1 Special Delivery Instructions. The contractor shall notify the receiving activity of the scheduled arrival date of the equipment and any special handling requirements. Notification shall be made not less than 72 hours prior to the delivery date. This notification is necessary to ensure off-loading services are arranged. If proper notification is not given, the Government will not responsible for any delays and expenses caused by the inability to off-load the supplies upon delivery. Portsmouth Naval Shipyard will not accept deliveries after 1500 hours Monday through Friday. No deliveries will be accepted on Saturday or Sunday.

(End of Statement of Work)